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City of Salem
Community Preservation Committee
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Round 2
Report on Funding Recommendations
for the Salem City Council
May 11, 2015
Community Preservation Act
FY15 Funding Round
(FY16 and Carried Over Funds)
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Overview
The Community Preservation Committee (CPC) submits the following project award
recommendations for Community Preservation Act (CPA) funds:
• Housing
o Harbor and Lafayette Homes $100,000
• Historic Resources
o Salem Council Chambers Historic Artwork Conservation/Restoration $25,000
o Greenlawn Cemetery: Dickson Memorial Chapel Restoration $86,000
o Charter Street Burial Ground Preservation/Improvement $90,550
o House of the 7 Gables: Hawthorne Birthplace Roofing Progject $19,850
o Hamilton Hall Window Restoration $20,000
o Salem Common Fence Restoration $60,000
• Open Space/Recreational Land
o Forest River Conservation Area Trail Infrastructure Upgrades $15,000
o McGlew Park Redesign $79,000
o Mary Jane Lee Park Improvements $85,575
o Camp Naumkeag Rehabilitation Master Plan $25,000
o Bates Elementary School Playground $45,000
Included in this report is a spreadsheet breaking down the recommended source of CPA funds for
each project, as well as a detailed overview of the ten projects recommended.
The total funds available for projects is $772,912.75. This includes the FY16 funding estimate of
$504,450 (not including funds set aside for administration costs) and carried over FY15 funds of
$268,462.75.
The CPC is recommending funding for projects totaling $650,975. If awarded, the minimum of
10% minimum spending in each of the three categories will be satisfied.
This will leave a balance available of$121,937.75, which will be carried over. Please note that the
available funding will also increase in November, 2014 when late payments, unspent FY15 admin,
surcharges received over$450,000, the increase in the State match from FY15, interest and other
extra funds are reported to the Department of Revenue and placed into the Fund Balance. In
addition, the 18% match for FY16 could increase, if additional CPA funds is approved by the State.
Salem is still awaiting guidance from the DOR regarding the $50,000 City contribution (blended
funds); therefore these funds are not included in the calucations.
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APPLICANT: North Shore Community Development Coalition
PROJECT TITLE: Harbor and Lafayette Homes
PROJECT LOCATION: 104-106 Lafayette & 15-17 Harbor Streets
CPA CATEGORY: Community Housing: Preservation
CPC PRIORITY RANKING: High
CPC RECOMMENDED CPA FUNDING: $100,000
CPC RECOMMENDED SOURCE: $46,900 FY15 Budgeted Reserve
$53,100 FY16 Housing Reserve
CPC RECOMMENDED CONDITIONS: Enter into an Affordable Housing Restriction
Install a 4'x4' CPA construction sign
That the work only includes preservation activities
PROJECT DESCRIPTION:
Ir
North Shore Community Development Coalition
(NSCDC) requested $150,000 in CPA funds toward
_ preservation of 27 units located in the Point
Neighborhood, consisting of SRO and 1 bedroom
apartments, for low income individuals.
Harbor and Lafayette Homes (HLH) consists of 2
individual properties: 15-17 Harbor Street and 104-
106 Lafayette Street, both in Salem. 15-17 Harbor
Street is a 3-story, 17 unit SRO building, each unit
containing a bathroom and kitchenette. North Shore
Community Development Coalition purchased this
building this past fall. Planned rehabilitation and
preservation of the building includes updating and repairing the exterior stucco and brick veneer to
make it watertight and ensuring it's structural integrity, replacing the building systems to make them
more energy efficient and upgrading the bathrooms and kitchens.
104-106 Lafayette Street is a 3-story building with North Shore CDC offices on the ground floor,
and 10 units of SRO housing on the upper floors. Residents are mostly very low income individuals,
including 4 units reserved for clients of the Department of Mental Health. Acquired in 2001, the
units were reconfigured from a rooming house into individual contained units with bathrooms and
kitchenettes. Limited rehab was done at the time of acquisition due to budget constraints. As a
result, at this time the building is in need of considerable work including new mechanical systems,
roof, windows, brick pointing to fix structural issues including water leaks, adding insulation, and
refurbishment of the commercial storefront. In addition the kitchens and bathrooms need to be
replaced. The commercial and residential units are fully occupied.
This project is located in Salem's historic Point neighborhood. 104-106 Lafayette Street is located
on the Lafayette St Corridor, close to downtown and thus is visible to anyone entering the
downtown from that street. 15-17 Harbor Street is located only a short distance away, a few
buildings in from Lafayette Street and directly across from the new affordable mixed income
development at St. Josephs, now called 135 Lafayette Street, which has done quite a bit to improve
the immediate area.
North Shore Community Development Coalition has focused much of its work in the Point because
the area has some distinguishing characteristics from surrounding neighborhoods: high population
density, lack of green space, high proportion of multi-family housing and high concentration of
immigrants. The neighborhood was once composed of factory housing which has been neglected
over recent decades, leaving it blighted and without stable resources for its residents. This project
is an important piece of this larger community development initiative and also represents a unique
opportunity to preserve housing specifically targeted for low-income, formally homeless
individuals—many requiring supportive services.
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Both buildings are almost entirely 100% occupied, as these
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types of units are in short supply in Salem. At both buildings, F
the CDC will provide service-enriched housing. At 15-17
Harbor St, the focus will be primarily on serving formally-
homeless, low-income youth aging out of the foster care
system with one live-in manager's unit in the building.
Referrals for placements in these units will be facilitated
directly through the CDC and its YouthBuild program
partners, as well as through direct referrals from local and
regional service providers. At 104-106 Lafayette St we will R
continue to reserve four units for DMH clients and the
remaining apartments for low and very low-income .
individuals. - `
Harbor and Lafayette Homes will provide 27 affordable
kw'
studios and small one bedrooms for single occupants, all
targeted to individuals earning less than 60% of the area median income. Seven units will be set
aside for formally-homeless individuals earning up to 30% of AMI (ELI households). The project
has recently been awarded 16 project-based MRVP subsidies along with $2,500 per unit annually
for services, which will allow North Shore CDC to provide the most affordable housing possible and
also generate sufficient income to operate these facilities and pay debt service
There is a significant demand for housing reserved specifically for young people emerging primarily
from the foster care system without sufficient ability to pay market rate rents. Each year, about
20,000 adolescents, nationally, and approximately 800 in Massachusetts, leave the foster care
system and attempt to live independently. These youth are discharged from foster care at the age
of 18 or shortly thereafter; in other words, they "age out" of care, and are thus "on their own" at a
relatively early stage in the transition to adulthood. We have experienced this situation with many of
the young people in our YouthBuild program
Residents of both properties will have excellent access to supportive services, with agencies such
as North Shore CDC, Salem Community Health Center, Catholic Charities, Plummer Home and the
Salem Community Charter School accessible by foot or public transportation. In addition, the CDC
recently created a Family Stability Coordinator position to assist residents in our properties to
enhance the quality of their lives, empower them and encourage them in taking the steps to
achieve self-sufficiency
FINANCIAL:
SOFT COSTS ACQUISITION CONSTRUCTION TOTAL
SOURCE 1: SALEM CPA $ $ $150,000 $150,000
SOURCE 2:CDBG+SALEM $ $50,000 $10,000 $60,000
GRANT
SOURCE 3: SOFT SUBSIDY $718,465 $941,535 $490,000 $2,150,000
SOURCE4: LIHTC $1,097,249 $600,000 $1,001,100 $2,698,349
SOURCE 5: PERM LOAN $ $ $350,000 $350,000
SOURCE 6:SPONSOR LOAN $ $138,465 $147,233 $285,698
TOTAL PROJECT COST $1,815,712 $1,730,000 $2,148,333 $5,694,045
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TIMELINE:
Development Schedule: Original Revised
CPA Application This project timeline
Date 03/20/15 assumes a DHCD funding
round in April 2015,
awards announced in July
Construction Loan Closing 12/1/15 2015,and a construction
Initial Loan Closing(MHFA closing five months
only) n/a thereafter.
Construction Start 12/1/15
50%Construction Completion 4/1/16
Construction Completion 7/1/16
First Certificate of Occupancy 7/1/16
Final Certificate of Occupancy 8/1/16
Sustained
Occupancy 9/1/16
Permanent Loan Closing 9/1/16
CPC RECOMMENDATION:
This project would result in the city acquiring affordable housing restrictions for two buildings.
The Community Preservation Committee voted 6-2 with Hoskins and McCrea dissenting and
Northcutt not present to recommend funding this application at $100,000. The CPC voted to
recommend $46,900 from FY15 Budgeted Reserve and $53,100 from FY16 Housing Reserve.
This would enable the CPC to expend the full 10% housing minimum from Fiscal Years 16. The
CPC's recommendation is subject to the following recommended conditions:
• That a CPA 4'x4' construction sign be installed (cost may be taken from CPA award); and
• That the applicant grants the city affordable housing restrictions on the buildings/units
• That the work funded with CPA only include preservation activities as provided by the
DHCD Public Housing Notice 2013-12.
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APPLICANT: Department of Planning & Community Development
PROJECT TITLE: Conservation & Restoration of Historic Artwork
PROJECT LOCATION: City Council Chambers
CPA CATEGORY: Historic Resources: Rehabilitation/Restoration
CPC PRIORITY RANKING: High
CPC RECOMMENDED CPA FUNDING: $25,000
CPC RECOMMENDED SOURCE: $25,000 FY16 Historic Reserve
PROJECT DESCRIPTION:
The City of Salem Department of Planning and Community
Development (DPCD) requested $25,000 in CPA funds to
conserve and restore three historic portraits located in Salem
City Hall Council Chambers.
The City of Salem is in possession of several fine antique oil
paintings that feature prominent individuals important to the
history of the city. Oil paintings and the frames that surround
them need to be maintained periodically in order to last well into
the future. Dust, dirt and grime accumulate on the surface of
paintings and picture frames over time and eventually darken
and discolor the art objects. Also, exposure to varying
temperatures and levels of humidity cause and or exacerbate
condition issues. In addition, the manner in which an art object
was created factors significantly into the condition of each
individual item.
The paintings in City Hall have a variety of different condition issues. The paintings and their
frames are all dirty and discolored. In addition, some have unstable paint surfaces with cracking
and or lifting of the paint film. Some of them have areas of ornamentation that need repair. The
entire collection needs to be examined in a studio setting by fine art restoration professionals in
order to determine the appropriate treatment plan for each individual work of art.
The portraits:
Portrait of John Endecott painted by George Southward in 1873: The painting was presented by
WM. G. Endicott to the City of Salem in 1892. The subject, John Endecott, who was born c. 1588
and died March 15, 1665, and served as the first governor of the Massachusetts Bay Colony in
1629.
Portrait of Simon Bradstreet by an unknown artist painted and presented to Salem in 1892: Salem
resident Simon Bradstreet, among others including John Winthrop, helped to found Boston, the
capital of the Massachusetts Bay Colony. Before he served as the last governor of the Colony,
Bradstreet and Endecott, the subject in the aforementioned painting, were at odds with each other
over beliefs concerning charter rights. Fittingly the two face each other as they hang on opposite
walls.
Portrait of John Glen King painted by Salem artist, Frank W. Benson: The subject, John Glen King,
was born in Salem on March 19, 1787 and served as the first president of the Common Council of
Salem. The artist, Frank W. Benson, is celebrated as one of America's best impressionist painters.
Benson was a native of Salem, born into a prosperous old Salem family. The painting in City hall
by Benson is a copy of the original painting by the artist Charles Osgood, a Salem artist who
painted many portraits for Salem.
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Project Scope of Work:
• Conduct an examination of the paintings and frames by qualified professionals in the field of
conservation and restoration to determine the condition.
• Depending on the examination the following may include but not limited to:
o Cleaning
o Stabilizing
o Lining
o Retouching
o Varnishing
o Rewiring/Remounting
o Stretching
Many works of art have lifespans that last for centuries. Yet, with long age comes eventual
deterioration —this is true for artwork just as it is for most other objects. For paintings, everything
from environmental changes to the specific materials used by the artist can contribute to the
degradation of a piece over time. Fortunately, periodic restoration of artwork can help to
significantly reverse the ravages of time and bring stability to the artwork. The goal is to stabilize
and preserve these works of art for the enjoyment of present and future generations.
Art immortalizes people, places, and events. Artists create a visual record of life experiences.
Artists serve as historians in this role, documenting life on canvass, photography, or sculpture. Art
helps us organize our world. It is one means by which we understand our society and culture, and
the society and cultures of others. Art is important as an intellectual stimulant. A good artist
advances culture and civilization by provoking thought, introspection, and discussion. Art
communicates across all cultures, tells the stories of the past and present, and inspires minds, both
young and old. Art is for everyone.
TIMELINE:
July—August, 2015 - Procure Conservator
September, 2015 - Works Begins
Completion of Project will depend on the findings of the conservator and the amount of restoration
needed for the portraits and the frames.
CPC RECOMMENDATION:
The Community Preservation Committee voted unanimously, with Northcutt not present, to
recommend funding this application at $25,000. The CPC voted to recommend $25,000 from FY15
Historic Reserve.
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APPLICANT: Department of Planning & Community Development
PROJECT TITLE: Dickson Memorial Chapel Restoration
PROJECT LOCATION: Greenlawn Cemetery/57 Orne Street
CPA CATEGORY: Historic Resources: Rehabilitation/Restoration
CPC PRIORITY RANKING: High
CPC RECOMMENDED CPA FUNDING: $85,000 (project) & up to $1,000 (sign)
CPC RECOMMENDED SOURCE: $8,575 FY15 Budgeted Reserve
$69,787.75 FY15 Fund Balance
$7637.25 FY16 Budgeted Reserve
CPC RECOMMENDED CONDITIONS: Install a 4'x4' CPA sign
PROJECT DESCRIPTION:
_ The Dickson Memorial Chapel is located on the
grounds of the Greenlawn Cemetery. The chapel is
AL sited on a level grassed area at the crest of a hill.
While small in size, the chapel is a prominent
- - structure and is widely visible throughout the
cemetery.
Following the conservatory's removal in the 1980's,
the interior of the Dickson Memorial Chapel
continued to suffer deterioration due to the lack of an
appropriate heat source, resulting in crumbling
interior stonework and ornate carvings. Cracks in the
exterior masonry have allowed water to penetrate the
walls and have resulted in damage to the interior sandstone and terra cotta masonry. In addition,
ongoing cracking problems with the 10' doors, posed security problems and allowed wind and
water to penetrate the building, thus further accelerating the building's condition.
According to the 1998 Historic Preservation Maintenance Plan completed by Finch & Rose for
several City-owned properties, the chapel "has significant masonry deterioration problems and
requires comprehensive repairs to gutters, downspouts and flashings, as well as the heating
system; once these problems are corrected, the building could be returned to use for memorial
services which will be the best way to ensure its long term preservation." Utilizing limited funds, the
City has incrementally made improvements to address the basic issues with the chapel and to
attempt to limit further deterioration. A new heating system has been installed, the landscaping
around the building has been trimmed and cleared, and the vines have been removed from the
masonry. However, a greater amount of funds than is available is necessary in order to restore the
masonry elements.
The goal of this project is to stop water and weather infiltration in the Dickson Memorial Chapel and
restore some of the building's deteriorated historical fabric. This work will include repair and/or
replacement of the exterior downspouts, repair and repointing of the brick masonry at the furnace
vent location, repair and repointing of the stone masonry buttress, repairs/replacement to several
interior sandstone and terra cotta masonry pieces, scraping and repainting around the stained-
glass windows, installation of window glazing panels, and cleaning and repainting of the interior
masonry walls. This project, coupled with other recent work to restore the 10' conservatory doors
and the installation of a new mechanical system, will help to secure the building's condition and
make it able to be used more regularly for memorial services as originally intended.
The Dickson Memorial Chapel's public benefit is two-fold: it provides a location for bereavement
and memorial services as well as contributing to the beautiful landscape of the historically
significant Greenlawn Cemetery.
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While the Chapel has been occasionally utilized by community groups, including the Friends of
Greenlawn, for public events, its primary and originally intended use is as a memorial chapel. With
additional restoration, the City foresees the building being used more frequently which would
ultimately assist in its preservation. The Cemetery Commission charges a minimal fee for those
that wish to use the building. These funds are directed into the Dickson Endowment Fund and then
utilized for repair costs to the chapel and Greenlawn Cemetery.
Influenced by the Rural Cemetery Movement, Greenlawn Cemetery is unlike many other
cemeteries in that it is also a popular location for area residents to walk and reflect. It has a large
collection of botanical specimens and attracts a wide variety of wildlife making it a respite for
residents of North Salem and beyond.
Finally, as a newly nominated National Register Historic Property, Greenlawn Cemetery as a whole
contributes to the diversity and expanse of Salem's historic resources. The protection, restoration
and maintenance of our historic resources works to strengthen our efforts to improve the quality of
life for Salem residents and, as a major tourist destination, Salem's residents benefit by
employment opportunities and tax revenues.
FINANCIAL:
SOFT COSTS CONSTRUCTION TOTAL
SOURCE 1: SALEM CPA $15,000 $70,000 $85,000
SOURCE 2: MHC MPPF GRANT $ $50,000 $50,000
TOTAL PROJECT COST $15,000 $120,000 $135,000
The City is planning to submit a grant application to the Massachusetts Historical Commission for a
Massachusetts Preservation Projects Fund grant in the amount of$50,000. The grant requires that
the City provides a 100% match to these funds in addition to covering soft costs and construction
contingency.
Separately, the Friends of Greenlawn Cemetery has been actively fundraising to assist in the
restoration of the Dickson Memorial Chapel. In November 2014, they applied for and received a
$10,000 grant from the Salem Five Heritage Foundation to restore the 10 foot doors along the
south side of the chapel. Their current fund raising efforts, which include a t-shirt campaign and
fundraising event, will help fund the full restoration of the stained glass windows. Long term, the
group hopes to see the conservatory restored.
TIMELINE:
June 2015: Community Preservation Funds awarded & MPPF Funds awarded
July- September 2015: Finalize bid drawings and specifications
October 2015-January 2016: Procure contractor
February 2016: Construction begins
June 2016: Construction completed
CPC RECOMMENDATION:
The Community Preservation Committee voted unanimously with Northcutt not present, to
recommend funding this application at $85,000 and up to $1000 for a CPA sign. The CPC voted to
recommend $8575 from FY16 Budgeted Reserve, $69787.75 from FY15 Fund Balance and
$7637.25 from FY16 Budgeted Reserve. The CPC's recommendation is subject to the following
recommended conditions:
That a 4'x4' CPA sign be installed (up to $1000 cost added to CPA award).
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APPLICANT: Dept. of Planning & Community Development
PROJECT TITLE: Charter St. Burial Ground Preservation & Improvement
PROJECT LOCATION: 51 Charter Street
CPA CATEGORY: Historic Resources: Rehabilitation/Restoration
CPC PRIORITY RANKING: High
CPC RECOMMENDED CPA FUNDING: $90,050 (project) and up to $500 (CPA sign)
CPC RECOMMENDED SOURCE: $82,300 FY15 Budgeted Reserve
$8,250 FY16 Historic Reserve
CPC RECOMMENDED CONDITIONS: Install a 18"x24" CPA sign
PROJECT DESCRIPTION:
The City of Salem Department of Planning and
Community Development (DPCD) requested
$149,050 in CPA funds for the historic preservation
and restoration of the Charter Street Burial Ground.
Charter Street Burial Ground, the City's oldest burial
s
ground, is a 1.47 acre green space located within the
boundaries of Charter Street, Central Street, Derby
Street and Liberty Street. Established in 1637,
Charter Street Burial Ground is the City's oldest
burial ground. The burial ground is a highly visible, a
historical asset that is well documented, and visited
by thousands of tourists per year.
The goals of this project are 1) preservation and restoration of headstones and tombs; 2) improve
pathways and circulation including signage, installation of pathway borders, and improvements to
existing pathway surfaces; 3) installation of appropriate lighting within the cemetery; 4) installation
of a closed circuit security camera system; 5) landscaping and vegetation improvements. All of
these project goals are proposed to assist visitor access, decrease vandalism, and continue to
preserve and protect the headstones, tombs and other historically significant features of this
National Historic Site.
Freeze/thaw damage, deterioration of marble and limestone due to acid rain, compaction of
pathways and new cut-through pathways created by visitors have all contributed to the deterioration
of the burial ground and headstones. In addition, vandalism is a significant threat as visitors have
been known to take pieces of headstones that are already fractured or in disrepair. As described in
the "Salem Burying Grounds Planning Project" of 2002, one of the most effective ways to deter
vandalism is to maintain and enhance conditions of the burial ground. The integrity of the
headstones, tombs, and pathways will be preserved, restored and significantly improved to protect
this National Historic Site, while keeping the Cemetery open to the public to enjoy.
Charter Street Burial Ground is the oldest cemetery in Salem, one of the oldest in the United States
and is significant for the following reasons:
• Status as part of a National Register district: The 1.47 acre burial ground is located at the
center of the Charter Street National Register District.
• Important connection to local, regional and nationally significant citizens: Some citizens include
Nathaniel Mather, Chief Justice Benjamin Lynde, Governor Simon Bradstreet, Samuel McIntire,
Nathaniel Bowditch and many others.
• Rare examples of gravestone artistry from well-known gravestone carvers include: Headstones
from the 17th and 18th centuries are predominately slate with carvings of winged skulls, winged
faces, urns and willows completed by the Lamson family. As described by the "Salem Burying
Grounds Planning Project" of 2002, the Essex Institute wrote about the gravestone of Miss
Mary Cromwell (d. 1683) as "the finest and only perfect example of its ancient gravestones
known to exist in the country and one of the two or three now standing in New England." The
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stone is also attributed to a well-known gravestone carver of the time known as the Old Stone
Cutter of Boston.
• Important tourist destination: There are current ten (10) private tour groups that guided
approximately 8,000 people through Charter Street Burial Ground last year in addition to the
thousands of people who visit Salem annually that conceivably walk through this highly visible
and well know cemetery (Ron Malionek, Cemetery Commissioner).
FINANCIAL:
SOFT COSTS CONSTRUCTION TOTAL
SOURCE 1: SALEM CPA $15,000 $134,050 $149,050
TOTAL PROJECT COST $ $ $149,050
Preservation and Restoration of Headstones and Tombs, 50-75 (tombs and headstones) - $50,000
Landscape Architect Expertise in pathway improvements/project mgt. - $15,000
Post and Chain Fencing Installed, 180 sections ( 2 inch post with chain suspension) -$18,000
Stone Dust Materials and Installation - $6,000,
Landscaping - $2,000, Signage - $4,000, Lighting and Electrical - $35,000,
Security Cameras and Radio Control 2 cameras and 1 controller installed - $5,500.
Contingency 10% - $13,550
The Cemetery Commission has been working with private tour groups and residents to secure
long-term funding for maintenance through a "Friends of Charter Street" association although the
organization is still working on its formation. For the purpose of this project, the Community
Preservation Act funds will be utilized for the entire preservation and restoration project.
TIMELINE:
June 2015: Community Preservation Funds awarded, Procure Landscape Architect, Procure
Conservator, Finalize bid drawings and specifications (signage, lighting, pathway restoration)
SRA/DRB Review
July: Procure contractor, Headstone and Tomb Conservator Conservation, Electrical and Lighting
Installation, Procurement of Materials by contractor (pathway, lighting, landscaping)
August: Headstone and Tomb Conservation, Electrical and Lighting Installation, Installation
(pathway improvements, signage, and landscaping if needed)
September: Headstone and Tomb Conservation, Electrical and Lighting Installation, Pathway
Improvements, Signage and Landscaping (if needed), Final Walk through- September 30, 2015
October: Project Finished.
CPC RECOMMENDATION:
The Community Preservation Committee voted 5-1 with McCrea dissenting, with Shea and Boris
abstaining and with Northcutt not present, to recommend funding this application at $90,050 and up
to $500 for a CPA sign. The CPC voted to recommend $82,300 from FY15 Budgeted Reserve and
$8,250 from FY16 Historic Reserve. The CPC's recommendation is subject to the following
recommended conditions:
• That a CPA 18"x24" sign be installed (up to $500 cost added to CPA award).
The application will be kept open to allow the City to come back for lighting and/or fencing.
12
APPLICANT: The House of the Seven Gables
PROJECT TITLE: Nathaniel Hawthorne Birthplace Reroofing Project
PROJECT LOCATION: 31 R Hardy Street
CPA CATEGORY: Historic Resources: Rehabilitation/Restoration
CPC PRIORITY RANKING: High
CPC RECOMMENDED CPA FUNDING: $19,350 (project) and up to $500 (CPA sign)
CPC RECOMMENDED SOURCE: $19,850 FY16 Historic Reserve
CPC RECOMMENDED CONDITIONS: Enter into a Preservation Restriction
Install a CPA 18"x24"construction sign
PROJECT DESCRIPTION:
The House of the Seven Gables requested $19,850
in CPA funds to the complete reroofing of the
Nathaniel Hawthorne Birthplace.
The project is the complete reroofing of the
h r Nathaniel Hawthorne Birthplace (circa 1750), located
on the historic campus of The House of the Seven
=_ Gables. The project will consist of roof, rake board,
downspout, and gutter replacement. The goals of the
----_= = project are to help protect the exterior of the building,
to mitigate further interior deterioration, and to
protect the historically significant artifacts on display
within the house. This project is needed because deferred maintenance has brought the
Hawthorne Birthplace's need for preservation and restoration work to a critical level. The project
described should not be delayed, as further deterioration would be imminent.
Nathaniel Hawthorne's connection to Salem has made the city a pilgrimage site for lovers of
American literature. Best known for his novel The Scarlet Letter, which Henry James described as
"the finest piece of imaginative writing yet put forth in the country", Hawthorne is recognized as the
author who put American literature on the world stage. Hawthorne's legacy has characterized the
city as a place of great literary importance. Preserving the house in which he was born will enhance
Salem, the city in which great American literature was born.
The preservation and restoration of the Hawthorne Birthplace benefits the public, as it is open to
the public and visited by 90,000+ museum guests a year. The house contains galleries of items
owned by Hawthorne and his family and furnished examples of mid-18th century rooms, which are
explored by visitors on a self-guided tour. The project will serve tourists as well as the local
population, since entrance to The Gables' grounds and museum admission are free for Salem
residents. The project will benefit neighbors by aesthetically improving the neighborhood.
The House of the Seven Gables is one of Salem's most important historic sites, and one of the
main draws to the city for many tourists. Maintaining our campus and its historic houses is
important because once tourists have visited the Gables, if they decide to stay in town, they tend to
patronize other attractions, shops, and restaurants in the area. Enhancing the visitor experience by
keeping the campus attractive and well preserved will therefore translate to economic success for
the city of Salem.
The House of the Seven Gables was restored and opened to the public in 1910 by Caroline
Emmerton, specifically to fund social services. In addition to The House of the Seven Gables, Ms.
Emmerton moved other at-risk historic buildings to the campus in order to preserve them and to
create an authentic colonial atmosphere for visitors. Her goal was to attract paying visitors and use
a portion of the proceeds for settlement work in the community.
13
Our dual mission of education and preservation has continued to provide programs for underserved
children and to preserve the eight historic houses on our campus for over a century. This project
will alleviate some of our preservation costs, placing us in a better position to continue to expand
our mission of providing educational and enrichment programs for the underserved children of
immigrant families.
FINANCIAL:
Budget Summary
Construction Total
Source 1: Salem CPA $19,350.00 $19,350.00
Source 2: MCC $29,350.00 $29,350.00
Source 3: DAR (not $10,000.00 $10,000.00
secured)
TOTAL PROJECT COST 1$58,700.00
The House of the Seven Gables has been able to obtain some funding for this project through
other sources. Most significantly, we received a grant from the Massachusetts Cultural Council that
will cover fifty percent of the Hawthorne Birthplace's roof replacement costs, as well as other
preservation projects on campus. We have also applied for a grant from the Daughters of the
American Revolution, but have not yet secured it. While additional efforts have been made to raise
funds (annual appeal, fundraising events, additional grant applications), we have been
unsuccessful in raising enough funds beyond the MCC grant for the Hawthorne Birthplace project.
Funds raised by our efforts were used to perform similar work on another historic house on our
campus, the Hooper-Hathaway House (1682).
Due to the nature of the work, the skills needed to accomplish it, and the obvious danger in the
work, The House of the Seven Gables will rely on licensed, professional companies and our own
preservation & maintenance department to perform the work.
The Hawthorne Birthplace Reroofing Project will cost $58,700. The MCC grant mentioned above
will cover half of this. CPA funds requested will cover the balance of the costs.
14
TIMELINE:
Hawthorne Birth House
Reroofing Timeline 2012 2014 2015 2016
Q1 TQ2 Q3 Q4 Q1 I Q21 Q3 Q4 Q1 Q2 Q3 Q4
Stud
Campus Plan - Campus Plan
prepared by consultants
detailing maintenance work
required on Gables X
Design
Roof plans X
Permitting
Salem Historical Commission
Approval X
Acquire Building Permits from
the City of Salem X
Construction
Abatement X
Complete Reroofing X X
Funding
MCC matching grant
application - $29,350
matching X
City of Salem CPC grant
application - $19,350
requested X
The House of the Seven Gables is eligible to receive matching funds from the Massachusetts
Cultural Council for the roof work if it is completed by March 31, 2016.
CPC RECOMMENDATION:
The Community Preservation Committee voted unanimously to recommend funding this application
at $19,350 and up to $500 for a CPA sign, with Northcutt not present. The CPC voted to
recommend $19,850 from FY16 Historic Reserve The CPC's recommendation is subject to the
following recommended conditions:
• That the applicant grants the City a Preservation Restriction
• That a CPA 18"x24"construction sign be installed (up to $500 cost added to CPA award).
15
APPLICANT: Hamilton Hall
PROJECT TITLE: Hamilton Hall Window Restoration
PROJECT LOCATION: 9 Chestnut Street
CPA CATEGORY: Historic Resources: Preservation
CPC PRIORITY RANKING: High
CPC RECOMMENDED CPA FUNDING: $20,000
CPC RECOMMENDED SOURCE: $20,000 FY15 Fund Balance
CPC RECOMMENDED CONDITIONS: Enter into a Preservation Restriction
Install a CPA 18"x24" construction sign
PROJECT DESCRIPTION:
Hamilton Hall has requested 32,450 in CPA funds to
- } support preservation of existing, original wood
windows.
The Hall has been in the process of an incremental
preservation project for the existing windows. This is
- required to insure that they remain weather tight,
protect the existing building from water intrusion,
reduce operating costs, and preserve the integrity of
this historic resource. For the past two years, the Hall
has have been working with the Window Woman of New England on this incremental preservation.
WWNE offers comprehensive restoration and preservation of existing historic wood windows. To
date, through grant funding and the generosity of membership and benefactors, the Hall has
completed restoration of 4 of the 5 large windows in the main ballroom. The board of directors has
identified preservation of the remaining windows (1 large window in the main ballroom, and 18
smaller windows elsewhere in the building) as a goal for the upcoming fiscal year. Although not at
risk for imminent failure, continued deferral of the preservation of the windows will result in added
cost in the future as they deteriorate, and increase the risk of water intrusion and other damage.
Completed in 1806, Hamilton Hall is one of America's outstanding examples of Federal style
architecture. In 1970, the Hall was designated a National Historic Landmark. Designed and built by
Samuel McIntire, the namesake of Salem's McIntire Historic District, Hamilton Hall has hosted
many outstanding social and cultural events over its 200 year history. For example, the Ladies
Committee has hosted an annual lecture series devoted to world affairs every year since 1946. The
Hall is also home to public lectures, weddings, corporate events, the Boston Artists Ensemble
music series, annual Christmas Ball, and many other events. The Hall plays an instrumental role in
the historic and cultural fabric of the city of Salem.
The Hall plays an instrumental role in the historic and cultural fabric of the city of Salem. The public
benefit is that many of the events hosted at the Hall are open to the public (albeit not free). The
population served by the Hall is twofold - it's membership, and the general public. Although the
project does not enhance the tax base (Hamilton Hall is a 501(c)3 organization), securing the future
of the Hall does promote economic development. Events (weddings, lectures, music series, and
corporate events) hosted at Hamilton Hall draw guests and visitors to the city of Salem from far and
wide. These guests and visitors learn about the city of Salem, and are patrons of the city's hotels,
restaurants and cultural institutions.
FINANCIAL:
$32,450 based on quotes received from the Window Woman of New England.
Recent projects at Hamilton Hall over the past two years have taxed our operating budget,
membership, and benefactors. These projects have included restoration of the wrought iron fire
escape to both preserve this structure and insure life-safety considerations, a historic preservation
project for the McIntire carved eagle on the Chestnut Street side of the building, and a partial
16
window preservation project. These have all been funded through a small amount of grant money
from MPPC, our operating budget, a capital campaign for the eagle restoration, and the generosity
of our membership and benefactors. Although we will continue to pursue these more traditional
fund-raising avenues, we do not believe that these sources will be in a position to contribute at the
same level for a third year in a row to support the balance of the window preservation project. To
that end, we are seeking financial support from the Community Preservation Committee to support
the preservation of the windows to insure the well-being of the Hall into the future.
TIMELINE:
Hamilton Hall is committed to completing this project in Summer 2015 pending securing funds.
This is a 6-8 week construction project.
CPC RECOMMENDATION:
The Community Preservation Committee voted 6-2 with Moriarty and Shea dissenting and
Northcutt not present, to recommend funding this application at $20,000. The CPC voted to
recommend $20,000 from FY15 Fund Balance. The CPC's recommendation is subject to the
following recommended conditions:
• That the applicant grants the City a Preservation Restriction
• That a CPA 18" x 24" construction sign be installed.
17
APPLICANT: Department of Planning & Community Development
PROJECT TITLE: Salem Common Fence Restoration
PROJECT LOCATION: Washington Square
CPA CATEGORY: Historic Resources: Rehabilitation/Restoration
CPC PRIORITY RANKING: Medium
CPC RECOMMENDED CPA FUNDING: $60,000
CPC RECOMMENDED SOURCE: $60,000 FY16 Budgeted Reserve
CPC RECOMMENDED CONDITIONS: CPA funds used only for construction
and not for soft costs
PROJECT DESCRIPTION:
The City of Salem Department of Planning and Community
Development (DPCD) requested $90,000 in CPA funds to repair
and preserve 25 sections of fence flanking Washington Square
South.
The Salem Common is a 9.5 acre green space located in the midst
of the densely developed Salem Common neighborhood. The cast
iron fence follows along the Common's perimeter, bordering
Washington Square West, Washington Square North, Washington
Square East, and Washington Square South. Throughout the
,= fence's history, it has served both functional and aesthetic
purposes.
The proposed project is phase three of a multi-phased project to
restore the Common Fence to its original condition. The goal of
this project is to repair and restore twenty-five (25) sections of
fence flanking Washington Square South. Once completed, there will have been seventy-three (73)
sections of fence repaired or restored over the three phases of restoration (or 28% of the whole
fence). There are one hundred and eighty (180) sections of fence remaining to be restored.
Vandalism, acid rain, animal waste, accidental damage, and inappropriate repairs have placed the
fence at such risk that Historic Salem Inc. (HSI) designated the Common Fence as one of Salem's
Most Endangered Historic Resources. In 2012, CBI Consulting created an Existing Conditions
Study and Preservation Plan for the Common Fence. During their examination, CBI found that at
least fourteen sections of the fence were missing. Several additional sections of fence have fallen
since completion of CBI's report, several of which were replaced during the Phase II restoration
project. There is damage throughout and historically inappropriate fixes that need to be repaired.
The integrity of the fence is increasingly threatened and its rapidly deteriorating condition invites
vandalism and further destruction.
The cast-iron fence not only defines and protects the Common, but its simple, graceful, uniform
lines serve as a transition from the open green space on the Common to the blocks of Federalist
and Greek Revival homes beyond. The Salem Common Fence is significant for the following
reasons:
o Rare civic example of cast-iron fencing: In the early 19th century, the Common was enclosed
by a wooden fence with ornamental gateways. In 1850 a group of private citizens petitioned the
City Council to sponsor the erection of an iron fence. On May 27, 1850, the City Council voted
to appropriate $7,000 for the erection of the ornate cast iron fence which currently graces the
Common.
o Status as part of a historic districts: The 9.5 acre Salem Common is the heart of the Salem
Common National Register District and the Washington Square Local Historic District.
o Important connection to the National Guard: Although the exact date is not known
(approximated as Spring, 1637), the Salem Common was the site of the first muster of the East
18
Regiment, Massachusetts Militia, which marked the beginning of the National Guard of the
United Sates.
o Important location for Salem civic life: The Common has been central to the civic life of Salem
for four centuries. Conceived of as public common land, the Common evolved into a
landscaped park used for recreation and public events by the 1800s. Today, the City holds
many cultural and civic events at the Common, including: Heritage Days, Haunted Happenings,
the Witches Cup bike race and other numerous road races, wedding ceremonies and Concerts
on the Common.
FINANCIAL:
SOFT COSTS CONSTRUCTION TOTAL
SOURCE 1: SALEM CPA $10,000 $80,000 $90,000
SOURCE 2: 2015 CITY CIP $5,000 $35,000 $40,000
SOURCE 3:2016 CITY CIP $5,000 $45,000 $50,000
TOTAL PROJECT COST $20,000 $160,000 $180,000
There is $40,000 of FY 2015 Capital Improvement Project funds available toward the restoration of
the Common Fence. In addition, the Department of Parks and Recreation has requested another
$50,000 of Capital Improvement Project funds be allocated for fiscal year 2016.
TIMELINE:
July 2015: Procure consultant
August-October 2015: Finalize bid drawings and specifications
October 2015: Procure contractor
November 2015: Construction begins
May 2016: Construction completed
As previously noted, the integrity of the fence is increasingly threatened and its rapidly deteriorating
condition invites vandalism and further destruction. Due to an estimated restoration cost of more
than $1.2 million, and limited funding, it is necessary that the project be completed in phases.
However, it is important that the phases are undertaken close together in order to preserve the
fence before additional deterioration and damage occurs. This is of particular importance because,
due to the nature of cast-iron repairs, it is not always possible to preserve broken and damaged
pieces of the fence. Broken pickets, for example, need to be re-cast, which preserves the visual
effect of the fence, but not the original fabric. The City will complete the restoration project over a
period of approximately 10 years, by completing at least 25 sections of fence per year.
CPC RECOMMENDATION:
An historic preservation restriction is already in place. A construction sign is already in place.
The Community Preservation Committee voted 7-1 with McCrea dissenting and Northcutt not
present, to recommend funding this application at $60,000. The CPC voted to recommend $60,000
from FY16 Budgeted Reserve. The CPC's recommendation is subject to the recommended
condition that CPA funds are used only for construction costs and not for soft costs.
19
APPLICANT: Salem Conservation Commission
PROJECT TITLE: Forest River Conservation Area Trail Infrastructure
Upgrades
PROJECT LOCATION: Forest River Conservation Area (trail head at Salem
State University South Campus
CPA CATEGORY: Recreational Land: Rehabilitation/Restoration
CPC PRIORITY RANKING: High
CPC RECOMMENDED CPA FUNDING: $15,000
CPC RECOMMENDED SOURCE: 15,000 FYI Open Space & Recreation Reserve
PROJECT DESCRIPTION:
The City of Salem Department of Planning and Community
Development (DPCD) requested $15,000 in CPA funds to
undertake an assessment of the condition of the footbridges
and other trail infrastructure at the Forest River Conservation
u Area (FRCA) and to design upgrades necessary to bring them
into a state of good repair and safety.
3 The FRCA contains 126 acres of undeveloped wooded open
space along the banks of the Forest River, with a main
trailhead inside Salem's State South Campus. The area
extends from Loring Avenue to the MBTA Commuter Rail
tracks (across which lies Salem Woods, under the jurisdiction
of the Salem Park & Recreation Commission). The FRCA is
visible looking west from Loring Avenue at the Forest River
crossing.
' The Salem Conservation Commission requests CPA funding to
-71assess the condition of the footbridges and other trail
infrastructure at the Forest River Conservation Area (FRCA) and design upgrades necessary to
bring them to a state of good repair and safety.
The proposed scope is as follows:
1. Evaluation of the current condition of the FRCA footbridges and trail infrastructure
a. Review structural integrity, safety, and aesthetics of the three footbridges
b. Conduct cursory review of trail conditions and wayfinding signage
c. Determine applicability of Americans with Disabilities Act on trail infrastructure and
feasibility of incorporating universal design
2. Summarize findings
a. Describe and rank recommended improvements in order of priority
b. Develop rough cost estimates for recommended improvements
3. Create final design and bid documents for select improvements
Volunteers have generously conducted stopgap maintenance, but the Commission lacks adequate
funds to bring the trail infrastructure into a state of good repair. The condition of the trails and
bridges must be evaluated and improvements must be designed in order to plan and budget for
their upgrade.
This FRCA, the largest continuous protected open space in South Salem, is an important part of
Salem's natural character. It contains the Forest River, which is Salem's most pristine river, with the
North River heavily impacted by past industrial activity and the South River almost entirely buried
and culverted. The natural character of Salem would be threatened by the further deterioration of
the trails and bridges that facilitate public access to this natural area.
20
Because the FRCA is a unique natural space, it provides tremendous public benefits to diverse
user groups when the trails and bridges are passable. Casual hikers, dog watchers, and birders
can be seen there daily. In addition, its unique characteristics draw researchers, school groups,
and education programs.
FINANCIAL:
in STUDY SOFT COSTS TOTAL
SOURCE 1: SALEM CPA $7,500.00 $7,500.00 $15,000.00
SOURCE 2:CONSERVATION COM. $2,500.00 $2,500.00 $5,000.00
TOTAL PROJECT COST F $10,000.00 $10,000.00 $20,000.00
The Conservation Commission will provide $5,000 (25%) of this project's cost. While the
Commission expects volunteers to continue providing maintenance after the trails and bridges are
upgraded, it will explore the feasibility of utilization of volunteer labor during the construction of the
upgrades.
TIMELINE:
Month
L L L
Action Item L L
in m _a E E i
7 O 0 0 L U -
N U 0 0 N Q j
3 -5 < 0 O z o u_
Procurement of architect/engineer
to conduct assessment
Assessment
Conservation Commission's review
of assessment
Procurement of architect/engineer
to design selected upgrades
Development of construction bid
documents
Permitting (as applicable)
Secure funding for construction
Procurement of construction
contractor
Construction
Rededication
CPC RECOMMENDATION:
The Community Preservation Committee voted unanimously, to recommend funding this
application at $15,000, with Northcutt not present. The CPC voted to recommend $15,000 from
FY16 Open Space and Recreation Reserve.
21
APPLICANT: Department of Planning & Community Development
PROJECT TITLE: McGlew Park Redesign
PROJECT LOCATION: 201 Y2 North Street
CPA CATEGORY: Recreational land: Rehabilitation/Restoration
CPC PRIORITY RANKING: High
CPC RECOMMENDED CPA FUNDING: $78,000 (project) and up to $1000 (CPA sign)
CPC RECOMMENDED SOURCE: $40,900 FY15 Budgeted Reserve
$38,100 FY16 Open Space & Recreation Reserve
CPC RECOMMENDED CONDITIONS: Install a CPA 4'x4' construction sign
PROJECT DESCRIPTION:
The City of Salem Department of Planning and
`l Community Development (DPCD) requested $78,000
in CPA funds for the redesign of McGlew Park.
McGlew park is currently in a state of disrepair, with
its features beyond their useful life and in need of
upgrade. The park is the only public space of its type
north of Furlong Park. Having such as public space
supports the character of North Salem. Its current
k poor condition threatens the quality and character of
the neighborhood.
Friends of McGlew park has engaged North Salem residents to begin to develop a vision for the
park's renovation. The goal is to upgrade the park to better meet the needs of its diverse user
groups.
The scope of work to develop a design for the renovation of McGlew Park is as follows:
• Commission landscape architect to:
o Redesign the park through consultation with a Working Group and two public forums
o Estimate construction costs
o Develop construction documents and bid specifications
• Retain a Licensed Site Professional (LSP) to test soils and incorporate handling of any
unsuitable materials into the park design
FINANCIAL:
The City intends to maximize the impact of CPA money by combining it with other funding sources.
Depending on the cost estimates developed as part of the design, the city will determine which
additional funding sources to pursue. Although the cost of construction cannot be determined prior
to completion of the park design, the city has allocated an initial $11,500 of Community
Development Block Grant (CDBG) funds toward construction. An undetermined additional amount
of CDBG funds will likely be available for this project in the next fiscal year. These funds will likely
serve as a match for additional construction funding, such as a state Parkland Acquisitions and
Renovations for Communities (PARC) grant or further CPA funds.
The landscape architect will consider whether volunteer labor can be utilized for a portion of the
construction.
22
TIMELINE:
2015 2016
L
Action Item E L
p U -
> U O L Q A
ca ca
Procurement of landscape architect
Procurement of LSP
Soil testing
Design
Working Group meetings
Public forums
Construction documents and bid
package
Procurement of contractor
Obtain additional construction
funding
Permitting
Construction
Rededication
CPC RECOMMENDATION:
The Community Preservation Committee voted unanimously, to recommend funding this
application at$78,000 and up to $1000 for a CPA sign, with Northcutt not present. The CPC voted
to recommend $40,900 from FY15 Budgeted Reserve and $38,100 from FY16 Open Space &
Recreation Projects Reserve. The CPC's recommendation is subject to the following
recommended conditions:
• That a CPA 4'x4' construction sign be installed (up to $1000 cost added to CPA award).
23
APPLICANT: Department of Planning & Community Development
PROJECT TITLE: Mary Jane Lee Park Improvements
PROJECT LOCATION: 41 Palmer Street
CPA CATEGORY: Recreational land: Rehabilitation/Restoration
CPC PRIORITY RANKING: High
CPC RECOMMENDED CPA FUNDING: $85,075 (project) and up to $500 (CPA sign)
CPC RECOMMENDED SOURCE: $85,575 FY16 Budgeted Reserve
CPC RECOMMENDED CONDITIONS: Install a CPA 18"x24" sign
PROJECT DESCRIPTION:
The City of Salem Department of Planning and
Community Development (DPCD) requested
$85,074.35 in CPA funds for the renovation of Mary
Jane Lee Park.
In the summer of 2014, the City and its landscape
architect held a series of meetings with stakeholders
to develop a Master Plan for Mary Jane Lee Park.
Through this process, a series of proposed
improvements were endorsed by the Point Neighborhood Association, Point Vision &Action Plan
Steering Committee, Park & Recreation Commission, and Conservation Commission. With funding
from an Our Common Backyards grant from the state, construction of a new splash pad
progressed into early winter, with final weather dependent work to be completed this spring.
While improvements constitute a major upgrade to the park, stakeholders expressed strong
support for the implementation of the entire Master Plan. Remaining improvements include:
Installation of approximately 4,000 square feet of rubber play surfacing beneath the existing
play equipment and swing set
• 3 to 5 new shade trees
• New perennials along park perimeter
• Approximately 100 additional linear feet of pipe rail fence and 450 feet of new chain link
fencing
• Conversion of approximately 4,000 square feet of asphalt to an expanded grass area
Reconstructed basketball area with two junior courts (new surfacing, striping, and 4 new
posts and backboards)
• Installation of approximately 150 feet of asphalt circulating paths to be incorporated into a
tricycle track for small children
• Construction of a small shade pavilion
• Construction of a new park sign
• Proper handling and disposal of unsuitable soils as needed
Mary Jane Lee Park has served as a key public space at the heart of The Point Neighborhood for a
generation. Although the park is a popular destination for residents, it has become clear that it is in
need of substantial upgrades beyond normal maintenance. Furthermore, because The Point is so
dense, its vibrant streets and public spaces are an important element of the neighborhood's
character. By upgrading a key public space, this project helps to preserve and enhance the
neighborhood's character.
Enhancement to the park will benefit its current users and encourage additional visitors. The Point
is an Environmental Justice Neighborhood as defined by the state, based on the neighborhood's
high foreign-born population, low income, and low English proficiency levels. This public investment
will help to stabilize property values (and the neighborhood's tax base) and encourage private
investment in the neighborhood.
24
FINANCIAL:
SOFT COSTS CONSTRUCTION TOTAL
SOURCE 1: SALEM CPA $4,420.00 $80,654.35 $85,074.35
SOURCE 2:CDBG $11,400.00 $88,600.00 $100,000
SOURCE 3: PARC $8,580.00 $202,376.10 $210,956.10
TOTAL PROJECT COST $24,400.00 $371,630.45 $396,030.45
The CPA request is based on the amount needed to bridge a gap in a creative constellation of
funding sources. The total estimated project cost is $396,030.45. The city plans to draw from
$100,000 in CDBG funds allocated to the park to install play surfacing ($65,000) and conduct soil
tests ($11,400)this summer, leaving $319,630.45 of work left to complete. The DPCD anticipates
seeking funding for a project in that amount in the next state PARC grant round (awards are
expected to be announced in November), which requires a 34% local match. The match, totaling
$108,674.35, would consist of the remaining $23,600.00 of CDBG funds, leaving a gap of
$85,074.35. The CPA request is for funds in that amount.
TIMELINE:
2015 2016
L L L L
Action Item N E �, L E
L L 0) Q
Cn O z 0 U- n Cn
Receipt of CDBG funding
Soil testing
Play surface installation
PARC Grant application
PARC Grant award
Final design and development of
bid documents
Procurement of contractor
Permitting (building and lighting)
Construction
Rededication
CPC RECOMMENDATION:
The Community Preservation Committee voted unanimously, to recommend funding this
application at$85,075 and up to $500 for a CPA sign, with Northcutt not present. The CPC voted
to recommend $85,575 from FY16 Budgeted Reserve The CPC's recommendation is subject to the
following recommended conditions:
• That a CPA 18" x 24" sign be installed (up to $500 cost added to CPA award).
25
APPLICANT: Salem Parks & Recreation/Salem YMCA
PROJECT TITLE: Camp Naumkeag Rehabilitation
PROJECT LOCATION: 85 Memorial Drive
CPA CATEGORY: Recreational land: Rehabilitation/Restoration
CPC PRIORITY RANKING: High
CPC RECOMMENDED CPA FUNDING: $25,000
CPC RECOMMENDED SOURCE: $25,000 FY16 Budgeted Reserve
CPC RECOMMENDED CONDITIONS: That the award is made solely to the City and the City
manages the project.
PROJECT DESCRIPTION:
Salem Parks & Recreation, along with the Salem
YMCA requested $25,000 in CPA for the creation of a
master plan for the Camp Naumkeag site.
The Camp Naumkeag site consists of approximately
five acres along the waterfront in the Salem Willows.
There are three buildings and a caretaker's house at
Camp Naumkeag, and one building at the Waterfront
_ Park. There is a small beach, parking area and an
�4
area for volleyball. There are restrooms located in two
-- buildings. There is a main porch for use which is
connected to the caretakers building.
All of the buildings at Camp Naumkeag are in disrepair and are in need of rehabilitation. The
current conditions of this site do not allow the City to take full advantage of this amazing asset
along the waterfront in terms of programming, rentals and other events.
Camp Naumkeag is used for recreational purposes serving the entire community. Through the
Salem YMCA recreational day camp, over 150 youth ages 5-14 experience the joys of summer on
a beachfront camp location.
The Salem YMCA is about to enter a 10 year lease with the City of Salem, which includes a
commitment to invest $100,000 into the property. The sooner that a master plan is created, the
sooner these investments can be made.
This project will support multiple recreational uses. A creation of a master plan will ensure that
each area of the property and recreational opportunity is best utilized, including:
a. Beach and boating access
b. Playground
c. Open grassy field
d. Volleyball Court
e. Basketball Court
f. Community Garden
g. Picnic/BBQ Area
The Salem Parks and Recreation Commission and other City departments are in support of how
this $25,000 investment would leverage the Y's commitment of$100,000 to ensure it's being spent
consistent with the wishes of the community. It would help cover the cost of an architect to lead
visioning sessions, community meetings, and the overall creation of the master plan. The goal of
the project is to create a plan that will, in the end, meet the desires of the community and City of
Salem, creating a recreational space that can be used by all.
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FINANCIAL: Salem Parks and Recreation will work as the fiscal agent for this project. They will
work with architect to create the master plan. Estimated costs for this project are $25,000.
TIMELINE:
The project will take 3-6 months, and is feasible both financially and on schedule.
a. Select Architect
b. Schedule 2 community meetings to run over the summer months.
c. Bring before Parks Commission and other City Boards.
d. Architect will take all feedback and bring back a proposal to present to Parks
Commission and City Council.
CPC RECOMMENDATION:
The Community Preservation Committee voted unanimously to recommend funding this application
at$25,000, with Northcutt not present. The CPC voted to recommend $25,000 from FY16
Budgeted Reserve. The CPC's recommendation is subject to the recommended conditions that the
award is made solely to the City and that the City manages the project.
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APPLICANT: Bates Elementary School and
Bates PTO Playground Committee
PROJECT TITLE: Bates Elementary School Playground & Garden
PROJECT LOCATION: 53 Liberty Hill Ave.
CPA CATEGORY: Recreational land: Rehabilitation/Restoration
CPC PRIORITY RANKING: Medium
CPC RECOMMENDED CPA FUNDING: $45,000
CPC RECOMMENDED SOURCE: $45,000 FY16 Budgeted Reserve
CPC RECOMMENDED CONDITIONS: Determine how to gift either raised funds or the
completed structures and improvements back to the
City.
PROJECT DESCRIPTION:
!?' y Bates Elementary School and the Bates PTO
` Playground Committee requested $95,000 in CPA
` funds to purchase and install new playground
�. equipment and establish a garden at Bates
a " Elementary School.
The main play structure at the Bates Elementary
School is unsafe and unable to be repaired.
Additionally, an area previously used as a parking lot
at the far end of the playground is overgrown and
inaccessible. To address these issues and to
enhance educational and developmental
x —awN opportunities at the school, it is proposed to replace
the existing play structures, improve the playground surfacing, add swings, and create a joint
school and community garden space. CPA funds would be used specifically for the purchase of the
new playground equipment, timbers and main play area surfacing.
The existing structure poses a significant hazard as it is unstable and the wood splinters easily.
Sections of the structure have already been demolished due to safety concerns, and students both
at the school and in the after school program are not allowed to play on what remains. The
structure cannot be repaired as it does not meet current building codes. Until new equipment is
installed, a large portion of the playground area is off limits to the children is it supposed to serve.
As our children grow, they will continue to miss out on the developmental opportunities a safe
structure would provide them.
The project is to replace the 25 year old wooden structure and the smaller plastic structure next to it
with a new, modern play structure featuring multiple play experiences: slides of different heights,
multiple climbing areas, a spinning activity and areas designed to encourage imaginary and
cooperative play. This new structure will be ADA accessible, allowing all school and community
children the opportunity to play safely. Also to be replaced is the existing and much deteriorated
wood mulch surfacing and the rotting wood timbers that surround the play area. This will ensure
safe and accessible entry points to the play area for all. As there is an emergency drain access
point directly under the current play area, the new surfacing will be selected in cooperation with city
and school personnel to ensure that access is maintained. Additionally, and with non-CPA funding,
the PTO will install swings and safety surfacing near the play structure, and a garden at the far end
of the playground area. A portion of the garden will be used by the school for science and
classroom activities, and they will partner with Salem Community Gardens to provide garden plots
to members of the community in the remainder of the space.
The playground and garden area is highly visible to all school visitors and to anyone traveling along
Liberty Hill Avenue. The play structure is situated at the end of the playground closest to the school
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building, directly next to the road, and is the dominant feature of the area. The swings will be
installed across the road access entry from the play structure, and the garden area will be
established further down the road, next to the Kernwood Country Club.
Playgrounds are social places. They are where friendships are formed and games are played. The
lack of a safe and usable play structure is a great loss to the Bates Elementary School community
and the surrounding neighborhood. Our children need a safe place to play, grow, and challenge
their minds and bodies! New playground equipment will create an inviting and inspiring place for
unstructured, child-directed play, a place where children can develop physically and socially. The
project will further the city's commitment to improving school facilities and, along with the garden,
will provide a quality recreational destination for all Salem residents to enjoy. The new play
structure, in particular, will appeal to the growing community of young families in the city.
The playground is used by the school throughout the school day and is an important part of the
school's facilities. Outside of school hours, it is used by children from all over Salem attending the
For Kids Only after school program and by other members of the community, including several
scouting groups, many school families who chose to stay and play after school and neighborhood
families who visit in the summer and on weekends.
The proposed improvements to the Bates Elementary School property will return the playground to
its intended use and will make the full playground area, from the play structure to the garden,
accessible and functional for use by all. It will also encourage a greater number of Salem residents
to use the property outside of school hours as it is a walkable destination for many families in North
Salem, and gardeners and their families will return frequently to tend to their garden plots. The
creation of the community garden plots also returns that section of the Bates property to public use,
as that area was once a public park (Liberty Hill Park) -one of the earliest established parks in
Salem.
FINANCIAL: STUDY SOFT COSTS* ACQUISITION CONSTRUCTION" TOTAL
SOURCE 1: SALEM CPA $ $ $ $ $
(total must match amount O O O `fS,o00 �jS,000
re uestedoncovershoot
SOURCE2; —CS iE $ O
$ 2S,aoo
C=n2 E➢,7 L+y'C�o�1 0 ZS,66 O
SOURCES:H , GE $ O $ b $ O $ 10, oCC� $ 10.000
SAL-6 F-Ne-
SOURCE4: ep>s $ $ $ 0 $ 10,000 $ r0,onv
SOURCE 5: $ O $ p $ $ S,o00 $
o� o�
SOURCEti: $ p $ $ $ y $ 24, 0[7
o �c
TOTAL PROJECT COST $ a $ $ O $ !bR ,koo $I
'Soft costs include design,professional services,permitting fees,closing costs.legal,etc.
'"For this application"construction'refers to new construction,rehabilitation,preservation andlor restoration work.
In the column to the right,please explain the status of each funding source(i.e.submitting application 711114,
applied on 111114,received award notification 311114,funds on-hand in organization bank account,etc.). For
sources where funding has been awarded or funds are on hand,please attach documentation proof from the
funding source commitment letter,bank statement,etc.).
SOURCE2: STATUS:
Fot` E'p�cs�rio�1 APPL,Ep
SOURCE 3: ti?1 R io STATUS:
SOURCE4: STATUS:
2.a.�lK 5�('3nn,m,.1(y taPP�,ca.�aN rK SP2,r�1G Z-0,s
SOURCE5: p�Qo,— STATUS:
SvBnn,'tn�S4 aDQI.,LA:Zo ht r�l 5?Ri�1 C. 2p,S
SOURCEf1: STATUS:
o fJ-60,•J Cs �.�DS. 25 ��� L�.uiJ
R aSk'�42 h1LOM(v
29
TIMELINE:
October 2014 Playground committee formed
November 2014 Site review with industry professionals
December 2014 Preliminary design completed
February 2015 Development of a Fund Management Plan in conjunction with the School
District's Business Office.
Application to Lowe's Toolbox for Education submitted
March 2015 CPA Funding application due
Heritage Salem Five Foundation application due
Spring 2015 Seedling sale fundraiser
Application to Home Depot Foundation
Application to Eastern Bank Foundation
Summer 2015 Planning and continued fundraising for the new garden area
September 2015 Teardown of the current play structure and removal of existing surfacing and
timbers
Installation of the new play structure, swings, surfacing &timbers
Fall 2015 Site preparation for the new garden area
Spring 2016 Installing garden beds
Opening of the new garden area
CPC RECOMMENDATION:
The Community Preservation Committee voted unanimously to recommend funding this application
at $45,000, with Northcutt not present. The CPC voted to recommend $45,000 from FY16
Budgeted Reserve. The CPC's recommendation is subject to the recommended conditions that it
be determined how either the raised funds or the completed structures and improvements can be
gifted back to the city.
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