1975 BOH MEETING MINUTES RE: SCHEDULE OF CONSTRUCTION OF TRANSFER STATIONELDER AFFAIRS 201
Dr, Kaplan felt that the Elder Affairs Division should stay within the Health Department.
Dr. Toomey and Mrs. Josephs have put a lot of work into it and the Board members have become
involved. We screened the coordinator and I felt we got it off the ground floor pretty well.
Dr. Toomey said he met with the Mayor recently and the Mayor felt that since office space
was available at the Annex to City Hall that Mr. Allison should have his department there.
Dr. Toomey explained that no decision had been made at that meeting.
Marcia Countie told the Board that they have already voted to keep it at the Health Department
and now the Mayor wants it out of there? Effie MacDonald suggested to write a letter to the
Mayor telling him how we feel about it.
Mr. Allison told the Board members that the pressures to move the Division away from the
Health Department seem to be coming from the Council on Aging. Their feelings are that
their particular clientel (drop in center) will not be served by my efforts as well if we
relocate to the Long Term Care Facility as the move will be physically limiting. He said
also he saw 3 possibilities: 1 to stay with the Health Department 2'to create a special
department within the city responsible to the Council on Aging or 3 to transplant the entire
division to the Council on Aging. Mr. Allison continued that his feelings were that he should
stay with the Health Department but that perhaps the Annex location would be best. Mrs.
Josephs agreed with this.
Motion made by Effie MacDonald, Seconded by Marcia Countie, "that the Department of Elder
Affairs be housed under the direction of the Health Department and that they maintain themselvc
in the Annex of the City Hall". VOTE: 4 in favor, 1 opposed (Mr. Blenkhorn).
NURSING HOME REPORT HEARING
Mrs. Josephs told the Board that they were scheduled to testify at the Hearing on the 4th
but that Mrs. Fay had asked for an extension. The Hearing is how scheduled for the 10th.
Some of the former personnel of these homes were also going to testify.
Dr. Kaplan.said that Mrs. Fay and her people have approached some of the patients and their
families tcsay that everything was ok at these homes.
Joanne Josephs continued that she had spoken with the Welfare people and that they have a
list of beds available in this region. However, they won't move until the Commissioner
reads his decision.
Above matter made a matter of information.
Dr. Toomey brought up the following matter:
Mr. Tinti wrote a letter answering the Board's questions about legality and proper notice of
Meetings. Mr. Tinti wrote that the Board makes ,its own rules and regulations and whatever
resolution has been passed shall be appropriate and binding. Notice to the public shall be
filed with the City Clerk and notice or copy posted publically at least 24 hours prior
including Saturday, but not Sundays and legal holidays.
SOLID WASTE:
Dr. Toomey introduced Mr. John D. Pillsbury and Vijay V. Karwande, Project Engineers
from C.E. Maguire Co., Inc.
Dr. Toomey read from the"Revised Schedule for completion of design and start of construction
for the'Salem Transfer Station facility - ordered date for shutting. down the incinerator by
the EPA is July 28, 1975".
April 8 - Completion of Design
_ April 15 - Board of Health approves plans &Specifications
May 6 - Advertising contract bids for construction
May 27 = Opening of Bids
June 10 Awarding contract for construction
June 17 - Begin construction of first compactor unit
July 28 - Cease incinerator operation; operate first compactor & begin constructionof the
second compactor unit.
Sept516 - Complete construction and begin operation of second compactor.
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Dr. Toomey told the Board that he had already sent them copies of the contract.
Re continued that he met with Mayor Levesque and discussed the problem of advertising a
contract without money being appropriated. Mr. Tinti, City Solicitor, said this would be
correct and helpful. We want to put out the transfer and disposal contract so that we
would have it completed by the time the transfer station is ready to operate. We will
open bids at 12:00 none on April 23, 1975 at the Health Center, 5 Broad St., Salem, Mass.
We would call you to a special meeting but not award it on that particular day - just to
open them and view them. Immediately after, we will ask the Mayor and Council to
appropriate money in the amount of the bid we select.
Mr. Pillsbury said the legal requirements are that sub -bidders must submit their bids
4 days before the contractors submit theirs.
MOTION made by Mldr&_:Moulton, seconded by Effie MacDonald "that the Board of Health
approves the action of the Health Agent in regard to the contract".
CORRESPONDENCE:
1. 9/13/75 Ltt
for
The Board members agreed that in cases like this where an employee is required to have
a test for tuberculosis, the following applies:
MOTION made by Marcia Countie, Seconded by Mildred Moulton, "that all employees of the
Health Department will be given the standard Mantoux Test and that if for some reason
an employee cannot tolerate or feels that he or she cannot tolerate this test, then
that employee must furnish to the Health Department a copy of a chest X-ray that satisfies
the Agent of the Board of Health as being satisfactory for employment". MOTION WAS
PASSED UNANIMOUSLY.
The above was�amade a matter of information.
2. 3/13/75 Approval of City Council Order
that the sum of $15,000 be transferred from the Subsidiary Appropriations - Salaries &
Wages Account, "Health -Sanitation Payroll" to the Subsidiary Appropriations -
Expenses Account, "Health -Sanitation Bills".
The above was made a matter of information.
3. 3/17/75 Approval of City Council Order
..that the sum of $5,140.00 be and the same is hereby transferred from the Subsidiary
Appropriations - Salaries and Wages Account - "Health -Sanitation Payroll" to the
Subsidiary Appropriations - Expenses Account, "Health -Sanitation Bills".
The above was made a matter of information.
4. 3/14/75 Ltr to Paul D'
nnina Board Re: Booklet
Mr. D'Armour was requested to furnish members of the Board with the Booklet
"Sub -division Rules & Regulations, City of Salem". Mr. D'Armour had complied with this
request.
The above was made a matter of information.
5. 3/14/75 Ltr to Mr. Gerald McCarthy, Chairman, Planning Board Re: Loring Hills Dev. Trust
in which Dr. Toomey cited the Board's Motion - voted upon unanimously-lthat the Board of
Health notify the Planning Board that we are opposed to all building (developments) until
the sewers are adequate".
The above was made a matter of information.
6. 3/14/75 Ltr to Mr. Elliot Schrank, Project Manager, Salem Corporation
asking him to attend our 4/8/75 meeting relative to installation of toilet facilities
at the East India Mall/Garage.
Above made a matter of information.
7. 3/14/75 Ltr to Robert Murray,Coordinator nicenrenniai �"� ......3,--
asking him to attent our 4/8/75 meeting relative to proper health planning for the
Bicentennial year.
217
at the new facilities.", The Motion was voted upon and passed 4 to 1 (Dr. Shaughnessey
voting against.) Dr. Shaughnessey felt the Motion did not cover what info the Mayor wanted.
Dr. Toomey said that most of the employees of the Health Department thought the Annex
would be best because it would provide a central location for the various Health Services.
Dr. Toomey said that if the move is made, that space would be important to the growth of
the department.
Dr. Toomey also said he would provide the Mayor with a list firom the payroll of all persons
employed by the department as well as all provisional employees.
Mr. Blenkhorn asked about a previous meeting called in which Attorney Arnold was representing
the Board Members. He questioned why the Board had not received a copy of the notes of that
meeting and why they hadn't received any report from Attorney Arnold.
Motion was made by Robert Blenkhorn, seconded by Effie MacDonald, "that the Board directs
the Health Agent to find out why we did not get an answer from Atty. Arnold and to ask him
to send the Board members a copy of the notes of that meeting and the results and find out
whether or not the $4000 had been appropriated". Motion was voted upon and passed unanimously.
Meeting adjourned 8:00 PM - Motion by Dr. Shaughnessey, seconded by Effie MacDonald - voted
upon and passed unanimously.
Respectfully Submitted:
SPECIAL MEETING 6/16/75
A special meeting of the Board of Health was held on Monday, June 16, 1975 at the Health
Center Offices, 5 Broad St., Salem, Mass., at .5:30 PM.
Board members present were: Dr. Kaplan (Chairman), Joseph Richard, Effie MacDonald, Robert
Blenkhorn and Mildred Moulton. Also present were Stanley Bornstein, of C.E. Maguire, Inc.
and Leo Hurley, presently administrative assistant to Dr. Toomey. Dr. Toomey was on vacation.
Dr. Kaplan called the meeting to order and explained the meeting was for the purpose of final
discussion with the engineer (C.E. Maguire, Inc./S. Bornstein) relative to the bids for the
Construction of the Transfer Station in the City of Salem.
Mr. Bornstein told the members that C.E. Maguire, Inc. had, as part of their duties and
services, reviewed all bids in detail. All bids were found to be in order. DeIulis Bros.
of Lynn was the lowest bidder. From here, Mr. Bornstein continued, C.E. Maguire's function
is to meet with him (DeIulis) this week and barring no unusual situations recommend that you
award this bid after your meeting with him and prior to the award to go before the City
Council and ascertain how they expect to pay. It is illegal to award a contract unless you
have the money in hand..
Mr. Bornstein said C.E. Maguire, Inc. has knowledge of DeIulis Bros., we have checked into
his background. He is now working with .the.Redevelopmsnt Authority and they are very happy
with his work. C.E. Maguire, Inc. recommends that the Board award this contract to DeIulis
Bros. We will meet with him on Thursday and go over all items with him. In reply to
the question whether he can meet the specified time limit, Mr. Bornstein said that it would
be no problem. Most of the equipment is not sophisticated and would be available if he
had to replace etc.
Mr. Blenkhorn asked who would be responsible that this outfit meet with our requirements.
Mr. Bornstein replied C.E. Maguire, Inc.
218
Mr. Blenkhorn told the members he felt that a member of C.E. Maguire, Inc/should Ud onsite to see
the requirements are met.
Mr. Bornstein explained that a man would be on site once a week for a whole day or at least
a half day. These conditions are already written in the contract, Mr. Bornstein said that
once a week would be sufficient . He told the Board members that as project progresses,
certain people will inspect the work, for example, mechanical people will be on site while
mechanical work is being done, etc.
The building will start the day the contract is awarded and will be finished in 90 days.
Mr. Bornstein didn't think the work could be.finished in less time.
The Environmental Protection Agency is no problem. C.E. Maguire, Inc. has been in contact with
them and have told them we were taking bids. The City of Salem is showing good faith.
Mr. Bornstein also mentioned appropriating money allowing for contingency situations.
Mr. Blenkhorn made a Motion, seconded by Effie MacDonald, "that the Board of Health award the
bid to DeIulis Bros. of Lynn, who was the lowest bidder of $262,626.00, for the Construction of
the Transfer Station; subject to confirmation by C.E. Maguire, Inc. that he is qualified to
perform the work." The Motion was voted upon and passed 5 to 0.
Mr. Blenkhorn made another Motion, seconded by Mildred Moulton, "that the Board of Health request
of the Mayor the following appropriation of the sum of $300,0004po be used by the Board of Health
to construct the solid.waste transfer station; such funds in excess of the low bidder's price
to be placed in a contingency account which will only be used by a vote of the Board of Health.
In the event that funds remain from the contingency fund, said remaining appropriation will be
returned to the Mayor." Motion was voted upon and passed 5:to 0.
Mr. Blenkhorn asked if any members of the Board could attend the meeting between C.E. Maguire
and DeIulis Bros. Mr. Bornstein replied that any member or all members could be present if
they wished. ,
Mr. Bornstein said/would see if a meeting could be set up for Wednesday the 18th of June.
Mr. Bornstein recommended that Leo Hur1Ey check.the woxk.done; that Leo knows drawings thoroughly,
and that it would be to the Board's best interestT if Leo could go once a day to the site and
oversee the project and report back to the Board.
It was agreed by all that possible concealments take place before the engineer gets there and
that if someone would be on the premises, they could report to the engineer that work be held
UP.
The Board members ageeed to take Mr. Bornstein's recommendation to have Leo go to the site once
a day and report back to the Board.
Weekly visits will be made by C.E. Maguire, Inc.
Meeting adjourned 6:30 PM.
Respectfully submitted:
Clerk of a Board