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MEETING PACKET OCTOBER 2013 • NOTICE OF MEETING You are hereby notified that the Salem Board of Health will hold its regularly scheduled meeting Tuesday October 8, 2013 at 7.00 PM City Hall Annex, 120 Washington St. Room 314 MEETING AGENDA 1. Call to order 2. Approval of Minutes 3. Chairperson Announcements 4. Presentation: Dr. Mona Sigal on Internship project - Educating the restaurants on health • effects of Sodium, Fat and gluten and develop strategies to reduce/control their impact in the diet. 5. Public Health Announcements/Reports/Updates a. Health Agent b. Public Health Nurse Report c. Administrative d. Council Liaison 6. Footprint Presentation 7. Igbal Shahzad&Malik Hayat are requesting a variance of regulation 22, work place smoking ban, to open a Hookah Bar 8. Miscellaneous 9. Adjournment Larry Ramdin Health Agent • cc: Mayor Kimberley Driscoll, Board of Health, City Councilors Next regularly scheduled meeting is November 12, 2013 at 7pm at City Hall Annex, 120 Washington Street Room 312 Know your rights under the open meeting law MGL chapter 3" ss 18-25 and City Ordinance section 2-2028 through 2-2033 CITY OF SALEM BOARD OF HEALTH MEETING MINUTES September 12, 2013 AEMBERS PRESENT: Dr. Barbara Poremba, Chairperson, Gayle Sullivan, Martin Fair, &Dr. Shama Alam OTHERS PRESENT: Larry Ramdin, Health Agent MEMBERS EXCUSED: Dr. Danielle Ledoux TOPIC DISCUSSION/ACTION 1. Call to Order 7:04 PM 2. Minutes of Last Meeting Dr. Alam, motioned to approve the minutes; 2ndREV M. Fair. (July 23, 2013 & Executive Minutes) Unanimously approved. 3. Chairperson Announcements The Chair noted that the department has no Public Health Nurse at this time. The Board is in the process of interviewing for the position& is hoping to have someone hired by October 1, 2013. In the interim, Larry hire a temporary or ask for assistance from a neighboring health department. Chair also reminded new members of their obligation to attend the MABOH training in Nov. Larry will provide the specific information. 4. Monthly Reports-Updates A. Health Agent Presented & approved; copy available at the BOH • Report The Board requested that the positive West Nile Virus pool and mosquito spraying intervention be added to the Health Agents Report. B. Public Health Nurse's Report Presented & approved; copy available at the BOH C. Administrative Report Presented & approved; copy available at the BOH D. City Council Liaison Updates Councilor Furey was not present. He was attending the City Council meeting. 5. Miscellaneous Larry Ramdin, Health Agent, met with the owners of 126 Bridge Street about the bird feeder in the backyard. The owners and Mr. Ramdin have come to a resolution on this matter. 6. MEETI NG ADJOURNED: 7:35 PM Respectfully Submitted, Heather Lyon-Paul, Clerk of the Board Next regularly scheduled meeting is Tuesday, October 8, 2013 at 7pm At City Hall Annex, 120 Washington Street,Room 311 Salem. Health Agent report October 2013 Announcements • Melissa Wilson R.N has been hired to do DOT for the BOH until a full time nurse is hired. • The Department is working on the deployment of the electronic inspection program. The program allows for electronic inspections, online applications and processing of permits. Community Outreach • A senior influenza immunization clinic was held on October 16, at the Senior Center. 102 vaccines were administered. Dr. Poremba and her nursing students administered the immunizations. Pam January, RN of the Lynn Health Department was the clinic manager. Another clinic has been scheduled for November 16 at 120 Washington Street; the clinic will be for staff and the general public. Additionally, we provided 30 Influenza doses (3 vials) to Lifebridge and 25 vaccines were administered. • A Food handling workshop for PTO's is scheduled for November 13, at 120 Washington Street. • Discussions were held with landlords about transitioning to smoke free housing and the reception was positive. A meeting is being scheduled with the Salem landlords • Association. Meetings and Trainings • David Greenbaum attended the problem properties task force meeting. The task force is an initiative of the Mayor's office to address concerns with problem properties and develop strategies to deal with the problems. A city wide abandoned property ordinance is one of the issues that are being discussed. • Hoarding Task Force—NS Elder Services. Elizabeth Gagakis and David Greenbaum attended the Hoarding task Force meetings that were held at the North Shore Elder Services. • The environmental Health unit will be attending a MEHA training meeting on November 21, dealing with Air Quality Nuisances • In keeping the desire to enhance workforce skills, Elizabeth Gagakis will be attending • MA PHIT: Food Inspector Training in January 2014. Larry Ramdin will be presenting at the training on Food Inspection Equipment and procedure. • • Larry Ramdin will be attending the InFORM 2013: Integrated Foodbome Outbreak Response and Management from November 18-21. The conference integrates the foodbome illness response, and features a number of timely topics on food borne illness. Inspections report Certificate of Fitness Inspections— 58 Certificate of Fitness Re-Inspections—2 Food Service Inspections— 32 Food Service Re-Inspections—25 Housing Inspections—3 Massage Establishment Inspections - 1 Retail Food Inspections—6 Retail Food Re-Inspections—3 Temporary Food Inspections—61 Trash Inspections— 15 SEP-05-2013 11:04 From:DHPL 6179730984 To:9787450343 P.2/2 Id T&R90A. Pa r O 040 opFSq4 o-1 Is mojpav LoaLJ e- r a CITY OF SALEM, 1VIr1SSACHUSETTS BOARD OF HEALTH 120 WASHINGTON STREET 4'"FLOOR PublicHealth , Prevent.Promote.Protect. TEL. (978)741-1800 F-A (978) 745-0343 KIMBERLEY DRISCOLL 1lamdin a,salem.com LARRY RAMI)1N,RS/RL;l IS,C:CIO,CP-FS MAYOR Hl:?,AI xj.1 Acd.'INT October 3, 2013 Re: Hearing Request Igbal Shahzad/Malik Hayat 11 Marian Road Framingham, MA 01702 Dear Igbal Shahzad &Malik Hayat: The Salem Board of Health requests your presence at the next Board of Health meeting for a hearing regarding your request for a Variance of Regulation 22,to open a Hookah Bar. The meeting will be held Tuesday, October 8, 2013 at City Hall Annex, 120 Washington Street 31°floor • conference room at 7:00pm. If you have any questions, contact me at 978-741-1800. Sincerely, F the Board of H alth .. /mod, Larry Ramdin Health Agent LR/HLP cc: Dr. Barbara Poremba, Chairperson of the Board of Health and Members • Health Dept Clerical Report FY 2 • Burial Permits Permits Plan Reviews Certificate of Copies / Fines Revenue Permit Fees $25 Fitness $50 July-13 $750.00 $2,085.00 $0.00 $2,400.00 $1,100.00 $6,335.00 Food Service Est. <25seats $140 August $675.00 $655.00 $0.00 $1,900.00 $0.00 $3,230.00 25-99 seats $28o >99 seats $420 September $425.00 $640.00 $0.00 $1,450.00 $0.00 $2,515.00 Retail Food <i000sq' $7o October 1000-10,000 $28o >10,000 $420 November Temp.Food 1-3 days s3oo December 4-7days shoo >7days s Example f>7 day tempfood permit. January-14 14da s)dovidedb 7=2xs600=$ 200 4( 7= February Frozen Desserts $25 March Mobile Food $210 April Plan Reviews New s18o May Remodel s90 June Catering $25 perevent/$2o0 catering kitchen Body Art Est. $315 Total $1,850.00 $3,380.00 $0.00 $5,750.00 $1,100.00 $12,080.00 Body Art Practitioner 13S Review Plans s18o Fiscal Year Budget 2014 Suntan Est. $140 Rec.Day Camp $10 Salary Starting Ending Expenses Ext.Paint Removal s3S Full Time $341,259.00 $269,693.79 Starting Ending Transport Off.Subst. slos Part Time $15,997.00 $12,225.24 $17,350.00 $13,980.94 Tobacco Vendors $135 Overtime $2,000.o0 $1,805.67 Swimming Pools Seasonal $140 Balance $359,256.00 $283,724.70 Annuals210 Non Profit$40 Title V Review s18o Well Application s18o Disposal works $225118o Center.for Domestic Preparedness Anniston,Alabama AR ,� T • � FEMA U tgND SF� October 2, 2012 Media Contact: 256-847-2212 LOCAL RESPONDER ATTENDS HOMELAND SECURITY TRAINING Emergency Responder Justina Polvere from The Salem Board of Health,recently completed training offered by the Center for Domestic Preparedness (CDP), in Anniston, Ala. The CDP is operated by the United States Department of Homeland Security's Federal Emergency Management Agency and is the only federally-chartered Weapons of Mass Destruction(WMD)training facility in the nation. The training I received at the CDP is like nothing I have ever experienced before. The initial 3 days I focused on learning how to prepare for an influenza pandemic in the Pandemic Planning and Preparedness (12-07 P3) course. There and throughout my trainings I met so many responders from all over the country, and that in itself was an amazing learning experience. Working together as a team, the class was able to act out and respond to such an outbreak.I was able to learn the many roles of persons that would be involved in such a circumstance. The information I learned is extremely valuable to my position as the Public Health Nurse here in Salem,Ma, and I now feel better prepared and ready if such real life events ever occurred. • My training at the CDP was completed with a hands-on training inside the COBRA facility where I was taught how to wear protective gear suitable to protect me against some of the most toxic chemicals in the world. Succeeding through this course has made me feel confident that if we were ever faced with a biological attack I would be ready and eager to respond.I look forward to future trainings at the CDP and the wealth of knowledge and experience they have to offer me. The CDP develops and delivers advanced training for emergency response providers, emergency managers, and other government officials from state, local, and tribal governments. The CDP offers more than 50 training courses focusing on incident management, mass casualty response, and emergency response to a catastrophic natural disaster or terrorist act. Training at the CDP campus is federally funded at no cost to state, local, and tribal emergency response professionals or their agency. Resident training at the CDP includes healthcare and public health courses at the Noble Training Facility, the nation's only hospital dedicated to training healthcare professionals in disaster preparedness and response. A number of resident training courses culminate at the CDP's Chemical, Ordnance, Biological and Radiological Training Facility(COBRA). The COBRA is the nation's only facility featuring civilian training exercises in a true toxic environment using chemical agents and nonpathogenic biological materials. The advanced hands-on training enables responders to effectively prevent, respond to, and recover from real-world incidents involving acts of terrorism and other hazardous materials. Responders participating in CDP training gain critical skills and confidence to respond effectively to local • incidents or potential WMD events. Information about CDP training programs can be found at http://cdp.dhs.gov. Visit the"News&Media"tab at i the top of the site to download images, share CDP training articles, and find out what others are saying about CDP training. For more information about the CDP, contact the CDP External Affairs Office, at(256) 847-2212/2316 • or e-mail pao a,cdpemail.dhs.g_ov. -30- FEMA's mission is to support its citizens and first responders to ensure that as a nation we work together to build sustain, and improve our capability to prepare for,protect against, respond to, recover from, and mitigate all hazards. • • CITY OF SALEM, MASSACHUSETTS lu • BOARD OF HP-ALTi-I- PubliCHealth 120 WASHINGTON STREFwT,4"'FLOOR Prevent.Promote.Prateet. s TEL (978)741-1800 Fix(978)745-0343 Dr. Barbara Poremba EdD,MPH ,KIMBERLEY DRISCOLL ltamdin@salem:com Chair,Board of Health MAYOR bbporembaC�hotmail.com To: Councilors Kevin R.Carr,Jr.,Thomas H Furey,Joan B. Lovely, Arthur C. Sargent, III, Robert K. McCarthy,Michael Sosnowski,Todd A. Siegel,Jerry L. Ryan,Josh H. Turiel, Paul C. Prevey,Joseph A. O'Keefe, SR. From: Board of Health Members Dr. Barbara Poremba,Chair,Dr.Larissa Lucas,Gayle Sullivan, Robert Dionne, Martin Fair Re: Reduction in Number of BOH Members Date: 21 September 2012 Dear Councilors, The BOH is requesting a reduction in the size of the board from 7 members to 5 members. This is in keeping with other boards, most of whom are 3 members. • Historically,the size of the board was increased to 7 members when the city also was overseeing a chronic disease hospital. Since this is no longer the case,the board would like to reduce its size. This request comes from the board and is unanimous.Please do not hesitate to contact any/all of the members if you have any questions or need further clarification. We greatly appreciate your consideration of our request. Dr. Barbara Poremba &'j" Dr. Larissa Lucas �'�' O O Ly Gayle Sullivan �4wx-'j � ` � d(0 Martin Fair V Robert Dionne • (Section of Minutes of the Meeting from March 3.2012 discussing reduction in Board Members) CITY OF SALEM BOARD OF HEALTH MEETING MINUTES March 13, 2012 MEMBERS PRESENT: Martin Fair, Acting Chair, Dr. Larissa Lucas, Robert Dionne & Gayle Sullivan OTHERS PRESENT: Larry Ramdin, Health Agent MEMBERS EXCUSED: Dr. Barbara Poremba, Chairperson Discussion of reduction in number of Board Members and Department Head Title The Board discussed the appearance of Beth Renard, City Solicitor, Larry Ramdin and Martin Fair before the City Council Committee on Public Health Safety& Environment to ask the Council's support in requesting special legislation to reduce the number of Board Members from seven(7)to five(5)and discussed their reasoning for the request. They also asked that the Council amend city ordinance to be consistent with MGL Chapter 111 that allows for the Board of Health to appoint either a Director or Agent. The Board decided to write a letter to the City Council explaining their thoughts and rationale for recommending a reduction in board membership. G.Sullivan made a motion that the Board of Health recommend to the City Council and Mayor that the size of the Board be reduced from a 7 member Board to a 5 member Board.Dr,Lucas seconded it and the motion passed unanimously. oa�d of Hed�fh XRespely s ed � pNDiTq. 0 ns- Ia Board 9�CtMINE DQ�P Salem,MP I�� Vitals Information Partnership(V.I.P.) Massachusetts Registry of� y Vital Records and Statistics What is an EDRS? What Physicians and An electronic death registration system Other Medical Professionals (EDRS) enables death registration Should Know About partners to create and file death records online. An EDRS, such as the ELECTRONIC Massachusetts V.I.P. system, allows multiple death registration participants, DEATH such as physicians, funeral directors, REGISTRATION boards of health, and city/town clerks to work on the same case through an Vitals Information Partnership electronic workflow.With an EDRS, (V.I.P.) System you will be able to report cause-of- death and other medical certification items with increased accuracy and timeliness which not only benefits the families of the decedent, but also 9NroF�`V�,g improves mortality data for disease �t Massachusetts Department of Public Health surveillance and medical research. 1. Registry of Vital Records and Statistics Vitals Information Partnership (V.I.P.) 150 Mount Vernon Street Dorchester, MA 02125 For more information please visit: ix le/ www.mass.gov/dph/rvrs Phone: 617-740-2600 " = Fax: 617-740-271 1 E-mail: - vipprojectteam@massmail.state.ma.us t_ Physician and medical professional brochure 1 011 2/20 1 2 Heather Lyons •From: Joyce Redford <putitout@lynnma.gov> Sent: Thursday, October 03, 2013 10:22 AM To: Heather Lyons Subject: RE: Board meeting Tues Heather I am NOT available Tuesday the 8th as the City of Lynn is holding a Public Hearing that night for their new regulation. Yes there is a"movement"and our communities do not allow for Cigar Bars,which is how they would have to be classified...and if I am correct your regulation would not allow for such a variance as it makes no exceptions for cigar bars. In addition,this would create quite an issue with restaurants as it would create an unleveled playing field among establishment within the City of Salem. These request have been made over the last several years within our collaborative communities and all do not make any exceptions for such establishments. Currently, Boston allows for them but they are phasing them out over the next several years. I highly recommend to the Board that they do not create variance language in their very solid regulation or take any steps that would move strong public health regulations backwards. Thank you, 30gee •Joyce Redford,M.Ed.,Director North Shore/Cape Ann Tobacco Alcohol Policy Program 3 City Hall Square,Rm# 103 Lynn,MA 01901 781-586-6821 www.makesmokinghistoU.org From: Heather Lyons [mai Ito:HLyons@Salem.com] Sent: Thursday, October 03, 2013 10:06 AM To: Joyce Redford Subject: Board meeting Tues Hi Joyce, Barbara Poremba,the Salem Board of Health Chair,wanted me to contact you to see if you would be available to answer some questions the Board might have at Tuesday night's meeting next week about a Hookah Bar variance request. I attached the draft agenda so you can see who's applying for the variance. We will most likely have another next month. I don't know if there's a movement out there but a lot of people have been asking to open these bars in the past few months. Sincerely, Heather Lyons-Paul Principal Clerk • Salem Board of Health W k 978-741-1800 Fax 978-745-0343 1 p W CITY OF SALEM, MASSACHUSET"I'S BOARD OF HEALTH 120 WASHINGTON STREET,4"'FLOOR %blicPromHealt i PreveTEL. (978)741-1800 FAx(978)745-0343 •KIMBERLEY DRISCOLL lramdin@salem.com LARRY RAMDIN,RS/REHS,CHO,CP-FS MAYOR HEAI;fii AGENT October 21,2013 Salem Grill Z Chicken 105 Lafayette Street Salem, MA 01970 Dear Owner: On Wednesday,October 2,2013 at 1:06pm personnel from the Tobacco Control Program conducted a compliance check to determine.if your permitted establishment would sell a tobacco product to a minor. No sales were made to a minor but six boxes of blunt wraps were found under the count. Documentation is now on file at the Board of Health regarding that sale.. Salem Grill Z Chicken is in violation of Section G of the Salem Board of Health Regulation,distribution of blunt wraps. According to this section,A person or entity who sells or distributes blunt wraps within the City of Salem shall be punished by a fine of($200.00 Hundred Dollar fine)for the second offense and a 7 day suspension of the establishments tobacco permit. Further - — — — ,you are required to^attend a meeting of the Salem Board of Health on November 12,2013 at j:-00 m 3rd Fl —oor of the City Hall annex, 120 Washington Street to discuss these violations and actions you are going to take to prevent their re-occurrence. • FOLLOWING THE THIRD(3RD)OFFENSE,THE BOARD MAY CONSIDER POSSIBLE REVOCATION OR SUSPENSION OF THE PERMIT. The North Shore Tobacco Control Program and the Salem Board of Health have worked with you and your employees to demonstrate methods to ensure compliance with this regulation. Therefore,you are ordered to pay a fine of$200.00 for the violation stated above and will not be allowed to sell tobacco for 7 days at a time to be determined by the Board of Health. A check or money order payable to the City of Salem must be at the Board of Health office, 120 Washington Street,4ch floor,within ten days of receipt of this notice. Should you be aggrieved by this Order,you have the right to request a hearing before the Board of Health. A request for such a hearing must be received in writing in this office of the Board of Health within seven(7)days of receipt of this Order. At said hearing,you will be given the opportunity to be heard and to present witness and documentary evidence as to why this Order should be modified or withdrawn. You may be represented by an attorney. Please also be informed that you have the right to inspect and obtain copies of all relevant inspection or investigation reports,orders,and other documentary information in the possession of this Board,and that any adverse party has the right to be present at the hearing. If you have any questions regarding this notification please call me at 978-741-1800. Sincerely yours, Larry R*a imdin Health Agent LR/hlp CERTIFIED MAIL: 7012 3050 0012959 3452 cc: North Shore Tobacco Control Program Barbara Poremba,.Board of Health Chairperson and Members i Violation"Notice CityTown M ' f Board of Health PublicHealth -_ �ent. Promote. Protect. This notice is to inform you that your establishment violated the Board of Health Sale of Tobacco Products &Nicotine Delivery Products and/or Environmental Tobacco Smoke(ETS)Regulation. Name of establishment" // Address Date of viol tion Time of.violation Minor's age/gender Minor's ID# ' (Ordmr►ce,Section,.Regulation) -' (Act onstituting Violation) Narrative information: ` 1C 6 t'I affirm,under the pains and peiialtieg of perjury,that the above report is true to the best of my knowledge z \.and belief. - eA Inspectq(Signature). (Print name) k VENDOR STATEME . I acknowledge I received this Violation Notice on �_. ; 20 at ~ 7 M '`d I am being given a carbon copy of this notice.I also acknowledge that have been mformed that the Peabody Board of Health will provide additional,follow-up information to this violation notice. ner/Manager/Clerk(Signature) (Print name) ' If vendor refuses this Notice or if the inspector feels unsafe in delivering it,an explanation must be written on a note attached hereto.Mailing of this Notice is thus required. Contact the North Shore/Cape Ann Tobacco Alcohol Policy Program at 781.586-6821 with questions Establishment-white NSTCP-yellow Board of Health-pink s ' CITY OF SALEM, MASSACHUSETTS BOARD OF HEALTH 120 WASHINGTON STREET 4"'FLOOR PublicHealth • � Prevent.Promote.Protect. TEL. (978)741-1800 FAX(978)745-0343 KIMBERLEY DRISCOLL liamdin@a,salem.com LAItRY ItAIVIDiN,RS/RFHS,CFIO,O'-f'S MAYOR HT;Arrvj AGENT October 28,2013 7-11 28 Norman Street Salem, MA 01970 Dear Owner: On Tuesday September 10,2013 at 11:16 personnel from the Tobacco Control Program conducted a compliance check to determine if your permitted establishment would sell a tobacco product to a minor. No sales were made to minors,but a violation was found for the cigar pricing under$2.50 of the Board of Health Tobacco Control Regulation. Documentation is now on file at the Board of Health regarding that violation. 7-11 is in violation of Section F(1)cigar package and pricing. According to these sections,the sale of cigar pricing under$2.50 shall be punished by a fine of$200 Two Hundred Dollars for the second offense and a 7 day suspension of your tobacco permit. ——.---Further,you-are required-to..attend a meeting-of the-Salem-Board of Health on.November__12,_2013-at_7_:0.0-pm 3rd_Floor_of_ the City Hall annex, 120 Washington Street to discuss these violations and actions you are going to take to prevent their re-occurrence • FOLLOWING THE THIRD(3RD)OFFENSE,THE BOARD MAY CONSIDER POSSIBLE REVOCATION OR SUSPENSION OF THE PERMIT. The North Shore Tobacco Control Program and the Salem Board of Health have worked with you and your employees to demonstrate methods to ensure compliance with this regulation. Therefore,you are ordered to pay a fine of$200.00 for the violations stated above and your permit to sell tobacco and tobacco products will be suspended for 7 days at a time to be determined by the Board of Health. A check or money order payable to the City of Salem must be at the Board of Health office, 120 Washington Street,4th floor,within ten days of receipt of.this notice. Should you be aggrieved by this Order,you have the right to request a hearing before the Board of Health. A request for such a hearing must be received in writing in this office of the Board of Health within seven(7)days of receipt of this Order. At said hearing,you will be given the opportunity to be heard and to present witness and documentary evidence as to why this Order should be modified or withdrawn. You may be represented by an attorney. Please also be informed that you have the right to inspect and obtain copies of all relevant inspection or investigation reports,orders,and other documentary information in the possession of this Board,and that any adverse party has the right to be present at the hearing. If you have any questions regarding this notification please call me at 978-741-1800. Sincerely yours, /J Larry Ram Health Agent LR/hlp CERTIFIED MAIL: 7012 3050 0001 2959 3445 • cc: North Shore Tobacco Control Program Barbara Poremba, Board of Health Chairperson and Members Violation Notice Cit own A P 'i Board of Health. blicHealth _�-- nt. Promote. ProtecY� This notice is to inforr you that your establishment violated the Board of Health Sale of Tobacco Products &Nicotine Delivery Products and/or Environmental Tobacco Smoke(ETS)Regulation. Name of establishment Address Date oklvioiati& Time of violation Minor's age/gender Minor's ID# CMr (Ordinance,Sectionl. egula , (Act Consti uting Violation) Narrative information: i i I affirm,under the pains and penaltie§,of perjury,that the above report is true._to-the best of my knowledge and belief. r: -' LA Inspector j gnature) (Print name) C� \VEND R -'AT) MENT.I acknowledge I received this Violation Notice on at ' M4•" I M and I am being given a carbon copy of this notice. also acknowledge that f . have been informed that the Peabody Board of Health will„provide additional,follow-up information to this violation notice. :,. . .:` `Owner anager/Clerk(Signature)t (Print name) If vendor refuses this Notice or if the inspector feels unsafe.in delivering it,an explanation must be -written on a note attached hereto.Mailing of this Notice is"thus required. Contact the North Shore/Cape Ann Tobacco Alcohol Policy Proam at 781-586-6821 with questions .. �. Establishment-white NSTCP-yellow Board of Health-pink