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1973-SALEM REDEVELOPMENT AUTHORITY inc) MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY • DECEMBER 5, 1973 The members of the Board met in open session for a meeting December 5, 1973. The Secretary read a statement to the fact that on December 3, 1973, the night scheduled for the regular meeting of the Board, a roll call was taken and there being only one member of the Board present, William J. Tinti, it was duly recorded that the regular meeting be adjourned until Wednesday, December 5, 1973 at 7 : 30 P.M. On December 5, 1973 at 7 : 30 P.M. the Chairman called for roll call and the following answered present: Ida Furnari, Lawrence Olsson, William Tinti. Robert Bowman and Dr. David Johnson were absent from the meeting. • The Chairman declared the meeting in session with a quorum present. It was noted that each member of the Board received a copy of the minutes of the meeting held November 19, 1973. A motion was duly made by Ida Furnari, seconded by Lawrence Olsson and unanimously voted the minutes of the meeting held November 19, 1973 stand approved as copied and mailed. The Chairman declared the. motion carried. A copy of the accounts payable list was distributed to each member of the Board for review and consideration for payment. After due consideration of the bills presented, a motion was made by Ida Furnari, seconded by Lawrence Olsson and upon roll call it was unanimously voted to approve payment of the bills, as presented. The following communications--were (received at the office of the • Redevelopment Authority: D �J �J DEC 141973 'CITY Cr SALEM MAYOR'S OFFICE MINUTES OF THE MEETING OF DEC. 5, 1973 Page 2 • 1. The Dept. of Labor & Industries approved the award of a contract for demolition work at the 41-53 Washington Street location due to the extreme emergency caused by the fire which substantially demolished the building owned by the Salem Redevelopment Authority without the necessity. of competitive bids, in the interest of public safety. 2. A letter from the Dept. of HUD advised the .SRA that it must have information relative to the Heritage Towers application for housing for the renewal area. 3. The Salem Witch Committee requested space in the renewal area for a piece of sculpture. 4. Gourdeau Construction Corp. advised the SRA that with some • reluctance and disappointment it must withdraw its name as the designated developer for the project for the Woolworth Building. 5. Clark & Friend sent a letter to formally complain about the activities of the people connected with the Youth Center on Front St. Mr. Clark indicated that the area is not adequately patroled .by the Police Dept. 6. The balance sheet for the period ending Oct. 31, 1973 was received from the office of Sullivan & Harris. A copy of same was distributed to each member of the Board. 7. Letters were received from the Collins DuTot Partnership relative to: 1) Town House Square Fountain proposal; 2) Construction Coordination; 3) Coordination of work to be done under contracts 4 &5; 4) List of design and technical questions for which CDT requires infor- • mation. A copy of each of the letters has : been forwarded to each member of the Board. 8. Atty. John McNiff advised the SRA Board of the award made to MINUTES OF THE MEETING HELD DEC. 5, 1973 Page 3 Ida and Janice Hurwitz for property taken by eminent domain and suggested it be paid as soon as possible. This item was referred to new business. 9 . Atty. Samuel. Hyland advised the SRA that .his client (McDougall) is submitting a claim in the amount of $6, 306 in connection with the 17-20 Front Street property. EXECUTIVE DIRECTOR' S REPORT i The Executive Director noted that he, spent many hours with the Small Business Administration discussing the 502 program. The meeting was beneficial and the information provided was most helpful. • The SRA has done everything that can be done to prevent vanda- lism in the Derby Square area. A suggestion was made that we see about hiring a young man from the Youth Center to patrol the area. It might also be a possibility that we can obtain someone from the North Shore Community College under a work study program. In the interest of safety we are going to proceed with connecting a spot light at each end of the Town Hall area. The City will do the installation. At this time the Board discussed the Youth Center activities. A suggestion was made that the Center be closed. No action was taken by the Board at this time: The Executive Director stated that he was going to investigate the activities. NEW BUSINESS • A motion was made by Lawrence Olsson, seconded by Ida Furnari and unanimously voted to authorize submission to HUD the necessary documentation for Statute 307 finding relative to parcel R-4 (Essex House) . The Chairman declared the motion carried. MINUTES OF THE MEETING HELD DEC. , 5, 1973 Page 4 • A motion was made by Lawrence Olsson, seconded by Ida Furnari and upon roll call it was unanimously voted to authorize the Salem Redevelopment Authority to enter into a contract with DeIulis Bros. as low bidder for facade easement work at 173 Essex Street for a bid price of $104, 300 . The Chairman declared the motion carried. A motion was made by Ida Furnari, seconded. by Lawrence Olsson and upon roll call unanimously voted to accept the Court judgement of $5, 019. 77 as an additional payment to Ida and Janice Hurwitz for property taken by eminent domain. This figure includes interest to date. The Chairman declared the motion carried. The letter from Atty. Hyland was discussed by the members of the Board and it was agreed that a letter be sent to Atty. Hyland stating ' that the letter was read and has been turned over to Atty. George Vallis for his legal opinion on the matter as to the legality of a claim. A motion was made by Lawrence Olsson, seconded by Ida Furnari and unanimously voted the meeting be adjourned (8 : 55 P.M. ).. Respectfully submitted, John W. Barrett • — . 11 111 . - . — .. - — — — .• — • - . . • • . — • -• . . 1 111 111 • • •• 1 . • t 1.hyr i � rN. Y tr ti.n X+f•IY'>'•�i ��/�lv�� P� '�I�r�' ---- � 1�'3��/1�1t-''rS��J[ '� Zvi I�r° �� "+ !rr}. / � �xx .� •. .•. s 4 �` �p r//�A�t��l%�I u'�p,r,�fpV Ir old ® y I h a to .9�FA�'� •Y I.� ' Irl- 4r '?i 7'"'6 �'- F U1t;f+�1l ?1 �� I _ PRO — 2: � I r - Milk" Retail Merchandising Plan - _} _} -T' -T - T T I 1 1 I klEwaOS I TONW W ' I 7FWMa � f ALMY'S DEPARTMENT STORE 4 GARAGE ENTRANCE 100,WOe ft -- _ ____ ._ _ TWO CAR MRKWG c z 2 Ill •31 Lll ROGERS -- t0A00 s0.R. fades wea EAST INDIA SQUARE L_.L__.__1--- ------ __1______1__1------- ESSEX STREET ______ESSE%STREET GROUND FLOOR rx FIRST PARKING LEVEL w Z ALMY'S DEPARTMENT STORE 100.00080.1E UL ROGERS 10,000 sp1t. lades wear EAST INDIA SQUARE - - - ESSEX STREET - - SECOND FLOOR MINUTES OF THE MEETING OF THE• BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD NOVEMBER 19, 1973 The members of the Board of the Salem Redevelopment Authority met in open session for a meeting November 19, 1973 at 7:30 P.M. at the office of the Redevel- opment Authority, 32 Derby Square, Salem, Massachusetts. The Chairman called for roll call and the following answered present: Robert Bowman, Ida Furnari, Dr. David Johnson, Lawrence Olsson, William Tinti. The Chairman declared the meeting in session. It was noted that each member of the Board received a copy of the minutes of the meeting held November 5, 1973 for advance reading. The Chairman called for omissions or corrections. There being no omissions or corrections noted, a motion was made, seconded, and unanimously voted the minutes of the meeting of November 5, 1973 stand approved as copied and mailed to each member of the Board. The Chairman declared the motion carried. BILLS A copy of the Accounts Payable list was distributed to each member of the • Board for review and consideration for payment. After review by the Board, a motion was made by Robert Bowman, seconded by Lawrence Olsson and unanimously voted that the bills be approved for payment as presented. The Chairman declared the motion carried. COMMUNICATIONS 1. A letter was received from the Essex Institute expressing concern for the future of the Armory complex and the Institute's interest in obtaining the building. ' in the event it is ever declared surplus to the needs of the National Guard. 2. L. H. Rogers advised the Salem Redevelopment Authority they will vacate their present building at 140 Essex Street the first week of March 1974. 3. A letter was received from Naumkeag Trust Co. requesting they be considered as a prospective developer for Parcels RC-15A and RC-16. Mr. Tinti noted that a meeting has been set up with the Bank to explore this in greater depth. 4. a) The Dept. of HUD approved the award of the Contract for Demolition d Site Preparation for 26 Front Street, to J. J. Welch Co. Inc, in the amount of • $101,000. Page 2 b) The Dept. of HUD approved the award of the Contract for Demolition • and Site Clearance for 32 Front Street to J. J. Welch Co. Inc. in the amount of $61,354. c) A letter was received from the Dept. of HUD relative to Disposition Documents for Parcels RC-6A and RC-6B advising the Authority that additional wording to the Deed is required and may be made by an Addenda to the Deed. 5. a) The Board of Health advised the Authority of the poor state of repair at the Grub S Grog and requested immediate action be taken to improve the structure. b) A letter was received from Chief James Brennan, Salem Fire Department, thanking Mr. Tinti for his cooperation in expediting the removal of the structure which remained after the fire at the "Grub d Grog" building. 6. Historic Salem, Inc. advised the Authority of their Board of Directors' receptivity to the proposed design for the new building to replace the present Essex House. Robert Scagliotti read the following hand delivered letter: Atty. Serafini advised the Authority as to the present status of bids for the National House Building. EXECUTIVE DIRECTOR'S REPORT • A meeting has been scheduled. for November 20th, in the Mayor's office, with members of the Board, Israel Davidson, John Barrett and Marshall Reagan to discuss the protection of the Town Hall area. Construction of the City Hall Annex has started with the digging of foundation work. At Mr. Tinti's request there will be a meeting next week with officials of the Naumkeag Trust Company. A tentative meeting has been scheduled for Wednesday morning, 7:30 .A.M. , at the office of the Salem Redevelopment Authority with Richard Gourdeau. Appraisals have -been requested on the building owned by Shawmut Realty (Lappin) at the corner of Essex and Central Street. The appraisers will notify the Authority as to how long they anticipate this will take. Mr. Davidson, Project Engineer, surveyed the Redevelopment area and noted buildings owned by private individuals or the Authority that required boarding up to reduce vandalism or that may be susceptable to fire. Preliminary paper work for the next Temporary Loan has been started (approximately $5,021,916). • Page 3 OLD BUSINESS • Contracts with J. J. Welch Co. Inc. for Salem Hardware and Heritage Lounge were discussed. A Notice to Proceed on the Salem Hardware building has been issued, and Mr. Scagliotti was directed to send J. J. Welch Co. Inc. a Notice to Proceed on the Heritage Lounge November 20, 1973. Filed sub-bids for the Salem Hardware were opened November 19, 1973 and the apparent low bid was $16,200. A letter accompanied the bid stating after approval of shop drawings, the steel will be ready in two weeks. It is anticipated that J. J. Welch Co. Inc. can begin work on the Heritage Lounge as soon as they receive the Notice to Proceed. Discussion was held relative to the facade easement program for Heritage Lounge and Salem Hardware and Atty. Vallis was directed to send notices to Mr. Welch and Mr. Ingemi stating within three months after completion of the facade easement, the Authority will anticipate ttie interior to be completed. Father Macy and members of the Parish Council of St. Peter's Church will be meeting with the Authority to discuss a problem they have with an outside grate. NEW BUSINESS The status of the Essex House Block was reviewed. A Land Disposition Agreement • with the Third Heritage Plaza-East Association was signed December 22, 1972. Part of the agreement was that Mondev would rehabilitate the Essex House Block. A determina- tion was made by Mondev that it would be economically unfeasible to rehab the Essex House and they submitted a detailed study to the Authority July 9, 1973. The Authority had an independent study made by their consultants, submitted July 25, 1973, and then had a third study undertaken which was submitted on July 31, 1973. These two studies showed it was only marginally feasible to rehab the Essex House and for a very small amount of retail space. The Authority took action to amend the Land Disposition Agreement so that Mondev could proceed to design a structure to replace the Essex House. A model and series of sketches were submitted to the Authority on September 10, 1973 and sub- sequently reviewed by the Design Review Committee and Robert Kerr and John Emerson of the former Ad Hoc Committee. Further meetings were held with the City Council, Chamber of Commerce, the Board of Directors and general members of Historic Salem, Inc. , Historic District Commission, Cultural Arts Commission, Planning Board and the general public at an open meeting. The model and slides were shown and these meetings were considered very productive as far as educating people about urban renewal and • the basic reasons for coming to a decision. Page 4 It was noted that the Design Review Committee voted unanimously that the • existing Essex House, including the Lefavour Building, be demolished and replaced with new construction with the request that any significant details of the building facade be saved for the Essex Institute and/or reused on other buildings in the city. Robert Bowes for the Cultural Arts Commission advised the Authority it was their decision, at a meeting of the Commission on November 7, 1973, that the Mondev proposal for construction of a new building on the site of the Essex House would constitute the most appropriate use of the property. This decision was conditioned upon the restoration of the facade of Lefavour's. Mrs. Furnari asked Bruce Pickersgill if construction of a new Essex House structure would result in any delay in the opening of retail space under the garage. Mr. Pickersgill advised that this would delay the opening of retail space under the garage until the Essex House was completed. He further stated that construction of the Essex House should commence in March, take fourteen months to build, and retail stores would open in July of 1975. The Chairman requested that the Authority entertain a motion the Chair be relinquished to the Vice Chairman. A motion was made and seconded that the Chair be relinquished to the Vice Chairman. • Upon roll call the following voted aye: Robert Bowman, Ida Furnari, Lawrence Olsson, William Tinti. The following voted nay: Dr. David Johnson. The Chairman declared the motion carried and the Vice Chairman presided over the meeting. A motion was duly made by William Tinti that the Land Disposition Agreement executed between the Salem Redevelopment Authority and the Third Heritage Plaza-East Association dated December 22, 1972 be amended in that the requirements for rehabili- tation of Parcel R-4 be eliminated and replaced by a scheduled requirement for the construction of a new building in accordance with parcel schematics as approved by the Design Review Committee, the dates to be as follows: Line 5, C-1 Submission of Construction Plans --. 60 days from the date hereof (January 19, 1974) D Submission of Corrected Construction Plans -- 30 days after notice of rejection E Maximum time for approved Construction plans -- 105 days after first rejection • Page 5 F Time for Submission of Evidence of Equity and Mortgage Financing - 20 days after approval of construction plans . 0 Time for approval of change in Construction plans -- -15 days after • submission of change H Time allowed for construction of improvements -- 14 months In terms of Line 3 - Time for Commencement of Improvements, Default - Default to occur by March 31, 1974. William Tinti duly made an amendment to the motion for the retention of the Lefavour Building, now occupied by Ted Cole, within the context of the Essex. House Block. The amendment, however, was not seconded and therefore was not voted upon. Robert. Bowman seconded the motion, and upon roll call was voted unanimously. The Vice-Chairman declared the motion carried. Mr. Tinti presided for the remainder of the meeting. A motion was duly made by Robert Bowman, seconded by Dr. Johnson and upon roll call, unanimously voted. to reaffirm the award of the fire-demolished building to Mystic Building Wrecking Co. Inc. in the amount, of $19,000, The Chairman declared the motion carried. Dr. Johnson gave a progress report on Michael Wiers, who is doing a work study for the Authority. A suggestion was made by Dr. Johnson that the members of the Authority meet with Mr. Wiers to review his work. A motion was made by Dr. Johnson, seconded by Ida Furnari and unanimously voted to adjourn the meeting (8:50 P.M. ) Respectfully submitted, John W. Barrett • x INS 4. ' Z ® �Kl h� `•(`kWT� EXECUTIVE DIRECTOR ' JOHN W. SARRET4 OLD TOWN HALL, 32 DERBY SQ., P. 0. BOX 3003, SALEM, MASS. 01970, TELEPHONE 744-6900 TO: JOHN W. BARRETT, Executive Director FROM: I. Davidson, Project Engineer DATE: November 7, 1973 RE: Vandalism - Site Improvements - Derby Square Heritage Plaza-East The following vandalism has been committed in the Derby Square project since the site improvements have been completed except for a few deficiencies: a. Plant lights set in ground -- 3 lenses have been smashed with bricks. • b. Three mercury vapor bulbs for three lights in. a. above broken. v� c, lkte-lens for bollard lightssmashed. d. Bollard Lights -- are constantly being twisted and loosened. e. Bollard Lights -- fixtures being opened and light bulbs removed. f. Pole lights -- bulbs damaged by shaking poles. g. Initials carved in wood benches. h. Wooden guide polesfor one treessnapped off, r Recommend that the Police Department be requested to stake out the Derby Square area to apprehend the person or persons performing the damage and removing property. In order to remove bulbs the culprit must have a small allen wrenchand be familiar with opening and closing of the light cover. ID/pw CHAIRMAN VICE-CHAIRMAN TREASURER ASST. TREASURER MEMDER WILLIAM J. TINTI. ESO. LAWRENCE J. OLSSON IDA J. FURNARI DAVID S. JOHNSON. M. D. ROBERT B. BOWMAN 11111 • SaleIB�BI Redevelopment Authority EXECUTIVE DIRECTOR JOHN W. BARRETT OLD TOWN HALL, 32 DERBY SQ., P. 0. BOX 3003, SALEM, MASS. 01970, TELEPHONE 744-6900 MEMO: Israel Davidson, Project Engineer FROM: Priscilla Welch DATE: November 20, 1973 RE: Town Hall Area - Vandalism As I was leaving the Town Hall area going to Essex Street Monday evening, November 19, 1973, approximately 9:00 P.M. , three young boys followed behind me (approximately 14 or 15 years old). I heard a commotion and turned to find they were jumping on the top of the bollards, saying "this • one is out, let's try the next one." I turned around and when the boys saw me, they left the area and went to the Pewter Pot. • CHAIRMAN VICE-CHAIRMAN TREASURER ABET. TREASURER MEMBER WILLIAM J. TINTI. ESO. LAWRENCE J. OLSSON IDA J. FURNARI DAVID S. JOHNSON. M. D. ROBERT B. BOWMAN a Salem • EX CUT1VE DIRECTOR Redevelopment JOHN W. BARRETT Authority OLD TOWN HALL, 32 DERBY SQ., P. O. BOX 3003, SALEM, MASS. 01970 TELEPHONE 744-6900 November 26, 1973 The Honorable Jean A. Levesque Mayor, City of Salem City Hall 93 Washington Street Salem, Massachusetts 01970 Transfer of Derby Square Project Contract No. 6, Salem Redevelopment Dear Mayor Levesque: Re: Authority, Salem, Mass. Project No. Mass. R-95 Based on my discussion with your Honor on November 20, 1973 and your various department heads involved in the transfer, and subsequent telephone conversation with your secretary, Mr. David J. • Jusiewicz on November 26, 1973, the meeting to discuss the subject transfer has been scheduled for Thursday, November 29, 1973 at 2:00 P.M. in your office. The following department heads from the City of Salem have been notified of this meeting: Ralph Tedford, City Engineer Daniel J. O'Brien, Jr., Building Inspector James Foley, Superintendent of Parks John Condon, City Electrician Very truly yours, SALEM REDEVELOPMENT AUTHORITY c- I I r 1 s ae Davidson Nov 2 7 1973 Project Engineer CIT'YDldt SALLM MAYOR'S OFFICE • CHAIRMAN 'VIC E.CH AIR MAN TREASURER ASST. TREASURER MEMBER WILLIAM J. TINTI. ESD. LAWRENCE J. OLSSON IDA J. FURNARI DAVID S. JOHNSON. M. D. ROBERT B. BOWMAN MINUTES OF THE MEETING OF THE BOARD OF THE • SALEM REDEVELOPMENT AUTHORITY - OCT. 15, 1973 The members of the Board of the Salem Redevelopment Authority met in open session for a meeting Monday, October 15, 1973 at 7 : 30 P.M. at the office of the Redevelopment Authority, 32 Derby Sq. , Salem, Massa The Chairman called for roll call and the following answered present: Robert Bowman, Dr. David Johnson, Lawrence Olsson, William Tinti. Mrs.. Ida Furnari was absent from the meeting. The Chairman declared the meeting in session with a quorum present. It was noted that 'each member of the Board received a copy of the minutes of the meeting held October 1, 1973 for advance reading. A motion was made by Dr. Johnson, seconded by Robert Bowman and unanimously voted the minutes of the meeting held October 1, 1973 stand �pproved as copied and mailed to each member of the Board. The Chairman declared the motion carried. BILLS A copy of the accounts payable list was distributed to each member of the Board for consideration for payment. After due consideration of the bills submitted, a motion was made by Lawrence Olsson, seconded by Robert Bowman and upon roll call, unanimously . voted, to approve payment of the bills submitted with the exception of item 16 (Whitman & Howard, Inc. , $583. 60) until further description of where and when the work was done in the project area. The Chairman declared the motion carried. COMMUNICATIONS A letter was received from the Dept. of HUD noting that they had no Wbjection to the Salem Redevelopment Authority awarding the contract to Hanover Contracting Co. , Inc. for site preparation work under contract #3. MINUTES OF THE MEETING HELD OCT. 15 , 1973 Page 2 • Atty. Gerald Gallagher advised the SRA that he has . a client who may be interested in purchasing the 5-9 Derby Square building. A letter was received from Kenneth Brown indicating that he would be interested in being notified of. any prospective parcels in the downtown area for development. A letter from Ralph S. Foster Co. , Inc. requested that the SRA Board consider an amendment to the 1964 contract to increase the rates for court preparation and court testimony. ' The Board agreed the contract should not be amended.. The Cultural Arts Commission forwarded its comments on the Kiosk and other elements within the urban renewal project. EXECUTIVE DIRECTOR'S REPORT • The SRA has advertised parcels for sale for development,RC-15A and RC-16 (corner of Charter & Central Streets) and we plan to advertise RC-14A .and RC-14B (behind the Fire Headquarters) . The Dana property (R-5B) will be advertised for rehab on the corner of Essex St. and Derby Square. A request for clearance of J. J. Welch Co. for work on the Heritage Lounge building has been forwarded to the Dept. of HUD. The groundbreaking ceremony for the City Hall Annex is- scheduled for either Oct. 23rd or 24th. An agreeable staging area has been worked out between the Salem Five Cents Savings Bank and the Salem Corp. The Executive Director noted that each member of the Board has a copy of the memo from the Project Engineer listing the work that is being done by others (Tel. Co. , Gas Co. , etc. ) to denote that all inconveniences • to the public are not caused by SRA contractors. It was suggested that we send a copy of the memo to each of the Councillors. MINUTES OF THE MEETING HELD OCT. 15, 1973 Page 3 • The SRA has notified the Mayor that we are prepared to turn the Derby Square project area over to the City of Salem. The Executive Director noted that the SRA cannot afford the maintenance of the property nor can we expend federal money for this purpose. A meeting has been held with the MBTA, Collins, DuTot Partnership and the Design Advisory Committee relative to contract scheduling. The Building Inspector has been notified that the SRA is interested in receiving copies of plans scheduled for the west side of Washington St. NEW BUSINESS It was recommended that the award of the contract for exterior work on parcel 12-4 (Heritage Lounge) be made to J. J. Welch & Co. , Inc. for • an amount not to exceed $64, 614, subject to HUD' s clearance of the con- tractor. A motion was made by Lawrence Olsson, seconded by Robert Bowman and upon roll call, unanimously voted,that J. J. Welch & Co. , Inc. be awarded the contract for exterior work on parcel 12-4 (Heritage Lounge) at an amount not to exceed $64, 614 for demolition and site preparation. The Chairman declared the-motion carried. µ A motion was made by Robert Bowman, seconded by Lawrence Olsson and upon roll call, unanimously voted, the Executive Director is authorized to submit a proclaimer certificate establishing a disposition price of $4, 000 for parcel RC-19 (north of Duke Machine Co. ) . The Chairman declared the motion carried. A motion was made by Lawrence Olsson, seconded by Dr:: _-David Johnson • and upon roll call, unanimously voted, the Executive Director is authorized to submit a proclaimer certificate establishing a disposition price of $9, 600 for parcel R-5B (corner of Derby Sq. & Essex St. ) . r MINUTES OF THE MEETING HELD OCT. 15, 1973 Page 4 • The Chairman declared the motion carried. The SRA staff architect advised the SRA Board that the 5-9 Derby Square project is moving slowly and that a letter is being sent out to Pigulski Corp. advising him that the completion date for the project is drawing near and that he must put more men on the job in order to complete the work on schedule. It was suggested that the staff architect write up a clause for future contracts whereby it states that the contractor must supply 208 of the work force in each trade and that a superintendent must be on the job on a daily basis. A discussion wasleld relative to a permanent easement for the Third Heritage Plaza-East Association. • A motion was made by Robert Bowman, seconded by Lawrence Olsson and unanimously voted to authorize Atty. George Vallis to prepare the necessary documents granting the Third Heritage Plaza-East Association a permanent easement for footings, as necessary, on the West and North side of parcels RC-6A and RC-6B (City Hall Annex) . The Chairman declared the motion carried. Atty. George Vallis noted that he mailed the LDA to Gourdeau Con- struction Co. a week prior to this meeting date and no reply has been received as of this date. A motion was made by Dr. Johnson, seconded by Lawrence Olsson and unanimously voted that a letter be sent to Gourdeau Construction to advise them that the 30 day extension is up and we are waiting for the executed LDA to be returned to the SRA. • MINUTES OF THE MEETING HELD OCT. 15, 1973 Page 5 The Chairman declared the motion carried. A motion was duly made by Dr. Johnson, seconded by Lawrence Olsson and unanimously voted, the meeting be adjourned (8: 15 P.M. ) . Respectfully submitted, John W. Barrett • n i • MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT. AUTHORITY HELD ON NOVEMBER 5, 1973 • The members of the Board of the Salem Redevelopment Authority met in open session for a meeting November 5, 1973 at 7 : 30 P.M. at the office of the Redevelopment Authority, 32 Derby Square, Salem, Mass. The Chairman called for roll call and the following answered present: Robert Bowman, Ida Furnari, Lawrence Olsson, William Tinti. Dr. David Johnson was absent from the meeting. The Chairman declared the meeting in session with a quorum present. It was. noted that each member of the Board received a copy of the minutes of the meeting held Oct. 15, 1973 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Lawrence Olsson, seconded by Robert Bowman and unanimously voted the • minutes of the meeting held Oct. 15 , 1973 stand approved as copied and mailed to each member of the Board. The Chairman declared the motion carried. BILLS Each member of the Board received a copy of the accounts payable list for review and consideration for payment. After--due-consideration of`she- bills presented,' a motion, was made by Ida Furnari, seconded by Lawrence Olsson, and upon roll call, unan- imously voted, to approve payment of the bills, as presented. The Chairman declared the motion carried. COMMUNICATIONS A letter was received from McDougall Realty Trust requesting release of the good faith deposit ($1, 600) due to the fact that they • have completed the interior reconstruction of the building presently occupied by them. MINUTES OF THE MEETING HELD NOV. 5, 1973 Page 2 • 2. Atty. John McNiff advised the SRA Board that the Court has awarded additional monies ($21, 939) to Newcomb & Gauss Co. for property taken by eminent domain. 3 . The Dept. of HUD approved the award of contract #3 to Hanover Contracting Co. EXECUTIVE DIRECTOR' S REPORT The Executive Director advised the Board that an advertisement for sale for rehabilitation of property located at 211-215 Essex Street (Dana' s) will be placed in the Salem News on Friday and the invitation for bid for work on the 173-175 Essex Street property (Bernard' s) will be readvertised Tuesday. • The SRA has received verbal approval from the Dept. of HUD to proceed with the Heritage Lounge project with J. J. Welch & Co. , Inc. as the low bidding contractor. The contract will be put together for execution by the SRA and J. J. Welch & Co. , Inc. so that we will be in a position to get some work done before the bad weather arrives. A job meeting will be held with Hanover Contracting Co. for contract #3 for site improvement work. A meeting is scheduled with Historic Salem, Inc. In line with the article that appeared in the Salem News relative to grates , the grates that are called for in the contract are legitimate, although, it is possible that a chnage may be made in the design of the cover. • MINUTES OF THE MEETING HELD NOV. 5, 1973 Page 3 • A memo from the Project Engineer advised the SRA Board of the vandalism in the Derby Square area and that the Police Dept. was notified of the problem. The Project Engineer was told by the Sergeant on duty that the night supervisor would be notified to provide closer surveillance of the area. The Project Engineer again recommended that the City be urged to take over the project area as soon as possible. The Board instructed the Executive Director to have the Project Engineer make a list of expenditures paid due to vandalism within the Derby Square project area as well as a list of work that must be done by D'Alessandro & Sons in order to complete the project. NEW BUSINESS A motion was -made by Lawrence Olsson,. seconded by Robert Bowman, - • and upon roll call, unaniously voted, site improvement work under con- tract #3 be awarded to Hanover Contracting Company at a contract price of $807, 833 and that said contract work shall commence early Spring of 1974. The Chairman declared the motion carried. It was explained to the Board members that it will be necessary to send a reused Proclaiiner"Certificate for technical.'specifications for parcel 9-2 (Bernard' s -- 1-73 Essex St. ) to the Dept: of HUD for approval. The staff architect explained the changes to be made in the specs and recommended that the Board consider having the work for the east wall as an alternate in the specs. Sub-bids will be received Nov. 20 and general bids received Nov. 26. A motion was made by Lawrence Olsson, seconded by Ida Furnari, and • upon roll call, unanimously voted, to authorize the Executive Director to submit a revised proclaimer certificate on technical specifications for parcel 9-2 (173 Essex St. ) . MINUTES OF THE MEETING HELD NOV. 5, 1973 Page 4 A motion was duly made by Lawrence Olsson, seconded by Robert Bowman and unanimously voted to authorize the Executive Director to enter into a work study agreement with Michael Wiers in the amount of $66. 49 to include workman' s compensation provisions . The Chairman declared the motion carried. In line with the letter received from McDougall Realty Trust, the staff architect submitted a certificate of completion form for the Board' s review. After discussion of the legality of the form, the staff architect was instructed to advise Mr. McDougall that a part of the certificate of completion will be that he must release the Redevelopment Authority - • of all claims against it. The Board had no objection to using the Certificate as submitted. Mr. & Mrs. Duke of Duke Machine Co. attended the SRA meeting to advise the Board that the matter of negotiation and disposition of the Liberty Street property was handled to everyone' s satisfaction. The staff architect reviewed the proposal submitted by Mr. & Mrs. Duke and stated he had no objection to its rendering. It was recommended that, in fairness to Mr. & Airs. Duke, the pro- posal be given to Mr. John Collins for his review and comments . A motion was made by Robert Bowman, seconded by Lawrence Olsson, and upon roll call,. unanimously vol-ed to authorize the transfer of parcel RC-19 (Liberty St. ) to Mr. & Mrs. Duke of Duke Machine Co. The Chairman declared the motion carried. • A motion was made by Robert Bowman, seconded by Lawrence Olsson to accept the Court judgment of $21, 939 to Newcomb & Gauss Co. as an additional payment for property taken by eminent domain by the Redevel- MINUTES OF THE MEETING HELD NOV. 5, 1973 Page 5 • opment Authority. The Chairman declared the motion carried The staff architect noted that the Bowker Block project is shaping up and that Mr. Rogers has authorized Mr. Lenox to proceed working with the Redevelopment Authority as his architect. The Salem Savings Bank has received approval to have its clock cleaned and . it should be recommended that the Bank remove its sign from the building. The Planning Board is meeting at the SRA office November 15 at 7 : 30 P.M. A motion was made by Ida Furnari, seconded by Robert Bowman, .and unanimously voted, the meeting be adjourned (8 :10 P.M. ) . • Respectfully submitted, John W. Barrett • i MINUTES OF THE ANNUAL MEETING OF EALEM REDEVELOPMENT AUTHORITY - OCTOBER 1, Q�73151973 • CITY _ALE131 MAYOR'S OFFICE The members of the Board of the Salem Redevelopment Authority met in open session for its annual meeting, Monday, October 1, 1972 at the , office of the Salem Redevelopment Authority. The Chairman called for roll call and the following answered present: Robert Bowman, Dr. David Johnson and William Tinti. Mrs. Ida Furnari and Lawrence Olsson were absent from the meeting. The Chairman declared the meeting in session with a quorum present. The Chairman noted that each member received a copy of the minutes of the previous annual meeting held October 2, 1972 . A motion was duly made by Dr. Johnson, seconded by Robert Bowman and unanimously voted to accept the minutes of the annual meeting held Oct. 2, 1972 as distributed. • The Chairman declared the motion carried. A motion was duly made, seconded and unanimously voted to accept the Executive Director' s report as written and to waive the reading of the report. The Chairman declared the motion carried. . ELECTION OF OFFICERS t CHAIRMAN - A motion was duly made by Robert Bowman,, seconded by Dr. Johnson and unanimously voted the name of William Tinti be placed in nomination for the office of Chairman. Being no other names for nomination, a motion was duly made, seconded and unanimously voted the nominations closed. A motion was duly made by Dr. Johnson, seconded by Robert Bowman and upon roll call unanimously voted William J. Tinti electeu to the office of •Chairman. The Chairman declared the motion carried. MINUTES OF THE ANNUAL MEETING, OCT. 1, 1973 Page 2 • VICE-CHAIRMAN - A motion was made by Robert Bowman, seconded by Dr. Johnson the name of Lawrence Olsson be placed in nomination for the office of Vice-Chairman. i Being no other nominations, a motion was duly made, seconded and unan- imously voted the nominations closed. A motion was made by Dr. Johnson, seconded by Robert Bowman and upon roll call, unanimously voted Lawrence J. Olsson elected to the office of Vice-Chairman. The Chairman declared the motion carried. TREASURER - A motion was duly made by Dr. Johnson, seconded by Robert Bowman, the name of Ida Furnari be placed in nomination for the office of Treasurer. • Being no other nominations, a motion was duly made, seconded and unanimously voted the nominations closed. A motion was made by Dr. Johnson, seconded by Robert Bowman and upon roll call unanimously voted that Ida Furnari be elected to the office of . Treasurer. The Chairman declared the motion carried. ASST. . TREASURER - A motion was duly made, seconded and unanimously voted the name of David Johnson be placed in nomination for the office of Asst. Treasurer. Being no other nominations, a motion was made, seconded that nominations be closed. A motion was duly made, seconded and upon roll call unanimously voted Dr. David Johnson elected to the office of Asst. Treasurer. • The Chairman declared the motion carried. MINUTES OF THE ANNUAL MEETING OF OCT. 1, 1973 Page 3 • A motion was duly made by Robert Bowman, seconded by Dr. .Johnson and upon roll call unanimously voted that John W. Barrett be elected Secretary. The Chairman declared the motion carried. A motion was made by Robert Bowman, seconded by Dr. Johnson and upon roll call unanimously voted that all actions, disposition, by the SRA during the .past year, be ratified. The Chairman declared the motion carried. A motion was duly made by Dr. Johnson, seconded by Robert Bowman and unanimously voted the annual meeting adjourned (7 : 25 P.M. ) . Respectfully submitted, • John W. Barrett • EXECUTIVE DIRECTOR' S REPORT - 1973 • Each year as one prepares an annual report the word progress is bound to be used. This year however the word progress must be used but it must be spelt in capital letters as 1973 has definitely been the, year of PROGRESS. Investments from rehabilitation of the Lyceum building, Sawtell ' s and Front Street Realty Trust have spearheaded the effort. New con- struction by the Salem Savings Bank and the Salem 50 Savings Bank are further evidences of the new forward look. The Authority itself has expended considerable sums in the exterior rehabilitation of the former Subway Market' building and Woodsie-Moustakis properties have also added to the overall forward move. Private investments in the former, after the Authority completes . •preliminary rehabilitation, will, within a matter of weeks, result in a fully tenanted structure and again considerable private investments. To date, private investments within the project area totals approx- imately $3, 000, 000. This is an interesting figure when compared with the assessed valuations of properties acquired by the Authority for a total assessment of $2, 700, 000. Public activity has been evidenced by the completion of the new Central Fire Headquarters. Also underway is 108 units of housing for the elderly being constructed by the Salem Housing Authority on Charter Street and a 1, 000 car parking facility being constructed by the Salem Off-Street Parking Commission north of Essex Stree'_. The completion of the improvements in the Derby Square area around the Town Hall have been accomplished by the Authority with the expenditure •of public funds. These facilities are being used extensively by the public and have drawn most favorable comments. -2- Considerable expenditures have also been made by the Authority in underground services throughout the project area. The replacement of sewer, water and sanitary lines have been accomplished with alacrity. This is especially true when one considers that records available toy the Authority and its engineers did not reveal numerous problems which were encountered. Of particular note is the fact that the Authority is utilizing a new procedure - 'facade easement - in a further effort to preserve the exterior of architecturally or historically significant buildings. Plans and specifications for a number of these facade easements have been prepared and three have already been bid. The year drew to a propitious close with the purchase by the Third Heritage Plaza-East Association of parcels 6A & 6B for the construction of a 50, 000 square foot office building. A check for the parcels in the amount of $56, 500 has been deposited and transfer has been accom- plished. Construction is scheduled to commence on October 24 , 1973. The past progress that has been made is due to the untiring efforts of members of the Board and the Authority staff. During the past year Timothy Noonan resigned as Chairman and member()Df the Board. The work accomplished by Mr. Noonan as a member of the. Board will be difficult for anyone to surpass. For allowing me to serve, I thank you and remain, John W. Barrett • i MINUTES OF THE MEETING OF THE BOARD E SALEM • REDEVELOPMENT AUTHORITY - OCT. 1, W315 1973 CITY OF SALEM MAY13R'S ❑FFICE. The members of the Board of the Salem Redevelopment Authority met in open session for a 'meeting October 1, 1973 at the office of the Salem Redevelopment Authority. The Chairman called for roll call and the following answered present: Robert Bowman, Dr. David Johnson and William Tinti. Mrs. Ida Furnari and Lawrence Olsson were absent from the meeting. The Chairman declared the meeting in session with a quorum present. It was noted that each member of the Board received a copy of the minutes of the meeting held Sept. 17, 1973 for advance reading. A motion was made by Robert Bowman, seconded by Dr. Johnson and unanimously voted the minutes of the meeting held Sept. 17 , 1973 stand • approved as copied and mailed. The Chairman declared the motion carried. BILLS A copy of the accounts payable list was distributed to each member of the Board for consideration for payment. After reviewing the items listed; a motion was made by Dr. Johnson, seconded by Robert Bowman and upon roll call it was unanimously voted to approve payment of the bills as presented. The Chairman declared the motion carried. COMMUNICATIONS The following communications were received at the office of the Redevelopment Authority: • 1. A letter was received from the Essex Institute authorizing approval for the SRA to have a replica of the Custom House eagle made with a stipulation. that the mold either be destroyed or turned over to the Institute. MINUTES OF THE MEETING OF OCT. 1, 1973 Page 2 2. A letter was received from Michael Wiers offering his services at a nominal fee under a student program. Dr. Johnson made a suggestion for research work that could be done by Mr. Wiers. The Board agreed that Mr. Wiers be contacted and instructed to contact Dr. Johnson regarding information on the type of research work to be done. 3 . The Salem Evening News sent a letter of intent to the SRA relative to interest in being a developer of parcel RC-13B. Atty. Vallis was questioned by the Chairman on the status of the agreement for the Salem News development of parcel RC-13B. Atty. Vallis advised the Board that the agreement was hand delivered to the Attorney for the Salem News, Albert Pitcoff. To date no response . Os been received .from Atty. Pitcoff. The Chairman instructed Atty. Vallis to contact Mr. Pitcoff on the status of the Salem News executing the agreement' as a developer. 4. Whitman & Howard, Inc. advised the Board that Hanover Contracting Co. has been investigated and found to be a responsible company and well qualified to do the work under contract #3. Whitman & Howard also noted in the letter that the 1iid received is not a responsible bid for this season of the year. 5. Contracting Ventures, Inc. requested that its bid for 173 Essex St. (Bernard' s) be rejected. 6. The Dept.of HUD advised the SRA that there are no federal funds available to assist L. H. Rogers in the rehabilitation of the Bowker Block. • •MINUTES OF THE MEETING OF OCT. 1, 1973 Page 3 • The Dept. of HUD advised the SRA to withhold awarding the contract for rehabilitation work at 26 Front Street to J. J.Welch Co. until such time that the area office has time to review the action to be taken by. the SRA Board on property rehabilitation work completed at 15 Front St. The Dept. of HUD has approved change order #28 under contract #6 in the amount of $18, 40.0. 7. The Salem Veterans Council requested use of the Town Hall Mall (Derby Sq) for Oct. 22nd ceremonies at 11: 00 A.M. The Board had no objection to the Salem Veterans Council using the area. 8 . Mr. Fred Rogers of the L. H. Rogers Co. advised the Board that a major change in his plan for the Bowker Block is the elimination of • the stairwell and the elevator. 9. Mr. Dennis Kapnis requested he be allowed to put his popcorn wagon in the Town Hall area on Saturdays. The Board had no objection to this request. 10. Sullivan & Harris forwarded the balance sheet for the period ending Aug. 31, 1973. A copy of same was distributed to each member of the Board. s EXECUTIVE DIRECTOR' S REPORT It was noted that the City Hall Annex parcel has been purchased by the Third Heritage Plaza-East Association and the City of Salem has signed the lease for office space in the Annex. Changes relative to dates in the Land Disposition Agreement will be made to conform with the signing of the lease with the City. Construction will start in Oct. • 1973. MINUTES OF THE MEETING OF OCT. 1, 1973 Page 4 • The Salem Redevelopment Authority will advertise for sale two parcels, Dana' s property and the parcel at the corner of Charter and Central Street. The Executive Director noted that a memo from the Project Engineer advised the Board that the area in front of the Town Hall is being used for parking purposes at the curb and even though there are signs "no parking" there. are still people who are parking there. The Chairman advised the Executive Director'-.to notify the Police Dept. of the problem that exists. UNFINISHED BUSINESS It was recommended that demolition contract #9 be terminated with Neptune Wrecking Co. and that Block 6, Parcel 15 be deleted from the contract. • A motion was made by Dr. Johnson, seconded by Robert Bowman and upon roll call unanimously voted the Executive Director proceed with the termination of the contract with Neptune Wrecking Co. by letter and that alternate #1 (Block 13 , Parcels 2, 16, 17 & 18 )be eliminated from the contract. The Chairman declared the motion carried. The matter of transferring the completed site improvement project (Town Hall Area) to the City of Salem was discussed by the Board. The Project Engineer. made his recommendations for procedure for action by the Board. A motion was made by Dr. Johnson, seconded by Robert Bowman and unanimously voted to proceed with the necessary action in order to transfer • the completed project over to the City of Salem. MINUTES OF THE MEETING OF OCT. 1, 1973 Page 5 • The Chairman declared the motion carried. NEW BUSINESS A motion was made by Dr. Johnson, seconded by Robert Bowman and upon roll call it was unanimously voted the Executive Director is authorized to proceed with the application for State funds for its share of renewal funds for 1973 in the amount of $57, 974 . 45. The Chairman declared the motion carried. A motion was made by Robert Bowman, seconded by Dr. Johnson and unanimously voted to adjourn the scheduled dates in the LDA with the Third Heritage Plaza-East Association to be in conformity with the lease executed with the City of Salem for office space. (See attached sheet) . The Chairman declared the motion carried. A motion was made by Robert Bowman, seconded by Dr. Johnson and • upon roll call it was unanimously voted to approve an expenditure not to exceed $500 for Whitman & Howard, Inc. ' to investigate for possible tunnels in buildings along Essex St. The Chairman declared the motion carried. A motion was made by Dr. Johnson, seconded by Robert Bowman and upon roll call it was unanimously voted to accept the 'Court judgment ($51, 000) for property takenby eminent domain once owned by A. G. Portelance (Block 7, Parcel 3) . The Chairman declared the motion carried. A motion was made by Dr. Johnson, seconded by Robert Bowman and unanimDusly voted that J. Norman Welch be advised that the building located at 15 Front St. , Salem must conform with the original drawings approved by the Board of the Salem Redevelopment Authority, which • drawings were a part of the executed LDA, and the 3RA will expect that the building will be conformed with when the building adjacent to 15 MINUTES OF THE MEETING OF OCT. 1, 1973 Page 6 • Front Street is demolished and that the Dept. of HUD be notified of the action taken by the Board. The Chairman declared the motion carried. A discussion was held relative to the demolition of the existing Beef & Oyster Restaurant building. A motion was made by Dr. Johnson, seconded by Robert Bowman and unanimously voted that Atty. George Vallis is authorized to draft a supplemental agreement with the Beckett Street Realty Trust on the basis of architectural drawings being completed by October 5, 1973 and construction will commence on Oct. 29 with completion scheduled for June 1974. The Chairman declared the motion carried. . A motion was made by Robert Bowman, seconded by Dr. Johnson and unanimously voted the Executive Director instruct the Project Engineer to proceed with demolition documents for the Beef & Oyster Restaurant building on the basis that demolition will occur June 1, 1974. The Chairman declared the motion carried. At this time the Chairman noted that a complaint has been received from J. J. `Welch Co. that damage has been done to his building and asked that the SRA find out who is responsible and that restitution be made for same. The Staff Architect proceeded to explain the results of bids received for facade easement work. It was noted that the bids were too high for the 173 Essex Street project and must be referred back to Mr . Oscar Padjen for review of his estimates . • The bids received for 32 Front Street are in line with the archi- MINUTES OF THE MEETING OF OCT. 1, 1973 Page 7 • tects estimate and recommended awarding the contract to the low bidder . The Chairman noted that he has received a protest from one of the bidders . After discussion of the procedure followed in the bidding , process , in accordance with the State bidding laws, it was noted that the SRA Attorney would have to review the bids received and forward his opinion to the Board before an award may be made. A motion was made by Robert Bowman, seconded by Dr. Johnson and unanimously voted to proceed with the award for facade easement work on 32 Front Street based on the bids received from J. J. Welch Co. and subject to clearance from the Dept. of HUD and the legal opinion from the SRA Attorney. The Chairman declared the motion carried. • A motion was made by Robert. Bowman, seconded by Dr. Johnson and unanimously voted to terminate the parking lease agreement with the Salem Five Cents Savings Bank. The Chairman declared the motion carried. The staff architect displayed drawings submitted by .Mr. Ballou for property owned by J. N. Welch. It was noted by the staff arci'.itect that he will recommend changes to Mr. Ballou prior to submitting the drawings to the Design Review Committee. There will be a public meeting Oct. 3 at 7 : 30 'P.M. at the Old Town Hall so that Mr. John Collins may have the opportunity to explain the SRA' s plans for the Essex St. Mall and open public spaces. • A motion was duly made by Robert Bowman, seconded by Dr.Johnson and unanimously voted the meeting adjourned (8 : 20 P.M. ) . Respectfully submitted, John W. Barrett AMENDMENT TO THIRD rfERTIAGE PLAZA-EAST ASSOCIATION LAND DISPOSITION AGREEMENT • V Parcel RC-6A & 6B Purchase Price $56, 500 Good Faith Deposit 5, 650 Parcel Delivery Date 9/27/73 Time for Commencement of Improvements a. Optimum Spring 1973 b. Default 10/24/73 Time for Completion of Improvements June, 1975 Time for Certain Other Actions a. Submission of Parcel Scematics Feb. 10, 1973 b. Approval of Parcel Schematics March 25, 1973 C. Submission of Corrected Parcel Schematics Oct. 9, 1973 ' ` MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT • AUTHORITY - SEPTEMBER 4, 1973 The members of the Board of the Salem Redevelopment Authority met in open session for a regular meeting of the Board at 7 : 30 P.M. at the office of the Salem Redevelopment Authority, Derby Square on September 4, 1973 . The Chairman called for roll call and the following answered present: Robert Bowman, Lawrence Olsson, William Tinti. The following were absent from the meeting: Ida Furnari, Dr. David Johnson. The Chairman declared the meeting in session with a quorum present. It was noted that each member of the Board received a copy of the minutes of the meeting held Aug. 23 , . 1973. • A motion was made by Robert Bowman, seconded by Lawrence Olsson and unanimously voted the minutes of the meeting held August 23, 1973 stand approved as copied and mailed. The Chairman declared the motion carried. BILLS A copy of the accounts payable list was distributed to each member of the Board for review and consideration. After due consideration of the bills presented, a motion was made by Lawrence Olsson, seconded by Robert Bowman and upon roll call, unanimously voted, to approve payment of the bills as presented. The Chairman declared the motion carried. At this time the Chairman noted that Councillor Perron had a few questions relative to the status of the rehabilitation of. the Bowker Block •building. MINUTES OF THE MEETING OF, AUG. 23, 1973 Page 2 • It was noted by the Executive Director that a meeting will be held with the architect for L. H. Rogers on Wednesday, Sept. 5th. The Chairman advised the Councillor that the SRA has been trying to . find out what can be done for Mr . Rogers and that a meeting with. a rep- resentative from the Small Business Administration has been arranges'. for Mr. Rogers, to see what can be done for him and his business. The Chairman also advised the Councillor that a letter will be forwarded to the Dept. of HUD tomorrow to find out if we can get facade easement. funds. for this building. The Councillor was advised that the SRA would contact him after the meeting with the architect and the SBA. COMMUNICATIONS The following communications were' received at the office of the Salem •Redevelopment Authority: 1. The balance sheet for the period ending July 31 , 1973 was received from the office of Sullivan & Harris. A copy of same was dis- tributed to each member of the Board. 2. A letter was received from Whitman & Howard , Inc. recommending that all bids received . for Contract #3 be rejected and that the project be re-advertised. A meeting will be held Thursday, Sept. 6, on contract #3 with rep- resentatives from Whitman & Howard, Inc. and the labor organizations. 3. The office of the City Clerk notified the SRA of the re-appoint- ment of Lawrence J. Olsson for a term of five years, expiring August 1, ' 1978 . • 4 . The Dept. of Housing & Urban Development reviewed the tech- nical specifications for 173 Essex Street facade easement (Bernard' s.) MINUTES OF THE' MEETING OF SEPT. 4, 1973 Page. 3 *and found said documents to be satisfactory with the exception of work for the west side of the building which was determined an in= eligible project cost due to the fact that the west side of the building is inaccessible to public view. The Dept. of HUD noted that if the work is retained in the contract, the owner of the building should furnish the necessary funds for the work. The Executive Director noted that the contract documents have been. adjusted to reflect the work as an alternate and that the contracts have gone out to bid. 5. The office of the City Clerk notified the SRA that the meeting scheduled for Thursday; Sept. 6, 1973 has been cancelled. At this time Councillor Perron questioned the status of the rehabil- itation work for the Woolworth Building. • The Chairman advised the Councillor that the delay in starting the work is due to the present money market and the Developer' s difficulty in obtaining his financing for construction work. EXECUTIVE DIRECTOR' S REPORT The bid opening for the Salem Hardware building was held Aug. 24 , 1973 and the SRA received three bids. J. J. Welch Co. was the low bidder. All the necessary information has been forwarded to the HUD Area Office for clearance. Questions were raised on the legality of awarding the contract to J. J. Welch Co. (See action taken under new business) The SRA staff is presently preparing specifications for advertising the availability of cleared land in the urban renewal project area. • MINUTES OF THE MEETING OF SEPT. 4, 1973 Page 4 • Bid documents have been advertised for the Bernard ' s building, to be occupied by Lally ' s. The sub-bids will be opened Sept. 10 and the general bids will be opened Sept. 14 . The Executive Director- recommended that we terminate the existing contract with Kerr-Emerson' Associates to include payments made to date and recommended that a new contract be drafted with the same firm for plan- ning and coordination services only for the balance due on the existing contract. Architectural services shall be removed from the contract with the exception of architectural supervision for the 5-9 Derby Sq. project since this project has not been completed by the contractor. The SRA will have to prepare an Environmental Impact Statement for the federal government. Dependent upon which level is applicable, we •will receive a maximum allowable budget figure and then we should seek a firm to do the necessary work. Preliminary work has been done on this project which may be helpful in the final report. Reuse appraisals on the Dana Property for resale for rehabilitation has been submitted to Foster & Son and Ryan, Elliot. The Executive Director noted that the Board has before them, in the form of a memo from the Project Engineer, a recommendation that we expend approximately $2, 000 for the purpose of repairing the exterior of Almy ' s building which is now exposed due to the demolition of the Essex House building. It was suggested that this item be put out for bid, it :need not be a formal bid. Since the amount noted is only an estimate, an informal bid may be requested. • MINUTES OF THE MEETING OF SEPT. 4, 1973 Page 5 • The Executive Director noted that this was an emergency decision and time is of the utmost importance since the area is left exposed to the elements. The Chairman noted that he would like to see at least two or even three prices from other companies before doing the work. The bid could be requested on an informal basis. The accounting boots of the SRA are being audited by the State and ' the Dept. .of HUD has notified us the federal audit will have to be done by a private accounting firm. Contract #2 which is underground work being done by A. D 'Alessandro & Sons is considerably well ahead of schedule. . Contract. #3, which the Board rejected, is being readvertised for bid . •opening on Sept. 28 . The Project Engineer will be ready shortly to go over the items that must be completed by A. D 'Alessandro & Sons to finish the Derby Sq. project. UNFINISHED BUSINESS In line with the recommendation made by the Executive Director, a motion was made by Lawrence Olsson, seconded by Robert Bowman and upon roll call it was unanimously voted to terminate the existing contract with Kerr-Emerson Associates. The Chairman declared the motion carried. A motion was made by Lawrence Olsson, seconded by. Robert Bowman and upon roll call it was unanimously voted to authorize the SRA to enter into a contract with Kerr-Emerson Associates for planning and coordination •services at a price not to exceed $10, 416. 23 The Chairman declared the motion carried. . MINUTES OF THE MEETING OF SEPT. 4, 1973 Page 6 • The matter of ratifying the original vote taken by the Board relative to the site for the new County Courthouse was discussed. Mr. Barry, representing the County Commissioners, attended the SRA meeting to obtain answers to five questions noted in a letter received from the County Commissioners. Mr. Barry questioned whether or -not the SRA would deviate from the set back requirement. Mr. Barry also noted that the Courthouse would need a certain 'amount of parking spaces on the courthouse site. The Chairman advised Mr. Barry that the vote taken by the SRA stated that it would provide a parcel of land sufficient for the operation of the Courthouse and that the parking situation can be solved after the matter of the positioning of the building has been discussed with the • architect. Mr. Barry was advised that the SRA is willing to negotiate for a parcel of land for the construction of the courthouse. Mr. Barry was advised that members of the SRA Board will attend the Commissioners' meeting Sept. 11 and it was also suggested that the architect be contacted and requested to attend the meeting so that he may be aware of certain requirements. The Chairman noted that Mondev Corp. would like to meet with the Commissioners to see how the building will set within the area. A motion was made by Lawrence Olsson, seconded by Robert Bowman and upon roll call it was unanimously voted to ratify the resolution adopted at the meeting held August 23, 1973 relative to the County Courthouse. The Chairman declared the motion carried. • A motion was made by Lawrence Olsson, seconded by Robert Bowman and upon roll call it was unanimously voted the SRA is authorized to execute a letter of intent to be submitted to the County Commissioners. MINUTES OF THE MEETING - SEPT. 4 , 1973 page 7 • The Chairman declared the motion carried. A motion was made by Robert Bowman, seconded by Lawrence Olsson and upon roll call, unanimously voted, to solicit a minimum of three informal bids for the work to bedone on the east side of Almy' s building. A motion was duly made by Robert Bowman, seconded by Lawrence Olsson and upon roll call, unaniryously voted, to award the facade easement work on the Salem .Hardware building (10-8) to J. J. Welch Construction Co. subject. to HUD' s. clearance' of the contractor and subject to a legal opinion from the SRA' s Counsel that the award is not in violation of the Laws of the Commonwealth of Massachusetts and Federal Laws. The Chairman declared the motion carried. • A motion was duly made by Lawrence Olsson, seconded by Robert Bowman and unanimously voted to adjourn (8 : 45 P.M. ) . Respectfully submitted, John W. Barrett • HERITAGE PLAZA-EAST SALEM D , REDEVELOPMENT • �iese ` AUTHO.RITYEUAEtETOTV SALE -\fASSACHU5ETT5 k pUG AA 5 !!L(-� 60 WASHIHCTOH STREET SALEM, MASSACHJSETT501*Y• Te DEFTSSE 00 MAYA 77 TIMOTHY J. NOONAN CHAIRMAN - WILLIAM J. TINTI. ESO. ' VICE CHAIRMAN IDA A. FURNARI TREASURER DAVID S. JOHNSON. M. D. ASST.TREASURER LAWRENCE J. OLSSON NOTICE OF MEETING Notice is hereby given in accordance with Section 23A, Chapter 39 of the General Laws of the Commonwealth of Massa- chusetts that a meeting of the Board of the .Salem Redevelopment • Authority will be held Monday, August 6, 1973 at 7: 30 P.M. at the office of the Salem Redevelopment Authority, Old Town Hall, Derby Square, Salem, Massachusetts. John W. Barrett, Executive Director I •, i f � r r August 2, 1973 % 1 ,;Salem, Massachusetts 36 A . M 3 of the Acis Of 1� City Clerk —' MIN= OF THE MEETING OF THE SALEM REDEV=P`ENT AUTHORITY • JULY 16, 1973 The members of the Board of the Salem Redevelopment Authority met in open session for a meeting July 16, 1973 at the office of the Salem Redevelopment Authority, Old Town Hall,. Derby Square, Salem, Mass. The Chairman called for roll call at 7:30 P.M. and the following answered present: Robert Bowman, Ida Furnari, Dr. David Johnson, William Tinti. The Chairman declared a quorum present and the meeting in session. A motion was made by Ida Furnari, seconded by Robert Bowman and unanimouslyvoted to waive the approval of the minutes of the meeting held July 5, 1973. The Chairman declared the motion carried. BILLS A copy of the accounts payable list was distributed to each member of the Board *or review and consideration for approval for payment. The Executive Director noted that Robert Kerr reviewed the Whitman & Howard invoice on said list and remanded that it not be paid at this time and that further clarification is needed fromWhitman & Howard on the engineering services provided in the Derby Square area as noted on said invoice. After due consideration of all the items listed, a motion was made by Dr. David Johnson, seconded by Ida Furnari and upon roll call unanimously voted, the bills, with the exception of item #14 for Whitman & Howard, Inc. , be approved for payment. The Chairman declared the motion carried. CCWMCATIONS The following comminications were received at the office of the Salem Redevelopment Authority: 1. The Salem Savings Bank has advised the Redevelopment Authority that it has no • MINUTES OF THE NESTING OF JULY 16, 1973 Page 2 • objection to the proposal submitted by Sawtell Office Supply, Inc. concerning the service access area. 2. The Executive Director read a letter from the County Commissioners' Deputy Asst. Clerk, Mr. John Barry, advising the Redevelopment Authority of a vote taken at the meeting of the Commissioners requesting the Salm Redevelopment consideration to sell a lot of land 1/4 to 1/3 acre in size as a site for the new County Court- house. It was the request of the Board that this item be referred to new business. 3. The architect for the housing for the elderly project has advised the Board that the contractor has not received authorization to close off the street which runs through the project and if this street cannot be closed off, it will cause incon- veniences and the Housing Authority will suffer extra payment. • The Executive Director advised the Board that Liberty Street has been closed off frau Charter to New Derby Street by placing barriers across the street. Councillor Perron advised the Board that a public hearing is necessary to pezmanently close off streets. It was noted that t' =re will be a n=b^= of people affected by the closing off of street while construction is going on and what we will have to do is set up a method so that everybody is notified of what is going on. 4. The Chairmen of the Off-Street Parking Camnission invited the members of the Board of the Salem Redevelopment Authority to attend the ground breaking ceremony for the parking garage Monday, July 16, 1973.• 5. The Salem Fire Marshal forwarded a number of recommendations relative to future demolition contracts in the urban renewal project area. It was agreed that the recommendations made in the Fire Dept. 's letter dated 7/12/73 • be included in all future demolition contracts for the S.R.A. MINOTES OF THE MEETING OF JULY 16, 1973 Page 3 It was noted that the demolition area around Essex Street is wide open and for safety reasons it should be boarded up immediately. 6. Atty. George Vallis received a letter from the Dept. of HUD relative to the proposed facade easement agreement noting a few changes to be made in the wording of the agreement and HUD also requested that after all the changes are made, a copy of the agreement is to be forwarded to HUD. 7. Richard Martin Development Company has advised the Redevelopment Authority that it is re-directing its leasing activities due to a sudden change in the money market rates and loan demands. It was also requested in a letter to the Redevelopment office that the Authority provide a rendering of the immediate area around the.Woolworth building so that they may be able to have something to show potential tenants for the building. • 8. A memo was received from Kerr-Emerson Associates recommending that the Board consider the acceptance of a revised schedule for site improvement contracts 4 and 5. After discussion on the matter, it was agreed that a decision could not be made until the Board has more information relative to the need for a revised schedule. EXECUTIVE DIRECIOR'S REPORT The Executive Director noted that Israel Davidson, S.R.A. Project Engineer, sub- mitted a mom to the Board relative to delivery access to Sawtell Office Supply, Inc. Mr. Davidson recommended that Mr. Collins be advised to provide truck access to Sawtell's loading dock. After discussion by the Board relative to how the entire area would be affected by the change in the plan, it was decided that Mr. Davidson's recommendation should be sent to Mr. Collins as landscape Architect and Robert Kerr as Consultant for their study and requested comments relative to same be forwarded to the S.R.A. • The S.R.A. Project Engineer submitted a memo to the Board advising them of a field change in the drain line at the intersection of Essex Street and Central Street at an estimated cost of $1,388 under contract #2. MIAR= OF THE MEETING OF JULY 16, 1973 Page 4 The Executive Director read a letter from Donald Koleman as Attorney for Philip Budrose advising the Howl that:: Mr. Budrose has agreed to accept the eight items required by the Board to rehabilitate the old Salem Paper Company building in sub- stitution for the new concrete floor as noted in the rehabilitation specifications. The members of the Board and S:R:A.Lstaff were invited to attend the ground- breaking ceremony for the construction of the parking garage. The Executive Director noted that at the time of the fire at the old Waters & Brown building on Washington Street, the S.R.A. staff was called in and cooperation was received from everyone to get everything under control. The Proclaimer Certificate for contract #3 will be hand delivered to the Dept. of HUD Tuesday, July 17, as soon as everything has been checked out. John Collins will be here from Philadelphia on Wednesday, July 18, 1973 to review a number of items and a meeting will be held in the Mayor's office at 4:00 P.M. The Executive Director noted that the City Treasurer's office received a request for the lase of the Dari Square area for a Heritage Days program and requested the Board's permission to advise Mr. Cuneo that, if the work is completed in the area, the Heritage Days Committee may use the Derby Sq. area for its program. The Board had no objection to this request, provided the work is completed in the area. The contractor is now working at the north end of the Town Hall area preparing the forms for the concrete pouring. The Executive Director read two letters relative to parking facilities for Almy's and concern by the owner of Almy's on the possible loss of its parking facilities. At this time the Chairman noted that he talked to Mr. Gorin and told him that the Othority appreciates the fact that A]my's has invested a large sum of money in its store and that he is aware that on-street parking is vital to Almy's. At the same time, the plan for the construction of the parking garage is an important element of the urban MINUTES OF THE MEETING OF JULY 16, 1973 Page 5 • renewal plan and that it is a commitment by the City as its share of renewal. funds. The Chaim advised Mr. Gorin that he would have no objection if a letter was forwarded to the Board for the record. NEW BUSINESS ,The matter of the change order #1 for the 5-9 Derby Square project was dis- cussed by the Board relative to installation of beams. After a brief discussion, a motion was made by Dr. Johnson, seconded by Robert Bowman and upon roll call unanimously voted that change order #1 for Pigulski Corp. be approved. The Chairman declared the motion carried. The members of the Board discussed the rehabilitation specs for the old Salem aper Company,.building. A motion was made by Ida Furnari, seconded by Robert Bowman and upon roll call it was unanimously voted the rehabilitation specs for parcel RC-17 be revised to include the 8 items noted in our letter dated July 12, 1973. The Chairman declared the motion carried. The memo relative to change orders being approved on the spot by the Project Engineer was discussed. After a lengthy discussion on the matter, a motion was made by Dr. Johnson, seconded by Ida Furnari and upon roll call, unanimously voted, the Project Engineer is authorized to approve change orders on the spot in an amount not to exceed $10,000 and that one member of the Board be advised immediately of the change and written notification be given to the Board at its next meeting. The Chairman declared the motion carried. • KDWTFS CF THE MEETING CF JULY 16, 1973 Page 6 • The Executive Director requested the Board's consideration for the hiring of a Clerk of the Works for underground work in the project area. After a lengthy discussion on the matter, it was decided that the matter will be discussed further at the Wednesday morning session. The Chaim noted that the Board had, in the past, discussed the need .for a staff architect to free up consultants and feels it is now time for the Board to consider establishing the position of staff architect. After due consideration of the matter, a motion was made by Dr. Johnson, seconded by Robert Barran and unanimously voted the Authority establish the position of staff architect at a salary of $20,000 a year. The Chairman entertained a motion to engage Mr. Robert Scagliotti as staff architect. A motion was made by Dr. Johnson, seconded by Robert Bowman and upon roll call it unenumusly voted to engage Mr. Robert Scagliotti as full time architect at a salary of $20,000 per year. The Chairman declared the motion carried. At this time the chairman noted that he would like to institute a .policy to be set up in the form of work order and voucher for certain work to be performed. The following items are to be noted on the forms. 1. Executive Director's authorization to the firm to do certain work; 2. The forms are to have a number sequence and dated; 3. The Executive Director shall describe the job and indicate has many hours it will take to complete the job requested; 4. � An estimated cost or upset figure is to be stipulated; 5. Work orders are to be signed by the Executive Director or Chairman. MINUTES OF THE H=ING OF JULY 16, 1973 Page 7 • A work order corpletion certificate would then be submitted for payment stating the work has been completed in a specified number of hours on a certain date. It was recommended that a delivery date for impletion of the work and a penalty clause be included on said foams. A motion was made by Dr. Johnson, seconded by Ida Furnari and upon roll call it was unanimously voted that the above policy procedure be adopted by the Redevelopment Authority. The Chairman declared the motion carried. 4he Chairman noted tient he wrrsld like to have to follorvdng info--tion set up for review: dates that all developers signed the LDA's and where we stand from that date to the present time as far as timing is concerned. The Chaimman noted that we •would require a legal opinion on where we stand with Mondev on all legal points. Dr. Johnson suggested that this be done with our new staff members so that they may be brought up to date. At this time it was noted that the Derby Square project has been delayed time and time again. It was suggested that we get a binding agreement that shall be signed by both parties stating the project will be completed by August 1, 1973. It was suggested that the Executive Director have the Project Engineer tie Mr. D'Alessandro down to a campletion date. ' It was noted that in order to avoid problems with all the various departments in the City, a Committee be set up to include the City Engineer's office, Planning Dept. , Police Dept. , Parking Commission and the Chamber of CcmTerce. The City's Attorney and the S.R.A. Attorney should be included where there is a legal problem. KWTES OF THE. bMTIIW. OF JULY 16, 1973 Page 8 • A motion Was duly made by Robert Bchanan, seconded by Ida Furnari that a committee be set up at the request of the Redevelopment Authority by letter to each organization asking for a designation. In line with the letter received frau the County Ca[enissioner's office, the Executive Director Was instructed to send a letter to the County Camdssioners re- questing specific written proposals within the context of the urban renewal plan and guidelines for a site for the County Courthouse building. It should be noted in the letter that the Authority appreciates the reduction in the size of the parcel as ccnipared to the original request. At this time Mr. Gifford Russell of Neptune Wrecking Company questioned the Board as to when he may receive his irony for work ccinpleted. Mr. Russell was advised that as soon as we receive all the necessary data relative •to releases and payrolls he will be paid what is due less the 10% retention. A motion was made, seconded and unanimously voted the meeting be adjourned (9:30 P.M.) . Respectfully submitted, John W. Barrett • MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY • JULY .2 & 5, 1973 The member's of the Board of the Salem Redevelopment Authority met in open session for a meeting at the office of the Redevelopment Auth- ority, Derby Sq. , Salem, Mass. at 7: 30 P.M. The Chairman called for roll call and the following answered present: Lawrence Olsson, William Tinti. Since the Board did not have a quorum present, the meeting was adjourned until Thursday, July 5, 1973. On Thursday, July 5, 1973 at 7 : 30 P.M. the members of the Board of the Salem Redevelopment Authority 'met in open session for a meeting. The following answered present: Ida Furnari, Lawrence Olsson and William Tinti. The Chairman declared the meeting in session with a quorum present. • The Chairman noted that each member of the Board received a copy of the minutes of the meeting held June 4 and June 18, 1973 and for purposes of clarification the Chairman requested the record show in the June 4 Executive Director ' s report it read that the S.R.A. was preparing to turn over the demolition work on the Derby House on Essex Street to Noonan Wrecking Company due to the fact that the Authority was having difficulty with Neptune Wrecking Company' s performance. A motion was made by Lawrence Olsson, seconded by Ida Furnari and unan- imously voted the minutes of the meeting of June 4 , 1973 stand approved with the above clarification made in the Executive Director ' s report. In the June 18, 1973 Executive Director' s report it should be clarified that Robert Kerr, S.R.A. Consultant, noted that he would prefer to be the • person responsible for putting together the rehabilitation cost estimates since it is his signature that certifies the estimates are correct. MINUTES OF THE MEETING OF JULY 5, 1973 Page 2 • A motion was made by Lawrence Olsson, seconded by Ida Furnari and unanimously voted the minutes of the meeting of June 18, 1973 stand approved with the above clarification made in the Executive Director' s report rela- tive to Mr. Kerr' s statement on rehabilitation cost estimates.' The Chairman declared the motion carried. BILLS ' A copy of the accounts payable list was distributed to each member of the Board for review and consideration for payment. Questions .were raised on.ithe invoice submitted by the S.R.A. Consultants, Kerr-Emerson Associates, relative to the number of hours spent under item (d) (Coordination with other S.R.A. Architects) and the billing for a change order and meeting with-.:Connolly Bros. (page 1-June 7) . • A lengthy discussion was held relative to the hours billed. It was agreed that the bill be paid less the items questioned above until such time as the matter is discussed with the Consultants and answered to the satisfaction of the Board. Robert Kerr, S.R.A. Consultant, recommended that item #11 for Whitman & Howard should not be paid at this time. Further clarification should be requested from Whitman & Howard on the type of services rendered in the Derby Sq. area. Neptune Wrecking Company submitted an invoice in the amount of $10, 200 for work completed. The Executive Director recommended that the money be paid less 108 and subject to receipt of satisfactory payroll sheets. A motion was made by Ida Furnari, seconded by Lawrence Olsson and upon roll call, unanimously voted that item #11 for Whitman & Howard be deleted • from .the accounts payable list until further information is received relative to services rendered and that the Kerr-Emerson invoice be paid subject to discussion and clarification of the hours spent in coordinating work with MINUTES OF THE MEETING OF JULY 5, 1973 Page 3 •other architects and item (d) for June 7 noted in said invoice and that all other items be approved for payment. The Chairman declared the motion carried. COMMUNICATIONS The following communications were received at the office of the Salem Redevelopment Authority: 1. Gourdeau Construction stated in its letter dated June 25, 1973 that the work completed by Neptune Wrecking 'Co. at 204-206 Essex St. has been inspected. and completed to the satisfaction of Gourdeau Construction. 2. Whitman & Howard, Inc. has notified the S.R.A. that work on demo- lition contract #9, parcels 5, 7, 8 & 9 has been inspected and is acceptable. 3. Whitman & Howard has recommended that a pre-construction control be •established just outside the project boundary and outside the limit of street construction. The estimated cost for this survey would be approximately $1, 300. 4.. Whitman & Howard, Inc. certified by letter that the specifications and documents for contract #3 conform to all local codes and standards for materials and construction in the City of Salem. 5. Whitman & Howard submitted an estimate for additional work on contract #2 for a separate sewer main for the parking garage and.ia water main loop reinformcement down Central St. for $9, 720. 6. Kerr-Emmerson Assoc. advised the Board of the language to be included in contract #3 for street lighting which shall be removed and abondoned and/ or relocated by Mass. Electric Company. 7. Alpine Wrecking Co. thanked the Authority for final payment for •contract #5 and for the cooperation extended to its field force. MINUTES. OF .THE MEETING OF JULY 5, 1973 Page 4 • B. A letter from Mondev stated that in two weeks a rehabilitation cost estimate breakdown into sub-trade items and data indicating the effect of differences in project revenues between the rehab and new construction will be delivered to the S.R.A. 9. The County Commissioners invited the SRA Board to attend a meeting with the Commissioners to discuss the proposed Courthouse .facility at 1: 00 P.M. on July 3, 1973. 10. The balance sheet for the period ending 5/31/73 was received from the office of Sullivan & Harris. (A copy was distributed to the Board. ) 11. Mondev submitted the schematic drawings for the proposed City Hall Annex. 12. Neville & Quinn, Inc. submitted a proposal for the Board' s approval for relocating rain leaders at the old Woolworth Building for an amount •not to exceed $1, 500. EXECUTIVE DIRECTOR' S REPORT Stanley Lappin will meet with Oscar Padjen to discuss the treatment of his building on Essex Street. A call was made to Atty. Serafini' s office to set a meeting date with Mr. Serafini, Ingemi Bros. and their architect to explain what we are doing in the Town Hall area and how the work could be coordinated. The Executive Director noted that we had a few inquiries relative to plans for the 5-9 Derby Sq. building and recommended the Board consider requesting informal proposals. The individual submitting the proposal would be advised that the plans are preliminary at this time. Contract three documents were received from Whitman & Howard. Robert • Kerr made a few minor corrections in the documents. The Project Engineer put a hold on the pouring of the concrete on Front Street so that J. Norman Welch and the Heritage Lounge would have time to get their electrical work done. MINUTES OF THE MEETING OF JULY 5, 1973 Page 5 The Executive Director noted that to date the Board has not approved contracts for the Collins, DuTot Partnership, Atty. George Vallis and Mr. James Baldwin. Whitman & Howard is presently working on the demolition. specs for the rear of Sawtell' s building. It was recommended that the Project Engineer work with Whitman & Howard on this project. OLD BUSINESS Mr. Donald Koleman appeared at the meeting to address the .Board on behalf of his client, Mr. Philip Budrose. Mr. Koleman advised the Board that Mr. Budrose is ready, willing and able to start on the rehabilitation of the Salem Paper Company building and with the Board' s approval, sign the LDA immediately. • Mr. Koleman advised the Board that Mr. Budrose would prefer to go back to the original plan submitted. Mr. Koleman also advised the Board that his client would really be in trouble, if .he is required to put in a new concrete floor in the building. After a lengthy discussion by Councillor Perron on the structural con- dition of the building, the Chairman advised those present that the S.R.A. now has a staff Project Engineer and he will take a look at the building in the morning and will report back to the Board after his inspection. At this time Mr. Koleman discussed the accessibility to Mr. Budrose' s building on the corner of Charter and Liberty Street. Mr. Koleman was advised that the curb cut would take care of that problem. Mr. Koleman also requested that the sidewalk .be changed from concrete to • brick and if necessary, Mr. Budrose would pay for the expense himself. Mr. Koleman was advised that Mr. Collins will be in Salem soon and will take a look at the site. MINUTES OF THE MEETING OF JULY 5, 1973 Page 6 • It was also noted that Mr. Budrose was also concerned about the possibility of someone building next to his building on the Liberty St. side of his property. Mr. Koleman stated that Mr. Budrose would, at his own expense, clear, grade and landscape the property should the Authority approve to transfer the land to him. The Executive Director advised Mr. Koleman that the area has been committed to the Salem Housing Authority for a recreational area for the housing for the elderly and that there will be no chance for .anyone to build .on that particular site. The Chairman questioned the Board as to whether or not the Authority is prepared to execute the LDA with Mr. Philip Budrose. Questions were raised as to whether or not the Authority has committed •the site to the County. The Chairman noted that we are awaiting a proposal from the County Commissioners to be submitted for review just as everyone else must do as a potential developer. The Chairman noted that as far as he is concerned, and the Board is con- cerned, the issue is not going to be solved by threats from politicians, no matter who the politicians are. The problem will be solved satisfactorily. The Executive Director noted that the Authority has no commitment to the County, since the County refused the site when it was offered. A motion was made by Lawrence Olsson, seconded by Ida Furnari and upon roll call unanimously voted to accept plan #1, dated 1-10-72, as submitted by Philip Budrose for parcel RC-17. The Chairman declared the motion carried. • A motion was made by Lawrence Olsson, seconded by Ida Furnari and upon roll call unanimously voted to execute the LDA with Philip Budrose as the developer of parcel RC-17. The Chairman declared the motion carried. MINUTES CF THE MEETING OF JULY 2 and 5, 1973 Page 7 • The matter of a sign for the new Clark & Friend store was discussed. The Executive Director noted that it would be the same sign that is now on his present location and would be positioned on the western end of the building. A motion was made by Ida Furnari, seconded by Lawrence Olsson, and upon roll call unaninously voted, the sign for the Clark & Friend store on Front Street is approved. r The Chairman declared the motion carried. NEW BUSINESS The Board agreed that is now necessary for the S.R.A. to have a project engineer on the staff. j A A motion was made by Ida Furnari, seconded by Lawrence Olsson and upon roll call unanimously voted, the S..R.A. establish the position of Project Engineer at an annual salary of. $18,000. • The chairman declared the motion carried. A motion was made by Ida Furnari, seconded by Lawrence Olsson and upon roll call unanimously voted, the S.R.A. Board reaffirm the hiring of Israel Davidson as Project Engineer at an annual salary of $180,000. The salary being comparable to the City Engineer's salary. _ The Chairman declared the motion carried. As noted in the proposal received from Neville & Quinn, Inc.for work to be done at the old Woolworth building, a motion was made by Ida Furnari, seconded by Lawrence Olsson, and upon roll call unan9imusly voted, the cost of the work shall not exceed $1,500 and that Neville & Quinn, Inc. shall proceed to do the work. The Chairman declared the motion carried. Plans for the rehabilitation of the Bowker-Block by L. H. Rogers was submitted to the Board for approval. • After review of the plans submitted, a motion was made by Lawrence Olsson, seconded by Ida Furnari and .nnan;n usly voted the plans be approved subject to a solution of the treatment of the fire escape in a different manner. MiNMESS OF THE MEETING OF. JULY 2 & 5, 1973 Page 8 • The Chairman declared the motion carried. The plans submitted shall be stamped 'appzwed and a copy of same will be forwarded to the Building Inspector. A motion was made by Lawrence Olsson, seconded by Ida Furnari and unanimously voted that the area around the Bowker Block, Peabody Museum (Essex Street) and the Parking Garage shall be designated as East India Square. The Chaiuu3a, declared the motion carried. A motion was made by Lawrence Olsson seconded by Ida Furnari and upon roll call, i.`nWnmV��ely �rr+ai, *W autharize installation of markers by Yv111tICian & Howard In the project area. The Chairman declared the motion carried. A motion was duly made,'_seconded. and .uranimouslY voted, the meeting of the S.R.A. adjourned. Respectfully submitted, John W. Barrett • MIMMS OF THE MEETING OF THE SALL&I REDEVE OPMW A=ORI ___J JUNE 18, 1973 JUL 21973 • CITY OF SALEM The members of the Board of the Salem Redevelopment Authority metl!�Yo5i-c�.AT&CE for a meeting at the office of the Salem Redevelopment Authority. At 7:30 P.M. the Chairman called for roll call and the following answered present: Robert Bowman, Lawrence Olsson, William Tinti. Dr. David Johnson arrived for the meeting shortly after roll call. The Chairman declared the meeting in session with a quorum present. A motion was duly made by Robert Bowman, seconded by Lawrence Olsson and upon roll call, unanimously voted, to waive approval of the minutes of the previous meeting. BILLS A copy of the accounts payable list was distributed to each member of the Board for review. and consideration for payment. After review of the bills submitted, questions were raised relative to the invoices •submitted by the various contractors and after Robert Kerr explained to the Board the billing submitted by Collins, DuTot Partnership, relative to contracts 2,3,4, and 5, a motion was made by Lawrence Olsson, seconded by Robert Bowman and upon roll call, unan- imously voted, all bilis presented, with the exception of item 17 for A. D'Alessandro & Sons, Inc. , be approved for payment. Since A. D'Alessandro & Sons, Inc. included pay- ment for change orders 13-21 in its invoice and said change orders are scheduled for dis- cussion under new business for this meeting, it was agreed that the invoice would be considered at that time. The Chairman advised the Board that Atty. Richard Johnson, representing Mr. George Sawtell, would like to address the Board on behalf of his client relative to loading and unloading facilities. Attorney Johnson noted that the substitute plan for the Higginson Square area • is unacceptable to his client and after a lengthy discussion relative to Mr. ^-MUMS OF THE MEETING OF JUNE 18, 1973 Page 2 •Sacatell's needs for delivery service, it was agreed that the Board would be back in touch with Mr. Sawtell at a later date due to the fact that the work for Higginson Sq. ,has been eliminated from contract n3 for the time being. Mr. Sawtell advised the Board that the Salem Savings Bank indicated that his delivery service would in no way interfer with the: Bank's business. _ The Chairman requested that Mr. Sawtell provide the S.R.A. with a letter from the Bank to that affect. CMUNICATIONS The following communications were received at the office of the Redevelopment Authority: 1. The Dept. of HUD has approved an established price for the housing for the elderly site RC-20 as $68,200 which includes parcel RC-18. The Executive Director was instructed to notify the Salem Housing Authority that the price for the property has been approved by the Dept. of HUD. • 2. The Salem Housing Authority has invited the Board to attend the ground breaking ceremonies in connection with the start of construction of the housing for the elderly building. 3. The balance sheet for the period ending April 30, 1973 was received from the office of Sullivan & Harris. A copy of same was distributed to each member of the Board for review. 4. The Dept. of HUD has approved the extra work for contract #7 for Cable Splicing & Testing Co. Inc. in the amount of $6,546.95. 5. The Dept. of HUD advised the S.R.A. that it has no objection to awarding the demolition contract to the low bidder, Mystic Building & Wrecking Co. , in the amount of c�c osn 6. It was noted for the record that a letter was received. from Atty. Johnson requesting the Board advise him of the date of the next Board meeting so that 'he may • appear to discuss. the proposed plans for Higginson Square and delivery services for Sawtell Office Supply, Inc. MINUTES OF THE MEETING OF JUNE 18, 1973 Page 3 . 7. Pigulski Corp. , contractor for 5-9 Derby Square advised the Board that it would be difficult for him to complete the project if work is continued on the Mall area by A. D'Alessandro & Sons, Inc. It was noted that Mr. Pigulski was advised prior to starting his work on the building, he was to take access to the building by way of Central Street. If he is permitted to use the Essex Street area, he should be advised that it would be at his own risk in the event he should cause any damage to the pavement. 8. The Dept. of HUD has approved the redevelopers statement for public disclosure for Richard Martin Development Co. for parcel RC-7B. 9. A letter was received from the S.R.A. 's Planning Consultant relative to the Heritage Towers project for the urban renewal area. It was stated in the letter that the proposal prepared by the architect, Campbell, Aldrich & Nulty and reviewed by the Consultant is, in general, in conformity with the urban renewal plan controls. • At this time questions were raised relative to progress being made to obtain the . disposition price for the old Woolcorth Store property on Essex Street. The Executive Director was instructed to call Gourdeau Construction for a con- struction sequence and: also to contact Mr. Matos at the HUD area office to obtain additional information on the disposition price. EXECUTIVE DIRECTOR'S REPORT The Executive Director stated that he would like to suggest the Board's con- sideration for the issuance of the rehabilitation specifications for parcels 10-2 (Carmen's) 13-4 (Salem News) and 11-3 (Town Hall) . The Chairman questioned the necessity for paying two architects to do the work on the Town Hall building. It was noted by Robert Kerr that as consultant to the S.R.A. he is responsible for • certifying the rehabilitation estimates and that is why John Emerson and Robert Kerr . should be the individuals to prepare the estimates and Mr. Ballou is responsible for the certification of 'the rehabilitation estimates and that is why John anerson and Robert Kerr should be the ones to prepare the estimates and Mr. Ballou is responsiblefor the MINUTES OF THE MEETING OF JUNE 18, 1973 Page 4 • facade easement work. The Executive Director noted that there are people in the Salem News building that must be relocated due to rehabilitation work and in order to document the necessity for relocation expenses the rehabilitation specs must be issued as soon as possible. The Executive Director recommended that since the Authority is in the process of engaging a project engineer for site development, the engineer should be the one to select a Clerk of the Works for supervising the underground work for contract #2. At this time Councillor Perron questioned the status of the L. H. Rogers plan for the Bowker Block. The Chairman advised the Councillor that the plans for L. H. Rogers store will be forthcoming within the next two weeks and will be out for bid by the First of July. The Executive Director was instructed to contact Mr. Lenox for further information •on Rogers' plans. At this time the Chairman read the letter he sent to the County Commissioner on .behalf of the Authority. A copy of the letter was delivered to Judge Durkin and Catherine Begley. Judge Durkin replied to the letter advising the Board on his preference for the location of the new County Court House facility. Mr. Jack Barry, representing - the CcmLissioners, went into great detail on the reason for the Ccmmissioners selection of the Federal to Bridge Street site as the ideal location for the Court facility. It was noted that the size of the parcel would be adequate and the parking would be available nearby. Mr. Barry noted it was the unanimous desire of the Court that the old A & P site be made available as a site for the court facility. The parcel at the corner of Central and Charter Street was suggested as an avail- able site. MINUTES OF THE MEETING OF JUNE 18, 1973 Page 5 • Mr. Barry stated that the site was inspected and it was not acceptable as a loca- tion for a court facility. . There would be no parking in the immediate area and the site would not be large enough for their needs. The old Mazzarini Gas Station site on the corner of Bridge and St. Peter St. was also suggested as a possible site. Mr. Barry noted that this site was also inspected and due to the slope of the land it was decided that the site would be totally unacceptable for the Court facility. Since no decision could be made at this time, the Executive Director was instructed to set up a meeting with the Judges, Commissioners, Mayor, Councillors and ,iondev to meet with the S.R.A. in order to get everyone's views on the matter of location. NE4I BUSINESS A motion was made by Dr. Johnson, seconded by lawrence Olsson and upon roll call, •unanimously voted, the S.R.A. by-laws be amended to read that the official meetings of the Governing Board of the S.R.A. shall be held at the office of the Redevelopment Authority, Old Town Hall, 32 Derby Square, Salem, Massachusetts. The Chairman declared the motion carried. The plans for site development for contract #3, as submitted by Whitman & Howard, Inc. , were presented to the Board for review. The S.R.A. planning consultant reviewed each phase of the contract drawings. Due to the fact that a number of businesses would be affected by the construction plans, the Executive Director was instructed to contact the Salem News, Empire Clothing, Peabody Museum, Rev. Macy and Fir. Philip Budrose and set up a meeting with each one to explain the plans for contract #3 as it affects them. At this time a motion was made by Dr. Johnson, seconded by Robert Bowman and upon roll call, unanimously voted, the Executive Director is authorized. to submit and execute •a Proclaimer Certificate relative to technical specifications for contract #3 and to P'MUMS OF THE C4EETING OF MZE 18, 1973 Page 6 • advertise same June 25 and July 2nd and bid opening date shall be July 20, 1973. The Chairman declared the motion carried. The S.R.A. 's attorney advised the Board that the facade easement papers are in the hand of HUD and' from the last report from Mr. Carpenter, the HUD legal office is now reviewing the papers suhmitted. Technical specifications for parcel 10-6, R-5A & 10-1, 9-2, and 11-2 are ready to be proclaimed by the Board. After discussion, the following resolutions were adopted by the Board: .RESOLVED, the Executive Director is authorized to execute and submit to the Dept. of HUD a Proclaimer Certificate for technical spEcifications for parcel 10-6 -(Salem Hardware building) . A motion was duly made by Lawrence Olsson, seconded by Robert Bowman and upon roll call, unanimously voted, the above resolution be adopted. • The Chairman declared the motion carried. RESOLVED, the Executive Director is authorized to execute and submit to the Dept. of HUD a Proclaimer Certificate for technical specifications for parcels R-5A & 10-1 (Custom House & Lappin's) . A motion was made by Lawrence Olsson, seconded by Robert Bowman and upon roll call, unanimously voted, the above resolution be adopted. The Chairman declared the motion carried. RESOLVED, the Executive Director is authorized to execute and submit to the Dept. of HUD a Proclaimer Certificate for technical specifications for parcel 9-2 (Bernard's building) . A motion was made by Lawrence Olsson seconded by Robert Bowman, and upon roll call, unanimously voted, the above resolution be adopted. • The Chairman declared the motion carried. NSI\U'" S OF THE t'=%NTG OF JUNE 18, 1973 Page 7 • RESOLVED, the Executive Director is authorized to execute and subhit to the Dept. of HUD a Proclaimer Certificate for technical specifications for parcel 11-2 (Daniel Low warehouse) . A motion was rade by Lawrence Olsson, seconded by Robert Bowman, and upon roll call, unanimously voted, the above resolution be adopted. The Chairman declared the motion carried. RESOLVED, the Executive Director is authorized to execute and suhnut to the Dept. .of HUD a Proclaimer Certificate for technical specifications for parcel 12-4 .(Heritage Lounge) . A motion was made by Lawrence Olsson; seconded by Robert Bowman and upon roll call, unanimously voted, the above resolution be adopted. The Chairman declared the motion carried. • A motion was made by Dr. Johnson, seconded by Robert Bowman to include an additional requirement in all future contracts in accordance with the recent statuatory provision for a lien bond. Upon roll call it was unanimously voted that the above clause be included in all future contracts. The Chairman declared the motion carried. A motion was duly made by Lawrence Olsson, seconded by Dr. Johnson and upon roll call, unanimously voted, the Order of Taking for parcel 10-4 cause to be executed and recorded at the Registry of Deeds as- expeditiously as possible. The Chairman declared the motion carried. A motion was duly made by Robert Bowman, seconded by Lawrence Olsson, and upon..roll call, unanimously voted, authorization to have rehabilitation specifications for 211-215 Essex Street.forwarded to the appraisers for review in order to establish a'price for the property and to advertise same. for developers, subject to a price being set. The Chairman declared the motion carried. MINUTES OF THE MEETING OF JUNE 18, 1973 Page 8 • A motion was duly made, seconded and upon roll call, unanimously voted, at 10:30 P.M. that the meeting of the S.R.A. be recessed until Wednesday, June 20, at 7:30 A.M. The Chairman declared the motion carried. On Wednesday, June 20 at 7:30 A.M. the Chairman called for roll call and the following answered present: Ida Furnari, Lawrence Olsson, Dr. David Johnson and William Tinti. The Chairman declared the meeting in session with a quorum present. The Executive Director read two ccmminications from Neptune Wrecking Company. one memo demanded issuance of a release for demolition of item #6 in the contract (Waters & Brown building) which he stated has been weakened by salvage operations. • The Executive Director was instructed to have the Building Inspector look over the building and get his opinion in writing as to the condition of the building. The other comrminication notified the Executive Director that Neptune Wrecking will continue its work under protest and does not waive its rights to claim reimbursement for such extra costs because of additional work,labor, services and materials. The Executive Director was instructed to allow Neptune Wrecking Company to proceed with his work on Essex Street and if he stops working, we are to engage Noonan Wrecking Company to complete the job. In regard to the renewal of the legal contract, Attorney George Vallis was advised to check with other lawyers in the vicinity for information relative to fees. The matter of a demolition contract for the rear of Sawtell Office Supply store was discussed by the members of the Board. • MINUMS OF THE MEETING OF JUNE 18, 1973 Page 9 • The Executive Director explained that Whitman & Howard is presently preparing for the contract. Since time is of the essence, the Chairman instructed the Executive Director to advise Whitman & Howard that a two week deadline has been placed on Whitman & Howard to submit the necessary information for the demolition contract. The Board reviewed the change orders for the Derby Sq. project hr's 13-21. After review and discussion on same, a motion was made by Dr. Johnson, seconded by Lawrence Olsson and upon roll call, unanimously voted, that change orders 13-21 be accepted and approved. In line with the approved change orders, the invoice for payment to A. D'Alessandro & Sons, Inc. was once again submitted for approval for payment (item 17 on accounts payable list) . A motion was duly made by Dr. Johnson, seconded by Lawrence Olsson and upon roll call, unanimously voted, to approve payment to A. D'Alessandro & Sons, Inc. The Executive Director noted that there will be a need for a drain pipe on the Heritage Lounge building and recommended that it be put in there now before they pro- ceed any further with the site improvement work. The Executive Director was instructed to have Oscar Padjen look into the need for a drain pipe on the building. It was noted that the garage bids were opened at City Hall and the low bidder was a construction firm from Providence, Rhode Island, and it was requested that Mondev be. in a position to transfer land to the Parking Commission. It was noted that schematic drawings for the City Hall Annex will be ready for preliminary approval. The Executive Director was instructed to call Roger Dashow and ask when he will be coming to Salem to meet with the Authority. • MINUTES OF THE MEETING OF JUNE 18, 1973 Page 10 The Executive Director was instructed to call Attorney Serafini and arrange an appointment with the Attorney, the Ingemi Brothers and their architect for the Beckett Street Realty Trust building. A motion was made by Lawrence Olsson, seconded by Dr. Johnson and upon roll call, unanimously voted the meeting adjourned (8:30 A.M.) . Respectfully submitted, John W. Barrett • D JUL 21973 • MNUTES OF THE MEETING HED JUNE 4, 1973 SII' The members of the Board of the Salem Redevelopment Authority met in open session - for a meeting June 4, 1973 at the office of the Salem Redevelopment Authority, 60 Washington Street, Salem, :sass. The Chairman called for roll call and the following answered present: Robert Bowman, Dr. David Johnson, Lawrence Olsson and William Tinti. The Chairman declared a quor= present and the meeting in session. It was noted that each member of the Board received a copy of the minutes of the meeting held May 7, 1973. The Charm called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Dr. Johnson, seconded by Robert Bowman and upon roll call unanimously voted the minutes of the meeting of May 7, 1973 stand approved as copied and mailed. It was noted that each member of the Board received a copy of the minutes of the •meeting held May 21, 1973. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Dr. Johnson, seconded by Lawrence Olsson and upon roll call, unanimously voted, the minutes of the meeting of Play 21, 1973 stand approved as copied and mailed. The Chairman declared the above motions carried. BILLS A copy of the accounts payable list was distributed to each member of the Board for review and consideration for approval for payment. After due consideration of the bills presented, it was recommended that Kerr-Emerson Associates assign hours to each bill submitted to the Redevelopment Authority. It was also agreed that the checks due Alpine Wrecking Company under contract #5 be released. • A motion was made by Dr. Johnson, seconded by Lawrence Olsson and unanimously voted that all bills be approved .for payment with the exception of #7 to McCarthy Insurance Agency since the policy for the Essex House property is still in force. 1� MINUTES OF THE t+F,ETING OF JUNE 4, 1973 Page 2 • The Chairman declared the motion carried. CO2-1UNICATIONS The following communications were received at the office of the Salem Redevelop- ment Authority: a. The Dept. of HUD advised the Redevelopment Authority that it has no objections to awarding contract #2 to the low bidder, A. D'Alessandro & Sons, Inc. b. Whitman & Howard, Inc. recommended release of any monies to. Alpine Wrecking Co. for work performed under contract #5 for demolition in the Heritage Plaza-East urban renewal area. c. The M.I.T. Personnel Office acknowledged receipt of our letter relative to. a request for resumes from eligible candidates for the position of project engineer. d. A notice of meeting at the County Commissioner's office will.-be held on June •5, 1973 for the purpose of discussing the proposed First District Court House facility for Salem. At this time Tars. Ida Furnari arrived for the remainder of the meeting. .EXECUTIVE DIRECTOR'S REPORT The Redevelopment Authority has received verbal approval from the Dept. of HUD relative to the demolition contractor for the Essex House and Whitman & Howard has approved the bid received from Mystic Wrecking Corp. The demolition cork on the Derby HOuse has been turned over to Noonan Wrecking Corp. due to the fact that the Authority has had difficulty with Neptune Wrecking's performance. Attorney George P. Vallis brought the Board up to date on the happenings and trouble the Authority has been having with Neptune Wrecking Co. and the possible action that may be taken by the Board in the event the Judge upholds the restraining order. • The office of the Redevelopment Authority will probably be moved by the end of this week or prior to the next meeting date. We have received bids from three firms and the low bidder appears to be Statewide Movers for an estimated $378. k•UNUTES OF THU� iMEEPING HE.'LD JUNE 4, 1973 Page 3 • The sign manual as presented to the Board and reviewed by the S.R.A. Attorney was discussed and it was noted that only a few minor changes were needed in the wording relative to the Design Advisory Committee section. It was noted that it would cost $3300/3500 to have 1,000 copies made of the manual. The Chairman noted that he has names of individuals who have agreed to serve on the Design Advisory Committee board. Until final word is received from indivi- duals who have been selected to serve on the Board, the Chairman did not want to release the names. The Chairman also noted that he felt that the Board should have full license to utilize the S.R.A. consultants in an advisory capacity. The Executive Director noted that Mr. Pigulski called this morning to advise the Salem Redevelopment Authority that he is going to have a real problem with the • 5-9 Derby Square building if they put the brick work down before he can get the beams installed in the building. A job meeting will be held on Contract #2 on Wednesday afternoon. It was recommended that we have Lt. Neville and Chief Brennan present at this meeting and also request someone from the City Planner's office to attend the meeting. Attorney George Vallis noted that the facade easement papers are ready and have been forwarded to the Dept. of HUD for Mr. Carpenter's review. Mr. Tinti requested that he have a copy of the contract for his files. OLD BUSINESS The owners of the Subway Market building presented a request for a change in the building plans for the exterior of 17-23 Front Street. It was recommended that :McDougall Realty Trust be advised that the plans be returned to the architect for restudy and that consideration be given to the use of either all glass or all wood • for the doorway. y MINUTES OF THE MEETING OF JUS 4, 1973 Page 4 • NEW BUSINESS A request was made for_S.R.A. 's approval for signs in the urban renewal area for "MINIT-PRINT", "CLARK & FRIEND" and for the J. J. Welch Construction Co. , Inc. A motion was made by Dr. Johnson, seconded by Lawrence Olsson and upon roll call, unanimously voted, that all signs be referred to the Design Advisory Committee as soon as the Committee is established. The Chairman declared the motion carried. A motion was made by Dr. Johnson, seconded by Lawrence Olsson and upon roll call, unanimously voted, the S.R.A. 's Attorney proceed in preparing the Order of Taking for property located at 211-215 Essex Street. The Chairman declared the motion carried. • A motion was made by Lawrence Olsson, seconded by Robert Bowman and upon roll call, unanimously voted, the following resolution be adopted. RESOLVED, that the Proclaimer Certificate be executed by the Executive Director authorizing a plan change to consist of the adoption of the sign manual that shall become a part of the approved urban renewal plan. The Chairman declared the Resolution adopted. It was noted that the Authority has verbal approval from the Dept. of HUD on clearance of the low bidder for demolition contract #10. It was agreed that the awarding of the demolition contract #10 be discussed at the Wednesday A.M. meeting. Dr. Johnson questioned what is happening to the Salvation Army. It was noted that they have not received' enough money as yet for the building fund. It was also noted that the Naumkeag Trust Co. has not been in contact with the • Redevelopment Authority relative to its plans. a MINUTES OF THE i4F'EPING OF JUNE 4, 1973 Page 5 A motion was dulay made by Lawrence Olsson, seconded by Dr. Johnson and upon roll call, unanimously voted, the meeting be recessed until VIednesday, June 6 at 7:30 A.M. The Chairman declared the motion carried. Respectfully suYstitted, John W. Barrett • • RECONVENED MEETING - WEDNESDAY, JUNE 6 1972 • The Vice Chairman called for a roll call at 7:30 A.M. The following answered present: Robert Bowman, Dr. David Johnson, Lawrence Olsson. Mrs. Ida Furnari and William Tinti were absent. The Vice Chairman declared a quorum present and the meeting in session. The Executive Director informed the Authority that Mr. Israel Davidson of HUD advised that approval would be forthcoming on the extra change orders for Cable Splicing and Testing Company's contract for the Police d Fire Alarm System. A motion was duly made by Dr. David Johnson, seconded by Robert Bowman and unanimously voted to release the money held for the extra change orders by the Authority to Cable Splicing Q Testing. The Vice Chairman declared the motion carried. Discussion was held relative to the Design Advisory Committee. Dr. Johnson recommended that the matter be tabled until Wednesday, June 13, 1973 but that interested parties be advised of the comments from the Salem Redevelopment Authority's consultants. A motion was duly made by Dr. David Johnson, seconded by Robert Bowman and unanimously voted that eligible staff raises be approved retroactive 'to anniversary date. The Vice Chairman declared the motion carried. Mr. Kerr, consultant to the SRA, advised the Authority that we would have to get special approval from HUD to make disposition of the Essex House to Mondev on the basis that the Essex House and the space under the garage were integral and one could not be merchandised without the other. When HUD approved the Project Expendi- tures Budget funds for rehabilitation and the write down for rehabilitation proposals, they stipulated that if we were to demolish any of the buildings we were originally going to keep, the Authority would have to go to HUD for special review and concurrence in that demolition and would have to justify the reason for the demolition. Discussion was held relative to a two to three month delay if the Essex House were demolished and the need to meet the garage construction deadline. Mr. Kerr noted that Demolition Contract No. 10 could be awarded and then a change order could be issued adding the demolition of the building, but that it would need HUD con- currence because the price would amount to more than 10% of the contract price. Dr. Johnson stated that unless Mondev were .willing to put up identical mass structures the Authority's decision would be to keep the Essex House and recommended the Executive Director write a letter to Bruce Pickersgill and make him aware of the Board's feeling on this matter. Page 2 Discussion was held relative to a site for the County Courthouse and • Mayor Levesque's comment that he would •like to be able to tell the County that the Authority has a site for them. A suggestion was made that the Authority hold off on the disposition of Parcel RC-17 (Salem Paper Co.) to Mr. Budrose, making the parcel opposite the Police Station larger and possibly more attractive to the County. A motion was duly made by Dr. Johnson, seconded by Robert Bowman and unanimously voted to adjourn the meeting at 8:30 A.M. Respectfully submitted, John W. Barrett • i'bI\tiTES OF THE Mi- , NG OF THE BOARD OF THE SALEM RMEVELOPMENT AUTHORITY HELD 14AY 21, 1973 The members of the Board of the Salem Redevelopment met in open session for a meeting May 21, 1973 at the office of the Redevelopment Authority, 60 Washington St. , Salem, Mass. at 7:30 P.M. The Vice-Chairman called for roll call and the following answered present: Robert Bowman, Dr. David Johnson, Lawrence Olsson, William Tinti. Mrs. Ida Furnari was absent from the meeting. The Vice-Chairman declared a quorum present and the meeting in session. A motion was duly made by Lawrence Olsson, seconded by Dr. Johnson and upon roll call unanimously voted, to waive the approval of the minutes of the meeting held May 7, 1973 since they had not been prepared in time for the meeting. BILLS A copy of the accounts payable list was distributed to each member of the Board for review and approval. • Questions were raised relative to the work _being done by Neptune Wrecking Co. , Inc. under the present demolition contract #9. The Executive Director stated that the money to be paid to Neptune would be used to obtain necessary egca pment to do the work next to the Salem Five Cents Savings Bank. It was also noted that the money would not be paid to Neptune until he has the necessary equipment on the site. The work that has been completed has been inspected by the Building Inspector and found to be satisfactory. The invoice sutni.tted for Connolly Bros. was discussed and it was agreed that this invoice shall not be paid until the problems at the Subway Market building;.)has been resolved. A motion was duly made by Lawrence Olsson, seconded by Dr. Johnson and upon roll call, • unanimously voted, that all items be approved for payment with the exception of item #10 to Connolly Bros. MINUTES OF THE i=ING OF MAY 21, 1973 Page 2 The Vice-Cha_^,:an declared the motion carried. • CQ•F_UUNiIICATIONS The follo:ai-� co:nmuiications were received at the office of the Redevelopment Authority: a. The Salem Redevelopment Authority Board has been advised by the City Cler that Mr. Robert Baw-an has been appointed to the Board to fill the unexpired term of Timothy J. Noonan. b. The Dept. of HUD has approved the public disclosure statement for Philip Budrose .s satisfactory. . It was noted in HUD's letter that the letter is not to be construed as an approval of the proposed disposition. It was stated that the IAA, deed, parcel map and legal description of the parcel must be submitted prior to con- veyance. c. The Dept. of HUD stated in its letter dated May 14, 1973 that it had no objection to the proposed sale of parcel R-9B subject to the submission of a columnar • listing of reuse values in support of the Proclaimer Certificate dated March 26, the Disposition Agreement should be executed within 60 days of the letter, HUD forms 6209A and B will be used and that land area and development will be in accordance with the approved plan. d. A letter was received from Whitman & Howard recam ending that Contract #2 be awarded to D'Alessandro & Sons, Inc. of Dedham, Mass. e. Mr. Daniel McDougall of McDougall Realty Trust requested two changes in his (.approved plan for 17-23 Front Street. ..It was noted by the Board that an approval cannot be granted until the request is submitted by a registered architect or engineer showing the necessary changes. It was noted by Mr. Tinti that these requests are only minor changes and that it need not be necessary to submit expensive drawings and that a letter to this affect be • forwarded to Mr. McDougall. "ffWTES OF 1T1E t TING OF MAY 21, 1973 Page 3 • f. A letter ;:as received from the Dept. of HUD relative to the Heritage Towers project sponsored by the Salem Corporation for parcel RC-lA requesting an endorsement of the project application in terms of conformity to the urban renewal plan controls. It was noted by the Executive Director that we have not seen plans for Heritage Towers. It is a possibility that they were examined by Robert Kerr when he was on the staff. g. A memo was submitted to the Board from John Emerson relative to Pigulski Corp. The contractor requested a change order in the contract to substitute removal of 4" of brick and installation of new 4" veneer to allow for a more uniform result. It was agreed by the members of the Board that the change order be approved with no change in the contract price. h. A letter was received from A. D'Alessandro & Sons, Inc. relative to concrete work being done in the Derby Sq. area. L. Rossi, Inc. has advised Mr. D'Alessandro • of the hardship placed on then due to the staging that was erected by Pigulski Corp. Although they are working in the center portion of Derby Square it is anticipated that additional costs will result when they have to cone back to work in the area next. to the 5-9 Derby Sq. area. EXECUTIVE DIRECTOR'S REPORT The Salem Redevelopment Authority has been faced with an eviction notice and a suit for $24 and $1,500 for damages to the elevator. It was hoped that we would be in a position to move to the Derby Sq. area but the -Welfare Office is still working out of that area to date. We are working on obtaining bids for moving the S.R.A. equipment as soon as the Welfare Office has moved out. Relocation is on schedule and so far we have no major problems. Demolition has Leen going along reasonably well. Mr. Russell will be bringing in • another contractor with additional equipment which will allow him to keep his men worsting in the area. I MUTES OF THE :t LING OF MAY 21, 1973 Page 4 Pigulski Coro. is going along with his work at a slow pace. He has been unfortunate • to have a couple of accidents on the site which leaves him shorthanded. It was recomrended that we have a progress report from John Emerson relative to the 5-9 Derby Sq. ::ork as well as a report on any other work being done by contractors. The plantings have been put into the ground at the Derby Sq. site. Two trees have been damaged and we have called the company to come in to take a look at the damage done. Ten copies of the specifications for demolition contract #10 have been given out to potential bidders. No one showed up for the inspection of the building. Whitman & Howard went through the Sawtell building and discussed the matter of the demolition contract with George Sawtell. Further discussions will be had with Collins, DuTht Partnership before they prepare the demolition contract. The Parking Garage bids will be advertised May 22nd and sub-bids will be opened June 5th with general bids being opened on June 12. The Executive Director was instructed to check with the Salem News to see that the a • advertisement is run on the date noted above. The matter of approving a contract for consultant's services was discussed by the Board. A motion was made by Dr. Johnson, seconded by Lawrence Olsson and upon roll call, unanimously voted, a contract with Kerr-Emerson Associates be approved for $21,000+travel subject to a receipt of a list of job categories which shall be performed by Robert. Kerr and a separate list of job categories for John Emerson. Said list shall be pre- sented to the Board prior to signing the contract. The Vice-Chairman declared the motion carried. The sign manual, as submitted by Jimbaldwin Graphics, was discussed by the Board. Atty. George Vallis reviewed the manual and noted that it was an excellent piece of work. After recommending a few minor changes in the wording it was suggested that the *Board proceed in having the manual printed for distribution. Mr. James Baldwin noted that he could get some figures together on prin`:irg costs• for the Autority's consideration. i`a"N"MS OF TdE b_r�'r,1ING OF MAY 21, 1973 Page 5 • _fid BUSINESS Due to the fact that Chairman Timothy J. Noonan has submitted his resignation as a member of the Board, it is necessary for the Board to elect a Chairman from its membership. The name of William J. Tinti was placed in nomination by motion by Dr. David Johnson, said motion was seconded by Lawrence Olsson. A motion was made by Robert Bowman, seconded by Lawrence Olsson that the nominations be closed. A motion was made by Dr. Johnson, seconded by Lawrence Olsson and upon roll call the following answered aye for the election of William J. Tinti as Chairman: Robert Bowman, Dr. David Johnson and Lawrence Olsson. William Tinti answered present. The motion was carried. • A motion was made by Dr. Johnson, seconded by Robert Bowman the name of Lawrence Olsson be placed in nomination for the office of Vice-Chairman. A motion was made by Dr. Johnson, seconded by Robert Bowman that the nominations be closed. A motion was made by Dr. Johnson, seconded by Robert Bowman and upon roll call the following voted aye for the election of Lawrence Olsson as Vice-Chairman: Robert Bouman, Dr. David Johnson, William Tinti. Lawrence Olsson answered present. The motion was carried. A motion was made by Robert Bowman, seconded by Lawrence Olsson that the name of Dr. David Johnson be placed in nomination for the office of Assistant Treasurer. A motion was made by Lawrence Olsson, seconded by Robert Bowman that the nominations •be closed. A motion was made by Lawrence Olsson, seconded by Robert Bc-,.-man and upon-roll call b1INUTES OF THE t- TING OF MAY 21, 1973 Page 6 the following voted aye for the election of Dr. David Johnson as Assistant Treasurer: • Robert Boorman, Lz::rence Olsson, William Tinti. Dr. Johnson ?--s:tired present. The motion was carried. The matter of awarding contract #2 for site development to A. D'Alessandro & Sons, Inc. who was the law bidder at the bid opening, was the next matter on the agenda for discussion. It was Dr. Johnson's feeling that the Company, doing work in Derby Sq. , has not performed to the S.R.A. 's satisfaction and has given the Board nothing but aggrevation since he started the job. Dr. Johnson had reservations about awarding the contract to D'Alessandro & Sons. Attorney Vallis noted that since he was the low bidder the Board would have to have a very good reason for not awarding the contract to this Company. It was also noted that the only other option would be to readvertise for bids, ' •which would delay the start of the work for site development. Dr. Johnson noted that if the Board cannot keep D'Alessandro & Sons in line to get the work done, he would not be interested in awarding the contract to the Ccupany. After further discussion on the matter, a motion was made by Robert Bowman, seconded by Lawrence Olsson, that contract #2 for site development be awarded to A. D'Alessandro & Sons at a bid price of $233,798. Upon roll call the following voted aye: Robert Bounan, Lawrence Olsson and William Tinti. Dr. Johnson - no vote. The Chairman declared the motion carried. It was requested by Mr. James Ballou that the Board consider an extension of time, until June 6, for him to complete his work on the facade easement project. • A motion was made by Lawrence Olsson, seconded by Dr. Johnson and upon roll call, MMLUI ES OF THE =1\TG OF MAY 21, 1973 Page 7 • u�en *:ously voted an extension to June 6th for Mr. Ballou's suhmission 'of his work. The Chairman d=Vlared the motion carried. The Executive Di-ector noted that a letter has been forwarded to the M.I.T. Personnel Office requesting resumes from people qualified for the position of Project Engineer. An advertisement will be placed in the Boston Globe for said position and then arrangements will be made for interviews with the Board. At this time the newly elected Chairman, William J. Tinti, read a statement to the fact that he is no longer considering running for elective office as Mayor of the City of Salem. Mr. Tinti felt that he could best serve the City of Salem by seeing through the urban renewal project to a successful completion. A motion was made by Dr. Johnson, seconded by Lawrence Olsson and unanimously voted the meeting be adjourned. (9:05 P.M.) • Respectfully submitted, John W. Barrett • • zr S ;f all, ! tl an : the me:�bers of the Salem Redev- el .:prit for the honor the; do m by electing me chair-man _is critical time in the history of the urban renewal Oject. Recer_tl.,•, W.- have witnessed the beginning of new construct- ion, the On--;Ging rehabilitation of Old and historic buildings, and the pressing of work on the basic environment ofthe Few Salem, Much, however, remains to be done and there is nothing to make us believe the futuie will be less difficult than the past. finis is a time of hone and anxiety for everyone, trhat is at stake is the life or death of the center of tris City and the realization of a dream called the New Salem, If • the center of Salem dies, its decay will spread to every corner of this community and it will be reflected not only on the tax rolls, but in the lives of the people. It is not only for the merchants, but for every citizen of Salegi that success is vital. For myself, I pledge every energy toward achieving that success. From a personal standpoint, it is no secret that I have seriously considered running for the office of Mayor of Salem. `Phe idea of entering elective politics is very attractive, especially at this time in the history of the City. I-Iy election as chairman of the Salem Redevelooment --ut"10r1 Uy, 110C4evar, m;1:•e9 any cam paign for mayor a threat . • tO the ^u.cce =s Of the urban renewal project. i z Any = %_on D,`, 'le as C'.lairrian might be suspect as politically _-.o z-,ated and the project itself could become a politics.== _'ootball. Furthermore, time would be increasinglyta'-:cn from ,mean renewal by a political campaign. Thereto^e, after a difficult period of consideration, I have eecided that I can best serve the City of Salem by seeinm th--ouggh the urban renewal project to a successful! completion. I now publically announce that I will not be a 'candidate for mayor this year. • MINUTES OF THE MEEPIi\iG OF THE SA=4 REDEVELOPMENT AUTHORITY - MAY 7, 1973 • The members of the Board of the Salem Redevelopment Authority met in open session for a meeting May 7, 1973 at the office of the Salem Redevelopment Authority, 60 Washington Street, Salem, Mass. The Vice-Chairman, William Tinti, called for roll call at 7:30 P.M. The following answered present: Dr. David Johnson, Lawrence Olsson, William Tinti. The Vice Chairman declared the meeting in session with a quorum present. Mrs. Ida Furnari and Timothy Noonan were absent from the meeting. It was noted that each member of the Board received a copy of the minutes of the meeting held April 17, 1973 for advance reading. The Vice-Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Dr. Johnson, seconded by Lawrence Olsson and upon roll call, unanimously voted, the minutes of the meeting held April 17, 1973 stand approved as copied and mailed to each member of the Board. • The Vice-Chairman declared the motion carried. BILLS A copy of the accounts payable list was distributed to each member of the Board for review and consideratica-- r The Board questioned the bills submitted by Collins, DuTot and Whitman & Howard, Inc. as well as D'Alessandro & Sons. The Associate Director explained the percentage system used by Mr. Collins in submitting bills and that the payment to D'Alessandro is for work completed and approved by Whitman & Howard. It was noted that the increased costs, documented by. change orders, were due mainly to the lack of knowledge by the contractor and the City as to what was underground and that additional work was necessary when the contractor ran into problems underground. The Vice-Chairman noted that the Executive Director will be responsible hereafter for the approval of the bills coning in from the contractors and others. t-INLi-tS OF THE � TING OF MAY 7, 1973 Page 2 • At this time Dr. Johnson noted that he observed a number of cars coming out from the �:,�± Hall area and suggested that the individual in charge of security in that area be advised that the sit_ should be blocked off at night. After due consieration of all the other bills presented, a motion was made by Dr. Johnson, seconded by Lawrence Olsson and upon roll call, unanimously voted, all bills be approved for payment as presented. 'The Vice-Chairman declared the motion carried. M%MNICATIONS The following communications were received at the office of the Redevelopment Auth- ority: 1. Attorney 11. B. Welch has advised the Board on behalf of his client, Mr. Stephen Davidowicz, that eviction proceedings against the Salem Redevelopment Authority will begin immediately. • The S.R.A. Attorney advised the Board that he has requested a 60 day extension to our lease but no word has been received as yet from the owner of the building or his Attorney. 2. Mr. Edwin A. Thompson thanked the Executive Director and Lawrence Olsson for information received on the Heritage Plaza-East urban renewal project. 3. Mondev Corp. advised the Authority that it will have the schematic drawings for the Essex House rehabilitation project and the proposed annex for City Hall ready for review for a meeting May 7 as well as an outline for projected construction. 4. The Dept. of HUD has advised the Board that it might be possible for the developer of parcel R-4 to coordinate his restoration activities with the demolition contractor for the demolition of a major portion of the building and to allow the developer the oppor- tunity to inspect specifications to be drafted relative to the severence between the portions of the building to be demolished and to remain. 5. Mr. Oscar Padjen has requested that the Board consider an extension of time for e comoletion of the professional services on the facade easment project. ?•f;NUTES OF THE OF NLAY 7, 1973 Page 3 The members of the Board agreed that the Executive Director shall proceed and • request Mr. Ossa* Padjen to attend the Wednesday, A.M. meeting to discuss the need for the extension of time to complete his work. 6. The balance sheet for the period ending March 31, 1973 was received frau the office of SS-divan & Harris. 7. The Dept. of HUD has approved the Proclaimer Certificate for Site Improvement Contract #2 as submitted to HUD on April 11, 1973. 8. The Dept. of HUD has approved the award of the site improvement contract for 5-9 Derby Sq. to Pigulski Corp. , 31 Walnut St. , Peabody, Mass. 9. The owner of the Lyceum Restaurant has requested the Board's consideration on a number of items. Since it was agreed by the Board that the request would constitute a change in the approved plan, the Executive Director shall advise Mrs. Boudreau that under the urban • renewal plan, changes in an approved plan must be submitted to the Board for review. The changes requested shall be shown on drawings prepared by a registered architect or engineer for item #1 in Mrs. Boudreau's letter. In regard to the light and sign for the exterior of the building, the Board would require shop drawings for same. In regard to plantings and delivery service, the matter will be referred to Mr. John Collins of Collins, DuTot Partnership. EXECUTIVE DIRECTOR'S REPORT The Executive Director noted that the Board and the staff would like to go on record to thank Mr. Timothy Noonan and the same is true of Robert Kerr and John Emerson for all the time and effort they have put into making the project a success. The S.R.A. staff has been reorganized. Clement Connelly will handle all the relocation and Kevin Hurley will handle disposition. Mr. James .Field will be responsible • " NZPT'ES OF THE MEETPIG OF MAY 7, 1973 Page 4 • for all property management and demolition. There will be a number of inspections scheduled for June, July and August before the yearly additional relocation payments may be paid to those people who are eligible. The disposition of the Woolworth property will be completed as soon as George Vallis prepares the LDA, which should be ready by the end of .this week. The demolition contractor will start salvage work and will be moving in his equipment at the back of the Bank building by Tuesday, May 8. Bids for site improvement contract #2 will be opened May 11 at the S.R.A. office. The Executive Director made a recommendation to the Board that it might consider the possibility of undertaking a State Project on a 50-50 cost basis which might help to put sewer and water lines in the Swampscott.Rd. area. The invitation for bid for demolition of the rear of the Essex House (contract #10) will be advertised in the Salem News this week. • Pigulski Corp. has started cleaning up the brick work at 5-9 Derby Sq. ASSOCIATE DIRECTOR'S REPORT A memo was sent out to contractors working in the Derby Sq. area relative to doing_, everything possible fb protect the trees that were just planted in that area. It was noted that the trees were not planted when Pigulski's bid was submitted, therefore, no provision was made in the bid requirements for the protection of the trees. It was suggested that we could go to another company to find out how much it would test to protect the trees from being damaged as a result of construction work. A motion was made by Lawrence Olssson, seconded by Dr. Johnson, the Executive Director make arrangements for the protection of trees on the basis of cost. upon roll call it was unanimously voted that said action be taken by the Executive Director immediately. • The Vice-Chairman declared the motion carried. NTTfES OF THE -- !:NG OF MAY 7, 1973 Page 5 • Mr. James Ballou submitted a report on the Salem Hardware building as to the appropriate way to So about fixing up the building. It was recort-ended the Board take up this matter at its next Wednesday A.M. meeting. John Emerson stated that the work and treatment that Mr. Ballou suggested is more complete than we had required but the building is a very positive focal point and is a major element for the whole Derby Sq. area. Mr. Emerson also noted that we have received a request for final payment to Connolly Bros. for services rendered at 17-23 Front St. Mr. Emerson recommended that it not be paid at this time since there is still some work to do to stop the leakage. Mr. Emerson wrote a letter to Connolly Bros. asking them what they thought would be the cause of the water leakage. To date we have had no answer to our letter. The Executive Director was instructed to contact Mr. Connelly and tell him that if the problems at the Subway Market building are not resolved it will be necessary for the Board to meet with Mr. Connolly. At this time Dr. Johnson asked the Executive Director if he has any success in locating a project engineer. It was noted that we have received resumes from various individuals but nothing has ;been determined as yet. Dr. Johnson suggested that we write a letter to the Personnel Board at M.I.T. requesting the names of individuals who might be interested in being the project engineer. OLD BUSINESS The contract with Pigulski has been executed and it was noted that Pigulski is • waiting for delivery of beans and that the completion date on the contract will be t•i�17--r-PS OF THE '•ANG OF �L�Y 7, 1973 Page 6 • based on the da-te of delivery of the beams. The Executive Director was instructed to follow up on the delivery date. The facade eases-nt procedure, as prepared by Attorney George Vallis, is partially drafted and sho>>ld be completed by the next meeting of the Board. The Attorney .—� instructed to prepare a draft of a facade easement acquisition contract for the Board's review. Alpine wrecking Corp. has requested release of the 10% retention money being held under demolition contract #5. A motion was made by Dr. Johnson, seconded by Lawrence Olsson, the money be released to Alpine wrecking Corp. subject to the Executive Director checking the _work completed and obtaining assurance from the Supt. of Cemeteries that the wall structure at Charter Street is in a safe condition. At this time Lawrence Olsson noted that the S.R.A. purchased a number of signs to • be displayed in the project area for public view and wanted to know where the signs are. The Executive Director was instructed to get the signs out into the project area on buildings to be rehabilitated. At this time the Vice-Chairman noted that needless to say that what we have seen happen in the project area has Mr. Noonan's stamp on it. The Vice-Chairman also thanked Mr. Kerr and Mr. Emerson for their efforts in making the project a success. NEW BUSINESS Lawrence Olsson made a motion that.the Board approve renewal of the contract with Sullivan & Harris for accounting services at the same fee for $150 per month. Said motion was seconded by Dr. Johnson and upon roll it was unanimously voted that said contract be renewed. • The Vice-Chairman declared the motion carried. '•1TNUTES OF THE :f=1 MG OF MAY 7, 1973 Pace 7 A motion was made by Lawrence Olsson; seconded by Dr. Johnson and.upon roll call, • unanimously voted, the Executive Director is authorized to advertise the invitation for bids for demolition contract #10 for demolition of the rear of the Essex House. The Vice-Chairman declared the motion carried. A motion was made by Dr. Johnson, seconded by Lawrence Olsson and upon roll call, unanimously voted, to amend Whitman & Howard's contract for parcel surveys to read "for an amount not to exceed $26,500." The vice-Chairman declared the motion carried. The matter of placing a lien bond for all rehabilitation work in all future contracts was discussed by the members of the Board. Atty. George Vallis was instructed to'provide' the Board with his legal opinion on the matter. A motion was made by Lawrence Olsson, seconded by Dr. Johnson and upon roll call, • unanimously voted, to authorize execution of the site improvement contract with Collins, DuTot Partnership for an amount not to exceed $134,322. The Vice-Chairman declared the motion carried. A copy of the contract shall be foiwarded.to Whitman & Howard, Inc. A motion was made by Dr. Johnson, seconded by Lawrence Olsson and upon roll call, unanimously voted, the Executive Director is authorized to submit to HUD a Proclaimer Certificate for acquisition of the property at 211-215 Essex Street and that Atty. George Vallis is instructed to proceed with the negotiations for same. The Vice-Chairman declared the motion carried. A motion was made by Dr. Johnson, seconded by Lawrence Olsson and upon roll call, unanimously voted the Executive Director is authorized to advertise the proposed LDA to the Salem Off-Street Parking Commission (air-rights RC-5) and the proposed LDA to the Salem Housing Authority (RC-18 & 20) and authorization for the execution of the MA's • for said parcels. The Vice-Chairman declared the motion carried. >TNuiS OF THEA==w OF MAY 7, 1973 Page 8 • A notion was made by Dr. Johnson, seconded by Lawrence Olsson and upon roll call, unanimously voted, authorization for a right of entry to parcel RC-20 be provided to the Salem Housing Authority until execution of the LDA. The Vice-C„ai=,an. declared the motion carried. A motion was made by Dr. Johnson, seconded by Lawrence Olsson and upon roll call, unanimously voted, authorization to enter into exploratory demolition contracts with Oscar Padjen for an amount not to exceed $1,400 and James Ballou for an amount not to exceed $1,900. The Vice Chairman declared the motion carried. The Attorney was instructed to check the LDA with the Beckett Street Realty Trust to see if a tine has been specified for start of rehabilitation work. The sign design manual was presented to the Board for review and a copy of same • was submitted to Attorney Vallis for his review on the legal aspects as it relates to signs. Questions were raised relative to the signs on Delande's building. The Executive Director was instructed to contact Mr. Delande to see if any progress has been made to remove the signs from the building. The matter of approving the contract for consultant's services was discussed and it was agreed the matter would be discussed at the next Wednesday, A.M. meeting. A motion was duly made, seconded and unanimously voted, the meeting is recessed until Wednesday morning at 7:30 A.M. Respectfully submitted, John W. Barrett RECONVENED 14MTING - WEDNESDAY, MAY 9, 1973 • At 7:30 A.M. the Vice-Chairman called for roll call and the following answered present: Lawrence Olsson and William Tinti. There being no csoram present, no formal action was discussed or acted upon at this time. REODWEMM PEETIP:G MAY 9, 1973 • Mr. Oscar Padjen was present to discuss the need for an extension of time in order to complete his work on the facade easement project. Since time is of the essence for P9r. Padjen to complete his work,it was agreed by the Vice-Chairman and Lawrence Olsson that Mr. Padjen plan on having his work ready for June 1st. Eyeing no quorum present the meeting was adjourned. i MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY - APRIL 17, 1973 • The members of the Board of the Salem Redevelopment Authority met in open session for a meeting April 17, 1973 at the office of the Salem Redevelopment Authority, 60 Washington Street, Salem, Mass. The Chairman called for roll call at 7:30 P.M. The following answered present: Mrs. Ida Furnari, Dr. David Johnson, Lawrence Olsson, William Tinti, Timothy Noonan. The Chairman declared a quorum present and the meeting in session. It was noted that each member of the Board received a copy of the minutes of the regular meeting held April 2, 1973 and the reconvened meetings of April 4, 5, and 7 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Dr. David Johnson, seconded by William Tinti and upon roll call, unanimously voted, the minutes of the April 2, 4, 5 and 7 stand approved • as copied and mailed to each member of the Board. The Chairman declared the motion carried. BILLS A copy of the accounts payable list was distributed to each member of the Board for review and consideration for payment. After a lengthy discussion was held, a motion was made by William Tinti, seconded by Ida Furnari that all bills presented for payment be approved for payment with the exception of item #13 (Whitman & Howard, Inc. ) in the amount of $19,986.35 until Whitman & Howard provides the Authority with a breakdown as to how much of the billing is allocated to contract 112 for site improvement. Upon roll call it was unanimously voted that all bills presented be approved for payment with the exception of item 1113 (Whitman & Howard, Inc.). • The Chairman declared the motion carried. MINUTES OF MEETING HELD APRIL 17, 1973 Page 2 • COMMUNICATIONS The following communications were received at the office of the Redevelopment Authority: a. The Dept. of HUD advised the Redevelopment Authority that there has been established an intergovernmental personnel policy to assign personnel to state and local governments for a period of one year. It was requested that HUD be advised of vacancies within an agency. b. The Board of Health has advised the Board that it is concerned with the state of repair of the structure at 3 Front Street and would like information on a firm date when this structure will be vacated by the Beef & Oyster Restaurant.. The Executive Director advised the Board that he made a phone call to the Board of Health office to notify them that the Authority is not going to make any repairs at 3 Front Street since it is going .to be demolished soon. • c. Mr. Robert Kenny of the Boston Redevelopment Authority has advised the Board that Mr. James Boulger of Salem could provide services for the restoration of historic buildings in Salem so long as this work does not interfere with his regular work at the Boston Redevelopment Authority. The Executive Director was instructed to advise Mr. Boulger that the Salem Redevelopment Authority would be in contact with his office when the opportunity arises that Mr. Boulger's services would be needed. d. Mr. Thomas Martin of Economic Research Associates thanked the Executive Director for the LUMS report which was of great value during the meeting for the con- nector road project. e. Cable Splicing & Testing, Inc. advised the Salem Redevelopment Authority that it releases the Authority of all claims against it except for the monies outstanding. • MINUTES OF THE MEETING OF APRIL 17, 1973 Page 3 It was recommended, after discussion, that the Labor and Materials Bond money • be released to Cable 4)licing & Testing, Inc. if all the suppliers have certified that they have been paid for all materials. It was recommended the Performance Bond check be retained until all extra work orders have been approved. EXECUTIVE DIRECTOR'S REPORT The Executive Director noted that he received verbal approval from Mr. Isreal Davidson of the Dept. of HUD to allow the Authority to enter into an agreement with Pigulski Corp. for the 5-9 Derby Sq. project. Authorization was also given to allow the Authority to advertise for bids for site development under contract 112. At the last meeting of the Board it was discussed that we request removal of meters in front of the Salem Savings Bank as a construction area. Since the Bank has received permission to locate a trailer between Daniel Low's and the Bank, no action will be necessary. • The demolition work will start as soon as the contracts are returned by Whitman & Howard, Inc. and signed by the demolition contractor. ASSOCIATE DIRECTOR'S REPORT It was reported that the work on garage air rights disposition plat is being prepared by Whitman & Howard and should be ready by Thursday. The contractor for the Derby Sq, project met with John Collins to select the trees and planting of the trees will take place by next week (April 23) . The Associate Director met with the architect for the Peabody Museum construction to review the drawings for new construction to see how they relate to the garage construction. At this time the Chairman noted that Norman Welch is moving right along on his Front Street project and at this point he does not know how to treat the rear of the • MINUTES OF THE MEETING OF APRIL 17, 1973 Page 4 • buildings be rehabilitated until he knows what Mondev is going to do in that area. It was recommended that a letter be sent to Mondev urging them to come to Salem to discuss the area and to assist Mr. Welch, Mr. Rogers and others. The Chairman stated he is looking for action by Mondev at least on an advisory capacity. The Executive Director was instructed by the Board to send a letter to Mondev requesting them to send a representative to Salem to assist the local developers and that a copy of the letter be sent to members of the Board. The matter of proximity of the garage to the L. H. Rogers store was discussed by the Board at this time. The Board was advised that L. H. Rogers will have a right of way for delivery. The Board felt that, to clarify matters, L. H. Rogers should be contacted to find out whether or not Mr. Rogers is interested in having access to the garage. • The Board was advised that the S.R.A. Attorney will, by the end of the week, transfer title to land owned by the Salem Laundry on Central Street. The owner of the Laundry Company requested that he retain the right to parking facilities on the wand until such time as the S.R.A. has a need for the property. The Executive Director was advised to provide the Attorney with a letter giving the Salem Laundry the right to use the land for parking facilities. The Associate Director advised the Board that the letter from the review appraiser —has been forwarded to HUD for comments and it has been indicated in conversation that the revised disposition price will be approved by HUD. OLD BUSINESS John Emerson noted that he received a letter from the low bidder for 5-9 Derby Square (Pigulski Corp. ) advising the Authority of its objection to the low sub-bidder. • NINUT,ES OF THE MEETING OF APRIL 17,1973 Page 5 It was Mr. Emerson's feeling that the objections noted in the letter are well • founded and it is his recommendation to the Authority that the Board enter into a contract with Pigulski Corp. for site preparation at 5-9 Derby Sq. A motion was duly made, seconded and unanimously voted, to accept Pigulski Corp. objections as valid to the assignment of D. C. Waterproofing as sub-contractor for the masonry work on 5-9 Derby Sq. project subject to the approval of the S.R.A. Attorney as to the legality to the refusal of using D. C. Waterproofing. A motion was made by William Tinti, seconded by Lawrence Olsson and upon roll call, unanimously voted, to authorize the execution of a contract with Pigulski Corp. for site preparation (preliminary rehabilitation) 5-9 Derby Sq. , Salem R224 R5 for a sum not to exceed $52,523 and accepting Pigulski Corp. as sub-contractor for the masonry work and Eagle Cornice & Skylight Works as sub-contractor for the slate and asphalt shingling and for the roofing and flashing work, subject to receipt of HUD clearance •of the contractor. The Chairman declared the motions carried. It was noted that the work at 5-9 Derby Sq. shall commence on April 20, 1973 and completion date shall be 180 days later. The Board received schematic drawings for parcel RC-17 from Mr. Philip Budrose. It was recommended that the Board approve the schematic drawings, as submitted. After due consideration of the drawings submitted, a motion was duly made by William Tinti, seconded by Lawrence Olsson and upon roll call, unanimously voted, the schematic drawings for parcel RC-17 are approved. The Chairman declared the motion carried. NEW BUSINESS The matter of the modification to the urban renewal plan, as adopted at the last meeting of the Board,. was discussed and reviewed once again. • It was recommended that the Executive Director submit a Proclaimer Certificate to the Dept. of HUD to fulfill HUD's requirements. A motion was made by William Tinti, seconded by Dr. Johnson and upon roll call, MINUTES OF THE MEETING OF APRIL 17, 1973 Page 6 • unanimously voted, the Executive Director execute and submit to the Dept. of HUD a Proclaimer Certificate relative to a modification of the approved plan as adopted at the meeting of April 2, 1973. The Chairman declared the motion carried. A motion was made by Dr. Johnson, seconded by Lawrence Olsson and upon roll call, unanimously voted, authorization for the Executive Director to advertise the disposition of parcel RC-4 to the New England Telephone Company and RC-17 to Mr. Philip Budrose. The Chairman declared the motion carried. The Executive Director noted that the S.R.A. office lease will expire shortly. After discussion, it was. agreed the Executive Director should contact the owner of the building and request an extension on a month to month basis, if possible. The Executive Director also noted that all the necessary papers for insurance and bonding has been arranged and will be delivered to the S.R.A. office • and at that time demolition contract 119 will be ready for execution. A motion was duly made by William Tinti, seconded by Lawrence Olsson and upon roll, unanimously voted, that demolition contract 119 be executed with Neptune Wrecking Co. as soon as all necessary- ocuments are in order. .The Chairman declared the motion carried. A discussion was held relative to the work to be completed by Connolly Bros. at the Subway Market site. At this time John Emerson reviewed the causes for the delay in completing the work and requested the Board's consideration for approval of change order #5 to the contract with Connolly Bros. since there would not be a change in the price or time. After due consideration of change order 115, it was agreed that the contract price and the time involved would not change, therefore, a motion was made by Dr. Johnson, seconded •Lawrence Olsson and upon roll call, unanimously voted, that change order 115 is -approved. The Chairman declared the motion carried, • MINUTES OF THE MEETING OF APRIL 17, 1973 Page 7 John Emerson requested the Board's consideration to accept a Certificate of • Substantial Completion. After due consideration of the date set for completion and whether or not the Authority will have retained enough money to cover the amount due the Authority under the conditions of the contract, a motion was duly made by William Tinti, seconded by Ida Furnari and upon roll call, unanimously voted, that John Emerson be authorized to sign the substantial completion certificate. The Chairman declared the motion carried. The Staff Planner requested the Board's consideration to accept the excusable delays in the performance ofwork by Connolly Bros. at 17-23 Front Street. After a lengthy discussion it was agreed the Board would not take any action on -the matter at this time and will wait to see how well he completes the balance of work to be done at the site. At that time the Board will take the matter under consideration. • An application for payment was presented to the Board for payment for work com- pleted by Connolly Bros. After due -consideration, a motion was made by William Tinti, seconded by Ida Furnari and upon roll call, unanimously voted, the Redevelopment Authority shall hold a sum of money sufficient to meet the default payment under the contract conditions and also enough money to cover the 10% retention and shall pay $4,037 for services rendered . The Chairman declared the motion carried. The Associate Director noted that he has received extra work orders # 8 and #9 from Whitman & Howard for the Derby Square project in the amount of $100 to abandon the cover of a drain manhole and $1,500 for a temporary water connection to the Salem News building. A motion was made by Ida Furnari, seconded by Dr. Johnson and upon roll call the • following answered .aye: Ida Furnari, Dr. Johnson, William Tinti, Timothy Noonan. Lawrence Olsson answered present. The Chairman declared the motion carried. MINUTES OF THE MEETING OF APRIL 17, 1973 Page 8 The Associate Director noted that documents for bids for demolition of the rear •of the Essex House should be delivered by Whitman 6 Howard, Inc. within the week. A motion was made by William Tinti, seconded by Lawrence Olsson and upon roll call unanimously voted that as soon as the documents are delivered for the demolition of the rear of the Essex House the Executive Director proceed with the advertising for bids. The Chairman declared the motion carried. The Board reviewed the construction drawings for the garage design. After due consideration of the design, a motion was made, seconded and unanimously voted to accept the recommendations of the ad hoc design advisory committee that the screening could be designed to be more compatible to the building; and accept the drawings. The Chairman declared the motion carried. The matter of consideration for approval of the proposed contracts with Mr. Robert *Kerr and Mr. John Emerson was discussed by the Board. It was recommended the services for a contract for the Planner and Architect be under one contract since it seems that by having two contracts there is a duplication of effort and the Chairman noted that he would like to see the contract worded whereby the Executive Director is 100% responsible for administrative responsibilities and that he would prefer to do business with only one concern. It was agreed that a new contract be drawn up for Consulting Services and Architect- ural Services and that the Executive Director work on the development of what the Authority needs in the line of services. It was also recommended that. a call be made to the Dept. of HUD to find out if we may, be able to extend Robert Kerr's contract on a week to week basis until the Board has had the opportunity to review the revised contract. A motion was duly made, seconded and unanimously voted the meeting be adjourned. (10:05 P.M. ). Respectfully submitted, John W. Barrett MINUTES OF THE RECONVENED MEETING OF APRIL 7, 1973 • The members of the Board of the Salem Redevelopment Authority reconvened the original meeting of April 2, 1973 on Saturday, April 7, 1973 at 7:30 A.M. At 7:45 A.M. the Chairman called for roll call and the following answered present: Mrs. Ida Furnari, Lawrence Olsson, William Tinti, Timothy Noonan. The Chairman declared the meeting in session with a quorum present. Mr. John Wright attended the meeting of the S.R.A. at the Board's invitation as a member of Historic Salem, Inc. A short review of the previous meetings, to bring the Board members up to date, brought forth a recommendation for a minor plan change relative to section "Design Review" of the Heritage Plaza-East urban renewal plan adopted by the Salem Redevelop- ment Authority, a copy is attached for review. A motion was duly made by William Tinti, seconded by Lawrence Olsson and upon roll call, unanimously voted, the minor plan change be adopted as read. isThe Chairman declared the motion carried. The recommendation was made that all developers presently involved in rehabilitation or construction be notified of the plan change. The members of the Board continued the discussion relative to the construction plans for 15 Front Street rehabilitation work. After a lengthy discussion, a motion was duly made, seconded and unanimously voted, the members of the Board accept the recommendations submitted by the S.R.A. ad-hoc Design Advisory Committee and the letter from Mr. Norman Welch requesting a change in his plans for 15 Front Street until the Front Street plans are firmly defined. Mr. John Wright was advised by the Chairman that the Board of the S.R.A. is com- mitted to restoring historic buildings and has no intention of changing its commitment to the historic restoration of the area. • MINUTES OF THE RECONVENED MEETING OF APRIL 7, 1973 Page 2 It was noted at this time that Ben's Smoke Shop building may be purchased by •private transaction. It was noted that Mr. Peter Laudati will recommend a revised minimum disposition price for the property known as the Woolworth building. Until this is confirmed by letter, the matter was tabled. A discussion was held relative to the construction of the Salem Savings Bank addition. After due consideration of the matter, a motion was made by William Tinti, seconded by Lawrence Olsson and upon roll call, unanimously voted: 1. to exchange with George Sawtell a parcel of land located in the rear of the Sawtell building for the right of way presently located on. the premises owned by the Salem Savings Bank and George Sawtell; 2. to convey to the Salem Savings Bank a portion of said right of way in order to provide an additional strip of land not in excess of 5 inches as may be required to 4Vncompass the southerly wall of the Bank structure to be erected thereon; 3. to convey to the Bank and to George Sawtell an easement on the remaining portion of the right of way for the purposes of access to the walls and roofs of their respective buildings; 4. to grant to the Bank a license to enter upon the present right of way for access for the purposes of original construction of the building to be erected thereon. The Chairman declared the motion carried. The Executive Director noted that A. F. Goldsmith should be in its new location by the end of this week. The Board was advised that the claim for Salem Sport Shop will not be finalized until they have cleaned all of their personal property out of the Essex Street store. The Executive Director explained to the Board that there is a possibility of 0 MINUTES. OF THE MEETING OF APRIL 7, 1973 Page 3 • utilizing personnel from the HUD Area Office under the inter-agency personnel assign- went program. The Executive Director was instructed to arrange an interview. At this time John Emerson, staff planner for the S.R.A. presented the Board with his letter of resignation. Mr. Emerson advised- the Board that he would be available as a consultant, if his services were needed .by the Board. It was requested that Mr. Emerson draft his proposed contract, with a breakdown for the Board's consideration. The matter of releasing the performance bond to Cable Splicing & Testing, Inc. was discussed in detail by the Board. It was agreed that the S.R.A. attorney provide the Board with an affidavit as to whether or not the bonding money may be released. A motion was made by William Tinti, seconded by Lawrence Olsson and upon roll call, unanimously voted the meeting adjourned (8:45 A.M.) . • Respectfully submitted, John W. Barrett • • MINUTES OF THE RECONVENED MEETING, APRIL 5, 1973s 12:30 P.M. AT THE JAMES J. WELCH CO. 15 FRONT STREET, SALEM MASSACHUSETTS The members of the Board of the Salem Redevelopment Authority met in open session at 12:30 P.M. , Thursday, April 5, 1973 at the reconvened meeting of April 4, 1973 at the James J. Welch Co. , 15 Front Street, Salem, Massachusetts. The Vice Chairman called for a roll call at 12 :45 P.M. The following answered present : Lawrence Olsson, Dr. David Johnson, William Tinti . Mrs. Ida Furnari and Timothy Noonan were absent from the meeting, The Vice Chairman declared a quorum present and the meeting in session. Further discussion. of the frontal appearance of Norman Welch's '*building was held. The Associate Director and the Staff Planner recommended that Mr. Welch burn the steel beam in order to break out the flange; then . the depth of the brick covering same would be 21,; - 3". Approximate cost of this procedure would be $5,000 - $89000. Norman Welch objected to this recommendation. His contention was that you could not burn steel that is resting on concrete because to do so would weaken the beam before it could be reinforced. Also his contention was this would result in 2" of brick which would not stay. Mr. Welch added that there was no plan that would allow a split brick on the face of the building because the weather would get behind it and pull it out and the �uilding would not be weatherproof. Mr. Welch advised the Authority that by�using-4" of brick they alleviated the problem of cracking brick. Page 2 The Associate Director advised that the other alternative would • be to remove the beam at an approximate cost of $20,000. Mr. Kerr stated these recommendations were just ideas, that Mr. Welch could have a structural engineer submit a proposal to the Board for their review. Mr. Welch asked if the present appearance of the building was that objectionable. The Associated Director replied there was a violent departure from the plan, wrecking the facade of the building and disturbing the proportions of the building. Inasmuch as the building is on the National Register, Mr. Kerr felt this was an aesthetic and architectural solution to the problem. Dr. Johnson stated that inasmuch as there was some question as to the structural feasibility of the recommendation, he would suggest • getting an engineer' s opinion on the problem. A motion was duly made by Dr. Johnson, . seconded by Lawrence Olsson and unanimously voted to recess 'the meeting to Saturday, April 7, 19739 7:30 P.M. , at the office of the Salem Redevelopment Authority, unless another meeting was called before then for the purpose of receiving one further opinion on the matter so that it could be voted on. The Vice Chairman declared the motion carried. Lawrence Olsson duly made a motion to adjourn the meeting at 1 :35 P.M. , seconded by Dr. Johnson and unanimously voted. The Vice Chairman declared the motion carried. Respectfully submitted, • John W. Barrett j • � 9T BF-4 f W?N --- - - - --- - fW - - - /ATE= CY/�iT(.Ur CO(/D/.T/O US:AUST. -- -6-u&LIiFcT7-0"EN2�'iuSu� �ys/s-._.. -._.. -...............—..- --- --- --- .._..- ------ -- - ---- -- - ---..---------- - -- -- s - 14-�ti _. MINUTES OF THE RECONVENED MEETING HELD APRIL 4, 1973 •` The members of the Board of the Salem Redevelopment Authority resumed the recessed meeting of April 2, 1973 on April 4, 1973 at the office of the Salem Redevelopment Authority at 7:30 A.M. Upon roll call the following answered present: Dr. David Johnson, Lawrence Olsson and William Tinti. The Vice-Chairman called the meeting to order with a quorum present. Mr. Norman Welch attended the meeting at the request of the Board to discuss a possible solution to the noted problem of deviating from the construction drawings for 15 Front Street. The Associate Director advised Mr. Welch that he was in direct violation of the approved drawings as a developer of the 15 Front Street property. After a lengthy discussion relative to direct knowledge as to the whereabouts of the existing beam across the front of the building, Mr. Welch advised the Board • that the architect knew there had to be a beam there but was not sure what type of beam was under there until it was uncovered. Mr. Welch advised the Board that in rehabilitating the building it was decided that the building would be structurally unsound, if the beam was removed. Mr. Welch went into detail on the reasons for doing the work the way which he felt was to be the safest way and in his mind, the best way. The Board was advised that he could not do what the Associate Director had in mind because it would be structurally unsound and the brick work would be open to the elements. It was Dr. Johnson's recommendation that the Board provide Mr. Welch with a sketch of how the problem could be handled and discuss the matter again. • MINUTES OF THE RECONVENED MEETING APRIL 4, 1973 Page 2 • Mr. Doggett asked the Board what they are going to do in the future so that this same problem will not happen again and also asked whether or not the Board has the control to go to a developer when it sees that he is trying to change the approved plans. . Mr. Doggett was advised that if it is a private developer, only the Building Inspector has the authority to stop construction work. On jobs where the contractor is doing work for the S.R.A. , we have a Clerk of the Works to watch over the construction work. Mr. Tinti advised Mr. Doggett that although we have not moved the project ahead as fast as we would have liked to, the City is going to see large scale construction this summer and we are going to appoint a Design Review Committee and shall create a project committee from different sectors of the City. Mr. Doggett was advised that nobody has the right to change the approved plans at his whim. From here on in the construction work is going to be watched. In line with the recommendations for watching the developers' construction work, • Mr. Welch noted that as a developer he is definitely going to lose money over the next five years and he would gladly sell back the properties he bought from the S.R.A. and if we are going to continually put obstacles in the way of the developers, we will destroy them and we will not have any developers at all. Mr. Welch was advised that we will have a sketch for him shortly to review and the Board will meet with him at his office to resolve the matter 12:30 P.M. April 5, 1973. Mr. Charles Stevens of the Salem Savings Bank requested that the Board allow for placement of a construction trailer in the alley between the Daniel Low store and the bank to be used for construction materials. After discussion as to the length of time the .trailer would be needed, the Board agreed to grant permission for the placement of the trailer in the alley with the under- - • MINUTES OF THE RECONVENED MEETING OF APRIL 4, 1973 Page 3 f •' standing that the trailer will be moved out of there as soon as other storage space is available or as soon as the S.R.A. starts work in the area. Mr. Stevens agreed to the terms and stated that they would have the trailer out of there when .it is necessary. The Associate Director suggested that the Fire Chief be contacted for his approval on the location since there is very little space between the buildings. The matter of time schedules for the Third Heritage Plaza-East was discussed by the Board. It was agreed that the schedule presented by the Associate Director shall be held in abeyance until after a new Mayor is selected by the City Council and it has been brought to the Mayor's attention. Due to the fact that the Associate Director's contract will expire April 18, 1973 the Vice Chairman stated that- he wanted the Associate Director to know that he appre- ciated all the work the Associate Director put into the project and that, if Salem •succeeds, it will be of great satisfaction to him as Associate Director. It was suggested that Robert Kerr prepare a contract for the Board's review for services as a consultant to the Redevelopment Authority. Dr. Johnson noted that he would like to see Robert Kerr come up with a contract that the Board could live with and one that .we all would be happy with. A motion was made by Dr. Johnson, seconded by Lawrence Olsson and unanimously voted the meeting be recessed until April 5, 1973 at 12:30 P.M. at Norman Welch's office on Front Street. Respectfully submitted, John W. Barrett • MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY APRIL 2, 1973 • The members of the Board of the Salem Redevelopment Authority met in open session for a meeting April 2, 1973 at the office of the Salem Redevelopment Authority, 60 Washington Street, Salem, Mass. The Chairman called for roll call at 7:30 P.M. The following answered present: Dr. David Johnson, Lawrence Olsson, William Tinti, Timothy Noonan. Mrs. Ida Furnari ,was absent from the meeting. The Chairman declared the meeting in session with a quorum present. It was noted that each member of the Board received a copy of the minutes of the meeting held March 19/21, 1973 for advance reading. The Chairman called for omissions or corrections. After clarifying the request for a loan note for $121,000 as being used for the building on Essex Street known as the Woolworth Building and the payment for .work per- formed by Cable Splicing d Testing Co. , Inc. , as requested by Dr. Johnson since he was not at the last meeting, a motion was made by William Tinti, seconded by Lawrence Olsson and upon roll call, unanimously voted, the minutes of the meeting of March 19/21, 1973 stand approved as copied and mailed to each member of the Board. The Chairman declared the motion carried. BILLS A copy of the accounts payable list was distributed to each member of the Board for review and consideration for payment. Questions were raised relative to the continued increase in the S.R.A. office telephone bill and the constant need for replacing glass in downtown properties. The Executive Director noted that most of the calls made from this office are toll calls and the glass being replaced is on store fronts that face the public ways. After due consideration of the bills presented, a motion was made by William Tinti, seconded by Dr. Johnson and upon roll call, unanimously voted, the bills be approved for payment as presented. The Chairman declared the motion carried. COMMUNICATIONS The following communications were received at the office of the Salem Redevelopment Authority: 1. The Dept. of HUD advised the Salem Redevelopment Authority of its approval of a property survey contract with Whitman d Howard, Inc. for an amount not to exceed 18,000. MINUTES OF THE MEETING OF APRIL 2, 1973 Page 2 2. The Dept. of HUD forwarded a copy of the approved executed second amendatory • loan and capital grant contract. 3. The Dept. of HUD advised the Redevelopment Authority that it has no objection to awarding the contract for demolition to Neptune Wrecking Co. or ALpa Wrecking Co. It was also noted in the Letter that the award to Neptune Wrecking Co. (the low bidder) be made in the amount of $25,200 as opposed to $26,200 as noted in the bid total. 4. The Dept. of HUD approved the public disclosure statement as submitted for McDougall Realty Trust. 5. A letter was received from Whitman S Howard, Inc. relative to electrical work at the Derby Sq. project site recommending that $250 be deducted from the Lump sum to be paid under item #51 of the contract with D'Alessandro d Son. 6. Whitman d Howard, Inc. advised the Redevelopment Authority of its approval for work completed to clean out the existing manhole in the Tgw_ n Hall area for a Lump sum of $100 to be paid to D'Alessandro d Son. 7. Whitman S Howard, Inc. forwarded a letter recommending payment in the amount of $4,059.50 to Cable Splicing S Testing Co. for extra work order #1 Listing the maximum allowable for each item under the contract. • 8. Whitman S Howard, Inc. advised the Redevelopment Authority that it has inspected Neptune Wrecking Co. equipment and upon investigation of the Company's qualifications, Whitman S Howard, Inc. can see no reason why Neptune Wrecking Co. should not be awarded the demolition contract. 9. The Salem Savings Bank has advised the Redevelopment Authority that a construction contract has been signed for the addition to the Bank. 10. Historic Salem, Inc. advised the Salem Redevelopment Authority of its concern in the restoration of buildings in the Front Street area and recommended that a Design Advisory Committee of professionals be appointed to advise on aesthetic matters. The Associate Director stated that in line with the Letter, a memo has been pre- pared by the Ad-hoc Design Advisory Committee for the Board's review outlining recommendations for parcel R-9A. Prior to the Board's discussion about the matter, the Vice Chairman asked Mr. Baldwin what he is referring to specifically in the letter from the Board of Historic Salem. • MINUTES OF THE MEETING OF APRIL 2, 1973 Page 3 • Mr. Baldwin stated, as a representative of Historic Salem, Inc: , Mr. John Wright made an inspection of the work being done for the restoration of the Old Police Station Building (15 Front St. ) and listed a number of items questionable about the restoration work. When this was brought before the Board of Historic Salem, it was recommended that the letter be sent to the Authority for consideration. A discussion was held relative to the work completed to date. The Associate Director explained where Mr. Norman Welch is in direct violation of the approved drawings. The Associate Director also noted that when this matter was brought to his attention he forwarded a memo to all the developers relative to departing from the approved drawings whereby they must have the Authority's approval on all changes. After a lengthy discussion relative to the departure from the approved drawings and how the work could be corrected, the Chairman questioned the Associate Director as to why this work was not caught before it was completed and where the Staff Planner was when all this work was being done. It was his responsibility to watch over the work, so noted the Chairman. The Associate Director noted that the first minute this violation was known, the drawings were checked to make sure this work was in direct violation and Mr. • Welch was contacted by the City Building Inspector. The Associate Director also noted that it is not the responsibility of the. Authority staff to watch-dog work being done by private developers. It is the responsibility of the City Building Inspector and John Emerson should not be taken to task. The developer knows the conditions of the Land Disposition Agreement and the City Building Codes. The Chairman stated that the work could very well have been checked at least twice a week, and, if he had checked the job, the work could have been stopped right away. Robert Kerr advised the Chairman that the staff had no reason to look behind the hoardine the covered uo the construction work. The Board was advised that it has the right to refuse Norman Welch a certificate of completion and also has the right to ask him to remove' the work completed, you have the right of re-entry and you can present him with a sketch plan to correct the work. (Further discussion under Old Business) 11. Sullivan $ Harris provided the Board with a balance sheet for the period, ending Feb. 28, 1973 (copy of same was distributed to each member of the Board). • MINUTES OF THE MEETING OF APRIL 2, 1973 Page 4 12. A Letter was received from Philip Budrose advising the Board that after discussing the matter relative to the damage to the floor at the -Old Salem Paper Co. • building with his construction foreman, the damage to the floor could be repaired without the necessity of providing a new concrete floor. A lengthy discussion was held relative to the condition of the building. It was noted by the Associate Director that the price for the building was based on the necessary rehabilitation requirements. It was the Board's feeling that a new concrete flooring is necessary for safety reasons and that Mr. Budrose be advised that either he have the concrete flooring replaced and that he conform with the rehabilitation requirements, or he can forget the whole thing and we will have the building demolished. EXECUTIVE DIRECTOR'S REPORT The Board was advised that the demolition contract has been forwarded to Whitman Q Howard, Inc. in order that they may prepare copies for execution and will be ready for signatures.by. the 6th of April... Neptune Wrecking -will obtain the necessary bonding by the end of the week and the schedule for demolition will allow for the demolition work to start in the area where the Salem Five Cents Savings Bank will build its addition. The area on New Derby Street and Derby Sq. will be vacated by the end of the • week. There will be an auction at Moran's Pub within a few days and Charlie's Market will move into the old Sneakerville location on Front Street to allow for the demolition work to start. A vote for submission of a proclaimer certificate will be required tonight to establish prices Lar properties owned by the Salem Laundry and Mr. Axelrod. Two LDA's were signed last week, one was with McDougall Realty Trust and the other was with the Parking Commission. The Executive Director recommended that the Board consider changing the next meeting date to April 17, 1973 due to the holiday. ASSOCIATE DIRECTOR'S REPORT The Associate Director notified the Board that he had a discussion with Mr. Peter Laudati about the Woolworth building and the recommended price for the building. Mr. Laudati agrees that we have grounds for a request for a revision by letter on the appraisals submitted and that the developer has a good point in requesting re- consideration on a price. A job meeting was held today on Contract #2 (Site Improvements) to review the MINUTES OF THE MEETING OF APRIL 2, 1973 Page $ • contract and during the meeting corrections were made in the areas of special conditions and general conditions. Later in the meeting tonight the Board will be requested to approve submission of a Proclaimer Certificate for Technical Specs for contract #2 so that we can go ahead and advertise by April 15, 1973. The utility problem for the garage has been resolved and information will be forwarded to Aldrich Associates. At this time Mr. John Collins of Collins DuTot Partnership explained the minor changes made in the plan and the proposed lighting for the project area. NEW BUSINESS It. was recommended that the Board delay action on a vote relative to the Third Heritage Plaza-East parcels until the Wednesday morning meeting. It was requested that the Board establish a price for acquisition of parcel 8-2 and 15-8. A motion was duly made by Dr. Johnson, seconded by William Tinti, and upon roll call, unanimously voted, a price be established for parcel 8-2 ($4,200) and 15-8 ($23,300), and that a Proclaimer Certificate be executed by the Executive Director, The Chairman declared the motion carried. • A recommendation was made that the Authority enter into negotiation for the acquisition of parcels 8-2 and 15-8. A motion was made by William Tinti, seconded by Lawrence Olsson and upon roll call, unanimously voted, Attorney Vallis is authorized to negotiate for the acquisition of parcels 8-2 and 15-8 and that is all negotiations fail, Attorney Vallis shall prepare an Order of Taking for said parcels. The Chairman declared the motion carried. The Board was advised that all bids for rehabilitation for 5-9 Derby Sq, have been considered and recommends that the Board award the contract to the low bidder, Pigulski Corp. , subject to HUD concurrence. A motion was made by William Tinti, seconded by Dr. Johnson and upon roll call, unanimously voted, the rehab contract for 5-9 Derby Sq. be awarded to Pigulski Corp. , subject to HUD concurrence. The Chairman declared the motion carried. A motion was made by William Tinti, seconded by Lawrence Olsson and upon roll call, unanimously voted, the Executive Director is authorized to execute a Pro- claimer Certificate for Contract #2 (Site Improvements) and that said contract • be advertised for bids on the earliest possible date. The Chairman declared the motion carried. MINUTES OF THE MEETING OF APRIL 2, 1973 Page 6 In line with the correspondence received from Whitman & Howard, Inc. relative to change orders for Cable Splicing & Testing Co. , a motion was made by Dr. • Johnson, seconded by William Tinti and upon roll call, unanimously voted, the change orders be submitted to the Dept. of HUD for review and comment. The Chairman declared the motion carried. A motion was made by William Tinti, seconded by Dr. Johnson and upon roll call, unanimously voted, the Authority revest title and interest in property #1-3 to the New England Telephone Co. The Chairman declared the motion carried. A recommended price of $12,500 was presented to the Board for consideration as the price for parcel RC-4. A motion was made by Dr. Johnson, seconded by William Tinti and upon roll call, unanimously voted, the price of $12,500 be established for parcel RC-4 and that Attorney Vallis prepare the Land Disposition Agreement for transfer of parcel RC-4 to the New England Telephone Co. and that a Proclaimer Certificate be executed. The Chairman declared the motion carried. The Associate Director advised the Board that the Salem Savings Bank will be starting its construction work on Washington Street and needs an area for a construc- tion trailer. • It was requested that authorization be given to file an Order with the City Council Traffic Committee Chairman for the removal of 5 parking meters on Washington Street in front of the Salem Savings Bank to allow for a construction trailer. A motion was made by William Tinti, seconded by Lawrence Olsson and upon roll call, unanimously voted, that said order be sent to the City Council Traffic Committee Chairman. The Chairman declared the motion carried. A request was made that the Board consider an amendment to the contract with Whitman & Howard for an additional $5,000 for topographical surveys since there is a continuing need for this type of information as the project progresses. A motion was duly made by William Tinti, seconded by Lawrence Olsson and upon roll call, unanimously voted, Whitman & Howard, Inc. contract be amended for an additional $5,000 for additional topographical surveys. The Chairman declared the motion carried. In line with the comments received from Mr. Peter Laudati relative to the recommended price for the building known as the Woolworth building, a motion was made • by William Tinti, seconded by Lawrence Olsson and upon roll call, unanimously voted, r MINUTES OF THE MEETING OF APRIL 2, 1973 Page 7 • a resubmission of a recommended price for the Woolworth Store property. The Chairman declared the motion carried. The Board was advised that the Salem City Planner is submitting to the Dept. of Transportation an application requesting a grant in the amount of $69,000 to be used in Salem in connection with tourism and transportation in light of the forthcoming bicentennial. A motion was made by Dr. Johnson, seconded by William Tinti and upon roll call, unanimously voted, the Salem Redevelopment Authrority endorses this application for a project grant. A motion was made by William Tinti, seconded by Dr. Johnson and upon roll call, unanimously voted, the next regular meeting of the Board be moved to the 17th of April due to the holiday on the 16th. OLD BUSINESS The Associate Director noted that a memo was presented to the Board no the significance of the deviations from the approved plans as it affects 15 Front Street. The recommendations of the Ad-hoc Design Advisory Committee was also noted in the memo for the Board's review. • Mr. Baldwin of Historic Salem, Inc. advised the Board that Historic Salem is concerned about what is happening to these buildings that are presently being restored and what will happen in the future if others are allowed to make changes after plans have been approved. At this time Mr. Baldwin was questioned as to whether or not the Board of Historic Salem, Inc. was ready .to take over these buildings that are scheduled for rehabili- tation. The Chairman noted that Mr. Welch came forward with his own money to rehab these buildings. Mr. Baldwin advised the Chairman that the issue was that Mr. Welch had an approved plan and he has completed work that is not in accordance with the approved —plan. A lengthy discussion was held by the Chairman and the Associate Director relative to who is responsible for enforcing the work in accordance with approved plans. The Chairman maintained the staff is responsible, the Associate Director maintained the Building Inspector is responsible as well as the Developer who knows the areas of responsibility. After the Associate Director explained how Mr. Welch had deviated from the • approved plan and how. the work could be rectified, it was agreed that we would MINUTES OF THE MEETING OF APRIL 2, 1973 Page 8 contact Mr. Welch and see if he would be available for a Wednesday A.M. meeting at which time a sketch will be prepared to show Mr. Welch what could be done. The Associate Director noted that the plans submitted dated March 28, 1973 for the rehabilitation of the Bowker Block were reviewed and recommended the Board's approval of said plan. After a discussion by the Board relative to the plan submitted by L. H. Rogers, a motion was made by William Tinti, seconded by Lawrence Olsson and upon roll call, unanimously voted, the Board accept the plans as submitted dated March 28, 1973 for the West and South elevations for the 'Bowker Block and requests that the Developer submit a plan for the East elevation for the Board's review. The Executive Director was instructed to advise Mr. Rogerc of the action taken at this meeting and to thank Mr. Rogers for his cooperation in reaching a conclusion. A motion was made by William Tinti, seconded by Lawrence Olsson and upon roll call, unanimously voted, the meeting be recessed until Wednesday (April 4, 1973) a£ 7:30 A.M. Respectfully submitted, John W. Barrett MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY MARCH 19, 1973 • The members of the Board of the Salem Redevelopment Authority met in open session for a meeting March 19, 1973 at 60 Washington Street, Salem, Massachusetts. The Chairman called for a roll call at 7:30 P.M. The following answered present : Lawrence Olsson, William Tinti, Timothy Noonan. Mrs. Ida Furnari and Dr. David Johnson were absent from the meeting. The Chairman declared a quorum present and the meeting in session. It was noted that each member of the Board received a copy of the minutes of the meeting of March 5/7, 1973 for advance reading. Being no omissions or corrections noted, a motion was made by William Tinti, seconded by Lawrence Olsson, and upon roll call unanimously voted that the kinutes of the meeting of March 5/7, 1973 stand approved as copied and mailed to each member of the Board. The Chairman declared the motion carried. A copy of the Accounts Payable list was distributed to each member of the Board. After review by the Board, a motion was made by William Tinti, seconded by Lawrence Olsson, and upon roll call unanimously voted the bills be approved for payment as presented. COMMUNICATIONS 1. Approval was received from the Dept, of Housing & Urban Develop- meet relative to the Proclaimer Certificate for the advertising of bids for the rehabilitation of 5 - 9 Derby Square. • 2. The James J. Welch Co, has requested confirmation of construction changes for Parcel 9A (15 Front Street) . Page 2 It. was noted by the Associate Director that a precedent should be *set for future land disposition agreements inasmuch as revisions were made to approved contract documents by the contractor without submission to and the approval of the Authority (ad-hoc Design Advisory Committee) . After discussion of the matter, it was agreed that the Associate Director, John Emerson and John Collins would review the changes and make a recommenda- tion to the Board. 3. The White Construction Co, has advised the Authority they feel it is not economically feasible to rehabilitate the Custom House but would be interested in additional parcels. 4, The Peerless Insurance Co, advised the Authority they are prepared to issue the final performance and payment bonds on Demolition Contract ##9 *to Neptune Wrecking Co. Inc. S. Atty. George Vallis informed the Authority it was his opinion that final payment may be made to Cable Splicing & Testing Inc, and the -- guarantee bond be released after final inspection and acceptance of all work by the Authority. EXECUTIVE DIRECTOR'S REPORT The appraisal for the purchase of the Salem Laundry lot on Central Street will be .delivered by Meredith & Grew this week and will be submitted to Mr. R. Noone for review. Also the appraisals for the purchase of the small parcel from Empire have been received and will be sent to Mr. Noone for review. • No approval has been received from HUD on the McDougall Realty Trust, . However,. land disposition agreement advertising has been placed to expedite the disposition, Page 3 No approval to date has been received from HUD on Neptune Wrecking •Co. Inc . Whitman & Howard are checking their references and have an appointment Wednesday, March 21 , 1973 at 9:00 A.M. to inspect their equipment. Requests for a loan note for $121,000 have been sent to five banks: two local commercial banks, 2 savings banks and a Lynn commercial bank. The savings banks have informed the Authority it appears that it is not possible for them to loan money under regulations under which a savings bank is created. A temporary spotlight is being installed on an electric light pole adjacent to the Heritage Lounge to illuminate the area between Daniel Low's Warehouse and the Town Hall area due to a street light that was •removed impairing security. Land disposition agreements with the Housing Authority should be ready for signature as soon as state approval has been received. The Off-Street Parking Commission did not receive correspondence sent to them by Atty. Pitcoff. In checking with Atty. Pitcoff' s office, the suggestion was made that a copy of correspondence be sent to Chairman George Winston' s home in addition to City Hall. Chairman Winston will meet with Atty. Pitcoff upon his return from Puerto Rico. The contract for the amendatory to the Project Loan and Capital Grant Contract, Mass. R-95, has been signed by the Mayor, the Department of Community Affairs and has been sent to the Dept. of Housing & Urban Develop- ment for approval and signature. Page 4 ASSOCIATE DIRECTOR'S REPORT • A meeting was held Friday at the SRA office and at the Derby Square site with Mr. John Collins and Mr. Nick D'Allesandro to review work progress and schedules. D'Allesandro will be submitting dates for construction and dates for the inspection of plant material . They anticipate going to the. nursery within the next two weeks to select plants. Two representatives will be here tomorrow from John Collins, office -- one to work on revisions to the Derby Square Project and one to check progress on Contract #2. A meeting was also held with John Collins and Whitman & Howard re Contract #2. Final documents should be ready for the -proclaimer by April 2nd. If prompt action is taken by HUD, we will be able to go to bid by April 15th. The problem of utilities in the St. Peter Street area and the need to relocate same so that the Parking Garage can proceed has been .reviewed. •A conduit will be installed immediately to the east of St. Peter Street. In the conduit the first priority will be to the Telephone Co. , the second to Massachusetts Electric and the third to the Water Department. The gas will have to be relocated. The cost of the conduit is presently estimated to be in the vicinity of $35,000. At the same time garage drawings were reviewed and an agreement made as to how the changes can be worked out. The revisions to the site layout will be made by Collins DuTot. The revised elevations will be submitted by Mondev for review some time this week. Bids were received today on the 5 - 9 Derby Square Project. On the basis of polling the. Board, .the Authority rejected all the filed sub-bids *and set a new. date of March. 23rd for the sub-bid opening. A recommendation was made by the Associate Director that the general bids be kept under Page 5 . advisement until after filed sub-bids are opened. • A meeting was held with John Collins, John Emerson, the Associate Director and the architect for L. H. Rogers. Submission of their final design is expected in the not too distant future. A meeting was held with Mr. Gourdeau, the developer of the Woolworth property, and discussion was held relative to cost figures. At the present time the Authority is awaiting word from Mondev re the Essex House demolition and whether they are willing to take this on themselves with .a pro-rata adjustment in disposition price. Met with Massachusetts Electric representatives Friday with regard to street lighting standards. Indication was given that a decision on light- ing standards was pending and would be forthcoming from Massachusetts *Electric. Collins DuTot will review their catalog and will report back to the Authority. The Associate Director advised the Authority that these lights would be installed in vehicular roadways and the units would be leased by the City -- not purchased. Mr. John Emerson, Staff Planner, advised the Authority that a letter had been written to Stephvn Connolly regarding completion of work on the Subway Market. Mr. Emerson recommended that at the present time the Authority not consider paying the final bill. Mr. Connolly has been on vacation but anticipates that only three days work at the most will be needed to complete same. Messrs. Pearl , Woodbury and Phipps, representing the First Universa- list Church, requested clarification from the Authority as to how future • plans may affect access to the front entrance of their church on Rust Street. . Page 6 They explained that a great number of their parishioners are elderly and •are driven to the front door of the church. Chairman Noonan informed Mr. Pearl that the minutes of the meeting would clearly state that all persons wishing access to the front of the church will be able to gain it by driving up Rust Street and around to the front of the church. How- ever, this area will not contain parking. Mr. Pearl requested they receive a confirmation by letter. A motion was duly made by William Tinti, seconded by Lawrence Olsson, and upon roll call unanimously voted that approval be given to the contract with Whitman & Howard, Inc. for revisions to disposition parcel surveys not to exceed $5,000. The Chairman declared the motion carried. ,. • A motion was duly made by William Tinti, seconded by Lawrence Olsson, and upon roll call unanimously voted that Demolition Contract #9 be awarded to Neptune Wrecking Co. Inc, subject to approval by the Dept, of Housing and Urban Development and physical inspection of equipment by Whitman & Howard. The Chairman declared the motion carried. A motion was duly made by Lawrence Olsson, seconded by William Tinti, and upon roll call unanimously voted that approval be given to the Salem Five Cents Savings Bank' s contract documents subject to a more detailed review by Robert Kerr and John Emerson. The Chairman declared the motion carried. • Oscar Padjen, architect for the Salem Five Cents Savings Bank, when questioned by William Tinti as to. a possible construction date, informed the Board they would expect to have the bids returned by April 4th and Page 7 construction to start by April 15th. • A motion was duly made by William Tinti, seconded by Lawrence Olsson, and upon roll call unanimously voted to proceed with the expedient clearance of the Custom House and the preparation of the contract documents. The Chairman declared the motion carried. The Associate Director requested that the Board approve a temporary Clerk-of-the-Works inasmuch as work had resumed at Derby Square and super- vision was necessary. A motion was duly made by William Tinti, seconded by Lawrence Olsson, and upon roll call unanimously voted to rehire Mr. Joel Ballentine as Clerk-of-the-Works for an indefinite period of time at the same salary as previously paid ($250.00) . • The Chairman declared the motion carried and directed Mr. Kerr to contact Mr. Ballentine in the morning and advise him of the Board's decision. Discussion was held regarding the Higginson Square design as it would affect Sawtell' s demolition. The Authority expressed a desire to move as soon as possible on the further demolition of Sawtell's because the Salem Savings Bank is due to start their construction very soon. A - decision was tabled until Wednesday morning. A motion was duly made by William Tinti, seconded by Lawrence Olsson, and upon roll call unanimously voted to set prices as established and read by John Barrett and that a Proclaimer be drawn on the Parcels : RC18-A $ 49000 RC-10 99100 RC-15A 199500 • RC-15B 21900 RC-16 321500 R'-1 4,800 R-5 7,000 RC-17 249000 Page 8 • The Chairman declared the motion carried. Discussion was held regarding facadle easements. Atty. George Vallis informed the Authority that Mr. James Boulger could be hired but that his salary would have to be paid out of City funds; the Authority would not receive the Federal share because Mr. Boulger was on the payroll of the Boston Redevelopment Authority. After further discussion, a motion was duly made by William Tinti, . seconded by Lawrence Olsson, and upon roll call unanimously voted that Mr. James Ballou and Mr. Oscar Padjen be retained as consultants to the . Salem Redevelopment Authority for the performance of architectural services in the construction and rehabilitation of the facade easement *program and the rehabilitation of one building which we presently own. (Bernard's, Daniel Low's Warehouse, Salem Hardware, Alamo, Town Hall, `Stanley Lappin' s section of the Custom House and the Authority' s portion of the Custom House. ) A recommendation was made by William Tinti that John Emerson super- vise negotiation of the contracts with Mr. Ballou and Mr. Padjen and submit same to Atty. Vallis as soon as possible so that by Friday afternoon of this week arrangements could be finalized with both architects. The contracts will have to go to the Dept. of Housing & Urban Development for- concurrence. A motion was duly made by William Tinti, seconded by Lawrence Olsson, and upon roll call unanimously voted to recess the meeting at 9:15 P.M. Page 9 to reconvene 7:30 A.M. Wednesday, March 21, 1973. • The Chairman declared the motion carried. Respectfully submitted, John W. Barrett MEETING OF MARCH 19, 1973 RECONVENED WEDNESDAY, APRIL 21 , 1973 AT 7:30 A.M. The members of the Board of the Salem Redevelopment Authority net in open session at 7:30 A.M. on March 21, 1973 for the reconvened meeting of March 19, 1973 at 60 Washington Street, Salem, Mass. The Chairman called for a roll call at 7:30 A.M. The following answered present : Lawrence Olsson, William Tinti, Timothy Noonan. Mrs. Ida Furnari and Dr. David Johnson were absent from the meeting. • The Chairman declared a quorum present .and the meeting in session. The matter relative to Sawtell' s was reviewed. A motion was duly made by William Tinti, seconded by Lawrence Olsson and unanimously voted that Alternate "C" with respect to the Sawtell area be selected as the one to be utilized. The Chairman declared the motion carried. Sign controls were discussed by Mr. and Mrs. James Baldwin. A motion was duly made by Lawrence Olsson, seconded by William Tinti and unanimously voted that the meeting adjourn at 8:30 A.M. Respectfully submitted, • John W. Barrett a n • ACCOUNTS PAYABT.r PARCH 10 , 1073 1 , Mass . Electric Co. - S.R.A . office electric bill $ 67.82 2 . Peter A . Laudat,i & Son - annraisal review ( 10 anpraisals) 440. 0r 3. Sawtell office Sunnly, Inc . - office surnlies 10. 90 4. Pocahontas Spring Water. Co. - water cooler rental and delivery 11 . 50 . 5. Salem Evening News - advertisements (demolition P. site preparation) 366.50 6. Fssex Stationery Co. - office supplies 13.00 7. Attorney John FcNif£ - legal services rendered Jaremczyk vs . S.R .A . 442.2' 8 . Photographic Associates - exterior photo=_ (4-10 Central St . ) 40.50 9 . Andrew T. Johnson Co. - naner for cony machine 32.15 010. Xerox - machine rental fee 325.67 11 . The Boston Globe - advertisement (demolition) 28n.09 12 . Pitney Bowes - leasing fee for postage machine 27 .0') . 13. I .B.ha. - typewriter ribbons 15.25 14. Ralph S. Focter. Co. , Inc . - appraisal services for. Parcel No. 14 - 1 250.0rl 15. Whitman P. Howard , Inc . - engineering services relative to Parcel Plans as set forth in proposal dated h'ay ll , 107% , partial payment (subject to the approval of W R, H' s contract under new business ) 244.55 16. Whitman 8 Howard , Inc . - engineering services relative to Parcel dans as sot forth in proposal dated May 11 , 1072 , partial payment ( subject to the approval of W R H' s contract under now business) 157.19 • 17. Whitman P. Howard , Inc . - engineering services relative to tonoar.aphic surveys 2 ,244.92 rade 2 PROPFRTY MANAGFMFNT 1 . Mass . Flectr. ic Co. - electric bills for S.R .A . oronertips 118,90 . 2 . North Shore Gas Co. - gas bill for S.R .A . Drooerty 2.09 3 . Sam Goldberg n Son - oil delivery (41.-53 Washington St . ) 141. 14 4. Waters & Brown, Inc . - maintenance suonlies 6. 74 5 . Mr. Donald Famico - services rendered under Work Orders 105.00 • • "r MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY MARCH 5, 1973 • The members of the Board of the Salem Redevelopment Authority met in open session for a meeting March 5, 1973 at 60 Washington Street, Salem, Mass. The Chairman called for roll call at 7:30 P.M. The following answered present: Dr. David Johnson, Lawrence Olsson, Timothy Noonan. ' The Chairman declared the meeting in session with a quorum present. William J. Tinti arrived for the meeting shortly thereafter. Mrs. Ida Furnari was absent from the meeting. It was noted that each member of the Board received a copy of the minutes of the meeting held February 20, 1973 for advance reading. The Chairman called for omissions or corrections. Being no omissions or cor- rections noted, a motion was made by Lawrence Olsson, seconded by Dr. Johnson, and upon roll call unanimously voted the minutes of the meeting of February 20, 1973 stand approved as copied and mailed. The Chairman declared the motion carried. BILLS A copy of the accounts payable list was distributed to each member of the Board for review and consideration. After due consideration of the bills presented, a • motion was made by William Tinti, seconded by Dr. Johnson, and upon roll call, unanimously voted, the bills be approved for payment as presented. The Chairman declared the motion carried. COMMUNICATIONS The following communications were received at the office of the Redevelopment Authority: 1. It was noted that each member of the Board received a copy of the financial report from the State Auditor's office. The Executive Director noted that there were no findings noted by the Auditors. — 2. The Dept. of HUD forwarded its approval on the administrative budget for 1973. 3. The Salem Five Cents Savings Bank requested in its letter the Salem Rede- velopment Authority grant an extension of one month in the Land Disposition Agreement in order to give them enough time to complete working drawings. At this time a motion was made by William Tinti, seconded by Lawrence Olsson, and upon roll call, unanimously voted, the Salem Five Cents Savings Bank be granted MINUTES OF THE MEETING OF MARCH 5, 1973 Page 2 an extension from March 15, 1973 to April 16, 1973 in accordance with the • request from the Salem Five Cents Savings Bank. The Chairman declared the motion carried. 4. The North Shore Labor Council expressed thanks to the members of the Board for the information received relative to construction and bid announcement. 5. Cable Splicing b Testing, Inc. provided letters from suppliers to the affect that all billings have been satisfied. Cable Splicing S Testing requested immediate release of its bonding sureties and payment of outstanding invoices. After a lengthy discussion relative to the bond money, a motion was made by Dr. Johnson, seconded by William Tinti and upon roll call, unanimously voted, the S.R.A. Attorney review the contract for a 45 day time limit clause and the com- pleted date of the project and that if such a clause, the money may be relased immediately following the forty-five day limit. EXECUTIVE DIRECTOR'S REPORT We have verbal approval from Mr. Isreal Davidson of the Dept. of HUD accepting the Proclaimer Certificate submitted by the S.R.A. for 5-9 Derby Sq. and to proceed with the advertising for rehabilitation of said property. The Executive Director recommended that instead of adjourning the meeting • after new business has been concluded, the Board recess the meeting until Wednesday, March 7, 1973 in order to vote on establishing prices on disposition parcels. By that time the S.R.A. will have received reviewed prices from Mr. Peter Laudati. Bids were opened for demolition contract #9 March 5th and the apparent low bidder was Neptune Wrecking Co. and the second low bidder was Alpa Wrecking Corp. All documentation has been forwarded to HUD for clearance on the bidders. UNFINISHED BUSINESS The Chairman noted that 4 good proposals were received for 17-23 Front Street and it was difficult for the Board to make a selection on a developer for the project. After serious consideration of the proposals submitted, and after. all individuals have been interviewed, a motion was duly made by William Tinti, seconded by Dr. Johnson, and upon roll call, unanimously voted, that McDougall Realty Trust be awarded parcel R-9B, 17-23 Front Street. The Chairman declared the motion carried. • MINUTES OF THE MEETING OF MARCH 5, 1973 Page 3 It was noted by the Executive Director that in the absence of the Associate • Director, he was advised to request the Board's consideration for approval of change orders #2 and #3 for Cable Splicing d Testing, Inc. totalling $2,009. The work completed under the change orders was with the Board's approval to allow overtime work on the fire alarm system at Central Fire Headquarters. A motion was duly made by William Tinti, seconded by Dr. Johnson, and upon roll call, unanimously voted, the change orders 2 and 3 be approved and the $2,009 be paid to Cable Splicing d Testing, Inc. It was also noted that another change order for approximately $6,000 is in the hands of Whitman d Howard, Inc. for approval. The Chairman declared the motion carried. NEW BUSINESS A motion was made ,by William Tinti, seconded by Dr. Johnson the Board approve the implementation of a facade easement- for Daniel Low's (Warehouse), Bernard's (173-175 Essex St. ), Salem Hardware bldg. (Front St. Realty Trust) and the Heritage Lounge bldg. (Derby Sq. Realty Trust). Upon roll call it was unanimously voted the facade easement be implemented for the above named buildings. The Chairman declared the :.motion adopted. • A motion was made by William Tinti, seconded by Lawrence Olsson and upon roll call unanimously voted in regard to the Daniel Low and Bernard's buildings, the two buildings be negotiated with a consulting architect on the basis of time and price with a date for commencement of construction by June 1st and the manner of approach to be a call to all--focal architects who may be interested in the work. The Chairman dc%idred the motion carried. The matter of the disposition of the Bowker Block and the proposed design for the building was discussed by the Board. The Chairman noted that Mr. Rogers of L. H. Rogers is ready to proceed with the rehabilitation of the building. John Emerson the S.R.A. staff planner, advised the Board that he has not seen the latest drawings for the Bowker Block. The only drawings submitted were those that were reviewed by the S.R.A. ad hoc design advisory board whereby certain changes were recommended to Mr. Rogers and his architect. Mr. Emerson also noted that if the Board approves the present drawings, he would want it understood and in the record that the Board has disregarded the professional advice of the staff planner and architect. The Chairman noted that it is the desire of the Redevelopment Authority to move this project ahead with L. H. Rogers as one of the developers. If there are no other drawings available, we will sign the drawing that we have on file. MINUTES OF THE MEETING OF MARCH 5, 1973 Page 4 It was agreed that inquiries be made to Mr. Fred Rogers or his architect, • Mr. Lenox, to find out if there are other drawings available for the proposed design of the Bowker Block. The Chairman reviewed a number of items relative to relocation. The Executive Director advised the Board that we will be receiving an appraisal soon on the Salem Paper Co. building on Central St. The Executive Director also noted that the owner of A. F. Goldsmith Co. visited the S.R.A. office to go over his relocation claim. It is anticipated that he will be moving into his new location soon. The Executive Director was instructed to write a letter to' all the individuals who submitted proposals on 17-23 Front St. A motion was made by William Tinti, seconded by Lawrence Olsson, and upon roll call, unanimously voted, the meeting recess until Wednesday, March 7 at 7:30 A.M. The Chairman declared the motion carried. The members of the Board reconvened the meeting on Wednesday, March 7, 1973 • at 7:30 A.M. The Vice-Chairman called for roll call at 7:55 A.M. The following answered present: Dr. David Johnson, Lawrence Olsson, William Tinti. Mrs. Ida Furnari and Timothy Noonan were absent from the meeting. The Vice-Chairman declared a quorum present and the meeting in session. A motion was made by Lawrence Olsson, seconded by Dr. Johnson and upon roll call, unanimously voted, the Board set a price for parcel RC-18 (Housing for the Elderly)$11,600 and parcel R-9B, $16,200 ,(McDougall Realty Trust) as the disposition prices and that the Executive Director be authorized to submit a Proclaimer Certificate to the Dept. of HUD proclaiming said prices. The Executive Director is also authorized to ad- vertise the disposition of said parcels and the Land Disposition Agreements be executed for said parcels. The Vice Chairman declared the motion carried. A motion was made by Lawrence Olsson, seconded by Dr. Johnson the Executive Director is authorized to submit to the Dept. of HUD Form 6144 requesting concurrence in the acquisition price for the parcel at 211-215 Essex Street for $71,000 (Block • 10, Parcel 4). . .MINUTES OF THE MEETING OF MARCH 5, 1973 Page 5 A request was made by the Salem Youth Commission that the Authority • consider allowing temporary use of space in one of the Front Street properties for Youth activities. It was noted that the Commission has no funds for its operation at this time, although, a request is being made to the City Council for an appropriation for operating funds. After due consideration, a motion was made by Dr. Johnson, seconded by Lawrence Olsson, and upon roll call, unanimously voted, the Youth Commission be provided space in one of the buildings on Front Street, provided, the necessary utilities are available and that they comply with the necessary insurance requirements and that a responsible person be named to be contacted in the event of any emergency. The Vice-Chairman declared the motion carried. The matter of the Bowker Block was brought up once again for discussion. The Associate Director noted that as the drawing stands, as being reviewed by the Board at this time, the developer is departing from his statements to the S.R.A. relative to rehabilitation and that the selling price was based on the rehabilitation requirements. After a lengthy discussion, it was agreed that Mr. Tinti and Mr. John Collins • would make an appointment to see Mr. Rogers to discuss the matters of design of the exterior of the building. At this time the Executive Director stated he would like to have a decision from the Board as to how to handle the rehabilitation work in terms of staffing. In regard to an architect, John Emerson advised the Board that a number of calls were made to local architects to inquire about their interest in rehabilitation work. Mr: Emerson was not able to get much information to present to the Board. It was suggested that we look into the Boston market for an architect. It was recommended that we have Oscar Padjen, Mr. James Ballou and Mr. James Boulger take a look at Bernard's, Town Hall and the Daniel Low buildings to see how they feel about doing the work. As far as a draftman is concerned, the Board stated they would like to see a few resumes submitted first before a decision is made. A motion was made by Lawrence Olsson, seconded by Dr. Johnson and unanimously voted, the meeting be adjourned. Respectfully submitted, ACCOUNTS PAYABLE - MARCH 5, 1973 S.R.A. OFFICE BILLS 1. The Boston Globe - advertisement for demolition contract $140.00 2. General Office Equipment Co. - typewriter ribbons 7.50 3. George P. Vallis - Legal services for rmnth of Feb. 1973 200.00 4. Keypunch Leasing Corp. - leasing fee for calculator 20.10 5. Gerald T. McCarthy - insurance premium for 4-10 Central St. 1,128.00 6. Charrette - drafting supplies 32.08 7. Essex Stationery Co. - office supplies 11.40 8. Naumkeag Office Equipment Co. - typewriter rental 20.00 9. Salem Paper Co. - paper supplies 12.25 10. Salem Laundry - clean rug for front hall 1.95 11. Professional Building - rent due for month of March 1973 440.00 12. Silver's Supply Co. , Inc. - hardware supplies 6.07 13. New England Telephone Co. - S.R.A. telephone bill 243.80 14. Robert Rumpf - services rendered as per contract 486.00 PROPERTY MANAGEMENT • 1. Mass. Oil d Fuel Co. - oil deliveries 302.38 2. Mass. Oil d Fuel Co. - oil deliveries 69.24 3. North Shore Glass d Aluminum Co. - services rendered at 226 Essex St. 67.184--' 4. Salem House & 'Window Cleaning Co. - services rendered 46.50 5. Pickering OL7'Co. - oil deliveries 126.71x/ 6. Meaney Oil Co. - oil deliveries 145.89 7. Mass. Electric Co. - electric bill for 7 AsS St. 10.65 8. Almy's - Authority's share of heating bill 266.97 9. S d N Oil Corp. - oil delivery 130.71 • MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY FEBRUARY 20, 1973 • The members of the Board of the Salem Redevelopment Authority met in open session for a meeting February 20, 1973 at 60 Washington Street, Salem, Mass. The Chairman called for roll call at 7:50 P.M. The following answered present: Dr. David Johnson, Lawrence Olsson, William Tinti, Timothy Noonan. Mrs. Ida Furnari was absent from the meeting. The Chairman declared the meeting in session with a quorum present. It was noted that each member of the Board received a copy of the minutes of the meeting held February 5, 1973 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted',' a-motion was made by William Tinti, seconded by Dr. David Johnson, and upon roll call it was unanimously voted the minutes of the meeting of February 5, 1973 stand approved as copied and mailed to each member of the Board. i • The Chairman declared the motion carried. BILLS A copy of the accounts payable list was distributed to each member of the Board for review and consideration. A lengthy discussion was held relative to bills submitted by Whitman d Howard, Inc. and Connolly Bros. It was recommended that Whitman d Howard be contacted to explain the $66.73 listed under "expenses" and that the Board be advised as to what items are involved. After due consideration of the bills, a motion was made by Dr. Johnson, seconded by Lawrence Olsson that all bills be approved for payment. It was noted by the Associate Director that the money being held from payments to Connolly Bros. will exceed the amount due, if penalty payments are due the • Redevelopment Authority�i.n the event the rehabilitation work at 17-23 Front St. is not —MINUTES OF THE MEETING OF FEB. 20, 1973 Page 2 completed under the terms of the contract. • COMMUNICATIONS The following communications were received at the office of the Redevelopment Authority: 1. The Dept. of HUD forwarded the necessary papers for execution of the Second Amendatory Loan and Capital Grant Contract. 2. The balance sheet for the period ending Jan. 31, 1973 was forwarded to the S.R.A. office from the office of Sullivan d Harris. 3. The Salem Electrical Dept. advised the Board that the Police d Fire Alarm System has been completely installed to the satisfaction of the Electrical Dept. 4. The Collins DuTot Partnership forwarded a copy of the time schedule in order to complete the work in the Derby Square project by June 15, 1973. EXECUTIVE DIRECTOR'S REPORT • The Executive Director has been advised that Mr. Rogers of L. H. Rogers, Inc. has obtained the necessary financing for rehabilitation of the Bowker Block and is ready to proceed with the disposition agreement. The Invitation-4or Bid for the next demolition contract has been advertised. Bids will be opened on March 5, 1973. Appraisals have been received from Ryan, Elliott Co. and R. Foster'Co. and all have been sent to Mr. Peter Laudati for his review. The Executive Director noted that the execution of the amendatory contract will require formal action by the Board at this meeting. A meeting was held with the North Shore Building Trades and North Shore Labor Council to go over the projected demolition work and proposed new construction in the project area. The documents for the proclaimer certificate for 5-9 Derby Square has been • forwarded to the Dept. of HUD for approval. • ..MINUTES OF THE MEETING OF FEB. 2p, 1973 Page 3 The proposals for the Subway Market building (17-23 Front St. ) .are in and . interviews were held Saturday, Feb. 17, to aid the Board in making its selection for the developer of that particular parcel. The Board is invited to attend a conservation commission meeting Feb. 27 at 5:00 P.M. The Executive Director attended a meeting on the environmental impact of the proposed connector road. Personnel from the Dept. of Public Works conducted the meeting. ASSOCIATE DIRECTOR'S REPORT The Associate Director noted that the data has been obtained for the environ- mental impact report. It will be compiled for the Board's review prior to the " next meeting date. A meeting was held in Boston with HUD representatives, FHA personnel and the Developer, to review the 236 housing program. It was recommended that the • FHA application remain on file and that we wait to see what funding will .be released. A meeting was held with Mr. Matos of HUD to discuss the leasing of the Woolworth building and after the meeting, Mr. Horgan was advised of the 99 year provision in the lease. The Associate Director feels that the leasing arrangement would be an advantage to the Authority and the Developer and also in the best interest of the City. Additional information in regard to leasing is being gathered from the HUD office. It was noted by the Associate Director that he feels that Gourdeau Construction would be qualified to do an excellent job on the Essex Street property and also recommended that the areas of responsibility relative to taxes, insurance, etc. • could be spelled out in the lease. A motion was made by William Tinti, seconded by. Lawrence Olsson and upon roll call, unanimously voted, that the two steps necessary to .consummate the lease MINUTES OF THE MEETING OF FEB. 20, 1973 Page 4 arrangement for disposition of the parcel RC-7B be carried out by the Authority • staff; letter to the Regional Office and release of the parcel to the appraisers to come up with a lease hold figure.. The SRA Attorney is also authorized to start preparing the lease. The Chairman declared the motion carried. UNFINISHED BUSINESS A motion was made by William Tinti, seconded by Lawrence Olsson and upon roll call it was unanimously voted that Daniel Low Warehouse be included in the facade easement program based on the submission of the rehabilitation feasibility analysis sheet, as submitted by Mr. William Follett. The Chairman declared the motion carried:' The matter of executing the LDA with the Salem Off Street Parking Commission was discussed by the members of the Board. It was noted that we are waiting for the City Solicitor to complete his review of the LDA. • NEW BUSINESS The Associate Director presented change orders for work done in the Derby Sq. project. The change orders were submitted to the SRA through Whitman d. Howard, Inc. for the Board's approval. After a lengthy discussion relative to the work and the cost involved, the members of the Board agreed that said change orders be returned to Whitman d Howard for review and request a letter from Whitman & Howard relative to their approval of the work and the expenses involved. The Associate Director noted the necessary work could not wait for the Board's approval, it was a matter of making an immediate decision. The Resolution authorizing the execution of the second amendatory contract amending the Loan and Capital Grant Contract, Mass. R-95 (L&G), was read in full • by William J. Tinti for the Board's consideration. MINUTES OF THE MEETING OF FEB. 20, 1973 Page 5 • After due consideration of the Resolution as read, a motion was made by William Tinti, seconded by Dr. Johnson, and upon roll call, unanimously voted, the Resolution be adopted, as read. The Chairman declared the motion carried and the Resolution adopted. A motion was made by William Tinti, seconded by Lawrence Olsson, that, in line with established procedure, Attorney John Serafini be provided with a "right of entry" letter to parcel R-7 on behalf of his client, Beckett Street Realty Trust. The Chairman declared the motion carried. The matter of a developer for the 17-23 Front Street parcel was the next item on the agenda. It was noted by the Chairman that all the interviews were conducted with individuals who submitted proposals for that particular parcel • and the Board has agreed that a decision shall be tabled until Thursday, Feb. 22nd, at 5:00 P.M. The Associate Director recommended the Board consider giving Stephen Wright two weeks notice of his layoff. A motion was made by William Tinti, seconded by Lawrence Olsson and upon roll call, unanimously voted that a two weeks notice be given to Stephen Wright due to the fact that the 17-23 Front Street project is just about completed. The Chairman declared the motion carried. A motion was made by William Tinti, seconded by Lawrence Olsson and upon roll call, unanimously voted, the SRA staff prepare specifications and advertise for sale for rehabilitation, parcel 10-4 as soon as possible. The Chairman declared the motion carried. A motion was made by William Tinti, seconded by Lawrence Olsson and unanimously voted the meeting be adjourned (9:10 P.M; ) Respectfully submitted, John W. Barrett ACCOUNTS PAYABLE - FEB. 20, 1973 • S.R.A. OFFICE BILLS 1. Ryan, Elliott Appraisal Co. - rehabilitation and reuse appraisals $1,770.00 2. R. S. Foster Co. - rehabilitation and reuse appraisals 19840.00 3. Sullivan d Harris - accounting services rendered for Jan. 1973 150.00 4. The Essex Institute - project area photographs 6.32 5. Pocahontas Spring Water Co. - water cooler rental and supplies 11.50 6. Whitman S Howard, Inc. - engineering services for Derby Sq. 1,028.51 7. Whitman d Howard, Inc. - engineering services for fire and police alarm system 568.82 8. Alpine Wrecking Corp. - payment for completed work at 5-9 Derby Sq. 1,930.00 9. Essex Stationery Co. - office supplies 4.60 10. Xerox Corp. - leasing fee for Jan. 1973 184.40 11. Connolly Bros. , Inc. - payment for services rendered 10,430.00 • PROPERTY MANAGEMENT 1. Sam Goldberg d Son - oil delivery (41-53 Washington St. ) 345.50 2. Donald Famico - for services rendered as instructed by Property Mgmt. Dept. 155.00 3. Mass. Electric Co. - electric bills for S.R.A. properties 281.53 4. North Shore Gas Co. - gas bills for S.R.A. properties 22.96 5. Neville d Quinn, Inc. - plumbing services rendered at S.R.A. properties as instructed by Property Mgmt. Dept. 459.60 6. S d N Oil Corp. - oil for 4--10 Central St. 173.63 7. Hopkinson Sign Service - One "No Parking" Sign 7.00 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY - FEBRUARY 5, 1973 • The members of the Board of the Salem Redevelopment Authority met in open session for a meeting February 5, 1973 at 60 Washington Street, Salem, Mass. At 7:50 P.M. the Chairman called for roll call. The following answered present: Dr. David Johnson, Lawrence Olsson, William Tinti, Timothy Noonan. Mrs. Ida Furnari was absent from the meeting. The Chairman declared a quorum present and the meeting in session. It was noted that each member of the Board received a copy of the minutes of the meeting held January 15, 1973 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by William Tinti, seconded by Dr. Johnson and upon roll call, unanimously voted, the minutes of the meeting held January 15, 1973 stand approved as copied and mailed to each member of the Board. BILLS • A copy of the accounts payable list was distributed to each member of the Board for review and consideration for payment. Questions were raised relative to the bill submitted by Cable Splicing and Testing Co. , Inc. , in the amount of $14,261.40. It was noted by the Associate Director that the job was to be completed by January 18 but due to the late delivery of the cable the job was finished January 31, 1973. The Salem Electrical Dept. forwarded a letter stating the job was finished except for a few details. The Chairman wanted to know what the few details are and recommended that we get it in writing from the City Electrician. The Associate Director also advised the Board that there are a few change orders (1,2 and 3) to be added to the contract with Cable Splicing d Testing Co. totalling approximately $8,555.95 to be submitted to the Dept. of HUD for review • before any action may be taken by the Board. It was recommended by the Associate Director that the Board not release the MINUTES OF THE MEETING OF FEB. 5, 1973 Page 2 • payment bond at this time and, as recommended by Whitman d Howard, Inc. the Authority pay $14,261.40 as partial. payment for the work completed. The invoice submitted by D'Alessandro S Sons, Inc. was also reviewed by the Board as well as a schedule for the completion of the project which was submitted by Mr. D'Alessandro for the Board's review. The Associate Director advised the Board that the Derby Sq. project will be reopened the middle of March and the project will be completed by the first of June. The Chairman felt that the job should be put back into focus. The Board was advised that Mr. Collins would be in Salem Wednesday (Feb. 14) to meet and discuss the project in total and at this time we can find out how the job could be tightened up in order to finish earlier than noted in the schedule. • COMMUNICATIONS The following communications were received at the office of the Salem Redevelopment Authority: - a. The Salem Electrical Dept. advised the S.R.A. that the installation and change over of the police and fire alarm system was completed to the satisfac- tion of the Salem Electrical Dept. except for a few details. b. The First Universalist Society in Salem requested additional information for access to the Church as it relates to the future plans for the S.R.A. It was recommended by Dr. Johnson that we send another letter relative to plans surrounding the Church. The letter shall be sent certified mail, return receipt requested. At this time Dr. Johnson wanted to know what has been done .about a Drive-in • Bank location for the Naumkeag Trust Company. MINUTES OF THE MEETING OF FEB. 5, 1973 Page 3 The Chairman suggested that the Naumkeag Trust submit a proposal for the • area around Charter and Central Street. This would be the only area where they could relocate an operation of this type. The Associate Director noted that Mondev has been in touch with them to suggest relocation in the project area. The Chairman stated it is time for them to come forward with a proposal and that he would Like to see a Drive-in Bank in the area, it would be good for the City as well as the downtown area. It was suggested by the Associate Director that we prepare to advertise the Central Street parcel for proposals since we are almost ready to receive prices from the appraisers. Although, in order to advertise the parcel, we would be obliged to take a parcel from the Salem Laundry Company. It was recommended that we wait until we receive the proposal for the Salem • Paper Co. building from Mr. Budrose. c. The letter from the Cable Splicing Testing Company advised the Board that they completed the installation of the police and fire alarm system on Jan. 31, 1973. d. The Salvation Army forwarded a letter offering $75,000 for parcels RC-15A, 15B and RC-16 as a possible site for planned construction. It was noted that the members of the Board met at 7:00 P.M. with representa- tives of the Salvation Army to discuss the matter. No action.was taken on this matter. e. The Dept. of HUD advised the Redevelopment Authority that they received the executed project notes for $5,400,000. f. D'Alessandro d Sons, Inc. forwarded a copy of its letter to Whitman d Howard outlining the schedule for completion of the Derby Sq. project. (This was • previously discussed under "Bills") MINUTES OF THE MEETING OF FEB. 5, 1973 Page 4 • g. Sullivan d Harris forwarded the balance sheet for the period ending December 31, 1972. h. Mr. Philip Bourne, architect for the Salem Savings Bank, advised the Board that plans and specifications for the addition to the Salem Savings Bank will be ready for bidding, subject to approval by the Office of the Commissioner of Banks. EXECUTIVE DIRECTOR'S REPORT The 17-23 Front Street property has been advertised for sale. We have given out eight sets of specifications to date. The City Planner moved from 60 Washington Street to one of the S.R.A...properties (214 Essex St. ) until such time as the Town Hall building is available. The 120 day vacate notices were sent to tenants at 4-10 Central Street. Marvin Siflinger of the HUD area office invited the Executive Director to • address .a class at Northeastern University. This was for a federal employees program on urban renewal. We have the appraisal for the.. Empire Clothing Co. parcel. The Chairman noted that he discussed the matter with Mr. Axelrod and was advised the Empire Clothing Co. is still interested in the parcel and will be ready to demolish the Liberty Street building in the Spring of '73. On Wednesday, Feb. 7, 1973, there is a meeting scheduled on the environmental impact on the proposed Salem - Peabody connector road. The Executive Director stated that he would be present at this meeting. ASSOCIATE DIRECTOR'S REPORT On* two occasions we had visitors from the HUD office to inspect our files relative to Proclaimer Certificates. • It is anticipated .that we will receive a Letter from the HUD office with MINUTES OF THE MEETING OF FEB. 5, 1973 Page 5 • comments on our Proclaimer Certificates as submitted to HUD. The staff is working on the rehabilitation schedule workload for 1973. Five feasibility analysis sheets were sent out. To date we received three responses and expect to receive the other two soon. UNFINISHED BUSINESS It was noted by the Associate Director that Cable Splicing d Testing, Inc. has documented the fact that they ordered the necessary cable and the date ordered. The firm has been working on the job since the day they signed the contract and work was completed as far as they could go until the cable was delivered. The Chairman noted the Company acted in good faith and suggested that we get a letter from the City Electrician advising the Board that the job was completed to the satisfaction of the Electrical Dept. and when the job was entirely finished. It was agreed that we hold the Payment Bond and, until a letter is received . from the Electrical Dept. , we hold the Performance Bond. The matter of drawings and specifications for the addition to the Salem Savings Bank addition was discussed by the members of the Board. After due consid- eration of the letter from Mr. Bourne, a motion was made by William Tinti, seconded by Dr. Johnson and upon roll call, unanimously voted, the Salem Redevel- opment Authority accept the final drawings and specifications for the Salem Savings Bank addition, provided, they do not vary to any substantial degree from the partial drawings previously submitted. The Chairman declared the motion carried. A recommendation was made that we advertise a demolition contract. The contract will include Moran's Pub, up to and including Charlie's Market, the Barbershop (New Derby St. ), the frame structure behind Sneakerville, Waters d Brown building (Washington St. ) Lane's Drug and the Derby House on Essex Street • with the Beef d Oyster Restaurant as an alternate. MINUTES OF THE MEETING OF FEB. 5, 1973 Page 6 • A motion was made by William Tinti, seconded by Dr. Johnson and upon roll call, unanimously voted, the demolition contract be advertised February 9 and bid opening date set for February 23. The Chairman declared the motion carried. The matter of facade easements and its legal content was discussed. The Associate Director stated we received responses from Norman Welch, Bernard's and John Lappin relative to rehabilitation of their buildings and no word was received from Daniel Low's and the owners of the Heritage Lounge. It was recommended by Mr. Tinti that the Executive Director contact Attorney John Serafini, since he is the Attorney for both parties, and advise him that the Authority expects to receive a response no later than the 20th of February. It was explained that technically the Government would own the appearance of the building, if the Authority were to proceed with the exterior rehabilitation • of the.buildings. There are thirteen buildings in the project area that are eligible for facade easements based on their historic merit. The purchase price for the exterior appearance would be $1.00 and the Authority would design the work for public bidding and supervise the work. The owner would maintain the property in the future. A motion was made by William Tinti, seconded by Lawrence Olsson and upon roll call, unanimously voted, the Authority proceed with the preparation for specifications and for the acquisition of the facades on the Salem Hardware building, John Lappin's building and Bernard's building. The Chairman declared the motion carried. It was suggested that Gourdeau Construction be given a lease for the • property at 198-202 Essex Street. This could be done by taking out a definitive MINUTES OF THE MEETING OF FEB. 5, 1973 Page 7 • loan from the Dept. of HUD. At a meeting with Gourdeau Construction Co. questions were raised on the price set for the Woolworth building and how it was established. After the Associate Director explained how the definitive loan and lease would work, it was recommended that we first contact HUD on the possibility of the loan and then a copy of Gourdeau's letter be sent to the appraisers for comments on the appraisal of the building. The Associate Director advised the Board that Mr. Ballentine was advised three weeks ago that construction work in the project area is decreasing and that his services will not be necessary in the very near future. -- A motion was made by William Tinti, seconded by Lawrence Olsson and upon roll call, unanimously voted, Mr. Ballentine be given two weeks notice that his services will be terminated February 16, 1973. The Chairman declared the motion carried. The Board was advised that the Land Disposition Agreement with the Salem Off-Street Parking Commission is ready for execution and a copy of same was forwarded to the City Solicitor. A motion was made by William Tinti, seconded by Dr. Johnson and upon roll call, unanimously voted, the Salem Redevelopment Authority execute the LDA with the Salem Off-Street Parking Commission. The Chairman declared the motion carried. Mr. Matos of the Dept. of HUD recommended we obtain additional rehab reuse appraisal services. The Associate Director recommended that we amend the contract with Mr. Peter Laudati for said services at $50 per parcel but shall not exceed $2,000. A motion was made by William Tinti, seconded by Dr. Johnson and upon roll call unanimously voted, Mr. Peter Laudati's contract be amended as recommended to comply with HUD requirements. The Chairman declared the motion carried. MINUTES OF THE MEETING OF FEB. 5, 1973 Page 5 • A motion was made by William Tinti, seconded by Dr. Johnson and upon roll call, unanimously voted, the next meeting of the Board be held on Tuesday, February 20, 1973, due to the holiday. The Chairman declared the motion carried. It was noted the technical specifications for the rehabilitation of 5-9 Derby Square are almost ready. A motion was made by William Tinti, seconded by Dr. Johnson and upon roll call, unanimously voted, to authorize submission of the technical specifications for 5-9 Derby Square to the Dept, of HUD for review and the issuance of the Pro- claimer Certificate for same. The Chairman declared the motion carried. A motion was made by William Tinti, seconded by Dr. Johnson and unanimously voted the meeting be adjourned. • The Chairman declared the motion carried. Respectfully submitted, John W. Barrett ACCOUNTS PAYABLE - FEB. 5, 1973 S.R.A. OFFICE BILLS 1. Uneedour Printing Services - printing of the 103 Loan Notes $69.25 2. Camera Supply Shop - films and processing . 59.35 . 3. Sullivan d Harris - accounting services rendered for Dec. 1972 150.00 4. George P. Vallis - Legal services rendered for Dec. and Jan. 400.00 5. Keypunch Leasing Corp. - Leasing fee for calculator 20.10 6. General Office Equipment - rental fee for typewriter 25.75 7. New England Telephone Co. - S.R.A. telephone bill 266.79 8. Sawtell Office Supply Inc. - office supplies 42.62 9. Salem Evening News - advertisements (Subway Market Building) 112.00 10. Postmaster - moneyyfor postage machine 100.00 11. Thomas Mackey d Sons, Inc. - for work completed at the Fire Station 790.00 12. Cable Splicing S Testing Co. (to be determined) 13. D'Alessandro d Sons, Inc. - (to be determined) 14. Alpine Wrecking Corp. for work completed $8,800 Less 10 retention x,920.00 15. Employee travel expenses K. J. Hurley 9.70 J. W. Barrett 51.70 R. J. Kerr 38.30 16. George P. Vallis - legal services rendered for eminent domain taking 261.00 • 17. George P. Vallis - Legal services rendered for disposition of parcel to Salem Savings Bank 800.00 PROPERTY MANAGEMENT BILLS 1. Meaney Oil Co. Co. - oil deliveries (National House Furniture) 101.81 2. Pickering Oil Heat - oil deliveries (226 Essex St. ) 156.59 oil burner service policy (22 Central) 36.00 3. Mass. Oil b Fuel Co. - oil deliveries (144 Essex St. ) 105.24 (214 Essex St. ) 290.97 4. North Shore Glass Co. , Inc. - reset glass at old Kerr Furn;ture 41.75 5. Mass. Electric Co. - electric bills 60.94 6. Almy's - S.R.A. share of heating bill 350.00 7. Neville & Quinn, Inc. - services rendered at Beef S Oyster 112.00 8. Donald Famico - services rendered as instructed by Property Mgmt. Dept. 45.00 9. Peter Rubchinuk- services rendered at Kerr's S Buddy's old store 600.00 10. Salem House d Window Cleaning Co. - window cleaning services 46.50 11. Waters d Brown - supplies for property maintenance 5.29 12. Allied Builders Supply - supplies for property maintenance 6.08 13 City of Salem - water bill 7.02 • MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY JANUARY 15, 1973 The members of the Board of the Salem Redevelopment Authority met in open session for a meeting on January 15, 1973 at 60 Washington. Street, Salem, Mass. at 7:30 P.M. The Chairman called for roll call. The following answered present: Mrs. Ida Furnari, Lawrence Olsson, William Tinti, Timothy Noonan. Dr. David Johnson was absent from the meeting, The Chairman declared a quorum present and the meeting in session. It was noted that each member of the Board received a copy of the minutes of the meeting held January 2, 1973 for advance reading. The Chairman called for omissions or corrections. Being no omissions or cor- rections noted, a motion was made by William Tinti, seconded by Lawrence Olsson, and upon roll call, unanimously voted, the minutes of the meeting held January 2, 1973 stand approved as copied. and mailed to each member of the Board. The Chairman declared the motion carried. A copy of the accounts payable list was distributed to each member of the Board for review and consideration. After due consideration of the items listed, the Chairman questioned the expen- diture relative to the boarding up of Wood's Cafe. It was explained that the expen- diture was omitted from the contract, therefore, it is the responsibility of the S.R.A. to see that it is done. The Chairman noted that there would be no more change orders approved for the project at 17-23 Front Street (Subway Market). The invoices submitted by Whitman d Howard and Collins, DuTot, were received by the Board. After due consideration and discussion, a recommendation was made by William Tinti that a copy of the vote taken by the Board relative to consultants' submitted invoices be sent to Whitman d Howard, Inc. and others requesting that they forward detailed invoices in the future. A motion was made by William Tinti, seconded by Ida Furnari, and upon roll call, unanimously voted', that all bills be approved for payment as presented. The Chairman declared the motion carried. MINUTES OF THE MEETING HELD JANUARY 15, 1973 Page 2 COih%fUNICATIONS The following communications were received at the office of the Salem Redevelopment Authority: 1. The Dept. of HUD approved the contract with Jimbaldwin Graphics for an amount not to exceed $5,000. 2. The Dept. of HUD approved the public disclosure statement submitted for the New England Telephone Company. 3. The Dept. of HUD approved the Authority's request for concurrence in the eminent domain taking of property located at 4-10 Central Street. 4. The Dept. of HUD approved the disposition agreement for the Third Heritage Plaza-East Association. 5. A letter was received from Navco Realty stating that sketches will be submitted shortly to the Salem Redevelopment Authority for overall development of parcels RC-15A, 15B and 16. 6. A copy of the letter to Atty. Blake for A. F. Goldsmith, was received advising Atty. Blake the S.R.A. has granted a 60 day extension for A. F. Goldsmith Co. to remain in its present location to conduct its business with an option of an additional 30 day extension, if necessary. • 7. The Dept. of Community Affairs has advised the Salem Redevelopment Auth- ority that plastic piping has been approved for areas of construction. 8. The balance sheet for the period ending Nov. 30, 1972 has been received from the office of Sullivan b Harris. 9. A letter was received from Atty. R. Johnson on behalf of his clientV interest in being a developer of the parcel at the corner of Charter and Central Street. EXECUTIVE DIRECTOR a ASSOCIATE DIRECTOR'S REPORT The Executive Director stated that by next week we will have received the new budget and a new set of books will be set up to reflect the new budget figures. Bids were received for $5,400,000 in project notes. The low bidder was the First Boston Corporation of New York at a rate of 3.297 with a $456 premium. The Executive Director noted that there were six other bids from various banks in Boston, New York and Chicago, bidding on the project notes. The Associate Director noted that each member of the Board received a transmittal relative to the notice of completion of the rehabilitation cost estimates for various disposition parcels. The estimates have been forwarded to the appraisers. The appraisers should have their reports ready by the 10th of February, if not sooner. • MINUTES OF THE MEETING OF JANUARY 15, 1973 Page 3 The proposed LDA for the parking garage has been submitted to the Off-Street • Parking Commission for approval and a copy of same was forwarded to Attorney Albert Pitcoff for his review on behalf of the City of Salem. The members of the Board of the S.R.A. received a copy of the LDA for review and approval. The Associate Director has been working on a current schedule for rehabilitation requirements. The report should be ready by January 17, 1973. The Chairman questioned why the Authority must pay for the demolition work for the garage and also questioned whether or not we have the money in the budget for said work. The Associate Director stated that it might cost anywhere from 75/80 thousand dollars before the demolition work is through, due to the fact that there must be reconstruction of party walls. Questions were raised as to the feasibility of tearing down the whole building. The Associate Director stated there would still be a large cost factor involved with the necessary reconstruction of party walls. The schedule for starting construction of the parking garage was set for May 15, 1973. • At this time a motion was made by Lawrence Olsson, seconded by Ida Furnari, and upon roll call, unanimously voted, approval for the execution of the LDA with the Salem Off-Street Parking Commission, at a price of $500.00 The Chairman declared the motion carried. The Chairman questioned the status of the proposal for Empire Clothing Co. The Executive Director noted that Mr. Axelrod will be ready to tear down the building on Liberty Street in the Spring of '73. UNFINISHED BUSINESS The Associate Director stated that a meeting with John Collins, D'Alessandro S Sons and Whitman d Howard, Inc. has been scheduled for Wednesday at 7:30 A.M. 'ro discuss job completion dates and construction work in detail. It was noted that the proposals received for the rehabilitation of the Woolworth store on Essex Street have been reviewed by the Board and after serious consider- ation, a motion was made by William Tinti, seconded by Lawrence Olsson, and upon roll call, unanimously voted, to accept the proposal submitted by Gourdeau Construction, Inc. The Chairman declared the motion carried. • • MINUTES OF THE MEETING HELD JANUARY 15, 1973 Page 4 The Associate Director was in contact with Cable Splicing d Testing Co. to obtain information on the delivery date of the cable needed for the police and • fire alarm system. He was advised the cable would be delivered in a day or two. The Associate Director requested a copy of the bill of lading to confirm the shipment date. NE14 BUSINESS It was noted that a new typewriter is needed at the S.R.A. office and after investigation, it was recommended by the Executive Director that we lease an IBM typewriter for $20.25 per month. The members of the Board agreed to leasing the typewriter as recommended. The need for exploratory demolition work at the Essex House was discussed by the members of the Board. It was noted that a direct award would be made to the demolition contractor. The members of the Board agreed to the exploratory demolition work which shall not exceed $1,000. The following resolution was read in full to the members of the Board for consideration: RESOLVED: that the Salem Redevelopment Authority proceed with the eminent domain taking of property located at 4-10 Central Street, Salem, Massachusetts and further the Executive Director of the Salem Redevelopment Authority cause • to have the Order of Taking recorded at the office of the Registry of Deeds as expeditiously as possible following the 15th day of January, 1973. I A motion was made by William Tinti, seconded by Ida Furnari, and upon roll f call, unanimously voted, the above resolution be adopted. The Chairman declared the motion carried and the resolution adopted. Mr. Peter Meo attended the meeting of the Salem Redevelopment Authority to ask a number of questions as to the proposed plans of the developer relative to new construction of town houses and apartments in the downtown area. Mr. Meo questioned the Board as to whether or not the Board had it in writing that the developer will definitely construct town houses in the project area. It was explained to Mr. Meo that the developer has agreed to build town houses as well as housing for the elderly in the downtown area as a part of the agreement as the total developer. The Chairman tried to explain to Mr. Meo that the downtown merchants wanted the garage construction first and that this is the first phase of downtown renewal and that the housing will be constructed under another phase of the renewal program. f i • j I i j MINUTES OF THE MEETING OF JANUARY 15, 1973 Page 5 • The Chairman advised Mr. Meo that it is time that the merchants did something for themselves and that the time will come soon when owners will have to rehabil- itate their own buildings as a part of the overall renewal program. A motion was made by William Tinti, seconded by Lawrence Olsson, and unani- mously voted the meeting be adjourned. (9:10 P.M. ) Respectfully submitted, John W. Barrett • ACCOUNTS PAYABLE - JAN. 15, 1973 1. Group Insurance Commission - Authoritv's share of premiums for health and insurance plan from July to Sept. 1972 555.46 2. Zerox - leasing fee for machine b53.35 3. Collins, DuTot Partnership - pavmer.t for services rendered 5,808.85 4. Collins, DuTot Partnership - payment for services rendered 1,124.23 5. Whitman d Howard, Inc. - Engineering services under contract Demolition services - party walls 150. 76 Demolition services - Derby So. 1,380.00 Demolition services - contract documents 234.00 1,011.55 6. Pocahontas Spring Water Co. - water cooler rental and water delivery 8.50 7. Salem Laundry Co. - clean rug-front hallway 1.95 8. Camera Supply Shop - flash bulbs and film 9. 79 9. City of Salem - Contributory Retirement Board -Authority's share of operational costs of the retirement system from Jan. 1973 through ,June 1974 (12 months - $10,422.86 and 6 months - $5,211.40) 15,634.26 10. Ralph S. Foster Co. - .appraisal review parcel RC-ib 50.00 11. Salem Evening News - advertisement for sale of• parcels 115.00 12. Fred Stone Reprographics - for drafting work 44.00 13. Charrette Corp. - drafting supplies 11.76 14. Andrew T. .Johnson - paper for copy machine 14.08 15. Essex Stationery Co. - office supplies 18.60 16. Connoliy Bros. Inc. - payment for services performed under contract with the S.R.A. 19,997.00 i i . i i I i I i i PROPERTY MANAGEMENT BILLS 1. Citv of Salem - water bills 154.44 • 2. Sam Goldberg d Son - oil delivery - 41-53 Washington St. 246.45 3. Mass. Oil & Fuel Co. , Inc. - oil deliveries (214 Essex St. ) 219.80 (144 Essex St. ) 32.06 4.' North Shore Gas Co. - gas bill for S.R.A. owned property - 204 Essex St. 2.09 5. Mass. Electric Co. - electric bills for S.R.A. properties 34.30 6. Bel Air Security Patrol - (Woodsie's d Moustakis) 156.00 7. Donald Famico - services rendered for property maintenance 108.25 8. J. B. Kidney d Co. , Inc. - temporary repairs at Bell Shop store 175.00 9. Neville d Quinn,. Inc. - services rendered at 226 Essex St. 12.00 10. Waters d Brown Inc. - supplies for property. maintenance 11.28 11. Peter Rubchinuk - services rendered for property maintenance 165.00 12. Salem Glass Co. - services rendered for new Dennis Shoe Store (Bell Shop) 21.00 13. Allied Builders Supply - supplies to board up Woodsie's d Moustakis) 152.0 • MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY - JAN. 2, 1973 • The members of the Board of the Salem Redevelopment Authority met in open session for a meeting Tuesday, January 2,1973 at 7:30 P.M. at the office of the , Salem Redevelopment Authority, 60 Washington Street, Salem, Mass. At 7:30 P.M. the Chairman called for roll call and the following answered present: Dr. David Johnson, Lawrence Olsson, William Tinti, Timothy Noonan. Mrs. Ida Furnari was absent from the meeting. The Chairman noted that each member of the Board received a copy of the minutes of the meeting held December 18, 1972. The Chairman called for omissions or cor- rections. Being no omissions or corrections noted, a motion was made by Lawrence Olsson, seconded by William Tinti and upon roll call, unanimously voted, the minutes of the meeting of December 18, 1972 stand approved as copied and mailed to each member of the Board. BILLS - A copy of the accounts payable list was distributed to each member of the Board for review and consideration. After due consideration of the items listed and after a review of the invoice submitted by A. D'Alessandro d Son, Inc. a motion was made by William Tinti, seconded • by Lawrence Olsson that all bills presented, with. the exception of item #13, A. D'Ales- sandro d Son, Inc. , in the amount of $40,059.00, be approved for payment until further discussion on D'Alessandro's work performance. COMMUNICATIONS The following communications were received at the office of the Redevelopment Authority: 1. Zelman, Alexander d Zelman requested that they be notified when various building in Salem become available for sale. 2. Navco Realty submitted a letter of interest in the property on Central and Charter Street under the redevelopment program. 3. Cable Splicing d Testing, Inc. submitted a letter requesting a waiver of the liquidated damages shown in the special conditions under the contract with the Salem Redevelopment Authority. Since this matter was scheduled for discussion under new business the letter ,was not read in its entirety. (copy of the letter was distributed to each member of, the Board) 4. A. letter was received from McDougall Associates, Inc. stating that they • are interested in making a proposal to purchase the Subway Market on Front Street. 5. The minutes of the job meeting for the Derby Dq. P'roject was received and a copy of same was distributed to each member of the Board. MINUTES OF THE MEETING OF JAN. 2, 1973 Page 2 6. The Dept. of HUD advised the Redevelopment Authority that project notes • will be advertised for sale in the amount of'55,40U,000 on December 27, 1972 and bid opening date has been set for January 9, 1973. 7. Atty. Harold B. Dondis forwarded a letter on behalf of his client, L. H. Rogers, requesting an extension to February 15, 1973 as the closing date on the ?roperty transfer to L. H. Rogers, Inc. A motion was made by William Tinti, seconded by Lawrence Olsson and upon roll call, unanimously voted, an extension to February 15, 1973 be granted to L. H. Rogers. The Chairman noted that the Telephone Company would like to put a plaque on the Lyceum building relative to the significance of the building and the in- vention of the telephone. The Associate Director stated he would like to wait and see what size sign is being used by the National Register before approving a particular size sign at this time. EXECUTIVE DIRECTOR'S REPORT The Executive Director stated he would like to have in the record that he thanks the staff of the Redevelopment Authority for the work done Friday, prior • to Christmas, to have the contracts ready for execution between the developer and the Redevelopment Authority. ASSOCIATE DIRECTOR'S REPORT It was noted by the Associate Director that the budget for 3/3.5 million has gone over to the regional office for approval. It was the understanding that within five days there will be an official release from Senator Brook's office that a budget will be approved in that amount. The Associate Director noted that he would like to refer action on the engineering contracts until after the Board's Wednesday meeting. At this time the Chairman raised the question as to why the Derby Sq. project was shut down and who authorized the shut down. The Associate Director stated that the issue at the time was the amount of frost that was in the ground at the time the decision was made. The Chairman asked the question, "Don't you think it should have come before the Board to discuss the matter first". The Associate Director and John Emerson noted that they were not in the room at' the time of the 'meeting when the decision was made to hold up further construc- tion on the base -slab and paving until Spring. MINUTES OF THE MEETING OF JAN. 2, 1973 Page 3 he Chairman questioned item five in the minutes of the job meeting, relative • to a vault structure. The Associate Director noted that item five was in reference to the under- ground vault in the Naumkeag Trust Co. building. The Authority and engineers have. never had a topographical map of the area in question and that we are in a position that we need a survey on elevations. Atty. William Tinti suggested that we have a full scale meeting with John Collins, D'Alessandro and Whitman d Howard, Inc. It was recommended that a letter be forwarded to John Collins advising him that the Salem Redevelopment Authority did not agree on holding up the further construction work in the Derby Sq, project. The Associate Director noted that the decision was made on the job site by the two engineers on the job and not by Hughes Gimmel alone. Whitman d Howard, Inc. has advised Hughes Gimmel on taking on responsibilities on areas of responsibility that belong to John Collins. Dr. ,Johnson noted that we should put the areas of responsibility on one man only. In the discussion of the invoice submitted, it was noted that the invoice • is for work performed up to Oct. 31, 1972 and that we still owe him for at least two months work in addition to that. A motion was made by William Tinti, seconded by Lawrence Olsson that we pay the invoice submitted($40,059) upon condition that a meeting be held as soon as possible which will include the Board, Collins, DuTot, D'Alessandro d Son, Whitman S Howard, Inc. in order to review the progress so far on the project and establish a completion date for the project. A suggestion was made by Lawrence Olsson that we get D'Alessandro back on the job. It was noted that since the invoice is for work done up to October 31, 1972, the money is due D'Alessandro. A motion was made by Dr. Johnson the Redevelopment Authority pay S40,059 to D'Alessandro and delete the wording in the previous motion that payment be made contingent on a meeting being held. Said motion was seconded by Lawrence Olsson. Since the decision was made to stop the work without Authority approval, a motion was made by William Tinti, seconded by Lawrence.Olsson and upon roll call, • unanimously voted, to call a meeting with D'Alessandro, Collins, Whitman d Howard to discuss in detail the progress on the project with the objective of setting a time schedule for the completion of the project. The Chairman declared the motion carried. MINUTES OF THE MEETING OF JAN. 22 1973 Page 4 The letter from Cable Splicing d Testing, Inc. was received and reviewed • by the members of the Board. The City Electrician, Mr. John Barry, was present at this time to explain the need for the completion of the police and fire alarm system project in the new fire headquarters. It was noted that the old fire headquarters must be vacated within a few days and the system should be completed as soon as possible. The City Engineer noted that a direct telephone line is in operation between the new and old fire stations and that the city is in no danger as long as this system is in operation. After a lengthy discussion relative to the waiver of liquidated damages for Cable Splicing d Testing, Inc. noted in the contract, it was agreed by the members of the Board that action on the request.made be tabled until further investigation is made on the promised shipping date, January 5, 1973, for the necessary cable to complete the work by Cable Splicing S Testing, Inc. ' The contract work being done on the Subway Market building was discussed. John Emerson explained to the Board that the contractor expects to complete the interior work by January 13, the date set for completion under the contract. As far as the exterior is concerned, the slate roof is the problem due to weather con- ditions and that this type of work is time consuming since you can find only a few men qualified to do slate roofing. The contractor expects to have the work com- pleted in four to six weeks. The Chairman recommended that the Board table action until after January 13. Atty. Tinti noted that the Board wants the job finished by January 13 and will consider arrangements after that date. The matter of preparing rehabilitation requirements for various buildings to be rehabilitated was discussed by the members of the Board. The Associate Director noted that he would prefer to prepare the requirements himself with the assistance of John Emerson, since it is the Associate Director who must certify that the requirements are correct. It was' noted that no word was received from the Dept. of HUD relative to its concurrence in the eminent domain taking on Central Street. The Associate Director stated he would call HUD to get some information on the matter. The Associate Director noted he has prepared a Rehabilitation Feasibility Analysis sheet to be forwarded to the owners of buildings who have already received • the rehabilitation requirements. MINUTES OF THE MEETING OF JAN. 2, 1973 Page 5 • After review of the material submitted relative to rehabilitation, a motion was made by William Tinti, seconded by Lawrence Olsson, and upon roll call, unani- mously voted, the Rehabilitation Feasibility Analysis sheet be approved and forwarded to the owners of buildings to be rehabilitated. The Chairman declared the motion carried. The Executive Directcradvised the Board that the owner of A. F. Goldsmith will be appearing in court January 10th. The Associate Director advised the Board that two proposals were received for the Woolworth property and recommended the Board accept the proposals for review before taking any action. A motion was made by William Tinti, seconded by Lawrence Olsson and unanimously voted the meeting be adjourned (9:35 P.M. ). - Respectfully submitted, i John W. Barrett • i i ACCOUNTS PAYABLE - JANUARY 2, 1973 S.R.A. OFFICE BILLS 1. Professional Building - rent due for month of Jan. $440.00 • 2. Robert V. Noone-appraisal review (10-4, Blackabey) 150.00 3. Essex Stationery Co. - office supplies 20.50 4. Lavender Printing Co. - office stationery 45.00 5. Lynn Sand d Stone Co. - Lynpac for Fire Headquarters 247.53 6. Sullivan d Harris - accounting services rendered for Nov. 1972 150.00 7. Pitney Bowes - rental fee for postage machine 27.00 8. New England Tel. Co. - office telephone bill 223.93 9. Keypunch Leasing Corp. - leasing fee for office machine 20.10 10. The Bond Buyer - payment for advertising sale of project notes 46.56 11. Sawtell 's - office supplies 46.02 12. Mass. Electric Co. - S.R.A. office electric bill 67.21 13. A. D'Alessandro d Sons, Inc. - payment for work accomplished in the Derby Square project (payment recommneded by Whitman & Howard) 40,059.00 Property Management Bills 1. Pickering Oil - oil deliveries (226 Essex St. ) 174.03 2. Donald Famico - services rendered (sanding sidewalks) 44.00 • 3. Mass. Electric Co. - electric bills 160.86 4. Almy''s - share of heat at Cole's d Salem Sport Shop 226.45 5. Meaney Oil Co. - oil delivery (National House) 137.78 6. Bel Air Security Patrol - (Kerr=s) 25.00 7. Bel Air Security=Patrol - (Bus station) 55.00 8. Salem House d Window Cleaning - window cleaning services 46.50 9. Neville d Quinn, Inc. - work orders 827,829,834 280.00 10. J. B. Kidney d Co. Inc. - repair skylight 60.00 i