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1979-SALEM REDEVELOPMENT AUTHORITY PInj a Salem Redevelopment 44-6900 Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744.4580 AGENDA DECEMBER 10, 1979 Roll call Joan Boudreau Dominic Marraffa Roland Pinault Stanley Smith Donald Koleman • Approve minutes of the meeting held November 28, 1979 as copied and mailed to each member of the Board. Motion Second Communications a. Douglas J. Hillmann b. Executive Office of Communities & Dev. Progress Report - C. G. Olney New business Discussion - break through to Almy's at the East India Sq. Garage budget for Heritage Plaza-West Heritage Plaza-West strategies Authorization to open a Heritage Plaza-West Operating Account - checking account at Merchants Shawmut Bank. a f Salem Redevelopment 4-6900 Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-4580 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY HELD ON MONDAY, DECEMBER 17, 1979 On Monday, December 17, 1979, the members of the SRA Board met in open session for its regular meeting at One Salem Green, Salem, Mass. On roll call the following answered present: Joan Boudreau, Roland Pinault and Stanley Smith. Dominic Marraffa is recorded excused due to illness. The Vice-Chairman noted that each member of the Board received a copy of the minutes of the meeting held November 28, 1979 for advance reading and asked for omissions or corrections. Being no omissions or corrections noted, a motion was made by Roland Pinault, seconded by Stanley Smith, and unanimously voted the minutes of the meeting held November 28, 1979 stands approved as copied and mailed. Motion carried. The Board was advised that Stern-rise will probably be ready to go before the • Design Review Board with schematics for the 667/Condominium parcel. The Chamber of Commerce is proposing, to place a Welcome to Salem sign on the Front Street property now owned by the Salem News. After discussion, the Board agreed that they could not do anything about this matter at this time. The Project Administrator is to respond to the letter and advise the Chamber that the SRA will take the matter under advisement. PROGRESS REPORT The Project Administrator advised the Board that he spoke to Oscar Padjen about the invoice submitted and was informed that the $210 listed on the invoice was work done under the direction of the SRA at one of its meetings, and was above the fixed fee; the $800 for alternate schemes,for granite studies.-7-n The Rroject.+Administkator recommended paying the full fee. After discussion the Board agreed the fee was a fixed fee and that it will have to study the contract before taking any further action on the additional payment. The Board was presented with a scheme for the Central Plaza area, as prepared by John Collins, showing the proposed treatment by the developer, Pasquanna Developers, , Inc. Since this was a preliminary drawing, no action was taken for approval. • n MINUTES OF THE SRA MEETING, DEC. 17, 1979 .Page 2 • COMMUNICATIONS 1. Mr. Douglas Hillman, owner of the 3-7 Central St. building, advised the Board that the awning contractor is threatening to remove the awnings from the building due to the fact that he has not been paid by the previous owner. Since the Redevelopment Authority maintains a facade easement on the building, Mr. Hillman felt that the SRA should be made aware of what is happening. 2. The Executive Office of Communities and Development advised the Salem Housing Authority and the SRA of the proposed schedule for the development of the housing on the R...1A site. NEW BUSINESS The Board was advised that Almy's has received construction estimates to break through to the parking garage. The total cost is estimated to be around $25,000. Almy's would be glad to break through by June, 1980. The Board felt that Mr. Donald Anderson should come to the SRA meeting to explain what they plan to do, and the plans for the existing parking lot. It might be helpful to'..have Mr. Gorin at the next meeting to discuss the matter. It was also recommended to the Board that the SRA could possibly provide some • financial assistance to Almy's since the cost of the break-through is so high. The Board felt that this should be discussed with Mr. Gorin before making any decision. The Board discussed the facade easement program for Heritage Plaza-west. In regard to the Peabody Block, the owners may apply for a Section 8 grant. The building is 80% vacant at the. present time. It was suggested that they could apply for funds under the CARD Program Kerr Building - It was recommended that the'. SRA could do some cosmetic work on the building such as strip the paint off the brick, take off the plastic sign. The Authority could pay up to $30,000 and the rest would have to be paid by the owner. Further information could be obtained from Chia-Ming Sze for the next SRA meeting. The Board agreed to consider doing work on the smaller building (Bootery) owned by Kerr's Furniture. The Frye Building could be done if the owner would put some money into it. It was agreed to send a letter and a copy of the rehabilitation plans to the owner of 263-265 Essex Street to get a reaction as to what they will do since the building is an important building on the street. MINUTES OF THE SRA MEETING HELD DEC. 17, 1979 Page 3 • A motion was made by Stanley Smith, seconded by Roland Pinault, and unanimously voted to authorize the Project Administrator to submit to the owners of the buildings the rehabilitation specifications and indicate that if the owners do not present a plan, in accordance with the specifications, within the next three months, the Authority will consider taking the property by eminent domain. Note: The letters must first be approved by the SRA before mailing them out to the owners. The Project Administrator is authorized to obtain the necessary appraisals. e In regard to Bowman's Bakery building, we should get an offer on paper as to what we plan to do on the building and present it to the owner. We should also get an offer out to the owner of the Peabody Block The Board agreed that the letter should have a summary of the study results, proposed offer of the SRA funding and the owner's initiative, the condition of the building, time table for rehabilitation and a statement that the building will be taken if the conditions are not met by the owner. Letters should go to the owners of the Peabody Building, Kerr Furniture and Frye Building as well as the Bowman Bakery and the Y.M.C.A. • In regard to the "Y", Stern-Tise will probably make a proposal for the housing phase. There is still the matter of the roof that must be fixed before additional damage is done when the bad weather sets in. A motion was made by Stanley Smith, seconded by Roland Pinault, and unanimously voted the Project Administrator is authorized to proceed with an agreement for funds to repair the roof of the "Y", and the Planning Dept. will proceed with the specifica- tions for the repair of the roof. Motion carried. The Board was advised that it will be necessary to open a second checking account at the Shawmut Merchants Bank for the Heritage Plaza-West funds. A motion was duly made by Stanley Smith, seconded by Roland Pinault, and by roll call, unanimously voted to authorize the establishment of an "Operations Account - Heri- tage Plaza-West" as soon as funds have been received from the City. Any two members of the SRA Board, as well as the Project Engineer, may countersign said checks for Heritage Plaza-West. Motion carried. Respectfully submitted, Ethel C. Crowell Secretary -Salem * Redevelopment - Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE X 4-6900 44 4580 AGENDA NOVEkkER 28, 1979 1. Roll call Joan Boudreau ✓ Donald Koleman /51 Dominic Marraffa Poland Pinault �/ Stanley Smith c� 2. Approve minutes of meeting held October 22, 1979 as copied and mailed to each member of the BoardD Motion- /0 Second. q Approve minutes of the special meeting held Novenber 5, 1979 with the Salem . • Housing Authorit/�y.�/-� Notion 4y Second �G 3. Bills (copy of—theac—counts payable distributed to each Board mer) Notion {� Second J Z �4. Communications a. Marine Arts Gallery b. Dr. Myron Finsen c. Atty. Richard Stafford d. Y.M.C.A. 5. Progress report - C. G. Olney 6. New Business a. Jack Levin's building b. National Register nomination - Allison Crump c. DRB recom¢endations d. Jeffrey Stern - discussion on option for A' & P property (expires Dec. 1) e. Authorization to execute J. Ward House Agreennnt f. Authorization to execute contract with John Collins for design servio=s for Derby Square area MM Salemmm Redevelopment ' TELEPHONE 744-6900 Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 744.4580 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY HELD ON NOVEMBER 28, 1979 On Wednesday, November 28, 1979, the members of the SRA Board met in open session for its regular meeting at One Salem Green, Salem, Mass. On roll call the following answered present: Joan Boudreau, Stanley Smith, Roland Pinault. Dominic Marraffa is recorded excused due to a previous commitment. The Vioe-Chairman noted that each member of the Board received a copy of the minutes of the meetings held Oct. 22, 1979 and Nov. 5, 1979 for advance reading.and called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Roland Pinault, seconded by Stanley Smith, it was unanimously voted the minutes of the meetings held Oct. 22 and Nov. 5, 1979 stands approved. Motion carried. BILLS - The Board reviewed the accounts payable list for Heritage Plaza-East and Heritage Plaza-West. Stanley Smith reconmended the Project Administrator list the amount he reconr mends for payment if payment is less or irore than the invoice submitted. • In regard to Jack Levin's property on Essex Street, and his request for payment, the Project Administrator noted that a meeting was held to discuss what should be done to correct the d1screpancies in the construction work. Mr. Levin agreed to correct a number of items but additional funds are needed in order to complete the SRA's requests. It was requested in a metro to the Board from the SRA's Project Administrator that additional funds be granted, but a portion of the funds will be withheld until all work is completed to the satisfaction of the SRA. A motion was made by Roland Pinault, seconded by Stanley Smith, and by roll call, unanimously voted: pay Jack Levin $12,000 for work completed; pay Oscar Padjen $1,120 for work completed on Barnett's building (183 Essex St.) ; and all other items are approved for payment. Motion carried. In regard to the drawings for DRB meetings, it was recommended, in the future, all drawings be reviewed by SRA staff so that the Board may be made aware of just what is proposed for rehabilitation work. The Board discussed the Magus building (Essex St.) . The Project Administrator advised the Board that the building is in dire need of a new roof, or patch, in order to protect the building. A patch was recommended in order to get the work done quickly before the bad weather starts. If a new roof is put on, it would have to go out for bid since the cost would be well over $2000 and this procedure would take considerable time. • MIk=S OF THE SRA MEETING HELD NOV. 28, 1979 Page 2 • The Board agreed the Project Administrator would investigate the cost of the new roof and the cost for a patch, how soon it could be cone, and other necessary information, and the Board would go along with the best possible solution to' the problem. Note: After further investigation by the Project Administrator, it was found that the cost of patching the existing roof would not exceed $500 and the Planning Dept. is proceeding with the preparation of the specifications. COMKJNICATIONS Marine Arts Gallery and Dr. Myron Rosen advised the Board that they are interested in being developers in the Heritage Plaza- West area on land owned by the City. Both letters will be forwarded to the City Council for further action. The Y.M.C.A. is requesting financial assistance by the SRA in order to help them pay for the cost of a new roof on the building on Essex Street. Atty. Richard Stafford is requesting the SRA to execute the Easement Agreement for the Joshua Ward House on Washington Street as part of the Heritage Plaza-West facade program. PROGRESS REPORT - C. G. Olney William Farrell, Salem Housing Authority Director, C. Olney, SRA, and Stern-Tise • net with the Dept. of Communities and Development personnel to discuss the 667 project. DCA is excited about the project and they would like to see plans for the entire area. George Aulson is having a problem with his construction financing for parcel RC-1D due to the economic market. He is presently negotiating a Commercial Area Revitaliza- tion District Plan application. (CARD) It was noted that the SRA is partially at fault in this situation since we were unable to sell him the land sooner due to the problems with Land Court. Atty. Vallis is ready to write a letter to the Salem News in regard to its default under the terms in the Land Disposition Agreement. A motion was made by Roland Pinault, seconded by Stanley Smith, and unaniarously voted, the SRA's attorney is authorized to send a letter to the Salem News informing them they are in default under the terms of their agreement for parcel RC-13A. Pasquanna Developers Inc. is proceeding with the construction work on the Central Street parcel. The streetscape plan for Heritage Plaza-West is in final draft form and John Collins will be coming to Salem soon to present his plan. It has been found that an additional parking garage will not be needed in Heritage Plaza-West. Work is being done by the SRA .office staff for possible 312 Loan for the Bowman • Bakery building. Mirra Co. is behind schedule on their work on the parking lot. They will finish the work started and then the project will be closed dawn for the winter. MINUTES OF THE SRA MEETING HELD NOV. 28, 1979 Page 3 • NEW BUSINESS Allison Crump presented a map showing the existing buildings on the National Register and the building she is proposing for nomination. The Board also discussed the draft of the procedure to be followed by the SRA, Design Review Board and Salem Historical Commission for review of rehabilitation plans for said buildings. After review of the write-up, minor changes were made in the wording before the document is presented to the other Boards for approval. The Board reviewed the Delta Group contract for design services for parcel RC-11B in the amount of $7,000. The Board had no objection to the contract. A motion was made by Roland Pinault, seconded by Stanley Smith, and by roll call, unanimously voted, to authorize the Vice-Chairman to execute the contract with the Delta Group and approved all previous payments made against said contract. Motion carried. As requested by Atty. Richard Stafford, a motion was made by Stanley Smith, seconded by Roland Pinault, and by roll call, unanimously voted to authorize the Vice- . Chairman to execute the Easement Agreement for the Joshua Ward House. Motion carried. DESIGN REVIEW BOARD RECOMMENDATIONS • The SRA approved the following signs: Berkal, Berkal,Ste]man & Davern - Lynde St. office building R & R. Woodworth - Antiques - Derby St. building At this time the Board discussed the needed roof for the Y.M.C.A. building. The Board agreed in principal that this is a necessary item but requests further information before making a final commitment. Mr. Jeffrey Stern notified the Board that his option on parcel RC-2 will expire Dec. 1st and that Stern-Tise will not be able to purchase the property immediately and would therefore request an extension on the option until June 30, 1980 since they. are presently neogtiating with a group on the purchase of 258 of the space. The Board was also advised that due to changes in the building code on the State level they will have to change the design concept and will not be ready to go before the Board of Appeal for the necessary variances at this time. It must also be decided on how the land will be divided before a site plan can be drawn up. The Board discussed the signing of a Land Disposition Agreement as opposed to an extension on the option. Mr. Stern stated that he would prefer to keep the present arrangement and extend the option. • A motion was made by Roland Pinault, seconded by Joan Boudreau, and unanimously voted to extend the existing option on parcel RC-2 until June 30, 1980. Motion carried. A motion was made, seconded, and unanimously voted, the meeting stands adjourned (10:30 P.M.) . Respectfully submitted, Ethel C. Crowell - a Sale Redevelopment TELEPHONE 744-6900 Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 744.4580 MINUm OF THE MEETING OF THE BOARD OF THE SALEM REDSVELOPNM AUTHORITY NOVEMBER 5, 1979 On Monday, November 5, 1979, the hers of the SPA Board met in joint session with the meilbers of the Housing Authority to interview individuals representing the firms submitting proposals for the 667 housing and private market rate housing on the Bridge Street/St. Peter St. site (parcel R-1A) . The following members were present: Dominic Marraffa, Roland Pinault and Stanley Smith. Salem Housing Authority nembers: George Aubertin, Yvonne Lysiak, Richard Febonio and Stephen Zisson. Mr. Stephen Zisson briefed the Authority nenbers on what happened at the greeting with the Dept. of Commlmity Affairs in Boston. DCA noted that the Pasquanna/Scagliotti plan did not have the density require- ments, nor the on-grade parking requirements and felt that their plan would cost more than what they estimated in the plan. The plan did not follow DCA's guidelines and • was not acceptable. DCA did state that they would accept any one of the other teams, based on proposals submitted. The SRA and the SHA Boards were satisfied with the report from DCA and agreed to interview the proposed developers once again. The following teams were interviewed: Stern-Tise Jeffrey Stern and Stephen Tise felt that both projects (667 housing and market rate condo's) could be built at the same tine but given the economic times, it would be suicidal to start construction of the condominiums right away. It would be best to wait until the interest rate turns favorable, possibly by Spring, 1980. They indicated that they could start 667 construction immediately after the design review process. Stern-rise presently has a 667 project started in Watertown and they are familiar with the process. By using the present unit allowance stipulated by DCA, they could proceed with the schematics in terms of Phase I. They proposed it would take 12/14 months, to complete construction - condominium construction would take half that time. Steve Tise would be the architectin charge. In regard to performance and sub- mission of a performance bond, Mr. Stern noted that it is not required for 667 housing projects but this could be negotiated, if it was required by the Board as a guarantee • that they would complete both projects. Mr. Stern noted that his past performance and experience should speak for itself. MINUTES OF THE SRA MEETING HELD NOVEMBER 5, 1979 Page 2 • In regard to design, Stern-rise felt that the five story limit was appro- priate and they would like to create a back drop at the St. Peter St. prison side and to pull the attention up into the site instead of Bridge St. It was noted they would like to see the pedestrian network continued down to: the site with the assistance of the SRA. They would like to sit down with the Authorities to produce a design that would be effective and would possibly need a contribution from the Redevelopment Authority to keep the continuity relative to public improvements. In regard to parking, provisions have been made for sixteen parking spaces, which is more than required. Keith Properties The Board was advised that both projects could be built at the same time but there would have to be a demarkation line between the projects since one project would have to be publicly bid and the *other is private construction. There would be, in all likelyhood, different contractors for each job. The site is large enough and it could be done. Keith Properties noted that they can see no problem with the financing, although, the interest rate at the present time scares everybody and they are looking for a • turn in the market in the Spring. No one really knows what will happen. Keith Properties is familiar with the 667• process, they have done them before and they now have one going on in Millbury where they are presently in the stage of working drawings. They felt that they would be able to start the project right away. It was esti- mated it would take 12 months to complete construction. The private sector would take less time. They noted they are proud of the fact that they have never gone over budget and had no cost overruns. The Authorities could contact any of their clients to attest to their performance. They advised the Boards that they would be coming in with their own supervisory people and would hire local people for the job. There was no objection to the matter of taking out a performance bond for the project. Robertsen-Corinthian It was agreed that both projects could be done at the sane time and they are prepared to start immediately. The architectural firm for the project is located in Marblehead and due to the proximity of the project area, they could be on the site on a day to day basis. • The firm has just completed a private condominium project in Salem and the bank is ready to make a commitment to finance this project. In regard to tore, it was stated that it is the necessary approvals that take time. Construction would take anywhere from 12 to 16 months. ' MINUTES OF THE SRA MEETING HELD NOV. 5, 1979 Page 3 The proposed design is an interior court yard concept. The large building would be on the north side and they would keep the height of the building the same as the height of the Church Tower. Twenty parking spaces would be provided and the building would be 7 stories high. In regard to performance, they have completed MHFA projects and one for DCA. They try hard, and feel it convenient, to use local people on each project. They had no objection to submission of a performance bond, if the Board required that they do so. After the interviews, the Board members noted that they are closer to selecting a development team and it should be done tonight. A motion was made by Stanley Smith, seconded by Roland Pinault, and by roll call, unanimously voted, the SRA Board rescind its previous vote designating the Pasquanna/Scagliotti Team as the developers for parcel R-lA (Bridge/St. Peter St.) . Notion carried. A motion was made by Roland Pinault, seoonded by Stanley Smith, and by roll call, unanimously wted to select Stern-Tise as the developer/architectural team for parcel R-lA (Bridge/St. Peter St.) . Notion carreid. • Dominic Marraffa, SRA Chairman, noted he wants to see continuity in what has happened in the area. It is also important that the Boards consider the use of, as well as enforcing the use. of local people on all of these projects where federal funds are being used. That is one of the reasons we have been appointed to the Boards. The members of the Salem Housing Authority wted on the selection for the 667 housing project. A motion was made by Stephen Zisson to select Robertsen/Corinthian, seconded by Richard.Febonio. By roll call it was two in favor and two opposed. The Housing Authority noted that the matter will have to be decided on at another meeting of the Housing Authority. A motion was duly made, seconded and unanimously voted the meeting stands adjourned. Respectfully submitted, Ethel C. Crowell Secretary • AGENDA OCPOBER 22, 1979 1. Roll call Joan Boudreau Donald Koleman Dominic Marraffa ' Roland Pinault Stanley Smtih 2. Approve minutes of the meeting held Sept. 18, 1979 as copied and mailed Motion Second 3. Bills (copy of the accounts payable list distributed to each member of the Board) Notion Second 4. Commmications a. Balance sheet for period ending Aug. 31, 1979 (copy distributed) . b. Guterman, Horvitz, Rubin & Rudman for Marshall Dana 5. Progress report-C. G. Olney 6. New business a. Salem Housing Authority re: Housing Proposals b. Jack Levin re: 298-302 Essex St. property C. Discussion - preparation of Essex St. and Theatre parking lot plans for next Spring Washington St./Essex St. vacant lot Final documents for Kerr's Dunkin' Donuts building City owned land d. Extent-ion of the urban renewal area to South River e. Approve contract for John Collins for Central St. f. DRB recommendations • AGENDA •. OCTOBER 22, 1979 . 1. Roll call / Joan Boudreaux Donald Koleman �/ Dominic Marraffa Roland Pinault �/ Stanley Smtih• ✓ 2. Approve minutes of the meeting held Sept. 18, 1979 as copied and mailed Motion Seoond�! 3. Bills .(oopy of the accounts payable list distributed to each nenber of the Board) a I Q Motionjj� Second VT 4. Communications a. Balance sheet for period ending Aug. 31, 1979 (oopy distributed) b. Guterman, Horvitz, Rubin & Rudman for Marshall Dana - V✓ �� j_ • 5. Progress report-C. G. Olney 6. New business a. Salem Housing Authority re: Housing Proposals b. Jack Levin re: 298-302 Essex St. property C. Discussion - preparation of Essex St. and Theatre parking lot plans for next Spring Washington St./Essex St. vacant lot Final documents for Kerr's Dunkin' Donuts building City owned land d. Extent-ion of the urban renewal area to South River e. Approve contract for John Collins for Central St. f. DRB recomnendations ACCOUNTS PAYABLE OCIOBER 22, 1979 ADMINISTRATION 1. October salaries '$5,204.80 2. Essex Associates - office supplies 6.11✓ 3. Sawtell's - office supplies 80.50 4. City of Salem - use of Xerox machine July/Sept. 379.65 5. John J. Bochynski - position bond. (1 year) 257.001- 6. 57.0016. George P. Vallis - legal services for Sept. 250.00-` 7. Crown Coffee Service - office supplies 29.00✓ 8. John S. Sullivan - accounting services for Aug. 150.00✓ 9. Chamber of Commerce - membership dues'.i.for 1979/80 25.00✓ $6,382.06 NORTH GREENWAY 1. Roberts Landscaping - maintenance cork per order of Project Engineer (beyond scope of contract) 175.00� 2. The Delta Groupi.- Phase III - Aug. services 462.03,/ 3. The Delta Group - Phase III - Sept. services 298.00 ESSEX MALL COMPLETION 935.03 1. Williamson Electrical Co. - repair fountain pump 276.41✓ 2. Standard Motor Products Co. - hardware for fountain 7.46w- 3. .46✓3. Delande's - supplies for East India/Town House fountains 106.36 04. Zina Goodell - hardware s 17-,05-� 5. DeIulis Bros. - repair bus shelter 209.44 r 616.72 FACADE IMPROVEMEIM 1. Oscar Padjen - architectural fee for 183 Essex St. rr ,,''Q (Barnett's rehabilitation project) 2,496.00. 4' RC-11B DESIGN SERVICES 2,496.00 1. The Delta Group - invoice #5 643.13 DISPOSITION COSTS 643.13 1. Essex Survey Service - parcel surveys 634.00r 2. Salem Evening News - advertisement for sale of land 116.00 ✓ 3. Boston Globe - advertisement-request for proposals (housing) 82.00 ' 4. Robert V. Noone - reuse appraisals (RC-11G,E,F) 200.00 -" 5. Lynn Sand & Stone - Lyn-pac for parcels RC-14A & B 267.82 6. G. P. Vallis - legal fees for disposition of RC-1D and RC-11G 1,600.00f✓ Disbursement - filing fees, publications, etc. 148.50_ HERITAGE PLAZA-WEST EXPENSES 3,048.32 1. Staley McDermet - contract payment for feasibility studies 4,490.00-X-" - • 2. David Jaluith - Salem Used Furniturexenovations -7-50-.-00- -� 5,240.00 MISCELLANEOUS EXPENSE $19,361.26 James D. Moulison - repair damaged lights (near Peabody Museum) (SRA has been reimbursed by the Insurance Co.) 2,843.50 Salem • Redevelopment 44-6900 Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-4580 MINUTES OF THE SALEM REDEVELOPMENT AUTHORITY BOARD MEETING HELD OCT. 22, 1979 On Monday, October 22, 1979, the members of the Salem Redevelopment Authority met in open session for its regular meeting at 7: 30 P.M. at One Salem Green, Salem, Mass. On roll call the following answered present: Joan Boudreau, Roland Pinault, Stanley Smith and Dominic Marraffa. Donald Koleman is recorded absent. Each member of the Board received a copy of the minutes of the meeting held Sept. 18, 1979 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Roland Pinault, seconded by Joan Boudreau, and unanimously voted, the minutes of the meeting held Sept. 18, 1979 stands approved as copied and mailed. Motion carried. • Each member present received a copy of the minutes of the meeting held October 15, 1979 in conjunction with the Salem Housing Authority meeting. A motion was made by Roland Pinault, seconded by Stanley Smith, it was unanimously voted to approve the minutes of the special meeting held Oct. 15, 1979. Motion carried. BILLS The Board reviewed the accounts payable list presented for consideration for payment. After due consideration, a motion was made by Joan Boudreau, seconded by Roland Pinault, and by roll call, unanimously voted to approve payment of the bills presented with the exception of the invoice from Oscar Padjen. The Board suggested additional time is needed to review the invoice. The Project Administrator noted that he will discuss the invoice with Oscar Padjen and make his recommendation at the next meeting. Motion carried. COMMUNICATIONS 1. The Board received a copy of the balance sheet for the period ending Aug. 31, 1979. 2. A letter was received from the Attorneys for Lester Dana (owner of the 185-189 Essex Street property) . It was requested in the letter that the SRA reimburse Mr. Dana for rehabilitation work completed on his building back in 1974/75. Atty. George Vallis will communicate the fact that the SRA did not have funds at:: that time for his rehabilitation work and that the building has not been designated to • be one of historic merit. MINUTES OF THE SRA MEETING HELD OCT. 22, 1979 Page 2 • 3. City Electrician, Jack Condon, advised the SRA that three bollards should be replaced in the Heritage Plaza-East area to protect the street lights from further damage The Members of the SRA agreed that the three bollards should be replaced, using the two bollards on Church Street that are not serving any functional purpose in their present location. New Business The Board discussed the rehabilitation work on the Jack Levin building (298-302 Essex St.) . It was the Board's feeling that Mr. Levin made many errors and the SRA Board should not be the one to pay for the mistakes. The Board reviewed the DRB's recommendations. .A motion was made by Stanley Smith, seconded by Joan Boudreau, and unanimously voted to approve the DRB's recommendations made at the meeting held Sept. 26. Motion carried. The Project Administrator is to convey the Board's feelings on this matter to Mr. Levin. At this time the Board met with the members of the Salem Housing Authority to • discuss the 667 housing proposals and the selection of a development team. It was noted that the Salem Redevelopment Authority met with the Housing Authority and voted to give tentative designation to the Scagliotti-Pasquanna Team as developer of the 667 hodsing site. Mr. William Farrell advised the Board that he received a call from Susan Cummings of DCA stating that DCA did not want to get involved in the selection process. Therefore, drawings were transmitted to DCA for their review. The Redevelopment Authority sent the vote taken at the Special Meeting. A meeting was held with DeIulis and Scagliotti and they :stated their position is that they would not want to change their plan. A meeting was arranged with DCA after the selection was made and DCA cancelled the meeting. A letter was received from DCA this afternoon disapproving the selection based on the fact that the 667 guidelines were not followed by the Team selected. The SRA Chairman noted that he is not in favor of the way the matter was handled by DCA. Mr. Sacagliotti was asked to respond to the rematks made in the letter. • Mr. Scagliotti noted that the RFP stated that it was not required to have a specific proposal that would be firm. They did propose a non dwelling space which would be used as a community room, and it was felt that the two story garden type design was more appropriate for the elderly. The high rise would cost more in construction costs since staging and cranes would have to be used. • MINUTES OF THE SRA MEETING HELD OCT. 22, 1979 Page 3 • Stanley Smith felt that the Boards::should have followed through with the "score card" approach. William Farrell stated that this is the first time the Board has ever been through a joint project like this and the Housing Authority Board is not familiar with the "score card". Mr. Zisson felt that he would like to hear from the developers. Frank DeIulis stated that he met with Chris Olney after the selection was made and agreed to go along with design changes. Roland Pinault stated that if the Board selected any other team, the SRA has the right to require certain changes in the proposal. Stanley Smith stated that the proposal was a unique one and that the RFP stated the scheme could be changed. The proposal was not to be considered a firm design selection. Mr. Febonio and Mr. Zisson noted that he felt it was a lame excuse for DCA's rejection. • It was agreed to request a meeting with DCA. All members of the Housing Authority, except its Chairman, George Aubertin, were in.-.favor of meeting the DCA. All members of the SRA agreed a meeting be held with DCA. It was agreed that William Farrell, Steve Zisson, Chris Olney and one other member) of the SRA arrange to meet with DCA as soon as possible to try to resolve the matter. At this time the Board continued its regular business on the agenda. The Board discussed the proposed plan for Lynde/North Street corner and the Summer/ Normhn Street section as proposed by John Collins. The Board could see no problem with the plan as presented. It was noted that the owner of the Texaco Sign is willing to change the sign location. Plans for the South River project is progressing and the Planning Dept. would like to use the Redevelopment Authority as its relocation agency and proposed to extend the project area to the South River section of the City. The Board felt that it could not make a commitment at this time. They would like to have more detailed information as to how much work would be involved in the phases of relocation. • MINUTES OF THE SRA meeting held Oct. 22, 1979 Page 4 • The Project Administrator advised the SRA that he will be meeting with the owner of Dunkin Donuts to talk about renovating the building. Design Review-Board-Recommendations The Board approved the sample roof shingles for the "Magus" building on Essex Street. The Board approved a change in the plans for the Joshua Ward House - revision for the concrete cap as shown on�Arawing SP-2, datdd Oct. 9, 1979. A motion was duly made, seconded and unanimously voted, the meeting stands adjourned (10:30 P.M.) . Respectfully submitted, Ethel C. Crowell • • a Salemmm Redevelopment 44-6900 Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-4580 MINUTES OF THE SPECIAL MEETING OF THE SALEM REDEVELOPMENT AUTHORITY AND THE SALEM HOUSING AUTHORITY OCT. 15, 1979 Present: Roland Pinault, Stanley Smith and Dominic Marraffa. The Salem Redevelopment Authority Board met in a joint meeting with the Salem Housing Authority to review the proposals received for combined 667 Housing and private development, Parcel R-lA. After due consideration of the proposals received: A motion was made by Stanley Smith, seconded by Roland Pinault, and unanimously voted that the Scagliotti, • Pasquanna Team be tentatively designated to provide architectural services and act as developer, subject to verification by the staff of the two Authorities that the Team is willing to make substantial changes in the design concept for the site. Motion carried. A Emtion was duly made, seconded, and unanimously voted the meeting stands adjourned. Respectfully submitted, C. G. Olney • Salem® Redevelopment 4-6900 Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-4580 SFILEM REDEVELfJPMENT AUTHORITY'S ANNUAL REPORT FOR 1978-1979 This past year has seen the continuing efforts to complete the Heritage Plaza-East urban renewal project and the birth of Heritage Plaza-West. } Heritage Plaza-East presently contains only four major parcels owned by 1 the Authoritytwo of these will soon be developed- ped for residential use. The � other two will serve to augment the City's supply of municipal parking. Of note during the past year is the substantial completion of the following projects: . The East India Square shopping mall and walkway, developed by Mondev, with assistance from the Authority. • . The Essex Mall which will soon be turned over to the City of Salem. • The first group of eight condominiums built by the Stern-rise Salem Group. • The North Greenway leading from Church Street through the residential area. • The Marine Arts Gallery at the corner of Liberty and Essex Streets. • Barnett's Fabric Store facade rehabilitation, designed and partially funded by the Authority. Projects which will be underway this coming year include a major development on parcel RC-11G, between Derby Square and Central Street. Pasquanna Developers purchased this parcel on September 28, 1979 and will construct a multi-use building to include 34 living units, 15,000 sq. ft. of commercial space and 29 underground parking spaces. The project, with public improvements to be provided by the developer, will be a major asset to the downtown. • -2- Stern-rise is planning to rrove ahead with additional housing units on Parcel RC-2. Design work is currently underway and a construction start is anticipated by December. The Authority and the Salem Housing Authority have agreed to undertake a joint project mixing elderly housing from the State's 667 Program with market housing, funded conventionally, on Parcel R-IA at the- corner of Bridge and St. Peter Streets. The Authorities will soon select a development team and design work will begin by Novenber, 1979. Construction is likely to start within a year. George Aulson has finally acquired Parcel RC-1D. Subdivisions of registered land in the area prevented the Authority from clearing title until Septenber. Construction of a mixed use building is anticipated in the near future. Proceeds from the sale of these land parcels will be targeted for con- tinuing facade improvements. Possible projects which are eligible for funding includes Bernard's Jewelers, Holyoke Court, the Grimhaw House, and the Kinsman . Block. The Heritage Plaza-West project is moving ahead on schedule. Public inprove- rrents to the Sewall Street parking area are underway, as are inprovements to Washington Street. The Joshua Ward House has received major grants from the Mass. Historical Commission and the City of Salem's Small Cities Grant. Construction work will be conpleted by the end of 1979. Another project at 298-302 Essex Street is also nearing completion, assisted by a facade grant from the Authority. The Authority has contracted Allison Crump to undertake a survey of historical buildings and resources in the downtown area and to prepare a multiple resource nomination to the National Register. This work will result in major tax benefits to developers investing in the rehabilitation of significant buildings in the downtown. The Authority has also contracted for architectural and economic feasibility • • -3- studies of specific buildings in Heritage Plaza-West. These studies and the historic survey project are being partially funded by a grant from the Mass. Historical Commission. This coming year should see the rebirth of the Salem Y.M.C.A. , facade inprovements to important buildings, and major improvements to Essex Street. It is anticpated that substantial private investments will be made in the area as the urban renewal project gains momentum. Respectfully submitted, Christopher G. Olney Project Administrator • t, Salem Redevelopment 44-6900 Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744 4580 AWAL MEMTING OCMBER 3, 1979 1. Roll call / Joan Boudreau ✓ Donald Kolemen / Dominic Marraffa✓/ Roland Pinault / Stanley Smith�/ • 2. Approve minutes of the annual greeting held Oct. 2, 1978 as copied and mailed Notion Second�� 3. Annual Report - C. G. Olney (ropy distributed) Motion to rove and submit to the City Clerk Seoond 4. Election of Officers r Chairman Vice-Chairman Treasurer Asst. Treasurer Appointment of Secretary — �� f�c �, k/p 5. Motion - the SRA ratifies all actions an spositions made by,the Board during •. the past year. / Motion ,S[S Second 6. Motion to adjourn SalemEE • Redevelopment 4-6900 Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744.4580 MINUTES OF THE ANNUAL MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD OCTOBER 3, 1979 On Wednesday, October 3, 1980, the members of the Salem Redevelopment Authority met in open session for its annual meeting at One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Joan Boudreau, Dominic Marraffa, Roland Pinault and Stanley Smith. The Chairman called for a motion to approve the minutes of the annual meeting held Oct. 2, 1978 as copied and mailed. A motion was made by Stanley Smith, seconded by Joan Boudreau, and unanimously voted the minutes. of the annual meeting held Oct. 2, 1978 stands approved. Motion carried. Each member of the Board was provided with a copy of the annual report for advance reading. A motion was made by Stanley Smith, seconded by Roland Pinault to approve the annual report as written. Motion carried. • At this time the SRA Board held its election of officers. A motion was made by Stanley Smith, seconded by Roland Pinault to take a single vote for the entire slate of officers. A motion was made to elect: Dominic R. Marraffa as Chairman Joan Boudreau as Vice Chairman Stanley Smith as Treasurer Roland Pinault.as Asst. Treasurer On roll call the following voted Aye for the election of officers: Joan Boudreau, Dominic Marraffa, Roland Pinault and Stanley Smith. Motion carried. A motion was made by Stanley Smith, seconded by Roland Pinault, and unanimously voted to appoint Ethel Crowell as Secretary to the Board of the Salem Redevelopment Authority. Motion carried. A motion was made by Stanley Smith, seconded by Roland Pinault, and by roll call it was unanimously voted the SRA ratifies all actions and dispositions made by the Board during the year 1978-79. Motion carried. A motion was duly made, seconded, and unanimously voted, the meeting stands adjourned. Motion carried. • AGENDA September 18; 1979 1. Roll call Joan Boudreau /�q Donald Koleman/' Dominic Marraffa ✓ Roland Pinault Stanley Smith 2. Approve minutes of the meeting held September 4, 1979 as copied and mailed. Motion _Q /�j Second `— . . . . lj 3. Bills - approve payment to Architects for completed' services for Heritage Plaza-West buildings. n • Chia Ming Sze - $2000 Ann Beha 3810 4. Communications a. Jack Levin - re: 298-302 Essex St. b. Oscar Padjen - re: Barnett's Fabric Store S. Progress report - C. G. Olney 6. New Business a. Approval to proceed with Federal St. sidewalk work (see memo) b. Approval to repair concrete walk and door (see memo - L.H.Rogers) /c. Discussion - Front St. parcel /d. Establish sale price for parcel RC-11G Discussion - Jeff Stern - parcel R-2 v Discussion - Bernard's g. DRB recommendations • AGENDA • September 18, 1979 1. Roll call Joan Boudreau Donald Koleman Dominic Marraffa Roland Pinault Stanley Smith 2. Approve. minutes of the meeting held September 4, 1979 as copied and mailed. Motion Second 3. Bills - approve payment to Architects for completed services for Heritage Plaza-West buildings. • Chia Ming Sze - $2000 Ann Beha 3810 4. Communications a. Jack Levin - re: 298-302 Essex St. b. Oscar Padjen - re: Barnett's Fabric Store 5. Progress report - C. G. Olney 6. New Business a. Approval to proceed with Federal St. sidewalk work (see memo) b. Approval to repair concrete walk and door (see memo - L.H.Rogers) c. Discussion - Front St. parcel d. Establish sale price for parcel RC-11G e. Discussion - Jeff Stern - parcel R-2 f. Discussion - Bernard's g. DRB recommendations I � 1 a SalemEE • Redevelopment 44-6900 Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744 -4580 NIINAPES OF THE SALEM REDEVELOPMENP AUTHORITY MEETING HELD SEPT. 17/18, 1979 On Monday, Sept. 17, 1979, the date originally scheduled for the SRA meeting, it was declared, without a quorum present, to hold the SRA meeting Tuesday, Sept. 18, 1979 due to the fact that that we did not have a quorum present. On Tuesday, Sept. 18, 1979, the members of the SRA Board met in open session for its regular meeting at 7:30 P.M., at One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Joan Boudreau, Dominic Marraffa, Roland Pinault. Donald Koleman is recorded absent. Stanley Smith is recorded excused due to illness. The Chairman declared the meeting in session with a quorum present. It was noted that each member of the Board received a copy of the minutes of the meeting held Sept. 4, 1979 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Joan • Boudreau, seconded by Roland Pinault, it was unanimously voted the minutes of the meeting held Sept. 4, 1979 stands approved. BILLS - Each member of the Board received a copy of the accounts payable list for review and consideration for payment. Contract payments to Chia Ming Sze ($2000) and Ann Beha ($3810) are requested for payment. A motion was made by Roland Pinault, seconded by Joan Boudreau, and on roll call, unanimously voted to approve payment to the Contractors for services rendered and to authorize the City to make direct payment to the Contractors. Motion carried. COMMUNICATIONS- Phe following communications were received at the SRA office: 1. Mr. Jack Levin responded to our letter stating his position in regard to the deficiencies noted in the construction work at his building at 298-302 Essex St. , Salem. The Board was advised that the DRB members inspected the work and they noted work that has been done that is not in accordance with the approved drawing. The Project Administrator noted that a meeting will be held with Mr. Levin, his architect and the Planning Dept. architect to see if something can be worked out. The Board instructed the Project Administrator to advise Mr. Levin that it is not satisfied with the work and that the SRA will not pay Mr. Levin until such time as the SRA has been satisfied. • MINUIES OF THE SPA MEETING HELD SEPT. 18, 1979 Page 2 • The Board felt that the snow fence could be matched, and in other instances where the work cannot be acoonplished, Mr. Levin should present alternatives. The Project Administrator is authorized to negotiate with Mr. Levin and report back to the SRA. 2. Mr. Oscar Padjen advised the SRA that the Contractor for the Barnett's store has used a scrub coat mortar that includes a material called "Hydrocide" as an additive. Mr. Padjen also noted that he does not know if this material conforms or is equal to the material specified in the contract documents. The owner of the building will have to make the decision as to whether or not the material should be replaced. A copy of the letter is to be forwarded to Mr. David Todreas, owner of the building. PR')GRESS REPORT - C. G. Olney The Housing Authority will hold its meeting Tuesday, Sept. 25th, at which time they will review the housing proposals. Members of the SRA will also attend the meeting, if possible. The Board of Directors for the "Y" will meet Tuesday morning. The Project Adndnis- trator has been invited to present the study, as prepared by Chia Ming Sze. The pro- • posed renovation work will be expensive and will have to be subsidized. The Kerr Furniture proposal is also an expensive project in the range of $70/90,000. NEW BUSINESS The Board discussed the status of the Federal Street- Washington St. site (R-2) . Mr. Jeff Stern and Steve Tise attended the meting to discuss the project. They advised the Board that they are in the process of making a decision on what they would like to do on that site. They feel that the market need is changing and they would like to try a different design concept for this parcel. They are looking into a design where they will have smaller units consisting of duplex and flats. They are still anxious to attract families and do not want to increase the number of cars and they do not want to lower the quality of construction. It was proposed by Stern-Tise that the SRA consider dividing the parcel and that they would like to have control of the design at this tine to see what they can come up with by using this new concept. They felt that by starting construction on this site it will also help in the sale of the other condominium units. Mr. Stern also noted that they believe they can neet the schedule for winter con- struction. The Board agreed with this approach and had no objection to the request by Stern- Tise and felt that they should be encouraged to proceed. • / At this time Atty. George Vallis presented: 1) the agreement between the SRA and Charles Angelakis for parcel RC-14A & 14B; 2) the Land Disposition Agreement for parcel RC-11G between the SRA and Pasquanna Developers; 3) the Deed for parcel RC-11G. MLNWES OF THE SRA MEETING HELD SEPT. 18, 1979 Page 3 • The vacant parcel (RC-14A & B) needs improvements before it can be used. In order to have covered with Lyn-Pak it will cost the SRA about $1500/2000. The Board felt that this should be the obligation of the Off Street Parking Comnission and not an SRA expense. The Project Administrator was authorized to negotiate the matter with the Off-Street Parking Commission. If all negotiations fail, the Board authorized an expenditure, not to exceed $1500, for the necessary Lyn-Pak. A motion was made by Joan Boudreau, seconded by Roland Pinault, and by roll call, unanimously voted, to authorize the Chairman to sign the Agreement between Charles Angelakis, Board of Appeal, Redevelopment Authority and Pasquanna Developers relative to the dismissal of the case pending in Superior Court. Notion carried. A motion was made by Roland Pinault, seconded by Joan Boudreau, and by roll call, unanimously voted to authorize the Chairman to execute a lease between the SRA and the Off-Street Parking Commission relative to a three year lease on parcel RC-14A & 14B. Notion carried. A motion was made by Roland Pinault, seconded by Joan Boudreau, and by roll call, unanimously voted to sign a Land Disposition Agreement between the Redevelopment Authority and Charles Angelakis. relative to the proposal for the sale of parcel RC-14A and 14B at a price of $31,000, to be conveyed to Charles Angelakis within three years. • Notion carried. A motion was made by Roland Pinault, seconded by Joan Boudreau and by roll call, unanimously voted, to authorize the Chairman to execute the deed for parcel RC-11G. Notion carried. A motion was made by Roland Pinault, seconded by Joan Boudreau, and by roll call, . unanimously voted, to execute the Land Disposition Agreement between the Redevelopment Authority and Pasquanna Developers, Inc. relative to parcel RC-11G for the stated sale Price of $1,000 together with conpletion of the site improvements as shown on the plan dated July 30, 1979. Notion carried. At this time the owners of the Bernard's store on Essex Street were invited to address the Board to explain what they intend to do with their building. Mr. Tetrault was advised that Mr. Oscar Padjen has advised the Board that the panels on the building are in serious condition and the Board would even consider paying to have the panels removed to see what i is left behind the panels. Mr. Tetrault noted that he really does not want to have the panels removed and is considering having the panels rebolted back into the building if that would satisfy the Building Inspector. Mr. Tetrault did not approve of any of the proposals for the building and felt that the designs were not suitable for his type of merchandising. • MINUTES OF THE ,SRA MEETING HELD SEPT. 18, 1979 Page 4 The SRA Project Administrator noted that the Urban Renewal Plan of 1972 stated the building is of historic merit and the Redevelopment Authority is obliged to uphold the rehabilitation standards. Mr. Tetrault noted that he did not feel the design of the building should dictate to the type of business. The Board stated that the point that has to be looked at is the matter of safety. It seems that the owners feel strongly about keeping the window display as it is and that by doing so will help to draw some of the retail activity from the East India Mall. Since the main concern is whether or not the panels can or cannot be bolted back into the building, it was decided that this matter would be investigated further and the Board and the owners will meet again. At this time the Board discussed the memo received from the SRA's Project Engineer in regard to the necessary work at the rear of L. H. Rogers store and the new concrete sidewalk for Federal St. Estimates were received for this work for $440 and $2800. The Board felt that the work could be done for a better price. It was decided, to offer the contractor • a price of $2900 to complete both jobs at one time. Design Review Board Recomrendations The Board approved the DRB's recomrendations for the Metcom buildings, as noted in the DRB minutes of Sept. 12, 1979. It was noted that the next meeting of the Salem Redevelopment Authority Board would be held October 2, 1979 (Tuesday) at which time will be the annual meeting. A motion was duly made, seconded, and unanimously wted the meeting stands adjourned (10:30 P.M.) . Respectfully submitted, Ethel. C. Crowell • AGENDA September 4, 1979 1 . Roll call / Joan Boudreau Donald Koleman / Dominic Marraffa ✓/ Roland Pinault ✓✓� �,/ Stanley Smith 2. Approve minutes of the meeting held August 20, 1979 as copied and mailed to each member of the Board Motidn Second J 3. Bills - copy of the accounts payble list distributed to each member of the Board Motion Second • 4. Communications a. Balance sheet for the period ending July 31 , 1979 b. Mr. Lester Dana c. Armed Forces Recruiting office d. Mass. Historical Commission 5. Progress report - C. G. Olney 6. New business a. Review draft of contract for Allison Crump b. So. River development plans - discussion c. Proposal from Stern-Tise to sub-divide parcel RC-2 d. Discussion - Central St. parcel RC-11G memo e. DRB appointment • ACCOUNTS PAYABLE . SEPTEMBER 4, 1979 ADMINISTRATION 1 . September salaries 4,344.18 2. John S. Sullivan - accounting rero for July 150.OV4' 3. Hayden's Safe & Lock Co. - padloc s 22.36-Poi 4. Zina Goodell Corp. hardware 713718-/10d 5. George P. Vallis - legal services for Aug. 1979 250.00 't 6. Crown Coffee Service - office supplies 29.00 - W/ 7. Pitney Bowes - rent&l fee for postage meter 35.25-4/ 8. Commonwealth of Mass. - Authority's share of health/insurance premiums - Jan. to March '79 569.94A/ 9. The Lyceum = refreshments .for SRA:,;Board meeting 12.95-/�/ 10. Gerald T. McCarthy Ins. - insurance premiums for: office contents 248.00 bodily injury/property damage 32.00 workmen's comp. 187.00 433.00 -� ESSEX MALL COMPLETION 101 . Amanti & Son - work on the bubbler on the Mall 251 .47 2. Amanti & Son - plumbing work on the water hydrants 313.00 - 3. James D. Moulison - addition light head 388.00 ' 4. DeIulis Bros. - installation of storm drain 517.00 5. DeIulis Bros. - installation of five-!steel bollards 1 ,750.00 6. DeIulis Bros. - installation of flag pole sleeves 325.00 NORTH GREENWAY 1 The Delta Group - Phase III 285.15f reimbursables 61 .500 2. Salem News - advertisement for the closing of Federal s 3' St. during construction phase 460` 3 9 7 PARCEL RC-11B 1 . The Delta Group - design services 611 .88 (H reimbursables 7 Ca , S/ F MM *Salem Redevelopment 44-6900 Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744 .4580 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUIHORITY BOARD HELD SEPTEMBER 4, 1979 On Tuesday, September 4, 1979, at 7:30 P.M. , the members of the SRA met in open session for its regular meeting at One Salem Green, Salem, Mass. The following members answered present: Joan Boudreau, Roland Pinault, and Dominic Marraffa. Stanley Smith and Donald Koleman are recorded absent. Each member received a copy of the minutes of the meeting held August 20, 1979 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Roland Pinault, seconded by Joan Boudreau, it was unanimously voted the minutes of the meeting held August 20, 1979 stands approved as copied and mailed. Motion carried. BILLS - a copy of the accounts payable list was distributed to each member of the Board. The Board reviewed all the items listed and agreed to pay the owner of the Barnett's • Fabric Store (David Todreas) , 183 Essex St. , $23,400 out of the $26,000 agreed upon, since the rehabilitation work on the building is substantially completed. Payment is subject to the receipt of a Certificate of Completion which shall be made after the Easement Agreement has been executed, and recorded at the Registry of Deeds. The Board also agreed to pay Art Colloquium, Inc. a partial payment of $507.89 for work completed to date under the contract. The Board approved all other items listed for payment. A motion was made by Joan Boudreau, seconded by Roland Pinault, and by roll call, unanimously voted to approve payment of the bills presented. Motion carried. A motion was made by Joan Boudreau, seconded by Roland Pinault and':by roll,.call, unanimously voted to allow for an amendment to the Contract with Art Colloquium, Inc. which would provide for making partial payments to Art Colloquium for work completed, subject to receipt of a detailed invoice requesting payment. Motion carried. At this time the Board discussed the situation concerning construction by George Aulson on parcel RC-11). The Board felt that since the land court matter has been settled, Mr. Aulson should pass papers on the property immediately and commence construction as soon as possible. The Project Administrator was advised to convey the Board's feelings on this matter to Mr. Aulson. COMMUNICATIONS • a. The balance sheet for the period ending July 31, 1979 was received from the office of John S. Sullivan. MINUTES OF THE SRA MEETING HELD SEPT. 4, 1979 Page 2 • b. Mr. Lester Dana, owner of property at 185-189 Essex St. , located in the urban renewal area, is requesting reimbursement for a portion of the funds used by him to rehabilitate his building. The rehabilitation work was completed during 1975. The Board reviewed the situation and noted that the SRA did not have enough funds at that time to provide financial assistance and it was also noted that the SRA was not allowed to expend funds for interior work. The .Project Administrator was instructed to communicate with Mr. Dana and advise him that reimbursement is not possible. C. The Armed Forces Recruiting Office responded to our letter relative to our re- quest that the existing sign on the Essex Street building be removed. The letter has been forwarded to the General Services Administration in Boston who has control over these matters. d. The Mass. Historical Commission has approved the qualifications of Allison/ Crump to undertake the survey and multiple resource nomination for the National Register. The Commission also approved the changes requested in the Downtown Survey Project- _ (deleting the Grimshaw House and Barton Square Building from the project, and the extension date on the project to April 1980) . • e. The manager at the Salem Theatre is requesting financial assistance in order to fix up the marquee. The SRA was advised that the owners of the theatre still owestaxes to the City of Salem. The Board felt that it would not be fair to commit funds to this project until the back taxes are paid to the City. The Project Administrator will contact the manager and advise him of the Board's decision. PROGRESS REPORT - C. G. Olney The Board was advised that the situation at Bernard's is more serious than it was last year in regard to the condition of the panels on the front of the building. It is Oscar Padjen's opinion that the panels could very well come loose if we have a severe winter. The SRA's Project Administrator talked to Mr. Tetrault and by the nature of the conversation it seems as though Mr. Tetrault is not really interested in doing any work on the building. It was recommended, as an incentive, the Board could possibly authorize paying to have the panels removed to see what is underneath to assess the condition of the building. It could cost approximately $1500/2000 to remove the panels. The Board discussed the situation and felt that it would be best to invite Mr. . Tetrault to the next SRA meeting before making any firm commitment. The building in question is registered in the plan as being a building of historic value and the Board is justified in making a financial commitment to see that the building is restored. MINUTES OF THE SRA MEETING HELD SEPT. 4, 1979 Page 3 • The Board was advised that Mr. Levin is having a problem with his mason who will not finish the work on the building at 298-302 Essex St. The Bowman Parking Lot site improvement work will start in a week or two. No work will be done on the vacant lot adjacent to Bowman's. The matter is in the hands of the City Council. After the Council meeting we will know if the land will be available for development. The architects doing design work for buildings in the Heritage Plaza-West area are still working on the facade studies and the cost estimates should be ready soon. A meeting was held with Mr. Bowman and Mr. Shribman and they are willing to cooperate with the SRA in order to complete the rehabilitaion work on their buildings in the Heritage Plaza-West area. Mark F Co. is nearly ready to open its store in the East India Sq. Mall and an architect has been selected to complete design work for four other stores in the Mall. NEW BUSINESS The Board was advised that the City plans to acquire properties around the South River area, valued at approximately $800,000 in order to proceed with the Nathaniel • Bowditch Park. The City would like to have the Redevelopment Authority involved in this project. The application for funds is about ready to be submitted. A motion was, made by Joan Boudreau, seconded by Roland Pinault, and unanimously voted to send a letter supporting this project. Motion carried. The Board was advised that Stern-Tise would like to build eight more condominium units, the same as the original eight, on the old AFP site (parcel R-2) as well as additional units for commercial use along Federal St. They would like to sub-divide the parcel in order to accomplish this. The Board felt that this is a reasonable request. The Board was presented with a memo explaining the process by which Parcel RC-11G could be developed. The Board agreed to read the memo and come back with com- ments at the next meeting. Magus has advised the Project Administrator that their building is in dire need of a new roof. It was recommended to the Board that the SRA could investigate the possibility of taking a facade easement on the roof so that they could provide financial assistance to Magus. The matter of a facade easement on a roof would have to be investigated as far as legality is concerned. The Board did not take any formal action at this time. At this time it was recommended that the SRA make its appointment to the Design • Review Board. NIINUTES OF THE SRA MEETING HELD SEPT. 4, 1979 Page 4 • A motion was made by Joan Boudreau, seconded by Roland Pinault, and unanimously voted to appoint Michael McDougall as a DRB member for the remainder of the term vacated by Norbert Florendo, expiring Dec. 31, 1979. It was noted by Joan Boudreau, the DRB candidates were interviewed and she ex- pressed her feeling that Mr. McDougall has had a number of years experience in the advertising field and has maintained a deep interest in the business community in Salem and that she felt that he is well qualified as a member of the Design Review Board. The Project Administrator was instructed to send a letter to Beth Pollack thanking her for her interest as a DRB candidate. A motion was duly made, seconded and unanimously voted, the meeting stands adjourned (10:30 P.M.) . Respectfully submitted, Ethel C. Crowell • • A AGENDA • AUGUST 20, 1979 1. Roll call / Joan Boudreau v Donald Koleman Dominic Marraffa� Roland Pinault ✓✓✓ Stanley Smith 2. Approve minutes of the SRA meeting held August 7, 1979 as copied and mailed to each member of the Board Motion Second�(3 3. Bills - pay estimate #15 submitted by Frasca Construction concerning work completed on the Mall comple - payment to be made by Third Heritage Plaza-East Association— P �3 I� r //1173 pay estimate #17 - DeIulis Bros. - Contract #5 - additional lighting • $6,935.00 O I� I I f d P RS16 4. Communications = Atty. John Serafini for Newmark Building Witch Dungeon Museum - 161ynde St. 5. Progress report - C. G. Olney 6. New business a. Design Review Board recommendations b. John Collins - Heritage Plaza-West ' a Salem Redevelopment 44-6900 Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-4580 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY HELD AUGUST 20, 1979 On Monday, August 20, 1979, the members of the SRA Board met in open session for its regular meeting with the following members present: Joan Boudreau, Dominic Marraffa and Roland Pinault. Donald Koleman and Stanley Smith are recorded absent. Each member of the Board received a copy of the minutes of the meeting held August 7, 1979 for advance reading. The Chairman called for omissions or corrections. It was noted by Joan Boudreau that in the discussion held relative to the Request for Proposals and the Memorandum of Agreement she had twice stated that the Board did agree to accept Alternate #2 in the Memorandum of Agreement which clearly states parcel RC-2 is presently the subject of an option to buy, and will remain so • until December 1, 1979 . . . . A motion was made by Roland Pinault, seconded by Joan Boudreau, and unanimously voted to approve the minutes of the meeting held August 7, 1979 with the correction noted above. Motion carried. BILLS - Each member of the Board received a copy of the accounts payable list. Frasca Construction submitted pay estimate #15 for work completed. Payment is to be made by Third Heritage Plaza-East Association since the SRA has made payments--up'-to its commitment of $325,300 (including retentions) . A motion was made by Roland Pinault, seconded by Joan Boudreau, and by roll call, unanimously voted to approve payment to the contractor ( by THPEA) for work completed. Notion carried. DeIulis Bros. submitted pay estimate #17 for work completed under Contract #5. A motion was duly made by Joan Boudreau, seconded by Roland Pinault, and by roll call, unanimously voted, to approve payment ($6,935) for work completed. Notion carried. COMMUNICATIONS The following communications were received at the SRA office I. Atty. John Serafini is requesting, on behalf of his clients who own the Newmark • building, financial assistance for the work they would like to perform to repair the North East wall.. . A quote from the contractor was also included spelling out the nature of the work to be done.by the contractor. MINUTES OF THE SRA MEETING HELD AUG. 20, 1979 Page 2 • :ban Boudreau recommended that the Board should obtain at least two other estimates for the proposed work. It was recommended by the Project Engineer that the Planning Dept. 's staff architect could look at the wall and make his recommendations as to what should be done. The exact location of the proposed work is to be clarified by Atty. John Serafini. The Project Administrator noted that he will contact the owners for further information and request that they submit other estimates. They should be asked to submit plans as to what they intend to do with the building. Progress!.Report - C. G. Olney It was reported by the Project Administrator that Allison Crump has agreed to do the community survey project for a six month period as well as the work involved for the National Register nomination procedure. The Board was advised that it will take five months of solid work to complete this type of project. A motion was made by Joan Boudreau, seconded by Roland Pinault, and by • roll call, unanimously voted, to enter into a contract with Allison Crump for a six month period at a fee not to exceed $9,700. Motion carried. The staging in front of Barnett's has been removed. There are a few minor jobs that have to be done to complete the work, .such as painting the trim, etc. George Aulson is all set to start construction now that the Land Court has approved all the documents for parcel RC-11) (Federal Street) . The plot plan for the Central Street site has been revised. Appraisals will have to be up-dated. The Chairman questioned the procedure that will be followed in regard to construction documents for the site improvement work with special regard to wage rates since the arrangement for the transfer of land to DeIulis Bros. in exchange for site improvement work surrounding parcel RC-11B, is something dif£�erent from what the SRA has done in the past. Atty. George Vallis advised the Board that the Land Disposition Agreement could be revised to make reference that the developer will be required to pay the prevailing wage rates during the construction of the public improvements. The Board agreed that the LDA be revised to include the reference ,to.pre- vailing wage rates. • yF MINUTES OF THE SRA MEETING HELD AUG. 20, 1979 Page 3 • A motion was made by Joan Boudreau, seconded by Roland Pinault, and unan- imously voted the SRA execute the Land Disposition Agreement with Pasquanna Developers, Inc. subject to review and approval by a majority of the Board. Motion carried. The Request for Proposals for 667 housing has been sent out to potential developers and will be advertised in the Salem News and the Boston Globe. It was recommended the Board schedule a meeting Sept. 25 to review all the pro- posals.and if possible, make a selection as quickly as possible. DRB recommendations 298-302 Essex St. - Jack Levin All signs for the buildings were approved. Bavarian Deli-Haus - outdoor sign - approved At this time the Board was advised that John. Collins signed a contract with the City to proceed with work to improve the intersection at Lynde f, North St. and the intersection at Chestnut and Norman St. • Mr. Collins presented further study maps for Heritage Plaza-West for the Board to review. It was recommended that the Board consider the next phase for improvements in the Heritage Plaza-West area since the Bowman Parking Lot is now out to bid. A recommendation was made that Essex Street be considered as one of the next phases. It was also noted that the Board will have to set priorities once the architects come in with facade proposals for specific buildings in the Heritage Plaza-West area. John Collins noted that he would like to see a copy of the proposals so that he will be able to make design recommendations for that particular area. A motion was duly made, seconded and unanimously voted, the meeting stands adjourned (10::30P.M.) . Respectfully submitted, Ethel C. Crowell • AUGUST 7, 1979 • Agenda 1 1. Roll call Joan Boudreau Donald Kolemsn Dominic Marraffa Iq Poland Pinault L/ Stanley Smith 2. Approve minutes of the meeting held July 23, 1979 as copied and mailed to each member of the Board / Notion . Secondd NI 3. Bills - copy of the accounts payable list distributed to each member of the Board Notion Second 4. Camnunications • _ a. Balance sheet for the period ending June 30, 1979 (copy distributed) b. Massachusetts Historical Commission c. Atty. Charles Demarkis (attorney for George Marcopoulos, owner of 216 Essex St. property) d. Proposal for stairway for 226 Essex St. submitted by Mr. Khouri e. Attys. Costello, Hourihan, etc. re: Heritage Plaza-West property 5. Progress Report - C. Olney 6. New business a. Review R.F.P. for housing site b. Selection of consultant for Historic Survey Project c. DRB recommendation - Salem News landscaping plan Stern-rise fence and landscaping plan d. DRB appointment e. Nondev - request for drain f. Funding for Heritage Plaza-West - relationship with Planning Dept. �Y 77 /3t�1-23979 • ACCOUNTS PAYABLE ADMINISTRATIVE 1. Conpass Press - reprints of Heritage Plaza-East plans 625.25-?/ 2. John S. Sullivan - accounting services for June & May 300.00 - 3. 00.00 -3. City of Salon - use of Xerox machine April to June 111.05 4. Group Insurance Comnission - Authority's share of premiums Oct. to Dec. 1978 538.26- 5. George P. Vallis - legal services rendered for June 1979 250.00 ,/10 6. Electrical Outlet Supply - hardware 13.00- /"4/ 7. July salaries 31-586.69 5,424.25 MISCELLANE)OUS 1. James D. MDulison - electrical services rendered to fix damaged light pole - reimbursement received from the insurance conpany 643.00 - EAST INDIA SQUARE WAIMW 1. Frasca Construction Co. - pay estimate #14 (billing) 7-,-.423:38 Recornnended payment 5,924.30 Bahince($1,499.00) to be paid by T.H.P.E.A. • ESSEX MALL COMPLETION 1. DeIulis Bros. - replacement of 15 trees 2,550.00- /'e' 2. James D. Moulison Co. - services rendered to fix Town House Fountain Pimp 46.81 - 1V DESIGN SERVICES PARCEL WC 11B 1. John F. Collins - balance due from previous invoice (contract amount has been increased by SRA vote) 679. 38-1 2. John F. Collins - design services for parcel RC-11B 652.50 199 NORTH GREENWAY PROJECT 1. DeluliS Bros. - pay estimate #4 - contract #7 55,317.82 2. The Delta Group - Invoice #3 526.50 - Reimbursables 194.64- FACADE IMPROVEMENTS 1. Sign Brochure - Baldwin Design - balance due on contract 336:60- ($57.60 over contract price due to printing ,)y'.- change) • HERITAGE 'PIAZA-WEST 'EXPENSES 1. Compass Press - Prints of HPW Plan, Sign Manual, Design Criteria and DRB Guidelines 951.50 �� a MM Salemmm Redevelopment 44-6900 Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744.4580 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD AUGUST 7, 1979 On Monday, August 7, 1979, the members of the Salem Redevelopment Authority met in open session for its regular meeting at 7:30 P.M. at One Salem Green, Salem, Mass. The following members of the Board are recorded present: Joan Boudreau, Roland Pinault and Stanley Smith. Donald Koleman and Dominic Marraffa are recorded absent. Each member received a copy of the minutes of the meeting held July 23, 1979 for advance reading. The Vice-Chairman called for omissions or corrections. Stanley Smith noted that it should state in the minutes that the SRA Board could not make a decision on the request made by Salem Corporation relative to the drain line due to the fact that they could not understand the system from the sketch presented and requested a more detailed drawing for review. A motion was made by Roland Pinault, seconded by Stanley Smith, and unanimously • voted to approve the minutes of the meeting held July 23, 1979 with the additional note added to the SRA's action relative to the Salem Corporation's request. Motion carried. BILLS - The Board reviewed the accounts payable list and the balance sheet. reflecting the balance available in each project line item as of June 30, 1979. It was noted that the SRA is in the final stage of making progress payments to Frasca Construction, contractor for the East India Walkway, in order to maintain the required 5% retention figure. The Contractor has requested a payment of $7,423.30. The SRA's project engineer recommends payment of $5,924.30. The balance due ($1,400) to be paid by Third Heritage Plaza-East Association in accordance with the Contract whereby the SRA is obligated for only $325,300 of the total contract amount. The request for payment from Baldwin Design, $336.60 was discussed. It was noted that the contract was approved for $6, 279.and a previous payment was made in the amount of $6,000. The Board approved payment of $279.00 as final payment under the contract. After due consideration of all the other items listed, a motion was made by Stanley Smith, seconded by Roland Pinault, and by roll call, unanimously voted to pay Frasca Construction $5,925.30, Baldwin Design $279.00 and all other bills are approved for pay- ment. Motion carried. Roland Pinault noted that he was not present for the July 23rd meeting but would like to go on record as being in favor of the staff increases as voted by the Board. • MINUTES OF THE SRA MEETING HELD AUGUST 7, 1979 Page 2 COMMUNICATIONS - The following communications were received at the SRA office: 1. The Mass. Historical Commission has reviewed and approved the qualifications of each of the architects selected to perform the feasibility studies and design work for the facades of various buildings in the Heritage Plaza-West area. 2. Atty. Charles Demarkis, attorney for George Marcopoulos, advised the Board that . Mr. Marcopoulos, owner of 216 Essex St. building, is willing and anxious to proceed with the stairway project either as a joint effort with Mr, Khouri or on an individual basis, whichever would be acceptable to the SRA. Mr. Demarkis requested a one month extension in order that his client would have enough time to prepare his plans for the stairway. Mr. Khouri has submitted his proposal for the same project. A motion was made by Roland Pinault, seconded by Stanley Smith, and unanimously voted to grant Mr. Marcopoulos one month to submit a design for the stairway. Motion carried. 3. Atty. Costello, Hourihan, Kaczynski, Frattarolli, One Salem Green, advised the SRA that they are interested in being developers of the parcel of land adjacent to the • Bowman Bakery building. The Project Administrator noted that there are other parties interested in the same parcel. It was also noted that there would be a small loss of parking, should this parcel be developed. Stanley Smith felt that there should be some input from the DRB and possibly the Chamber of Commerce as to guidelines for the use of this particular parcel. This information could be helpful in:-,preparing the request for proposals. With additional information the City Council would then have something to base its decision on when it comes time to sell the land for development. It was the feeling of the Board that it should let people know that parcels, owned by the City are going to be available for development. It was suggested that a letter be sent to the Council notifying them that there is development interest in Heritage Plaza-{Vest sites. The City Planner, Gregory Senko, recommended that the SRA advertise the sites for development, put together a package with the proposal and give their reasons for selection of each proposal, and the Mayor could present it to the Council for formal action. • MINUTES OF THE SRA MEETING HELD AUG. 7, 1979 Page 3 • Stanley Smith recommended that the Project Administrator, between now and the next SRA meeting, draft.aRequest for Proposals for all the sites that are being considered for development in the Heritage Plaza-West area and establish design criteria and after review by the SRA, advertise the fact that the sites are �avail- able for development. It was also recommended that the Council be informed of what we plan to do. NEW BUSINESS The Board reviewed the proposed Request for Proposals for the housing site. After review, Jeff Stern of Stern Tise Development Group, stated that he felt that this particular RFP will undermine any attempt he has made to sell the first eight condominium units, and, if the proposal went out in that form, it would be a slap in the face in their abilities. Stern-Tise has an option on the RC-2 parcel and they want to exercise that option. They want to accomplish what they said they would do and they would take it as a personal insult. Gregory Senko, City Planner, noted that Atty. Richard Stafford is of the opinion that this statement is what the Board intended at the last meeting. It is not intended as a slap in the face to the developer. The overall intent is that this is the first time a Housing Authority and a Redevelopment Authority is working together to work out • a plan that has never been tried before. Stanley Smith stated that it was clear at the last meeting that we were talking about the Mazzarini site and that we wanted parcel RC-2 deleted from the RFP. Gregory Senko stated that it is hoped that Stern-Tise will be involved in the development of the 667 housing and the RC-2 parcels, and that the Housing Authority voted to go with this proposal and hoped that the SRA would .go .along with the language in the RFP. The Board reviewed the working in the RFP for 667 housing and private market housing and made changes in the wording: page 2, 4) . . . . total development; page 3, c. . . .may submit tentative . . . . . ; d. shall not exceed the price per sq. ft. . . . . A motion was made by Roland Pinault, seconded by Stanley Smith, and unanimously voted to accept;.the RFP with the word changes. Nbtion carried. Mr. Stern advised the Board that one of the condominium units is occupied and it will be necessary to have a release from the SRA in order to prepare a title for the new owner. A motion was made by Roland Pinault, seconded by Stanley Smith, and unanimously voted that Atty. George Vallis prepare a release of the condominium unit, designated as 8A, from the restrictions in the deed from the SRA to Stern-Tise Salem Group. • MINUTES OF THE SRA MEETING HELD AUG. 7, 1979 Page 4 Design Review Board recommendations: Stern-Tise fence and landscaping - The developer would like to change the location of the fence. The original brick wall was to be located along the property line. Due to the slope of the land, the proposed fence (Reliable - Classic Tradition) must be relocated. The Project Administrator noted the proposed location on the site plan and the Board had no objection. The Board approved the landscaping plan, as submitted. Salem News - landscaping plan - John Collins submitted a landscaping plan for the vacant parcel on Front St. now owned by the Salem News. A motion was duly made and seconded, and unanimously voted, the plan submitted by John Collins is approved and is to be forwarded to the News. The News is to be informed that they must submit a sketch of the proposed "steel tubular" fence to the Design Review Board prior to the installation of said fence. The SRA agreed to table the matter of selecting a new DRB member for the time being. In regard to Nbndev, a motion was made by Roland Pinault, seconded by Stanley Smith, and by roll call, unanimously voted to authorize Atty. George Vallis to prepare a formal easement document to be given to Salem Corp. so that they may install a drain system for the proposed restaurant at East India Square. Motion carried. The SRA received three proposals for performing the historic survey project: Ann Beha, $18,000; Brian Pfeiffer, $5,000 and Leslie Larson, $5,000. It was indicated by the Project Administrator that Allison Crump has contacted the SRA office and stated that she would like to work in Salem on the historic survey project on an individual basis. It was recommended that the references be checked and that, if everything is favorable, a contract be offered for a six month period at a price not to exceed $9,700. A motion was made by S. Smith, seconded by R. Pinault, and on roll call, unanimously voted to enter into a contract with Allison Crump for a six month period at a fee not to exceed $9,700, dependent on the results on favorable references. The Board discussed the contract for legal services. It was noted that the Planning Dept. has engaged Atty. Richard Stafford as its legal counsel for Community Development. Projects (Urban Development Action Grants) . He will be working approximately 30 hrs. a week for Community Development and the SRA will have the:-_use of his legal services for Heritage Plaza-West legal affairs. There is still a need for legal services for the disposition of land in the Heritage Plaza-East area and the Authority should retain Atty. George Vallis as its legal attorney. It will still be necessary for Atty. Vallis to attend SRA meetings and Richard Stafford • will attend Authority meetings when appropriate for Heritage Plaza-West matters. • MINUTES OF THE SRA MEETING HELD AUG. 7, 1979 Page S The Board agreed that Atty. George Vallis will continue legal services through December 31, 1979. The SRA Board was::presented with a Memorandum of Understanding Between the City of Salem and the Salem Redevelopment Authority spelling out the guidelines under which the Heritage Plaza-West plan could be implemented by the SRA. At this time the City Planner, Gregory Senko, explained the reasons for proposing that the City make all payments to contractors and others. The City could have a better control over the expenditures, which would be mainly for auditing purposes. Mr. Senko explained that the Planning Dept. is responsible for a number of projects, using Community Development Funds. It is becoming more and more difficult to control the expenditures if the line items costs are not recorded within the Planning Dept. 's book- keeping system. Stanley Smith noted that he does not agree with the proposal and that the decision making, in regard to contracts and plans, seems to be coming from the Planning Dept. G. Senko agreed that we all got off on a wrong start and suggested that the Board follow the plan for six months to see how it would work out. S. Smith noted that the SRA should enter into an.:agreement with the City for a specific amount. At the present time there is confusion. Contracts that the SRA thought were executed have not been executed due to the fact that they have to be re- . written as three party contracts (Contractor, SRA and City) , before they can be executed. Roland Pinault also noted that he is concerned about the SRA's function in executing the Plan. G. Senko/advised the Board that the SRA has full responsibility for the selection of properties for projects, selection of the consultants, design responsibility. In other words, the SRA is totally responsible for Heritage Plaza-West and if, after the six months are up and things are not working out to everyone's satisfaction, the arrangement can be discussed again. S. Smith stated that he is already concerned about the system. As an example: the first mix-up is the RFP for the 667 Housing that went to the Housing Authority after the Board voted to delete RC-2 from the proposal. After further discussion on the matter the Board did not come to a final decision on the acceptance or rejection of the Memorandum of Understanding and agreed that this matter will be discussed further by the Board. PROGRESS REPORT - C. G. Olney The Board was advised that we have reached an agreement with Charlie Angelakis in regard to his appeal against the Board of Appeal's decision for parcel RC-11B. The LDA for parcel RC-14A & B is being drawn up and it will state that he will • start construction within three years of the execution date. During the three years the Authority will lease the site to the Parking Commission and the site will be used MINUTES OF THE SRA MEETING HELD AUG. 7, 1979 Page 6 • for metered parking. The Authority will supply "Lynpac" and the City will grade the land and will provide the curb cuts. The Parking Commission will install the meters. The SRA will need an LDA for Pasquanna Developers for parcel RC-11B to off set the price of the land for the price of the site improvement work that DeIulis has agreed to do. The property could be turned over to Pdsquanna Developers for $1.00. It is hoped that we will have a detailed cost estimate for site improvements for the SRA's Project Engineer and the City Engineer to review. It was noted by the Board that we should probably have a third independent review of the cost estimate. A motion was duly made, seconded and unanimously voted to authorize Atty. George Vallis to prepare the Land Disposition Agreement for the next SRA meeting. A motion was duly made, seconded and unanimously voted the meeting stands adjourned at 12:10 A.M. Respectfully submitted, • Ethel C. Crowell • AGIIVDA • JULY 23, 1979 ~� 1. Roll Call Joan Boudreau Donald Koleman p Dominic Marraffa ✓ Roland Pinault f� Stanley Smith 2. Approve minutes of the meeting held Line 4, 1979 as copied and mailed Approve minutes of the meeting here 25 f, July 3, 1979 as copied and mailed Motion Second_ 3. Bills (copy of the accounts payable list distributed to each member of the Board) Motion Second • 4. Communications a. Marine Arts Gallery b. Y.M.C.A. c. Jack Levin Associates d. East India Sq..'.Mall e. As You Like It Restaurant S. Progress report - Chris Olney 6. New business a. Settlement with Charlie Angelakis b. 667 Housing on Mazzarini site c. Staff/Funding d. Legal Services , e. DRB appointment DRB recommendations f. HAW streetscape scheme i Salemmm Redevelopment Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 744-4580 TELEPHONE 744-6900 MINUM OF THE MEETING OF THE SALEM REDEVELOPM= AUMORM BOARD HELD MONDAY, JULY 23, 1979 On Monday, July 23, 1979 the mmobers of the Salem Redevelopment Authority Board met in open session for its .regular meeting at One Salem Green, Salem, Mass. at 7:30 p.m. Oh-roll call the following members answered present: Joan Boudreau, Stanley Smith and Dominic Marraffa. Roland Pinault and Donald Koleman are recorded absent. Each wmber of the Board received a copy of the minutes of the meetings held June 4, 1979 and June 25 and July 3, 1979 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections rued, a motion was nude by Stanley Smith, seconded by Joan Boudreau, it was unanimously voted the minutes of the greetings held June 4, 1979 and June 25 and July 3, 1979 stands approved as copied and mailed. Motion carried. • BILLS The Board reviewed the accounts payable list. The Board was advised that this would be the last payment under the one year budget. The Board agreed that, since this would be the last payment, they would prefer to wait until they have had an opportunity to review the balance sheet ending June, 1979 before approving any bills for payment. The Board authorized the request for a drawdown from the City for the expenses incurred but no payment shall be made until the Board has reviewed the balance sheet. COMMUNICATIONS The following commnications were received at the SRA office: 1. Marine Arts Gallery is requesting a release of its good faith deposit in the amount of $1,050 for work completed on parcel RC-10. A motion was made by Joan Boudreau, seconded by Stanley Smith, and on roll call, unanimously voted to approve the return of the good faith deposit, plus interest earned, to Russell Kiernan (Marine Arts Gallery) . Motion carried. 2. The Board of Directors-of the Y.M.C.A. is requesting the SRA's assistance by providing architectural services for the portion of the "Y" building which is now occupied in order to develop a:! unified plan for the entire building. The SRA Board felt that it could not make a commitment at this time and the "Y" • be advised that they will take the matter under advisement. 3. Mr. Jack Levin, developer of 298-302 Essex Street, is requesting payment for work conpleted, under the facade easement agreement between Mr. Levin and the Salem Redevelopment Authority. MINUTES OF THE SRA MEETING HELD JULY 23, 1979 Page 2 • The Board was advised by the Project Administrator that he made an inspection of the building, along with the Planning Dept. 's staff architect, and made a list of deficiencies for the Board to review. It was recomrmeded by the Board that the list be forwarded to Mr. Levin for his action before any payments are made in connection with the facade improvement work. 4. The owner of the East India Sq. Mall is requesting permission to install an underground drain line over SRA property which would flow into the storm drain. It was noted by the SRA's attorney that an easement would be necessary before allowing them to proceed with the installation of the drain line. The Board could riot understand the plan presented showing the proposed location of the drain line. 5. As You Like It restaurant has advised the SRA, as an abutter, that they are seeking a beer and wine license. The Board had no objection. NEW BUSINESS At this time it was recommended that the Board go into Executive Session for the purpose of discussing the proposed use of the vacant site (parcel RC-14A & B) along Front and Lafayette St. Since the matter relates to the Appeal filed by Charlie Angelakis on .the Board of Appeal's Decision on the variance, the Board . felt that Executive Session is necessary to discuss the situation. After the Board returned to "open session" it was agreed that a letter should go to the Chairman of the Board of Appeal to notify him that the SRA's attorney will file an answer with the Court and further negotiations will take place with Charlie Angelakis' attorney. At this time the Board discussed the proposed housing for the Mazzarini site (parcel R-]A) which will include a mixture of elderly housing and condominium units. Atty. Richard Stafford, legal counsel for Community Development, prepared a Memorandum of Agreement for a joint Request for Proposal by the SRA and the Housing Authority for development of housing. After reviewing the document, the Board agreed that Parcel RC-2 be deleted from the Request for Proposal since the Board had previously voted to give Stern-Tise Salem Group, Inc. tentative designation as developer of RC-2. The Board reviewed the Agreement presented and made other minor modifications in the wording which is to be presented to the Housing Authority Tuesday evening. A rmtion was made by Stanley Smith, seconded by Joan Boudreau, and unanimously voted to authorize the Chairman to execute the Memorandum of Agreement for a Joint Request for Proposal on behalf of the Salem Redevelopment Authority. It was further moved that the Authority jointly advertise the Request for Proposals along with the Housing Authority as a joint venture. Notion carried. • MUMS OF THE SRA MEETING HELD JULY 23, 1979 Page 3 • The Board was advised that the approved budget for SRA expenses will expire July 31, 1979 and we will now be going on to Heritage Plaza-West under the Small Cities Grant funding. It was recommended by the Planning Dept. that all future contract payments and expenses be paid by the City. The Board felt that it would rather keep the bill paying system and accounting under the existing arrangement and would rather contract with the City of Salem for a specific amount for Heritage Plaza-West out of the Small Cities Grant. The Project Administrator noted that he would relay the Board's comments to the City Planner. The Project Administrator noted that the municipal employees received a 58 increase, retroactive to fiscal year 1979, another increase of 58 for year ' 80 and another 58 for year '81 under a new three year contract. It was proposed that the Project Administrator be granted a retroactive in- crease for fiscal year 1979 ($950) with another 58 increase for fiscal year '80 and another 5% increase for fiscal year '81 in accordance with the municipal policy, and the Secretary to the Board be granted a 5% retroactive increase of 58 ($546) with another 58 increase for fiscal year '80 and another 58 increase for fiscal year '81. • A motion was made by Stanley Smith, seconded by Joan Boudreau, and by roll call, unanimously voted to approve the recommended increases as noted above. Motion carried. DRB recommendations Asia House banners - approved Social Security - The Project Administrator was instructed to send a letter to the Social Security office to notify them that the sign in the second story window is not in conformance with the provisions of the urban renewal plan. Copy of the letter is to be sent to Salem Corporation. Pewter Pot - A motion was made by Stanley Smith, seconded by Joan Boudreau, and unanimously voted a letter be sent to the Pewter Pot relative to reducing the size of the menu board and paint color. Notion carried. The Project Administrator is to follow up on discussions relative to the removal of the projecting sign. Stern-rise - The Board discussed the Stern-rise request for a change in the location and material for the fence for the condominium units. The Board did not have a sketch of the site for the neva location nor a sample of the proposed fence, therefore, the SRA Board did not take any action of the matter. It was requested by the Board that a sketch be prepared showing the original • location and the proposed location, landscaping, and type of fence. Since time is of the essence to complete construction work at the condominium site, a notion was made by Stanley Smith, seconded by Joan Boudreau, and unanimously voted that S. Smith and J. Boudreau are authorized to review the presentation by Stern-Tise and make the determination as to whether or not the fence and location should be approved. Notion carried. • MINAPES OF THE MEETING OF THE SRA HELD JULY 23, 1979 Page 4 The Project Administrator was instructed to write a letter to the Armed Forces Recruiting office relative to a request made to them once before that they consider removing the existing sign and replace it with a sign that would be more appropriate to the area. The Board discussed the necessary increase in the travel policy. A motion was made by Stanley Smith, seconded by Joan Boudreau and by roll call, unanimously voted to increase the gas mileage rate from .10 a mile to .17 a mile. Motion carried. The Board was advised that Richard Stafford has been hired by the Planning Dept. as its counsel for Community Development projects. A motion was duly made by Stanley Smith, seconded by Joan Boudreau, and unanimously Noted, the meeting stands adjourned (10:45 P.M.) . Respectfully submitted, Ethel C. Crowell Secretary • • a mm Salemmm Redevelopment 44-6900 Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-4580 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD HELD JUNE 25, 1979 and JULY 3, 1979 On Monday, June 25, 1979, the date posted for the SRA meeting, two members of the Board were present. Being only two members present, which does not constitute a quorum, it was declared the Board will meet July 3, 1979 at One Salem Green to continue the order of business. On July 3, 1979 the members of the Board met in open session to continue the order of business with the following members present: Stanley Smith, Joan Boudreau, Roland Pinault. Dominic Marraffa and Donald Koleman are recorded absent. A motion was made and seconded to waive approval of the minutes of the meeting held June 4, 1979 until the next SRA meeting. Motion carried. The Board reviewed the accounts payable list. A motion was made by Stanley Smith, seconded by Roland Pinault, and by roll call, unanimously voted to approve payment of the bills presented including payment to the Delta Group ($1,595.12) which consti- tutes final payment on the $3,000 contract for design services for parcel RC-11B. Motion carried. The following communications were received at the SRA office: 1. The City Electrician, John Condon, provided a further explanation on the need for the reduction or elimination in "decorative lighting" that will have the least effect on public safety. 2. Sawtell's submitted a letter of thanks to the SRA for its contribution for the flower bed planting material for the Washington St. plant beds. 3. Bernard's Jewelers requested permission to proceed with construction work on the front of its building at 179 Essex St. 4. Atty. Albert Pitcoff advised the SRA that the Salem News will be glad to comply with the SRA's requirements for the landscaping of the Front St. parcel of land. 5. A copy of the Salem Historical Commission letter to the Mass. Historical Commission was received supporting the SRA's application for survey and planning funds and feasi- bility studies for the National Register nomination. 6. Marine Arts Gallery provided a letter of interest in':the city owned land on Crombie St. in the Heritage Plaza-West area. • MINUTES OF THE SRA MEETING HELD JULY 3, 1979 Page 2 • 7. Letters were received from the Salem Historical Commission requesting review of plans for building; in the Heritage Plaza-West area; Mass. Historical Commission should have a time limit of 30 days to review plans; Salem Historical Commission be consulted on matter of street and sidewalk improvements as well as plans for the new park on Washington/Essex St. corner. 8. The First Universalist Church requested payment under the facade easement agreement for work completed on the Church building. At this time the Board reviewed the Design Review Board's recommendations of June 13, 1979. Salem Laundry building - approved Bavarian Deli-Haus - The Board instructed the Project Administrator to communicate with the owners of the restaurant to request a detailed seating layout for the out- door furniture arrangement and recommend that they prepare a sign for it dining area for the purpose of easy identification. The Board discussed the Heritage Plaza-West plan submitted by John Collins for site improvements along Norman and Summer Streets. • A motion was made by Roland Pinault, seconded by Stanley Smith and unanimously voted, the Authority request the City to amend the Delta Group contract to include site improvement work along Norman and Summer St. and that the Delta Group proceed with detailed design work for said area. Motion carried. The Board was advised that the contracts for Chia-Ming Sze ($2,000) ; Ann Beha Associates ($3,810) ; Staley McDermet/Robert Guethen (4,490); and Art Colloquium ($3,270) ; for Heritage Plaza-West architectural services are ready for signatures. A motion was duly made by Stanley Smith, seconded by Roland Pinault, and unani- mously voted the Vice-Chairman is authorized to execute said contracts on behalf of the Salem Redevelopment Authority. Motion carried. A motion was duly made by Roland Pinault, seconded by Stanley Smith, and by roll call, unanimously voted to increase the Delta Group contract for design services for parcel RC-11B from $3,000 to $7,000. Motion carried. A motion was duly made by Roland Pinault, seconded by Stanley Smith, and by roll roll, unanimously voted to authorize the Vice-Chairman to execute the contract with Boston Leader Millinery & Hosiery Stores, Inc. (David Todreas, Pres.) for an amount not to exceed $26,000 for facade work at 183 Essex Street, Salem, Mass. Motion carried. The Board considered the request made by George Maguire and the Universalist Church for payment under the facade easement agreements for work completed. A motion was made by Stanley Smith, seconded by Roland Pinault, and unanimously • voted to approve final payment to George & Robert Maguire ($5,000) and payment to the First Universalist Church ($2,500) subject to the execution of the facade easement. Motion carried. MINUTES OF THE SRA MEETING HELD JULY 3, 1979 Page 3 • A motion was made by Stanley Smith, seconded by Roland Pinault, and unani- mously voted to extend the option with Stern-Tise Salem Group Inc.relative to parcel RC-2 to December 1, 1979. Motion carried. A motion was made by Stanley Smith, seconded by Roland Pinault, and by roll call it was unanimously voted to authorize an additional facade easement payment to Jack Levin in order to remove flanges and brick work at 298-302 Essex St. as part of the facade improvement project. Motion carried. A motion was duly made, seconded, and unanimously voted, the meeting stands adjourned. Respectfully submitted, Christopher G. Olney Project Administrator • AGENDA June 18, 1979 • 1. Roll call Joan Boudreau Donald Koleman Dominic Marraffa Roland Pinault Stanley Smith 2. Approve minutes of the meeting held June 4, 1979 as copied and mailed Motion Second 3. Bills (accounts payable list distributed to each member of the Board) Motion Second 4. Communications • a. City Electrician b. Sawtell's c. Bernard's d. �At,ty'.y. Albert Pitcoff - re: Salem News 5. Progress report - Chris Olney 6. Unfinished business a. Art Colloquium contract b. Central St. development plans c. Lease to County for use of Mazzarini site d. Vacant land next to Khouri e. Distribution of sign handbook 7. New business a. Jeff Stern - discussion on A&P �site b. David Jaquith - Salem Used Furniture building - facade work c. DRB appointment d. DRB recommendations t n ACCOUNTS PAYABLE • JUNE 18, 1979 1. ADMINISTRATIVE COSTS Lyceum - luncheon M.A.D. DAY 105.30 - Crown Coffee - office supplies 27.00 Salem Retirement Board - 1979/80 appropriation for operation of Retirement System 8,518.00 2. NORTH GREENWAY The Delta Group - Phase III 660.09 Reimbursables 65.28 3. EAST INDIA SQUARE • Frasca Construction Corp. - pay estimate # 13 17,791.510 4\ ESSEX MALL COMPLETION Collins DuTot - Contract #5 payment 240.00 Reimbursables 65.27 M.A.D. expenses - Corliss - planting material 83.03 John F. Collins - planting material 93.75 5. MISCELLANEOUS EXPENSES Essex Survey Service - layout plan of Church St. 250.00 Essex Survey Service - North Greenway property lines 325.00 The Delta Group - design services for parcel RC-11B 2,275.00 (billing) (Paid 1,404.88 - Collins is overbilling 679.88 on a $3,000.00 contract) Reimbursables 59.84 • AGENDA • JUNE 4, 1979 1. Roll call / Joan Boudreau✓ Donald Koleman Iq Dominic Marraffa Roland Pinault Stanley Smith 2. Approve minutes of the meeting held May 16, 1979 as copied and mailed to each member of the Board Motion Second 3. Bills (copy of the accounts payable listy(distributed) Motion Second • 4. Communications 1.. Morton Braun (copy of letter distributed) 2. As You Like It Restaurant ' 3. John Condon - Salem Electrical Dept. 4. Salem Housing Authority 5. John S. Sullivan - balance sheet as of April 30th 6. Salem Corp. 5. Progress report - C. Olney 6. New business a. Authorization to proceed with survey work at parcel RC-11B at a cost no to exceed $400 as proposed by Essex Survey Service �S'/.S - ��-- Wp ✓� � b. Authorization to proceed with appraisal of parcel RC-11B — C. Formal action by the Board of Jack Levin's request for additional facade grant d. Discussion on the closing of the parking area (parcel RC-11B) e. Formal action by the Board on the Heritage Plaza-Nest schematic plan f. Formal action by the Board - award architectural contracts for HPW g. Design Review Board recommendations • ACCOUNTS PAYABLE JUNE 4, 1979 ADMINISTRATION 1. June salaries 5,101.56 2. George P. Vallis - general legal services 250.00 3. The Lyceum - dinner meeting 42.60 4. Christopher G. Olney - expense check for workshop 50.00 5,444.16 NORTH GREENWAY 1. DeIulis Bros. - pay estimate 113 47,576.61 47,576.61 ESSEX MALL COMPLETION 1. Mall Clean-up day - Sherwin Williams 69.90 Simard Printing - T. shirts 50.00 • C. Olney - wood stakes 32.38 Corliss Bros. 847.40 999.68 FACADE IMPROVEMENTS 1. Staley McDermet - design services for Barnett's based on construction bid 360.00 360.00 DESIGN SERVICES e 1. Design services for parcel RC-11B - payment 112 419 .88 reimbursables 108.23 528.11 ACCOUNTS PAYABLE • JUNE 4, 1979 ADMINISTRATION 1. June salaries 5,101.56 2. George P. Vallis - general legal servers 250.00 3. The Lyceum - 42.60 4. Christopher G. Olney - expense check for workshop 50.00 5,444.16 NORTH GREENWAY 1. DeIulis Bros. - pay estimate 113 47,576.61 47,576.61 ESSEX MALL COMPLETION 1. Mall Clean-up day - Sherwin Williams 69 .90 Simard Printing - T. shirts 50.00 • C. Olney - wood stakes 32.38 Corliss Bros. 847 .40 999.68 FACADE IMPROVEMENTS 1. Staley McDermet - design services for Barnett's based on construction bid 360.00 360.00 DESIGN SERVICES 1. Design services for parcel RC-11B - payment 112 419.88 reimbursables 108.23 528.11 • . as SalemEE Redevelopment TELEPHONE 744-6900 Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 44.4580 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD JUNE 4, 1979 On Monday, June 4, 1979, at 7:30 P.M., the members of the Salem Redevelopment Authority Board met in open session for its regular meeting at One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Joan Boudreau, Dominic Marraffa, Stanley Smith. Absent - Roland Pinault and Donald Koleman. Each member received a copy of the minutes of the meeting held May 16, 1979 for advance reading. The Chairman called for omissions or corrections. Being no om- missions or corrections noted, a motion was made by Joan Boudreau, seconded by Stanley Smith, it was unanimously voted to approve the minutes of the meeting held May, 16, 1979 as copied and mailed. Motion carried. BILLS - Each member received a,.copy of the accounts payable list for review • and consideration for payment. The Chairman noted that there is a question in his mind relative to' the' wage- rates being paid by the landscape sub-contractor under Contract 117 with DeIulis Bros. Construction Co. , Inc. The Chairman stated that he would want to review the pay estimate and payroll sheets before paying anymore payments to DeIulis Bros. After due consideration of the other items listed, a motion was made by Stanley Smith, seconded by Joan Boudreau, and by roll call, unanimously voted, to approve payment of the bills presented with the exception of pay estimate 113 to DeIulis Bros., Inc. until such time as the pay estimate and payroll sheets have been checked and approved by the Chairman and the Project Engineer. Motion carried. COMMUNICATIONS - The following communications were received at the SRA office: 1. A letter from Morton B. Braun was received relative to the proposed develop- ment on parcel RC-11B (Central St.) noting that he is not in agreement with the pro- posed south elevation design nor the east-west axis between Derby Sq. and Central St. ; the proposed reduction of required parking and the problem which still exists in regard to the removal of trash. Mr. Braun asked that the Board review the plans for that area once again. 2. As You Like It Restaurant is applying for a malt and wine license. , ' 3. Mr. John Condon, City Electrician, advised the Board that he will have to take necessary steps to reduce or eliminate power usage in the downtown area as a result • of a reduction in his "Street Lighting" account for 'Fiscal '80' . MINUTES OF THE SRA MEETING HELD JUNE 4, 1979 Page 2 • The SRA Board was quite upset with these eventual plans so noted by the City Electrician due to the fact that the Federal Government and private investors have contributed substantial funds into the revitalization of the downtown area and the Board recommended that a letter be sent to the City Electrician with a copy to the Mayor's office stating the SRA's position on this matter. It was felt by the Board that the City Electrician's action would undo everything that the SRA has been trying to do over the past 10-11 years. 3. The Salem Housing Authority requested permission to tip two curbs between the parking lot and the walkway leading to the Goult-Pickman House to make access to the lot for handicapped tenants. The SRA Board had no objection. 4. The balance sheet for the period ending April 30th was received from the office of John S. Sullivan. 5. Salem Corp. advised the SRA that the Bavarian Deli Haus has set up outdoor tables on property belonging to THPEA with its permission. The Board noted that this should have gone before the Design Review Board before the furniture was purchased. Also, they should have more than just ribbons for a defined barrier. By going ahead with their plans, they have set a precedent. The Board noted that a letter should go to Salem Corp. as the owner of the • property, that this matter should go before the Design Review Board. The Bavarian Deli Haus should get a copy of the letter. The letter should cite the violation of the ordinance as noted in the urban renewal plan. At this time Jeff Stern of the Stern-Tise Development Group stated that he would like to discuss the future use for the Federal/Washington St. and Bridge/St.Peter Street parcels. He noted that he would like to combine residential and office use in the next stage of development, if this would be acceptable to the SRA. He would like to proceed with the plan to divide the property into separate parcels for the combined use. The Board advised Mr. Stern that they will consider the proposal and let him know at the next meeting what the decision would be. The Board discussed the local banks involvement in the granting of mortgages for the condominiums. It was suggested that the bankers be contacted by the SRA and arrangements be made to take them through the building to show them the quality of construction so that they can see that the investment is worthwhile. It was agreed that something should be done to change the image of that area in relation to how it used to be before urban renewal began. It was recommended that the press be invited to tour the building also. Mr. Stern noted that he would like to see a site plan for the A 6 P parcel so that he could see what it would look like if it were to be sub-divided. He stated that this is necessary so that he could firm up a possible sale for the residential/ • office use in one of the buildings. • MINUTES OF THE SRA MEETING HELD JUNE 4, 1979 Page 3 NEW BUSINESS The Board discussed the necessity to proceed with survey work for the Central St. parcel (RC-11B) . Essex Survey,�Service submitted a proposal of $400 to complete the survey. A motion was made by Stanley Smith, seconded by Joan Boudreau, and by roll call, unanimously voted to authorize Essex Survey Service to proceed with the RC-11B parcel survey at a cost not to exceed $400. Motion carried. A motion was made by Stanley Smith, seconded by Joan Boudreau, and by roll call, unanimously voted to authorize Robert V. Noone to proceed with the appraisal of parcel RC-11B. Motion carried. The Board discussed the facade work for 298-302 Essex St. It was agreed by the Board that no action be taken on this matter for the time being until it is decided on what is to be done about 304 Essex Street. The Board discussed the eventual closing off of the parking lot on Central St. (parcel RC-11B) . It was recommended that notice be. given to Bistro Restaurant that we will be terminating the lease. • The Board was advised that the Board of Appeal granted the necessary variances for the project but there may be two appeals filed against the decision. If this is so, the development project will be delayed. No firm decision was made as to when the lot will be closed since the possible appeals will have a bearing on the development time schedule. The Board considered using the old Beef 5 Oyster Site (corner of Lafayette and Front St.) as a temporary parking lot but it is the Board's feeling that temporary parking lots are not well maintained and something would have to be done td improve the appearance of- the parking area. The Board discussed the status of the required landscaping for the property recently purchased by the Salem News. It was stated that when their attorney, Mr. Pitcoff, attended the SRA meeting, he stated that the "News" would abide by the agreement. The SRA Chairman stated that the "News" said they would do the landscaping and that they should be held to the conditions of the Land Disposition Agreement. A letter is to be sent to the "News" stating that they are in violation of the Agreement, with a copy of the letter to Mr. Pitcoff. Oscar Padjen attended the meeting to discuss possible treatments for the Bernard's building. Mr. Padjen felt that he should present his ideas to the Board before going • into great depth and research in order to develop his plans. Mr. Padjen had three alternative ideas; complete rehabilitation to its original condition.; total return to the 1950 type construction; or, a combination of past and present construction by means of using a glass panel to show past construction. MINUTES OF THE MEETING OF THE SRA BOARD HELD JUNE 4, 1979 Page 4 • Mr. Padjen noted that we should find out from the owner if he is interested in doing any work on the building. Mr. Padjen agreed to talk to Mr. Tetrault. A motion was made by Stanley Smith, seconded by Joan Boudreau, and unanimously voted, Oscar Padjen is authorized to pursue the exploration of a design solution for the Bernard's building for possible design treatment of earlier and later construction periods. Motion carried. Michael Moniz of the Salem Planning Dept. attended the meeting to review once again the streetscape plans submitted by John Collins for Heritage Plaza-West. As requested at the last meeting, Mr. Moniz prepared and distributed a memo to the Board explaining in detail the budgetary requirements for Salem's Small Cities Grant for FY ' 79,80 and 81. It was also requested that the SRA Board adopt a street- scape plan so that John Collins may proceed with detailed plans. The Board advised Mr. Moniz that the SRA members went on a tour of the area and has come up with its priority projects for John Collins to work on and there are elements in the overall plan that should be noted: Crombie Street should not be closed; eliminate the Plaza project for the time being and the housing project for Norman St. should be considered only in conjunction with the construction of a parking garage for that area. • John Collins will submit a revised draft of the streetscape plan for the Boaid's approval and Mr. Moniz will try to get John Collins to prepare an estimate for design work for the corner of Lynde/North Streets (Wesley Church parking lot) and the Texaco corner (Norman St.) . The Board noted its priority projects for Heritage Plaza-West. 1. Wesley Church parking lot (Lynde/North Sts:) 2. Texaco/Bridal Shop corner (Norman /Summer Sts.) 3. C-1 parcel on the Streetscape Plan (Coffee Shop parking lot) 4. Walkway (Essex to Federal St.) 5. Norman St. housing 6. Crombie St. - City lot 7. Essex St. 8. Essex/Washington Sts. - park At this time the Board reviewed the DRB's recommendations of the May 16th meeting. The following proposals were approved: Salem Laundry - Lafayette St. entrances Pasquanna ,Developers, Inc. - change in the size of the bedroom windows • MINUTES OF THE SRA MEETING HELD JUNE 4, 1979 Page 5 • Heritage Plaza-West - approved the Washington St. improvements and Bowman Parking Lot improvements Bavarian Deli Haus - sign approved Bistro LeBistingo - sign approved Robert Murphy Bookseller - sign approved Salem Jail - preliminary concept approved No action was taken on the Jack Levin property and Morris Winer property on Essex Street (298-304 Essex St.) due to the fact that the Board did not have the time to go into detailed discussion on the proposed changes. It was necessary to complete the order of business on the SRA'snagenda. The Board was advised that the Massachusetts Historical Commission has made a verbal commitment to the SRA for a matching Grant so that we may proceed with a planning and survey project in order to prepare for multiple resource district nomination for the downtown area for the Federal Register. More information will be forthcoming from the Mass. Historical Commission shortly since the application must be in by June 15th. A motion was duly made, seconded, and unanimously voted, the meeting stands • adjourned (10:45 P.M.) . Respectfully submitted, Ethel C. Crowell • AGENDA My 16, 1979 1. Roll call / Joan Boudreau Donald Kolen an /y Dominic Marraffa /i/� Roland P------- ✓ Stanley Smith 2. Approve minutes of the meetings held April 23 and May 2, 1979 as'copied and mailed to each member of the Board. Motion Second 3. Bills - see accounts payable list & balance sheet Motion Second 4 4. Commmications a. Dept. of Commmity Development b. Jack Levin Associates c. William Carmen 5. Progress report - C. Olney 6. New business a. Tom Savrine - Salem Planning Dept. Re: Fair housing b. Heritage Plaza-West Jack Levin Selection of architects General discussion on development alternatives • ACCOUNTS PAYABLE MAY 16, 1979 ADMINISTRATIVE EXPENSES 1. Sawtell's - office supplies 4.76 2. George P. Vallis - legal services for April '79 250.00 3. J. S. Sullivan - accounting services for April '79 150.00 4. Lavender Printing - SRA letterhead 66.00 5. Pitney Bowes - leasing fee for postage neter (June-Sept.) 35.25 6. DeIulis Bros. payirent for fixing damaged bollards (reimbursement made by the insurance CCmpany) 935.00 7. E. Amanti & Sons, Inc. - plumbing.services 28.50 8. May salaries 4,095.24. 9. Robert Scagliotti - rendering for parcel RC-11B building 450.00 • FACADE I14PIUVFI ENM 1. Oscar Padjen - design services for Barnett's 1,700.00 reimbursements 146.54 2. Baldwin Design - sign brochure 6,653.43 EAST INDIA MALL 4P1J,5,Y J 1. Frasca Construction - pay estimate #12 15,580.00 • a Salem MM Redevelopment 44-6900 Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744.4580 .s MINUTES OF THE SALEM REDEVELOPMENT A[)THORITY MEETING HELD MY 16, 1979 On Wednesday, May 16, 1979, the members of the Salem Redevelopment Authority Board net in open session for its meeting at 7:30 P.M. at One Salem Green, Salem, Mass. The Vice Chairman called for roll call and the following answered present: Joan Boudreau, Stanley Smith and Roland Pinault. Absent - Donald Koleman and Dominic Marraffa. Each nwber received a copy of the minutes of the greetings held April 23 and May 2, 1979 for advance reading. A motion was made by Stanley Smith, seconded by Roland Pinault, and unanimously voted to approve the minutes of the meetings held April 23 and May 2, 1979, as copied and mailed. Motion carried. BILLS • The Board reviewed the accounts payable list as presented. After due consideration of the items listed, a motion was made by Stanley Smith, seconded by Roland Pinault, and by roll call, it was unanimously voted to pay Oscar Padjen $1,000 for design services for Barnett's facade and pay Baldwin Design $6,000 for the sign brochure, the balance of the contract amount to be paid upon final delivery of 250 books. Payment to Frasca Construction is conditioned on the finding by the Court relative to the lifting of an injunction against Frasca. All other bills are approved for payment. Notion carried. OONIMUNICATIONS - The following letters were received at the office of the Salem Redevelopment Authority: 1. A letter was received from the Mass. Dept. of Commmities and Development approving the Heritage Plaza-West urban renewal plan. 2. A letter was received from Jack Levin requesting an additional facade grant for additional brick work on his building to cover up two steel beams. The design work has been presented to'cthe Design Review Board for approval. 3. Mr. William Carman sent a letter supporting the development project for parcel RC-11B (Central St.) with reservations on the location of the compactor. • MINLn S OF THE SRA MEETING HELD MAY 16, 1979 Page 2 • 4. The Planning Board forwarded a mem to the SRA and the Off-Street Parking Commis§ion requesting a meeting to discuss the establishment of an overall parking policy relevent to parking in the downtown area. _m.- This ream came as a result of a misunderstanding relative to the plan for the parcel located on Central St. The Project Administrator attended _the Parking Com- mission neeting and the Commission agreed that the proposed mixed use for the parcel is more appropriate than just commmrcial use and that the plan calls for suf- ficient parking for the tenants in the building. NEW BUSINESS Tom Savrine, on behalf of the Salem Planning Dept. and the Human Riots Com-- mission, ommrmission, attended the SRA meeting to explain that he is trying to put together a Fair Housing Committee and Task Force to prevent discrimination. The Task Force will be formed to educate the public and maintain contact with the State in order to keep up with the Laws. It was requested that the SRA appoint a representative for this Task Force. Mr. Savrine was advised that,the SRA is interested in projects of this nature and that they would like to help as much as possible but at.this time the Board is one mmmber short. The Board noted that they would like to be kept aware of the pro- gress of the Task Force. • Michael Moniz of the Planning Dept. attended the SRA meeting to request the Board's consideration for other projects in the Heritage Plaza-West project area where John Collins could continue with design work. In this way the Heritage Plaza- West projects could overlap. The Board felt that it could not, at this time, make a decision on where the next project should start. It was suggested that another meeting of the Board be held to study the project area and discuss the matter. It was also recmuended that Mr. Moniz send a mem to the SRA explaining how the various projects could be done under separate contracts. The Board discussed the six proposals received for buildings in the Heritage Plaza-West area for design/feasibility/commercial/housing concepts and agreed to have the following firms proceed with the various tasks. Y.M.C.A. building - Chia-Ming Sze Architects, Inc. (Essex St.) 10 Banks St., Cambridge, Mass. Peabody building - Ann Beha Associates - commercial/housing (Washington St.) 75 Revere St. , Boston, Mass. Power Block - David Jaquith - facade plans (Washington St.) Ann Beha - marketing • Frye building - Staley MCDenmmet .& Robert Guethlen (Essex St.) 30 Dearborn St., Salem, Mass. Bowman building - Staley McDerret & Robert Guethlen (Essex St.) MINUTES OF THE SRA MEETING HELD MY 16, 1979 Page 3 • Kerr building - Chia-Ming Sze, Architects, Inc. No selection was made for the New England Tel. Co. building or the 60 Washington Street building. The Project Administrator was authorized to write to the owners to let them know the SRA is going to do a study on their building and contracts should be pre- pared in: tum-for the next greeting. It was suggested that the Art Colloqium be used for the artists housing studies. A Certificate of Conpletion was prepared for the 7 Ash Street building in the Heritage Plaza-East area in accordance with the executed Land Disposition Agree- ment. A Tmtion was made by Roland Pinault, seconded by Stanley Smith, and unanimously voted to ratify the execution of the Certificate of Completion signed by the SRA's Treasurer, Stanley M. Smith. Motion carried. • For the record, Joan Boudreau refrained from voting on this matter. The Facade Agreenent between the Salem Redevelopment Authority and Jacob H. Levin, owner of 298 -302 Essex Street was presented to the Board for execution on behalf of the SRA. A notion was made by Roland Pinault, seconded by Stanley Smith, and by roll call, unanimously voted to authorize the Vice-Chairman to execute the Facade Easement Agrement for 298h,-302 Essex Street in the aTmunt of $15,000. Motion carried. A motion was duly made, seconded, and unanimously voted the meeting stands adjourned. Respectfully submitted, Ethel C. Crowell Secretary i, - e e Salem Redevelopment 44-6900 Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-4580 MINUPES OF THE SPECIAL MEETING OF THE SALEM REDEVEWPMENT AUPHORITY BOARD MAY 2, 1979 The members of the Salem Redevelopment Authority Board met for a special meeting at One Salem Green, Wednesday, May 2, 1979 at 7:30 P.M. for the purpose of discussing. the Heritage Plaza- West Plan. On roll call the following answered present: Joan Boudreau, Stanley Smith, and Roland Pinault. Absent: Donald Koleman and Dominic Msrraffa. Stanley Smith suggested that the SRA prepare an application for survey and planning funds to complete a m-ilti-building inventory of Salem's downtown buildings for the National Register nomination. Funds from the Mass. Historical Commission will be available for this purpose during fiscal year 1979. • Just for the Board's information, the Project Administrator met with the owner of the Newmark Building (Ingemi's) and their Attorney (John Serafini) to discuss the plans for the rear of their building. Nothing was resolved and a meeting with their architect (David Jaquith)'is reeomnended to find out exactly what it is that they want. It was also recommended that a meeting be scheduled with John Collins and the Ingemi's on the 15th of May when John Collins will be in town. At this tine the Board was informed that the State has approved the Heritage Plaza-West urban renewal plan and that the Plan will go to the printer right away. Michael Moniz of the Salem Planning Dept. attended the meeting to present the preliminary plan for site improvement work on the Bowman's Parking Lot in Heritage Plaza-West. The plan was prepared by the Delta Group. The plan calls for the relocation of the existing lights, no new lights will be added. The Board agreed that this is a good place to start the site improvenmt work, although, recommendations were made to do other site work on Washington Street, Norman and Summer Street, which the Board felt should be done as soon as possible. The plan does not call for angle parking. Areas of the parking 16t will be screened off and walkways are proposed to be concrete and asphalt. If curbing is to be installed, there will have to be drainage work done. There are three questionable areas for parking and that wuuld be:the area used • by the "Y" where they have ineone for parking use and the section utilized by the Kerr Furniture Store which they feel they can do without and the area between the Bakery and the Bank. s MINUTES OF THE SRA MEETING HELD MAY 2, 1979 Page 2 • A question was raised by Stanley Smith as to whether or not the DRB did review the preliminary plan. The Board was advised that the DRB did informally review the plan as presented at its meeting held April 11, 1979 and there was no objection noted by the DRB. The Board was also advised that in order for site work to commence before mid-summer, a letter to proceed with the bid documents must be sent to the Delta Group as soon as possible. The Board agreed that the issues discussed relative to the Bowman Parking lot should be included in the bid documents as alternates and that John Collins is to prepare a detailed study for the corner of Norman and Summer Streets and a landscaping plan and sidewalk plan for the northern part of Washington Street, including cost estimates. It was also noted that the existing "TEXAOD" sign is in violation of the sign ordinance and that the Project Administrator is to contact the head office and ask them to remove the sign. The Board recommended that the bid documents for the parking area should include signage regulations. Mr. Moniz advised the Board that the City has facilities at. the public works garage to make up the necessary signs. The Board discussed the proposed facade projects for Heritage Plaza-West such as: Bowman's, "Y", Peabody Building, Frye Building, Kerr/Bootery complex and the 60 Washington Street building. • - The Project Administrator was instructed to get out a "Request for Proposals" so that the Board will be ready to act on the responses at its next meeting. The Board was advised that the "Y" has someone coming in from the national office to look the building over and make reoomnendations. The Board of Directors will probably be in favor of major restoration to keep the building. The top floor could be rented for residential use and we could help them with the design costs and under the facade program we could pay for the exterior design cost. Peabody Building - should have a cost analysis and feasibility study done. Frye Building - could do the exterior design study. 60 Washington St. - we should told off until we see if the building is to be sold. Power Building - would like to see a pro-forma on the building. The Board instructed the Project Administrator to proceed with the "RFP" for costs on the necessary tasks for each of the buildings, except 60 Washington St. A motion was duly made, seconded and unanimously voted, the meeting stands adjourned (10:30 P.M.) . • Respectfully submitted, Ethel C. Crowell Secretary Salem Redevelopment 4-6900 Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-4580 MINUTES OF THE SALEM REDEVELOPMENT AUTHORITY BOARD MEETING HELD APRIL 23, 1979 On Monday, April 23, 1979, the members of the Salem Redevelopment Authority Board met in open session for its regular meeting at 7: 30 P.M. at One Salem Green, Salem, Mass. On roll call the following answered present: Joan Boudreau, Dominic Marraffa,and Stanley Smith. Roland Pinault arrived shortly after :the meeting commenced. Each member received a copy of the minutes of the meeting held April 2, 1979 and a copy of the minutes of the meeting held April 11, 1979, for advance reading. The Chair- man called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Stanley Smith, seconded by Joan Boudreau, and unanimously voted, the minutes of the meetings :held April 2 and April 11, 1979 stands approved as copied and mailed. Motion carried. Each member of the Board received a copy of the accounts payable list for review and consideration for payment. After due consideration of each item listed, a motion was • made by Stanley Smith, seconded by Joan Boudreau, and upon roll call, unanimously voted to approve payment of the bills presented. Motion carried. COMMUNICATIONS - The following communications were read and placed on file:.: 1. A letter was received from C. F. Tompkins Co. stating that they hope the SRA will reconsider the proposals submitted for Crombie Street in the Heritage Plaza-West Plan. They are strongly opposed to the closing of Crombie Street and the 10 minute parking meters for the Salem Theatre lot. The Board felt that there is a misunderstanding relative to the proposals submitted by John Collins. The Project Administrator will send a letter of explanation to C. F. Tompkins Co. to explain the SRA's intent and plan for that particular area in Heritage Plaza-West. 2. The balance sheet for the period ending Feb. 28, 1979 was presented to the Board for review. 3. A letter from the office of the County Engineer was received stating that they would like to lease the parcel on Bridge and St. Peter St. for one dollar a year to accommodate 60 cars for employee parking while construction is going on around the Salem Superior Court building. The SRA Board agreed to this proposal and authorized Atty. George Vallis to draw up a lease. A letter will be sent by the Project Administrator notifying the County that • this arrangement is agreeable to the SRA. MINUTES OF THE MEETING HELD APRIL 23, 1979 Page 2 • 4. Mayor Jean A. Levesque advised the SRA Board that he has been notified by the New England Telephone Company representatives that they are moving the St. Peter St. accounting operation to the Boston area. Mayor Levesque is requesting recommenda- tions from the Board concerning the possible re-use of the building. The.Board noted that they are not familiar with the building's interior layout and they could not make recommendations at this time. The Board will take the matter under advisement. At this time the Project Administrator advised the Board that "Project Greensweep" is about to be implemented. The cost could be in the range of $1500 to $3500. For $3500 all the necessary work could be done including replacing the necessary brick work; adding bollards to keep the cars out of the market stall area and Salem Green; and planting additional trees in the area where needed. Then the project area would be turned over to the city for maintenance. It is hoped that by getting the merchants in- volved in fixing up the landscaped areas, :.they will continue to maintain the plant beds in front of their stores. The Board agreed to pay $3,500 to complete the necessary work. A press release will be given to the Salem News that the work will commence on May 15. DeIulis Bros. will be advised to start the brick work right away and the' Project Administrator will start talking to the merchants to see what work they will do. A motion was made by Stanley Smith, seconded by Joan Boudreau, and by roll call, • it was unanimously voted to authorize the Project Administrator to spend $3500 to complete the necessary work on the Essex St. Mall. At this time the Board discussed the proposed project for Central Street. Atty. John Serafini, Steve Ingemi and David Jaquith attended the SRA meeting to discuss the "Newmark Building" which abuts the vacant parcel, RC-11B. The owners of the "Newmark Building" would like to purchase a strip of land at the rear of the building (abutting parcel RC-11B) for an egress. They felt that if:;the parcel is left as it is, there is no way the lower level could be utilized for commercial purposes. The Board reviewed the plans for the proposed building for parcel RC-11B and recommended that all parties get together to discuss the problems and see if some solution could be arrived at that would be satisfactory to all parties concerned. It was noted by the Project Administrator that it is unfortunate that this should become a problem now since the Board of Appeal hearing is scheduled for this week and that some time ago the Authority sent letters to the owners of the building requesting them to advise the Authority what they intended to do with the building and now, when construction is about to start, questions are being raised about accessibility. Mr. Serafini noted that a narrow walkway would not be conducive to getting people into the area and that they would oppose the variance requested, if necessary. A meeting is to be arranged (Tuesday) for the architects to meet and discuss the situation to see if the problems could be resolved before the Board of Appeal hearing on is Wednesday. MINUTES OF THE SRA MEETING HELD APRIL 23 , 1979 Page 3 • In line with the development_of the parcel on Central Street, the Project Administrator noted that the developer requests that the SRA consider extending the existing contract with John Collins to include the design of the plaza area between his two buildings. The Board felt that this is not its responsibility and no action was taken. The Board discussed the possibility of the owners of "Bernard's" building doing some facade work to improve the building. It was noted that the building is of historic merit and there are alternative actions the Board could take should the owners refuse to comply with the rehabilitation standards. The Project Administrator noted that he would like to talk to the owners as soon as the work gets underway on the "Barnett's" building. The Salem News agreed to landscape the vacant parcel on Front St. The Project Administrator met with Gardner Damon. Mr. Damon presented two separate plans he received from the nurseries. It was the Board's feeling that the Salem News should comply with the require- ments of the Land Disposition Agreement and submit a landscaping plan to the Design Review Board for approval. • The Project Administrator was advised to notify the Salem News to submit plans for the next DRB meeting. NEW BUSINESS The City Planner, Gregory Senko, attended the SRA meeting to give the Board an up-date on various programs being implemented by the Planning Dept. and to define the role the SRA would play in the administration of these programs. Mr. Senko presented a breakdown of the programs and the funding allowed for each of these programs through 1982. It was proposed that the SBA's Project Administrator work with the Planning Dept. on its rehabilitation programs for housing both inside and outside the Heritage Plaza-west areas. S. Smith felt that the SRA Board should be involved in developing the plan for Heritage Plaza-West and should have been involved in the request for proposals that were sent out by the Planning Dept. The Board should have a defined area to work with. J. Boudreau noted that now that the money is there she would like to look at the whole picture and if it can work this way, the Project Administrator could be the liaison between the SRA and the Planning Dept. S. Smith emphasized the fact that the SRA is the only Board in the City, by legislation, which has a geographical area to work with, which is a critical area. • Gregory Senko explained the nature of the Small Cities Grant and the fact that the funds are now in one pot and that, if the money is not expended within a particular year for a particular project, the money can not be carried over to the next year. The money is considered lost. The money must be spent on a designated project, but, he noted, it must be spent wisely. MINUTES OF THE SRA MEETING HELD APRIL 23, 1979 Page 4 • Mr. Senko stated that he would like to have Chris Olney work as a commercial coordinator and would like to see the Redevelopment Authority involved in this action. It was noted by the Board that they would like to see the upper floors of the downtown buildings used for residential purposes. Gregory Senko asked the Board to review the projects listed and to circle the areas that the Redevelopment Authority would like to work on and he will work with Chris Olney to find out what direction the Planning Dept. could get involved in with downtown properties. No action was taken on this matter. It was agreed that a special meeting will be held to discuss the memo submitted by the City Planner and to discuss the Heritage Plaza-West strategy. Design Review Board recommendations: Central St. Project - Pasquanna Developers, Inc. - no action taken Joshua Ward House - final construction drawings approved. A motion was duly made, seconded and unanimously voted, the meeting stands adjourned (10:30 P.M.) . Respectfully submitted, Ethel C. Crowell I Salemmm • EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE SALEM REDEVELOPMENT AUTHORITY BOARD MEETING HELD APRIL 11, 1979 The Members of the SRA Board met for a Special Meeting on April 11, 1979 at 7:30 A.M. at One Salem Green. The following members of the Board were present: Dominic Marraffa, Joan Boudreau, Stanley Smith, Roland Pinault. Donald Koleman is recorded absent. The Board was shown analysis diagrams of Heritage Plaza-West prepared by John Collins of the Delta Group. The existing streetscape features; traffic circulation; visual- historical features; and a composite analysis diagram were discussed. Mr. Collins also presented three alternative development schemes for Heritage Plaza= West indicating various levels of public and private investment. It was pointed out that the schemes are "tests" of potential development; and are not meant to be specific, detailed proposals. • The Board was pleased with the work done by the Delta Group; and the Chairman agreed to preside at the public hearing scheduled for that evening at which the analysis diagrams and alternative development schemes were to be presented. In other action, the Board authorized the Chairman to enter into an agreement with David Todreas for the improvements to the facade of Barnett's Fabric Store. The Authority agreed not to spend more than $26,000 on this project. A motion was duly made, seconded, and unanimously voted the meeting stands adjourned (8:15 A.M.) . Respectfully submitted, Christopher G. Olney Project Administrator AGENDA APRIL 2, 1979 1. Roll call / Joan .Boudreau ✓ , Donald Koleman NNN Dominic Marraffa •�/ Roland Pinault V/ Stanley Smith 2. Approve minutes of the meeting held March 19, 1979 as copied and mailed to each Board Member Motion Second Tp 9 3. Bills (accounts payable list distributedn to each Board Member) MotioSecond • 4. Communications a. Letters of interest received for Heritage Plaza-West facade program b. David Jaquith - proposal for 304 Essex St. facade design work S. Progress report 6. New business a. Barnett's b. Sign brochure C. Heritage Plaza-West discussion • ACCOUNTS PAYABLE APRIL 2, 1979 ADMINISTRATIVE COSTS Salaries for April 4,096.50 Office Products Services - typewriter rental 11/78 to 1/79 117.00 John S. Sullivan - accounting services for March 150.00 B. L. Makepeace Inc. - reproduction paper 11.59 G. P. Vallis - legal services for March, 1979 250.00 New England Tel. Co. - office telephone bill 168. 76 SITE IMPROVEMENT COSTS John Collins - design services for parcel RC-11B 985.00 Frasca Construction Corp. - balance of pay estimate 1110 due 19,000.00 • for work completed on the East India Mall NORTH GREENWAY DeIulis Bros. - pay estimate 111 for work completed 38,562.00 • a Salem • Redevelopment )0(NXAMKFnM "` °'p`°T°R' Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 4 MINUTES OF THE SALEM REDEVELOPMENT AUTHORITY MEETING HELD APRIL 2, 1979 On Monday, April 2, 1979 the members of the Salem Redevelopment Authority Board met in open session for a regular meeting at One Salem Green, Salem, Mass. On roll call the following answered present: Joan Boudreau, Roland Pinault, .Stanley Smith. Dominic Marraffa arrived for the meeting during discussion under New%Business. Donald Kolema�n is7recorded absent. The Vice Chaiiman noted each member received a copy of the minutes of the meeting held March 19, 1979 for advance reading. Stanley Smith noted that for the record the minutes state that the Salem Redevelopment Authority Board agreed not to take any position on the matter of the parking variance requested by the owners of the Metcom building at a hearing before the Board of Appeal. • A motion was duly made by Stanley Smith, seconded by Roland Pinault, and unani- mously voted,the minutes of the meeting held March 19, 1979 stands approved with the above correction noted. Motion carried. BILLS Each member of the Board received a copy of the accounts payable list for review and consideration. After due consideration of each item listed, a motion was made by Stanley Smith, seconded by Roland Pinault, by roll call it was unanimously voted to approve payment of the bills presented. Motion carried. COMMUNICATIONS, Letters of interest in the Heritage Plaza West facade program are starting to come in. We received three letters (15 Crombie St. - 304 Essex St. - 14 Lynde St.) requesting further information for the application requesting financial assistance. The Project Administrator advised the Board that he has been answering the letters advising them to submit a proposal along with cost estimates for the .Board's consideration. In regard to 304 Essex St. , David Jaquith submitted a proposal for $750 for design work on the building owned by Mr. Winer. It was proposed by the Project Administrator that the Board consider engaging Mr. • Jaquith to do the design work since he has already completed the project for the adja- cent building and that in this way the continuity will be extended through the entire building to the corner of Essex and North St. MINUTES OF THE SRA MEETING HELD APRIL 2, 1979 Page 2 Stanley Smith was not convinced that this project is necessary since the owner recently completed some work on the building and he felt that the building is not in bad shape and that the money could be used elsewhere in the project area. The other members of the Board felt that the facade work should be done to finish the entire corner building since this is the first building seen as someone drives into Salem's downtown area. It was further noted by the Board that this work by David Jaquith would be only the design work and it does not mean that the Board is going ahead with the project. The Board will have to evaluate the design work before taking the next step in making a commitment to Mr. Winer. Stanley Smith noted that if and when we do any more work on that building, he would want to take a closer look at the plans. A motion was made by Roland Pinault, seconded by Stanley Smith, and unanimously voted, to authorize David Jaquith to proceed with the design work as described in his letter dated March 26, 1979 at a fee not to exceed $750.00. Motion carried. The Board discussed the proposed project for'.181 Essex St. (Barnett's) . The owner of the building, Mr. David Todreas, attended the SRA meeting to discuss • the rehabilitation work and costs involved as a result of the bids received. Mr. Todreas noted that he is willing to spend $10,000 as his share of the cost and that he can not afford to spend any more than that. The amount that he receives for rent and the cost of taxes and maintenance on the building does not warrant spending a lot of money on the building. Mr. Todreas noted that after reviewing the bids received it was found that the front glass section would have to be redesigned and that this was not included in the specifi- cations. Mr. Todreas agreed to pay for this but he would not pay for any changes in the work. The Board discussed the total project and agreed to increase the Authority's share of the cost of the work. A motion was made by Roland Pinault, seconded by Stanley Smith, and unanimously voted, to offer to Mr. Todreas an increase in the Authority's share to completh the rehabili- tation work an amount not to exceed $26,000 plus the architectural fees with the condition that the work shall begin by May 1, 1979 and finished within a reasonable period of time. Motion carried. The Board noted that Mr. James Baldwin is attending this meeting to present the sign brochure to the Board prior to sending it to the printer. The Board was advised that there are a few copy changes that have to be made before sending it to the printer. The Board noted that the brochure is being prepared for the Salem Redevelopment Authority and the names of the Board members are to be included. • The Project Administrator noted that the costs involved in preparing the brochure, such as art work, photographs, paper, printing, etc. , has exceeded the contract figure. MINUTES OF THE SRA MEETING HELD APRIL 2, 1979 Page 3 • The Board discussed the costs involved as well as obligations under the contract. Mr. Baldwin stated that when the contract figure was agreed on they did not know exactly what type of brochure they were going to prepare. They ended up with twice the number of photographs and more pages than they anticipated. It is all a matter of creation. The Board decided that they would like to bring this up again at the next meeting after they have had the opportunity to review the minutes of the previous meeting, review the contract and look at copies of invoices for printing, etc. It was agreed that Mr. Baldwin should go ahead with the printing after the copy changes are made. PROGRESS REPORT - C. G. Olney The Project Administrator advised the Board that the County will come in with a formal prgposal for use of the Mazzarini lot at the corner of Bridge and St.' Peter St. This matter has been discussed over the phone in detail and a compromise has been reached to offer them 60 spaces, which will be negotiated. The Design Review Board Guidelines are ready for printing. The only' change made • is that in order to comply with the Mass. Historical Commission requirements, we will attach to the DRB Guidelines a copy of the Secretary". of Interior's Standards for Rehabilitation. Conversation was held with Mr. McDougall and he has indicated that he has no interest in developing parcel RC-14A & B. There is a possibility that George and Robert Maguire may still be interested in being developers. /l Marine Arts would like to landscape around their building. The Board was advised that John Collins will prepare a plan for the area. The Salem News received a letter relative to, the?condition of the vacant lot on Front Street. Mr. Newbegin called and stated that Gardner Damon will contact the SRA in regard to this matter. The Board discussed the Heritage Plaza-West urban renewal area and the role that the Salem Redevelopment Authority will play in the development of an overall plan. A motion was made by Stanley Smith, seconded by Roland Pinault and unanimously voted the Project Administrator is authorized to prepare a list of objectives under the following items; to be presented to the SRA Board at its next meeting to act on and after SRA review, will be sent to the Planning Dept. and the Mayor for their comments. Item 1 Parking development strategy (Deery Parking Lot) . Item 2 Develop imaginative programs to assist property owners to . convert upper vacant floors to useful purposes. Item 3 Facade easements Item•4-- Creation of housing Item 5 Design control of public improvements (all projects) Item 6 Select key buildings in HP-W; undertake analysis; rehabilitation requirements. ' l MINUTES OF SRA MEETING HELD APRIL 2'1 1979 Page 4 • i Item 7 Select targets — propose time schedules Item 8 Vacant lot policy i i A motion was duly made, seconded and unanimously voted the meeting stands adjourned. (9:45 P.M.) Respectfully submitted, Ethel C. Crowell • f. AGENDA • March 19, 1979 1. Roll call Joan Boudreau Donald Koleman �j Roland Pinault ✓/ Stanley Smith ✓ Dominic Marraffa 2. Approve minutes of the meeting held March 5, 1979 as copied and mailed to each member of the Board Motion Second /( 3. Bills (see memo from I. Davidson) Pay estimate #10 submitted by Frasca Construction Corp. for work completed on the East India Mall in the amount of $14,060. G • Motion CI 9 Second Ad, 4.' Communications a. Mass.. Historical Commission b. City Clerk's Office - Council's Resolution and Cooperation Agreement c. Memo from Salem Planning Dept. - Re: Almy Parking Lot d. Office of the County Engineer e. John Collins 5. Progress report - C. G. Olney 6. New business f Status of development on parcel RC-14A g B - D. McDougall and G. Maguire -b_Greger/-Senko Small-Cities-Grant .c. Proceeds from sale of land budget - discussion ✓d: DRB recommendations e. DRB. guidelines f. Heritage Plaza-West facade budget g. Authorization for the Chairman to execute the amended Cooperation Agreement • J�f w . • a Salem • EXE CIITIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD MARCH 19, 1979 On Monday, March 19, 1979, the members of the Salem Redevelopment Authority Board met in open session for a regular meeting at One Salem Green, Salem, Mass. On roll call the following answered present: Joan Boudreau, Roland Pinault, Stanley Smith, Dominic Marraffa. Donald Koleman is recorded absent. The Chairman noted that each member of the Board received a copy of the minutes of the meeting held March 5, 1979 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Stanley Smith, seconded by Roland Pinault, it was unanimously voted the minutes of the meeting held March 5, 1979 stands approved. Motion carried. • BILLS - A copy of pay estimate #10, from Frasca Construction Corp., was submitted for payment in the amount of $33,060.00. The SRA's Project Engineer submitted a memo recommending that payment be reduced to $14,060.00 due to a change in the ceiling material and the application, as submitted, contains payment for material that is not part of the SRA's Walkway expense. A motion was made by Joan Boudreau, seconded by Stanley Smith, and by roll call, unanimously voted to follow the recommendation of the Project Engineer to reduce payment to $14,060 and that any request for the balance due under pay estimate #10 shall be presented at a future meeting. Motion carried. COMMUNICATIONS - The following communications were received at the SRA office. 1. The Mass. Historical Commission acknowledged receipt of the SRA's letter. It was noted by the Commission that it reviews federally fund6d rehabilitation of existing structures to comply with Section 106 of the National Historic Preservation Act of 1966, and recommended the SRA Board review the Memorandum Agreement submitted to the City of Salem Planning Dept. The letter was referred to Stanley Smith for his further action to communicate with the Mass. Historical Commission in regard to this matter. 2. The City Clerk's office forwarded an executed copy of the Cooperation Agreement with the City of Salem and the City Council's Resolution for the adoption of the Urban Renewal Plan, Heritage Plaza-West. • MMJI'ES OF THE SRA MEETING HELD MARCH 19, 1979 Page 2 • 3. A memo was received from the City Planner's office relative to a proposal to modify the Almy parking lot and the parking garage operation during the grand opening of the East India Sq. Mall and Pickering Wharf project. The Board was advised that before the memo is distributed, Salem Corporation will discuss the matter with Mr. Gorin of Almy's to get his reaction to the proposal. The Chairman felt that the SRA should notify anyone involved in this matter since the SRA made a commitment to the merchants, and that the SRA Board should look the memo over before taking any action. At this time the Board agreed to hear from the designated developers for parcels RC-14A $ B (Dan and Mike McDougall and Richard Roberts, representing the Maguire's) Mr. McDougall presented two sets of plans developed for parcels RC-14A F B which would include retail space on the first floor and the upper levels would be utilized for their own business use. The Board was advised that careful consideration was given as to the cost of construction and the expense involved in the operation and maintenance of the building. Mr. McDougall noted that after expenses and income from the property the figures showed that they would be running into a deficit. • The figures showed that the construction cost would be in the range of $350,000. The reason they want a three storey building is because they want the retail for the first floor and they felt that the street needs that retail activity. It would enhance the building and the area. Mr. McDougall noted that they are co-developers with the Maguire's and in fairness to them they do not want to hold them back if they wish to go ahead with the development of the site. Mr. Rogers noted that they have not contemplated anything else at this point but he feels strongly that condominiums would be suitable for that site. Mr. McDougall noted that if there was some other way to build, without a deficit, they would develop the site. At this time Frank DeIulis and his Architect, Robert Scagliotti, presented .revised plans for new construction on parcel RC-11B as presented to the DRB (see DRB minutes dated March 14) . Mr. Scagliotti explained the design features and noted that the revisions, as recommended by the DRB and John Collins, did make better use of the site. The Board reviewed the DRB's recommendations as follows: 298-302 Essex St. - approved the DRB's recommendation to retail the original lintel design. Stern-Tise - approved the exterior material samples, as presented. • George Aulson - approved the below grade .ventilating windows Pasquanna Developers - Parcel RC-11B - approved the preliminary plan as presented. MINUTES OF THE SRA MEETING HELD MARCH 19, 1979 Page 3 • Progress Report - C. G. Olney The low bids for rehabilitation work at Barnett's are ranging from $37,000 to $41,000. The owner of the building is still on vacation but should be back by March 19 at which time negotiations should begin. The Project Administrator was authorized to negotiate the work scope with Mr. Todreas as soon as possible. The Church Street plan is still in the City Clerk's office waiting for the Councillor's to sign the plan. This is holding up the transfer of land to George Aulson, which in turn, is holding up the construction work. The contract for John Collins, for design work on parcel RC-11B, is being prepared by George Vallis. Also pending, contracts for Jack Levin and Zampell Bros. reLAtive to the facade easement program in Heritage Plaza-West. The owners of the Metcom Building will go before the Board of Appeal for a variance on the parking requirements. The-SRA agreed--te-send-a-letter in-sepper-t o t e requested-vaxiance— The Board was advised that a meeting was held to discuss the City's taking over • the maintenance of the Essex St. Mall. As it is now, it is in sad shape and needs extensive cleaning. If the Park Dept. is to take it over, it should be turned over to them in good shape. The major work that has to be done is the plant beds that have to be replanted, brick work has to be replaced, bollards have to be repainted. The lighting will be done by the City Electrician. The problem is, .the source of funding for this type of work. It was suggested that we..try to get the merchants involved in taking on the responsi- bility for the care of the plant beds in front of their stores. The Board noted that first of all an inventory is to be made of all the work that has to be done and that John Collins should get involved and make a list of all the work that he feels should be done. Joan Boudreau noted that a general meeting of the Chamber of Commerce will be held and if we had a package ready of work that has to be done, it could.be discussed at this meeting. It was also suggested that when the inventory list is ready for the next SRA .meeting, and a decision is made on what we plan to do, the Salem News should be advised that we are addressing the problem. • MINUTES OF THE SRA MEETING HELD MARCH 19, 1979 Page 4 • New Business The Project Administrator noted that John Collins presented three proposals for Heritage Plaza-West on the treatment for the parking area behind Bowman's Bakery and the Essex Street/Washington Street corner parcel. The Board felt that this was not the time to react to the plans submitted. They would like to know the DRB's reaction to the proposals before making a commitment. The Board discussed the Heritage Plaza-West facade commitments and noted concern about the SRA's role in the future plans for the City; they would like to know the amount of money that is going to be committed to the facade program; and voiced concern about the policy making decisions, both administrative and site improvements. The Project Administrator noted that these matters could be discussed at the next meeting when the City Planner will be able to attend. The Board discussed the condition of the vacant parcel on Front Street which was recently purchased by the Salem Evening News. The vacant parcel needs to be cleaned up. The Board was advised that the Land Disposition Agreement states that the "News" be required to submit landscaping plans to the SRA by March 1st, which they failed to do, and improvements are to be completed by July 30th. • The Board instructed the Project Administrator to send a letter to the Salem Evening News advising them that they have not complied with the Land Disposition Agreement requirements. A motion was duly made, seconded, and unanimously voted, the meeting stands adjourned (10:30 P.M.) . Respectfully submitted, Ethel C. Crowell • F .. r • AGENDA - MARCH 5, 1979 1. Roll call Joan Boudreau Donald Koleman / Roland Pinault ✓ Dominic Marraffa Stanley Smith 2. Approve minutes of the meeting held February 21, 1979 as copied and mailed to each member of the Board Motion/ Second 3. Bills (copy of the accounts payable list distributed to each member of the Board) �/ O Motion Second 1 / / ,rr/C/ • 4. Progress report (C. Olney) 5. New business a. Agreement with Mayor Levesque - re: Heritage Plaza-West b. Heritage`_P.laza-west projects 1. Jack Levin _- - 2. Y.M.C.A. 3. Ward House 4. Magus 5. Public Improvements C. Design Review Board recommendations d. Design Review Board - Guidelines for developers • , a Salemmm Redevelopment J%6HN W. ARRET" JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD HELD MARCH 5, 1979 On Monday, March 5, 1979, the members of the Salem Redevelopment Authority met in open session for a regular meeting at One Salem Green, Salem, Mass. On roll call the following answered present: Roland Pinault, Stanley Smith and Dominic Marraffa. Absent: Donald Koleman and Joan Boudreau The Chairman noted that each member of the Board received a copy of the minutes of the meeting held February 21, 1979 for advance reading and asked for omissions or cor- rections. Stanley Smith noted that under "New Business" the minutes be corrected to read, "The SRA agreed to all the changes, except the parking requirements, as listed in the memo relative to changes in the Heritage Plaza-West urban renewal plan." r A motion was made by Roland Pinault, seconded by Stanley Smith, and unanimously voted, to approve the minutes of the meeting held Feb. 21, 1979 as corrected. Motion • carried. BILLS Each member of the Board received a copy of the accounts payable list for consid- eration for payment. A motion was made by Stanley Smith, seconded by Roland Pinault, and by roll call, unanimously voted, to approve payment of the bills, as presented. Motion carried. PROGRESS REPORT - C. Olney DeIulis has indicated that he will commence construction work on the North Green- way this week. It will be necessary to close a portion of Federal St. The Parking Commission will be advised of the closing and that Federal St. will become a two way street for a period of time. The City Council will have a public hearing on March 8th for the closing and opening of Church St. , which is a necessary formality in order to change the layout of the street. After that is accomplished the SRA will be able to transfer the land to George Aulson so that he may be able to proceed with his construction work. There is a slight problem with the walkway design. George Aulson's foundation is wider than planned, therefore, the walkway will have to beiredesigned along the side of the building. • The walkway should be completed by July 31st. The condominium construction work is going along well. MINUTES OF THE SRA MEETING HELD MARCH 5, 1979 Page 2 • In order to provide the contractor with a layout of the walkway, we will have to have a survey performed to stake out the boundary lines. Essex Survey Service submitted a written proposal for a price not to exceed $325 to complete the survey work. A motion was made by Roland Pinault, seconded by Stanley Smith, and by roll call, unanimously voted to authorize the expenditure of $325 for Essex Survey Service to stake out the boundaries for the North Greenway. At this time the Board discussed the alternate studies submitted by John Collins for the use and treatment of parcel RC-11B on Central Street. The Project Administrator explained the 'alternatives and how each one would affect the building design. The Board was advised that the Architect for Pasquanna Developers, Inc. is studying the alternatives and will resubmit a building design after the matter is discussed with his client. The owners of the Newmark Building are working toward a design for the rear ele- vation facing parcel RC-11B. Bids for the rehabilitation work on the building at 181 Essex St. (Barnett's) will be in March 8th and opened at the SRA office at 2:00 P.M. The Peabody Museum would like to have a commitment from the SRA sharing the cost of site work along Liberty and Charter Streets. • The Board felt that it is not in a position to commit a firm figure at this time but they will give the matter consideration since the work is necessary to complete that area. . It will be necessary to prepare a facade program and budget as to how the land proceeds will best be used in Heritage Plaza-East. The Board reviewed the completed facade work on the Naumkeag Trust Bank building. The Board was advised that the contractor will be painting the upper panels gray when the weather permits and the SRA agreed to wait until that is done before taking any further action. The Council prepared an Order requesting the Redevelopment Authority to-host a walking tour of Heritage Plaza-West. The SRA will make the necessary arrangements for said tour. The Board was advised that the designation to Maguire and McDougall, as developers /01 Parcel RC-14A & B, has expired and no information has been received from either party. The Board agreed that if no word is received, a letter is to be sent to'-them notifying them the SRA wants to know what their plans are for the site and the SRA expects an answer within the next two weeks (prior to the next SRA meeting,. March 19) .. NEW BUSINESS ---� The Project Administrator presented a draft of an agreement between the SRA and the Mayor's office relative to an understanding with the Mayor as to how the grant money • is to be spent. The City Solicitor felt that it would be beneficial to have such an agreement. MINUTES OF THE SRA MEETING HELD MARCH 5, 1979 - Page 3 • The Board discussed the Heritage Plaza-West facades. Jack Levin, developer of the property at 298 -302 Essex Street is moving ahead with the facade work. He 'has gone ahead with the work recommended by the DRB, which could not have been done without a commitment for a facade grant. The Mayor has committed funds to Mr. Levin. Mr. Levin did indicate that some of the work could not have been done (such as the shutters) without such funds. The Board felt that it should not take any action relative to facades for Heritage Plaza-West until such time as the Council approves the Plan and a facade program and budget has been set up for the entire area so that we know where the money is being spent. In regard to the Y.M.C.A., the Directors agreed to spend $5,000 to do a feasibility study for rehabilitation work on the building (interior and exterior) . The "Y" would like the SRA to match the funds. It was recommended that the Board could adopt the Mayor's previous commitments to developers (Jack Levin, Magus and Joshua Ward House) since all of this work will set the pace for the entire project area. No action was taken by the Board on this matter. • Design Review Board Recommendations Salem Laundry - Approved the store fronts for two bays along the Central Street side of the building. Lyceum - Approved the awning and screening with the recommendation that the planters be located outside the screening area. Market Stall - Fish Market. - Approved enclosure, signs, interior duct work A motion was duly made, seconded and unanimously voted, the meeting stands adjourned (10:00 P.M.) . Respectfully submitted, Ethel C. Crowell • ACCOUNTS PAYABLE MARCH 5, 1979 • ADMINISTRATIVE COSTS 1. Sawtell's - office supplies 15.08 2. Salem Evening News - advertisement for public heating 348.00 3. George P. Vallis - legal services for month of Feb. '79 250.00 �q 4. George P. Vallis - disposition fees in connection with sale of B parcels RC-IA (Stern-Tise) and RC-13A (Salem News) as per contract 1,600.00 d S. New England Tel. Co. - SRA office telephone bill 131.78 March salaries 5;025:30 • FACADE IMPROVEMENTS 1. Salem Sign Co. - recover the front of Barnett's store 225.00 • I I ;/ 01 I Ana L I �- II II C `a be c I! CJ +L. j Co _ 1l Col � vo w OA %-e/�Lu-s `rSs �s OA - I - akvc I� - _ . - h ' `ted, S AGENDA • FEBRUARY 21, 1979 1. Roll call / Joan Boudreau ✓ Donald Koleman Dominic Marraffa ✓/ Roland Pinault Stanley Smith 2. Approve minutes of the meeting held Feb. 6, 1979 as copied and mailed Motion Second qlo 3. Bills - pay estimate #9 for Frasca Construction Corp. for work completed on the East India Sq. Mall $23,655.00 final payment to Delta Group for work completed under Phase I & II for North Greenway Project $2,917.65 (includes retention) �o lMotion Second I D �. Communications a. Balance sheet for period ending Jan. 31, 1979 (copy distributed) b. Robert Scagliotti 5. Progress report - C. G. Olney 6. New business a. Adoption of the Heritage Plaza-West Urban Renewal Plan b . Design Review Board recommendations c. Design Review Board Presentation Requirements for signs and building (revised) d. Citizens Advisory Board recommendations • a Salem Redevelopment 9Mx1E °'RKKff Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD WEDNESDAY, FEBRUARY 21, 1979 On Wednesday, February 21, 1979, the members of the Salem Redevelopment Authority Board met for its regular meeting at One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Joan Boudreau, Stanley Smith, Roland Pinault and Dominic Marraffa. Donald Koleman is recorded absent. The Chairman noted that each member of the Board received a copy of the minutes of the meeting held February 6, 1979 for advance reading and asked for omissions or corrections. Being no omissions or corrections noted, a motion was made by Roland Pinault, seconded by Joan Boudreau, and unanimously voted to approve the minutes of the meeting held February 6, 1979. Motion carried. • The SRA was presented with a request to pay Frasca Construction Inc. $23,655.00 (pay estimate #9) for work completed at the East India Sq. Mall. A request was made for final payment to the Delta Group for work completed on Phase I and II for the North Greenway project. Said payment is in the amount of $2,917.65 which includes the total retenti6n figure. A motion was made by Joan Boudreau, seconded by Roland Pinault, and by roll call, unanimously voted to make final payment to the Delta Group (including retention) and approve pay estimate #9 (subject to receipt of the pay estimate #9 signed by the Archi- tect in charge) in the amount of $23,655.00. Motion carried. The following communications were received at the SRA office. 1. The balance sheet for the period ending Jan. 31, 1979 was received from the office of John S. Sullivan. (Copy distributed to each Board member present) . 2. A letter was received from Robert Scagliotti, A.I.A., Inc. advising the Board that he will be the architect for the building on parcel RC-11B for Pasquanna Developers, Inc. and for alterations to the Salem Laundry building. Both buildings are within the Heritage Plaza-East urban renewal area. MINUTES OF THE SRA MEETING HELD FEB. 21, 1979 Page 2 • PROGRESS REPORT - C. Olney A meeting was held with Frank Delulis and John Collins to discuss the Central Street site (RC-11B) . Negotiations are going on to have DeIulis undertake the public improvements on Central Street as a:•part of the overall construction work. At the last meeting the Board agreed to have John Collins submit a price for designing the public improvements. John Collins has submitted a price of $3,000 to do the design work and he will include a review of the proposed buildings on the site as it relates to other buildings in the surrounding area, traffic flow, etc. A motion was made by Stanley Smith, seconded by Joan Boudreau, and by roll call, unanimously voted to authorize the execution of a contract between the SRA and the Delta Group, not to exceed $3,000.00 for the purpose of designing the public improve- ments for the Central Street site. Motion carried. A meeting was held by the Planning Dept. to interview candidates for design services for Heritage Plaza-West.' From all indications there is a strong feeling that the Delta Group will be selected to retain the continuity from Heritage Plaza-East to West. The members of the SRA Board agreed, but noted that this is the responsibility of the Planning Dept. to make its selection. • The plans for the discontinuance of Church St. is ready to go to the Council and a letter has been drafted to Councillor O'Keefe requesting Council action. Action by the Council will make way for the sale of land to .George Aulson so that he may proceed with construction work on parcel RC-1D. NEW BUSINESS The Board reviewed the Design Review Board recommendations. 3-7 Central St. property - Approved hardware, address numbers painted gold leaf, awning. Joshua Ward House - Approved the preliminary plan for rehabilitation Universalist Church - Approved paint color for the Church doors. (Essex Green) The members of the Salem Redevelopment Authority and the Council Committee for Community Development discussed the contents of the Urban Renewal Plan for Heritage Plaza-West. The Board was advised that the Project Administrator and the Council Committee reviewed the Plan in detail and have come up with recommended changes in the Cooperation Agreement and the Plan. After review of the items listed the members of the SRA agreed to all the changes listed in the memo✓ Councillor Leonard Cawley brought up the matter that the parking C'r / • • MINUTES OF THE SRA MEETING HELD FEB. 21, 1979 Page 3 requirements should not be waived by the Redevelopment Authority only. It is his feeling that the City Council should have the responsibility to waive the individual requirements, if necessary, since it is the City Council who has to take the criticism from the citizens of Salem. The members of the Redevelopment Authority Board and the Council Committee could not come to an agreement on this particular matter. It was decided that the matter will be brought out at the City Council meeting when the Plan comes up for disucssion on Thursday, Feb. 22nd. The Resolution of the Salem Redevelopment Authority Approving the Urban Renewal Plan was read and discussed by the SRA Board. A motion was made by Roland Pinault, seconded by Stanley Smith, and by roll call, unanimously voted to adopt the Resolution as read. Motion carried. The Board discussed the recommendations for the Citizen's Advisory Board. Five members will be appointed by the Mayor's office. The SRA Board agreed to recommend the following for appointment to the Citizen's Advisory Board: Bernard Kelly, Fred Johnson, Y.M.C.A. Director, Member from the Salem Garden Club, and a Member from the Crombie Church. • In regard to the Design Review Board Presentation Requirements, as revised, the Project Administrator advised the Board that John Collins, Design Review Board member, has recommendations for changes in the Requirements. This matter will have to be discussed at another DRB meeting before finalizing the write-up. A motion was duly made, seconded, and unanimously voted, the meeting stands adjourned. Respectfully submitted, Ethel C. Crowell • AGENDA • FEBRUARY 6, 1979 1. Roll call Joan Boudreau Donald Koleman Dominic Marraffa Roland Pinault Stanley Smith 2. Approve minutes of the meeting held January 23, 1979 as copied and mailed to each member of the Board Motion Second 3. Bills (accounts payable list distributed to each member of the Board) • Motion Second 4. Communications a. Balance sheet for period ending Dec. 31, 1979 b. Robert Scagliotti _ 5. Progress report - C. Olney 6. New business a. DRB attendance b. Sign brochure - credits c. Discussion - Pasquanna proposal for RC-11B • Heritage Plaza-Nest Peter Meo Magus letter .� AGENDA • FEBRUARY 6, 1979 1. Roll call Joan Boudreau Donald Koleman Dominic Marraffa Roland Pinault ✓/ Stanley Smith ✓ 2. Approve minutes of the meeting held January 23, 1979 as copied and mailed to each member of the Board Motioi Second_ 3. Bills (accounts payable list distributed to each member of the Board) Motion P Second 4. Communications a. Balance sheet for period ending Dec. 31, 1978 b. Robert Scagliotti S. Progress report - C. Olney 6. New business a. DRB attendance b. Sign brochure credits c. Discussion - Pasquanna proposal for RC-11B • Heritage Plaza-Nest Peter Meo Magus letter .I - a Salem • EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE SALEM REDEVELOPMENT AUTHORITY MEETING HELD FEBRUARY 5 F, 6, 1979 On Monday, February 5, 1979, the Vice Chairman attended the SRA meeting at One Salem Green, Salem, Mass. Being the only member present, the Vice Chairman decla-rdd-the meeting recessed until Tuesday, February 6, 1979. On Tuesday, February 6, 1979, the members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting at One Salem Green, Salem, Mass. The Vice-Chairman called for roll call and the following answered present: Joan Boudreau, Roland Pinault and Stanley Smith. Dominic Marraffa and Donald Koleman are recorded absent. The Vice-Chairman noted that each member of the Board received a copy of the minutes of the meeting held January 23, 1979 for advance reading and asked for omissions or corrections. Being no omissions or corrections noted, a motion was made by Roland • Pinault, seconded by Stanley Smith, and unanimously voted, the minutes of the meeting held January 23, 1979 stands approved. BILLS The Board reviewed the bills presented for payment. In line with the invoice received from Oscar Padjen, the Project Administrator noted that the work for Barnett's storefront is going out to bid again and that the design fee is based on the construction costs. It -was recommended that the Board could pay him $2,000 for work completed or wait until the bids are in. The Board agreed to pay the architect $2,000 for work completed. The Board discussed the invoice received for cleaning the sewer lines. The Board instructed the Project Administrator to find out from the City Engineer if this will be the total of the cleaning project, since the invoice submitted was for $1,950. If this is the total amount to be billed, the Board approved full payment of $1,950.00. COMMUNICATIONS - The following communications were received at the SRA office: 1. The balance sheet for the period ending 12/31/78 was received from the office of John S. Sullivan, (copy distributed to each Board Member) . 2. Robert Scagliotti advised the Board that in his opinion the problem of frost on the windows at the Colonial Men's Shop can be resolved by a direct supply of forced hot air with proper returns. • Mr. Peter Meo attended the meeting to discuss the matter with the Board. Mr. Meo advised the Board that he had been told that there are some loose bricks that have to be sealed up and that moisture_is-getting into the building. He was also advised install- ing thermopane windows would probably solve the problem. Mr. Meo stated that he did MINUTES OF THE SRA MEETING HELD FEB. 5/6, 1979 Page 2 • have the same problem last year but he experimented in different ways to try to solve the problem. The Board felt that this is an architectural problem. Mr. Meo suggested that the SRA try one window with thermopane glass to see if it would correct the problem since the SRA was responsible for the rehabilitation work. Mr. Meo was. aduised by the Board that the SRA does not have funds to spend on the building and recommended that the SRA's Project Engineer inspect the building along with the architect (Robert Scagliotti) and the contractor (Major Construction Management) and prepare a report for the SRA Board. PROGRESS REPORT - Christopher G. Olney There is a meeting scheduled for Thursday, Feb. 8, 1979,with DeIulis Bros. , George Aulson, Stern - Tise and others to discuss the construction schedule for the North Greenway. George Aulson is having a problem with the land boundaries. Land Court is requiring a plot plan from the SRA for the Church Street layout showing the street boundaries as they exist and the changes to be made on the street layout. • Essex Survey Service has submitted a price of $250 to prepare the plans. A motion was made by Stanley Smith, seconded by Roland Pinault, and by roll call, unanimously voted to authorize Essex Survey Service to prepare the Church Street plans for submission to Land Court. Barnett's rehabilitation work will be out to bid once again. The Peabody Museum is ready to proceed with the work on Liberty Street and Charter Street. They will present plans for the work at the next DRB meeting. The Master Plan for the Kinsman Block has been sent to the owners and Dr. Warren Mayne. Household Finance may be interested in changing its facade. The Board recommended that each tenant (first floor) receive a copy of the plan in the event they are interested in doing some work on an individual basis. It was also recommended that a meeting be arranged with the owners of the building to see what they would be agreeable to with respect to facade work. Magus is requesting a letter of support for its fund raising program. The Board felt that the letter should come for the Mayor's office since it is the City's financial commitment. In regard to Heritage Plaza-West, the Board was advised that a request for proposal • for site improvement work was sent out to four firms and their proposals are due in the Planning Dept. by February 9th. The City Council and the SRA will hold a public hearing for Heritage Plaza-West MINUTES OF THE SRA MEETING HELD FEB. 5/6, 1979 Page 3 • on Wednesday, Feb. 21, 1979. The SRA will hold its regular meeting after the public hearing and will adopt the Heritage Plaza-West urban renewal plan. The Board reviewed the write-up to be mailed to the owners and tenants within the Heritage Plaza-West area and had no objection to such mailing. The Board was also advised that there will bea workshop on Feb. 15, at 7:30 P.M. to answer any questions that the owners or tenants may have in regard to the Heritage Plaza-West plan. NEW BUSINESS It has been requested by the DRB Chairman that the SRA encourage DRB attendance at. the ORB meetings and possibly set a rule that if they do not attend a certain number of meetings, they should be replaced. The Board felt that since the DRB has had only one official meeting with its new membership, the matter should be discussed at the next DRB meeting first before taking formal action. The sign brochure is ready for print and the SRA Board agreed that it should include the names of the SRA Board, Mayor and City Councillors. In regard to parcel RC-11B, the Project Administrator proposed to the Board • that the SRA exchange the cost of its site improvement work for the value of land when making the sale of the parcel to Pasquanna Developers, Inc. , if they would agree to complete the improvements at the same time they are doing their own construction work. It was recommended that the SRA engage John Collins to do the preliminary design for the site work and prepare a cost estimate for same, and also, would recommend to Delulis Bros. that John Collins be engaged to do the interior sidewalk design since he is familiar with the site. All of this would have to be negotiated after the cost estimate is prepared. A motion was duly made, seconded, the meeting stands adjourned (10:00 P.M.) . Respectfully submitted, Ethel C. Crowell ACCOUNTS PAYABLE • FEB . 5 , 1979 ADMINISTRATIVE 1 . Sawtell ' s - office supplies 60 . 39 2 . New England Tel . - SRA office telephone bill 118 . 74 3 . Zina Goodell - hardware 3 . 00 4 . Office Products Services - typewriter lease from May to' July, 1978 117 . 00 Aug. to Oct . , 1978 117 . 00 5 . George P . Vallis - legal services for Jan. 250 . 00 6 . Crown Coffee Service - supplies 28 . 00 7 . Group Insurance Commission - Authority ' s share of health/ins . premiums July to Sept . 1978 512 . 90 8 . Pitney Bowes lease for postage machine 35 . 85 March to May, 1979 9 . John S . Sullivan - accounting services for Jan . 150 . 00 $1 ,415 . 14 10 . Feb . salaries 4, 080 . 24 TOTAL Feb . expenses $ 5 ,49S . 38 • NORTH GREENNVAY EXPENSES 1. New England Pipe Cleaning Co. - labor and equipment for cleaning sewer lines 1,950.00 FACADE IMPROVEMENTS 1. Oscar Padjen - Barnett's 4,916.15 JANUARY 23, 1979 • AGENDA 1. Roll call Joan Boudreau /� Donald Koleman f Dominic Marraffa Roland Pinault Stanley Smith ✓ 2. Approve minutes of the meeting held January 8, 1979 as copied and mailed to each member of the Board Motion SecondI� 3. Bills - 1pay estimate 118 for Fr�as/c�a Construction Corp. - $21,217.30 Motion p Second 4. Communications • a. Atty. John Serafini representing downtown merchants b. Magus - construction/rehabilitation estimate c. George Maguire - 3-7 Central St. property (see memo from I. Davidson) d. Atty. Charles Demakis e. Joan Cummings 5. New business a. Further action on the Mazza rini housing site in regard to the Housing Authority and Stern-Tise b. Central St. site - Pasquanna Developers Inc. c. Sign system Sign brochure d. Newcomb Building facade easement e. Barnett's - payment to Oscar Padjen f. Design Review Board recommendations g. Heritage Plaza-West h. Colonial Men's Shop • i. Endorsement of murals at Washington St./Essex St. for NEA Grant JANUARY 23, 1979 . AGENDA 1. Roll call Joan Boudreau Donald Koleman Dominic Marraffa Roland Pinault Stanley Smith 2. Approve minutes of the meeting held January 8, 1979 as copied and mailed to each member of the Board Motion Second 3. Bills - pay estimate 118 for Trasca Construction Corp. - $21,217.30 Motion Second 4. Communications • a. Atty. John Serafini representing downtown merchants b. Magus - construction/rehabilitation estimate C. George Maguire - 3-7 Central St. property (see memo from I. Davidson) d. Atty. Charles Demakis e. Joan Cummings 5. New business a. Further action on the Mazzarini housing site in regard to the Housing Authority and Stern-Tise b. Central St. site - Pasquanna Developers Inc. c. Sign system Sign brochure d. Newcomb Building facade easement e. Barnett's - payment to Oscar Padjen f. Design Review Board recommendations g. Heritage Plaza-West h. Colonial Men's Shop • i. Endorsement;:of murals at Washington St./Essex St. for NEA Grant REQUEST FOR PAYMENT • ADMINISTRATIVE January salaries ^ 4,097.24 City of Salem - use of Xerox machine Oct./Dec. 174.40 Gerald T. McCarthy Ins. - public liability coverage 3,967.60 George P. Vallis - legal services for Dec. , 1978 250.00 New Eng. Tel. Co. - Dec. telephone bill 98.20✓ Essex Survey Service - land court plan (Aulson) 500.00 ✓ John S. Sullivan - accounting services for Nov. 150.00 . accounting services for Aug. (not billed)150.00✓ Sawtell's - office supplies 19.20 9,406.64 • SalemEE • EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE SALEM REDEVELOPMENT AUTHORITY BOARD MEETING HELD ON JANUARY 23, 1979 On Tuesday, January 23, 1979, the members of the Salem Redevelopment Authority Board met in open session for its regular meeting at One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Joan Boudreau, Dominic Marraffa, Roland Pinault and Stanley Smith. Donald Koleman is recorded absent. The Chairman noted that each member of the Board received a copy of the minutes of the meeting held January 8, 1979 for advance reading and called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Stanley Smith, seconded by Roland Pinault, it was unanimously voted the minutes of the meeting held January 8, 1979 stands approved. Motion carried. • BILLS - The SRA Board reviewed Frasca Construction Corp. pay estimate #8 in the amount of $21,217.30 After due consideration, a motion was made by Stanley Smith, seconded by Joan Boudreau, and by roll call, unanimously voted to approve payment of pay estimate #8 to Frasca Construction Corp. in the amount of $21,217.30. COMMUNICATIONS - The following communications were received at the SRA office. 1. Atty. John Serafini, representing the Downtown Merchants, forwarded a letter stating that the Downtown Merchants are still interested in maintaining the Almy Parking Lot for customer parking. In regard to this letter, the Chairman noted that the Board made a statement, after receiving the first letter from the merchants, that before anything is done with the Almy Lot, the Board would contact all parties involved before taking any action. 2. Magus, center of the performing and fine arts, provided the SRA with a cost estimate for rehabilitation work on the Gideon Tucker House. 3. Mr. George Maguire is requesting partial payment for work completed on the 3-7 Central St. building under the facade easement agreement. This item was referred to new business. MINUTES OF THE SRA MEETING HELD JAN. 23, 1979 Page 2 • 4. Atty. Charles Demarkis, representing the owners of 216 Essex St. building, advised the Board that the owner of the Colonial Men's Shop is having a problem with frost on his windows and as a result has had a loss of business. Mr. Demarkis felt that something should be done about the matter as soon as possible. This item was referred to new business. S. Joan Cummings, manager of the Professional Building at 60 Washington St., advised the Board that she would be interested in a facade grant as part of the Heritage Plaza-West project. NEW BUSINESS The SRA Chairman noted that the Board just came from a meeting with the members of the Housing Authority. The SRA presented the Housing Authority with a proposal for elderly housing for the St. Peter/Bridge St. site in conformance with the City's Master Plan. We gave the Housing Authority ideas on what the SRA would like and what the Planning Dept. would like to see on the site. The Housing Authority has $1.9 million for the development of 667 Housing and the Board would like to see the entire lot developed and coordinated with Stern-Tise Section 8 housing. Both projects could be done and we think it will work. • Joan Boudreau stated that she would like to limit the site to 100 elderly units. Jeff Stern advised the Board that he would like to accept the Board's challenge. The site would have to be studied and that he would have to have a letter of designation on the site in order to start the process. The Board authorized the Project Administrator to::draft a letter for the Board to review and approve. A motion was made by Stanley Smith, seconded by Joan Boudreau, and unanimously voted the Redevelopment Authority grants Stern-Tise Salem Group, Inc. designation for one year as developer of parcel R-lA. Said development shall be subject to possible accommodation to the Salem Housing Authority. Motion carried. At this time the Board discussed the necessity for an easement to the New England Telephone Co. for the area along Ash Street which contains a cable line for the entire North Shore area. A motion was made by Stanley Smith, seconded by Joan Boudreau, approving action by Stern-Tise Salem Group Inc. , to convey:an easement to the New England Telephone Co. on Parcel RC-lA along the area once known as Ash Street,and further, authorize the Chairman to execute the Consent Form. By roll call the following voted aye: Joan Boudreau, Dominic Marraffa and Stanley Smith. Roland Pinault voted present. Motion carried. MINUTES OF THE SALEM REDEVELOPMENT AUTHORITY MEETING HELD JAN. 23, 1979 Page 3 • The SRA discussed the proposal for Central St. (RC-11B) . Mr. DeIulis was advised that the City is not in a position to operate the trash removal operation from the Central St. site and more thought should be given to this matter in the development of his plan. It was stated that the Board should define the boundaries for the site so that a firm site plan could be developed for the area. Mr. DeIulis stated that he would engage an architect as soon as he knows the boundry line. The Board agreed that the fire lane along parcel RC-11B should-remain the same and should be improved to match the site improvement work in the immediate. area and that the boundry line shall exclude that portion of land adjacent to' the:7 ]Newmark building. A motion was made by Roland Pinault, seconded by Joan Boudreau, and unani- mously voted to extend Pasquanna Developer Inc. designation on parcel RC-11B to March 20, 1979. Motion carried. At this time the Project Administrator advised the Board that a meeting will be held on January 25th to discuss the sign brochure. Baldwin Design will make a presentation on the work completed to date. In regard to the sign system for downtown Salem, the Board was advised that it • was recommended by the Planning Dept. that the SRA take on this project. The Board discussed the facade improvement work on the 3-7 Central St. building, in connection with the letter received from George Maguire. Mr. Maguire noted that he has gone as far as he can with the facade work. The masonry work will have to be done in the Spring. The SRA's Project Engineer and architect, Staley McDermet agrees with this. It was suggested by the Board that partial payment could be made, the balance of the money due could be held until the work is finished in the Spring. Atty. Vallis noted that a special agreement would have to be drawn up, listing the deficiencies and the Board should set a time limit as to when the work shall -be finished. A motion was made by Roland Pinault, seconded by Joan Boudreau, and unanimously voted to execute the facade easement; partial payment shall be made and $5,000 shall be retained by the SRA until all the work is completed and accepted as itemized in the memo dated January 23, 1979 from the SRA's Project Engineer. Mr. Peter Meo attended the SRA meeting to discuss the problem he is having with the windows at the Colonial Men's Shop. Mr. Meo noted that he has tried every way to keep the frost off the windows with no:success.Mr. Meo felt that something has to be done and that he cannot continue his business the way it is now. MINUTES OF THE SRA MEETING HELD JAN. 23, 1979 Page 4 • The Board felt that it must have the opportunity to obtain comments from the architect before taking any action and instructed the Project Administrator to send a letter to the architect asking that he look at the windows and that he make recommendations, in writing, to the Board. The Board reviewed the DRB's recommendations: Kinsman Block - approved scheme A, B, C, D, and C (opposite hand) Essex Sationery sign - approved 6th Congressional District sign for 99 Washington St. - approved East India Sq. Mall temporary wall - no objection The Board was advised that a letter of endorsement is needed for the City to apply for a National Endowment for the Arts grant for murals at Washington and Essex St. corner. A motion was duly made by Stanley Smith, seconded by Roland Pinault, and unani- mously voted to authorize the Project Administrator to prepare a letter of endorsement. Motion carried. • A motion was duly made, sedonded,the meeting stands adjourned. Respectfully submitted, Ethel C. Crowell Secretary • AGENDA - JANUARY 8, 1979 • 1. Roll call Joan Boudreau Donald Koleman A Roland Pinault) '',,Z Dominic Marraffa /✓ Stanley Smith ✓ 2. Approve minutes of the meeting held December 19, 1978 as copied and mailed to each member /hof the Board Motion Second 3. Accounts payable Motion /J Second • 4. Communications a. Pasquanna Developers b. Magus S. Progress report 6. New business Discussion - Restaurants - Central St. parking Mr. Jack Levin, 298 Essex St. facade Heritage Plaza-West i Progress Report Meeting with the Mayor - Mazzarini site Aulson Mondev Change Order letter Frasca Change Order letter Informal SRA meeting �fi2.h�ti IJ. Salem@E EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUIEES OF THE SALEM REDEVELOPMENT AUTHORITY MEETING HELD JANUARY 8, 1979 The members of the Salem Redevelopment Authority Board met in open session for its regular meeting on Monday, January 8, 1979 at 7:30 P.M. at One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Joan Boudreau, Stanley Smith, and Dominic Marraffa. Donald Koleman and Roland Pinault are recorded absent. It was noted that each member of the Board received a copy of the minutes of the meeting held January 8, 1979 for advance reading and the Chairman called for omissions or corrections. Stanley Smith noted that the following clarification be made in regard to the statements relative to the parking situation in the area of Front and Central Streets. "The owner of the LeBistingo Restaurant requested the use of the old Beef $ Oyster site (corner of Front and Lafayette St.) for parking purposes, since there has been no • evening parking in the area for restaurant patrons." "It was pointed out by Stanley Smith that the SRA's contract with the Parking Commis- sion for the Central St. lot specified that there would be four hours open parking in the evening for the benefit of the restaurants in the area to allow for customer parking." A motion was made by Joan Boudreau, seconded by Stanley Smith, and unanimously voted, thou minutes of the meeting held January 8, 1979 stands approved with the above noted correction. Motion carried. BILLS The Board reviewed the accounts payable list as presented. After due consideration, a motion was made by Joan Boudreau, seconded by Stanley Smith, and by roll call, unanimously voted to approve payment of the bills presented. Motion carried. I COMyUNICATIONS The following communications were received at the office of the Salem Redevelopment Authority: 1. A letter from Pasquanna Developers, relative to parcel RC-11B, was read, requesting an extension on the Land Disposition Agreement. This matter was referred to new business. 2. A letter from the Board of Directors•of Magus was read requesting that Magus be considered a candidate for a facade easement project. This matter was referred to new • business. PROGRESS REPORT - C. G. Olney r The Board was advised that there is a meeting scheduled for Thursday, January 11,1979, r MINUIT_•S OF 111h. SRA MEETING HELD JAN. 8, 1979 Page 2 • for the Board to meet with the Mayor and Planning Dept. to discuss the future use of the parcel at the corner of St. Peter and Bridge Street. The Planning Dept. will make its recommendation to the Mayor. The SRA's Project Engineer drafted a letter to be sent to Prasca Construction, Inc. , subject to the Board's approval, requesting further documentation on the construc- tion changes within the East India Sq. Mall. The SRA Board had no objection to the proposed letter. NEW BUSINESS Representatives from LeBi.stingo, Chuck's and Red's Sandwich Shop attended the SRA meeting to further discuss the parking situation on Central Street. The Project Administrator advised the Board that the Off-Street Parking Commission has terminated its lease on the Central St. lot as of December 31, 1978. The restaurant owners noted that they have discussed the maintenance costs for the parking lot and came to the conclusion that it would be extremely expensive to remove the snow from the area and asked the Board if the City could possibly plow the lot. It was stated that the SRA Board is not able to speak for other City Departments. In the discussion of management, the Board had no objection to them charging a parking fcc, which would off-set the cost of maintenance. It was agreed that the restaurant owners would discuss the matter amongst themselves and will return to the SRA to make final. arrangements for the takeover of the parking lot. At this time the representatives of "Magus" attended the SRA meeting to discuss their plans for the building on Essex Street known as the Gideon Tucker House. As noted in their letter, they are looking for a financial commitment for a facade easement on the building. It was their feeling that there would be no problem with the owner of the building. It is their hope that a portion of the work will be completed by Jan. 1980 and as the funds come in, other projects will start, such as the art gallery. The SRA recommended that they present the plans to the Design Review Board as the first step even though the SRA cannot make a commitment at this time. The City would have to be the one to make the financial. commitment since it is outside the urban renewal arca and the SBA's facade casement funds are already committed. 'fie SRA Board advised them that it is in full support of the %gus Project and will try to help them in any way withi.n its jurisdiction. 'fie Board discussed Heritage Plaza-West and agreed that the Board should walk the HP-W area so that they would have a better understanding as to what type of rehabilitation is needed in the total arca. 0 MINUTES OF THE SRA MEETING HELD JAN. 8, 1979 Page 3 • Mr. Jack Levin attended the SRA meeting seeking support for his rehabilitation project at 2982-302 Essex St. The City is studying its present facade easement funds for the first year of the facade easement projects to see how much, and where, the money will be spent. Mr. Levin explained what he is planning to do with the building and that he has included the recommendations made by the Design Review Board. He explained that he is looking for encouragement and support from the City. The Board stated that it is pleased with the work that is proposed for the building since it will be the first project for the area of HP-W and will set an example to others in the area as to what can be done but unfortunately, the SRA cannot make a financial conmi-tment at this time. It would be up to the City to say how much can be spent on the facades. It was also noted by the Board that this matter could be discussed on Thursday, when the Board will meet with the Mayor and others from the Planning Dept. A motion was made by Stanley Smith, seconded by Joan Boudreau, and unanimously voted the meeting stands adjourned (9:45 P.M.) . • Respectfully submitted, Ethel C. Crowell, Secretary •