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1978-SALEM REDEVELOPMENT AUTHORITY G1 Pin 1 AGENDA - DECEMBER 19, 1978 1. Roll call Joan Boudreau Donald Koleman Dominic Marraffa Roland Pinault / Stanley Smith 2. Approve minutes of the meeting held December 4, 1978 as copied and mailed MotionT/3 Second 3. Bills - accounts— payable for Frasca Construction Corp. pay estimate k7--$74,SlS.lS Motions Second 1(?hq C • 4. Progress report - Chris Olney S. New business a. Design Review Board recommendations b. Developers for parcels RC-14A f, B C. Jeffrey Stern-representing Salem Group Inc. d. Next SRA meeting date - Jan. 8, 1979 • Salem • EXECUTIVE DIRECTOR Redevelopment JOHN W. SARRET Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MIMJIES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD HELD ON DECEMBER 19, 1978 The members of the Salem Redevelopment Authority met in open session for its regular meeting on Tuesday, December 19, 1978 at 7:30 P.M. at One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Joan Boudreau, Roland Pinault, Stanley Smith and Dominic Marraffa. Donald Koleman is recorded absent. It was noted that each member of the Board received a copy of the minutes of the meeting held December 4, 1978 for advance reading and the Chairman called for omissions or corrections. .'.Being no omissions or corrections noted, a motion was made by Joan Boudreau, seconded by Stanley Smith, and unanimously voted, the minutes of the meeting held December 4, 1978 stands approved. Motion carried. BILLS • Pay estimate #7 from Frasca Construction Corp. was presented for approval for payment. A motion was duly made by Stanley Smith, seconded by Roland Pinault, and by roll call, unanimously voted to approve payment to Frasca Construction Corp. in the amount of $74,515.15 (pay estimate #7) . Motion carried. At this time the Board noted that the owner of the Front Street restaurant, Bistro LeBistingo, attended the SRA meeting to explain the problems he has relative to parking for restaurant customers. It was requested that the Board allow them to use the Central Street site during the evening hours, on a temporary basis, until the Redevelopment Authority decides to turn it over to a developer. It was understood by all that if this request were granted, the parking arrangement would have to be controlled and that it should not be used for all night parking. It was also suggested by the Board that the other restaurant owners should be con- tacted to see if they would like to share in the use and expense involved in controlling the parking lot. It was agreed that the Project Administrator would work with all parties concerned to see that an agreeable lease arrangement can be worked out. Progress Report - 'C. Olney The foundations for the condominiums have been poured. • DeIulis Bros. has ordered some of the material for the walkway and will probably wait until Spring to start construction work on the walkway. Jeff Stern noted that they will be needing water hookups soon at the housing site. MINUTES OF THE SRA MEETING HELD DECEMBER 19, 1978 Page 2 • Mr. Stern was advised that when needed, the DeIulis Bros. will make the connections. Mondev's East India Mall project will be opened for the Easter season. The Board reviewed the draft of the letter to be sent to Mondev relative to change orders. The Board had no objection to sending the letter to Mondev with a few minor changes in the wording. Facade projects - The Universalist Church doors are installed but not finished as yet. Newcomb building - One store front is completed. The masonry work is underway and it should be finished by the middle of January. Barnett's - Bids will be going out in January for rehabilitation work. It is hoped to start the work in the Spring. The City has interviewed three firms for the development of the Bowditch Park project. The Council has approved the Heritage Plaza-West boundaries. It was recommended that the Board take a tour of the project area and then develop what the SRA's objectives are for the entire area. The Naumkeag Trust Co. is remodeling the existing bank building adjacent to the •Pickering Wharf project and in order to do this, it will be necessary to locate a bank trailer on the site on a temporary basis. It is requested that the SRA send a letter in support of this request to the Board of Appeal. A motion was made by Roland Pinault, seconded by Stanley Smith, it was unanimously voted to support the request for the location of a trailer on the site of the bank property. Motion carried. NEW BUSINESS Discussion was held with McDougall Associates and with the Maguire Brothers. It has been agreed between the two parties that Maguire Brothers will build the building and then they will turn the building over to McDougall Associates who needs the entire building for its own operation. A motion was made by Stanley Smith, seconded by Roland Pinault, and unanimously voted to designate George and Robert Maguire and McDougall Associates as co-developers of parcel RC-14A & B, effective this date (Dec. 19, 1978 and terminating February 28, 1979) as the time to submit the necessary plans and evidence of financing. Motion carried. At this time Mr. Jeffrey Stern advised the Board that he is here tonight to discuss the final disposition of the St. Peter St./Bridge St. parcel. Stern-Tise is still interested in construction elderly housing on that site. The choice is for elderly housing in some combination of private or public or condominium buildings. Stanley Smith noted that he would rather see the SRA work with Stern-Tise for private • development. Mr. Stern is requesting designation as the developer for elderly housing on the site in order to start the preliminary process so that an application may be submitted to the Dept. of HUD for Section 8 funding. Mr. Stern also noted that this is a long involved MINUTES OF THE SRA MEETING HELD DECEMBER 19, 1978 Page 3 • procedure with an approximate two year planning process. The Board could not come to an agreement on just what they would like to see on that particular site and recommended that a work session be scheduled to discuss the matter and come up with a firm plan for the parcel. The Board agreed to set up a meeting in order to come up with a decision for the Jan. 22nd meeting of the Authority. The Board reviewed the DRB's recommendations. 217 Essex Street - Naumkeag Trust Co. - approved the final construction drawings for the rehabilitation of the first floor section. 7 Central Street - Soup Dufour - approved the proposed sign and location. Marine Arts Gallery - Essex St. - approved the paint color for the sign (Sample "C" - green tone.) . 298k-302 Essex St. - Jacob Levin - approved the rehabilitation drawings as presented. Salon Ondina - Derby Sq. - sign approved. • The Redevelopment Authority Board agreed to hold the next meeting on January 8, 1979. A motion was duly made, seconded and unanimously voted the meeting stands adjourned. Respectfully submitted, Ethel C. Crowell • Executive Director's report 1. 7 Ash Street proposals 2. We have the drawings from Whitman & Howard and ready to send them to the appraisers 3. Transfer to Pasquanna Developers, Inc. 4 Urgent Needs Funds (630,000) AGENDA DECEMBER 4, 1978 1. Roll call Joan Boudreau Donald Koleman / Dominic Marraffa✓ Roland Pinault Stanley Smith 2. Approve minutes of the meeting held November 20,1978 as copied and mailed to- each member of the Board. Motion �/� Second 3. Bills for a�proval Motion' / y Second 4. Communications a. Copy of Mayor's letter to the Salem Housing Authority b. Balance sheet for period ending Oct. 31, 1978 c. Stern-Tise d. Peabody Museum e. Commonwealth of Mass. - Dept. of Environmental Mgmt. S. Progress report - C. G. Olney 6. New business a. DRB appointments b. Proposals for parcels RC-14A F, 14B • C. Heritage Plaza-West discussion ACCOUNTS PAYABLE - DEC. ' 78 ADMINISTRATIVE COSTS REQUEST FOR PAYMENT • DEC. 1978 1. Salaries for December 178 $5,104.30 2. John S. Sullivan - closing October's records 150.00 3. George P. Vallis - legal services for Nov. 250.00 4. Crown Coffee Service - office supplies 29.00 S. Zina Goodell - hardware 14.25 6. Atty. John McNiff - legal representation for case between Neptune Wrecking Co. 8 SRA from 1974 to 78 1,283.50 7. New England Tel.Co. - SRA office telephone bill 168.85. 8. Salem Evening News - adv. for disposition of parcel RC-13A 52.50 7,052.40 ESSEX MALL. COMPLETION 1. Robert's Landscaping Co. , Inc. - 10 yds. wood mulch 150.00 2. DeIulis Bros. - brick work on the Mall 35,205.15 35,355.15 • NORTH GREENWAY 1. The Delta_ Group - invoice #8 723.82 reimbursables 128.05 2. The Delta Group - 10% retention for Phase I 8 II completed 2,062.50 2,914.37 • MM alem Redevelopment EE`" RECTOR JOHN W.. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MDINUPES OF THE MEETING OF THE SALEM] REDEVELOPMENT AUIHORITY BOARD HELD DECEMBER 4, 1978 On Monday, December 4, 1978, the members of the Salem Redevelopment Authority Board met in open session for its regular meeting at One Salem Green, Salem, Mass. On roll call the following answered present: Joan Boudreau, Stanley Smith and Dominic Marraffa. Donald Koleman and Roland Pinault are recorded absent. The Chairman declared the meeting in session with a quorum present. It was noted that each member of the Board received a copy of the minutes of the meeting held November 20, 1978 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Stanley Smith, seconded by Joan Boudreau, it was unanimously voted the minutes of the meeting held November 20, 1978 stands approved. Notion carried. • BILLS The members of the Board received a copy of the accounts payable list for review and consideration for payment. After due consideration of the items listed, a motion was made by Stanley Smith, seconded by Joan Boudreau, and by roll call, unanimously voted to approve payment of the bills as presented. COMMUNICATIONS - The following communications were received at the SRA office: 1. The SRA has received a copy of the Mayor's letter to the Housing Authority relative to the award for 60 additional housing units for Salem's elderly. The Housing Authority was advised that the site selection and development proposals must be analyzed by the SRA and the Planning Dept. in addition to the Housing Authority. 2. The balance sheet for the period ending Oct. 31, 1978 was received and distri- buted to each member of the Board. 3. Stern Tise has requested, by letter, that all documents relative to the disposition of land to Stern-Tise Development Co. be changed to its newly organized name, Stern-Tise Salem Group Inc. 4. The Peabody Museum stated that they would be pleased to submit a proposal for the proposed rehabilitation work on the Miseum's property at the next DRB meeting in January. . S. The Commonwealth of Mass advised the Mayor that the proposal for the Heritage State Park, as submitted by the City of Salem, has been denied. PROGRESS REPORT Stern-Tise is under construction on the housing site and will be pouring the MINUTES OF THE SRA MEETING HELD DECEMBER 4, 1978 Page 2 foundation walls by Wednesday or Thursday (Dec. 5th $ 6th) . Jeffrey Stern would like to attend the next SRA meeting to discuss the R-1 site (Mazzarini's) . The Board was advised that Mondev is starting to put pressure on the SRA to clear the Almy's lot of cars so that the cars will go into the parking garage. This matter has been discussed with Jeff Stern and he has agreed to put a proposal together for the Board to review that would sho✓how the land could be developed by means of various sales terms. The SRA Board agreed to waiting to see what plans could be developed. In regard to the construction for the North Greenway, DeIulis Bros. Construction Co. is in the process of buying material for the walkway. He would like to start con- struction this winter but it will all depend on the weather. The contractor for the Marine Arts building is having a problem with the cornice brick work for the top of the building. Israel Davidson has inspected the building and has offered alternatives to the problem. The work at East India.Square is moving ahead. The City and Mondev have reached an agreement on a way to resolve the problem • with the leaks and gas trap at the garage building. A letter to this effect was drafted to the Salem Corporation, and read to the Board for approval, relative to a proposed solution to the leaks and gas trap problems. The doors for the Universalist Church will be installed soon. In regard to Barnett's, the bids received were far too high and the work will probably have to wait until Spring when new bids will be requested. The .weather has damaged the plastic that we put up there and it needs to be replaced. The Project Administrator asked the Board's approval to spend $100 to repair the plastic. George Aulson would like to get a 6 ft. easement from the County so that they can- not build close to his building at some future time. He would like to start construction now but he seems to be running into various problems with the Building Inspector's office. Robert Maguire, an interested developer for the Lafayette, Front St. site, attended the meeting to advise the Board that he is trying to work things out with McDougall Assoc. for the joint development of parcel RC-14A $ B. So far nothing is firm, everything is in the talking stage. Members of the Planning Dept. are making the contact with McDougall Associates. • A recommendation was made by the Board that Mr. Maguire present his plans to the Design Review Board in order to get things started and that possible action by the SRA MINUTES OF THE SRA MEETING HELD DECEMBER 4, 1978 Page 3 will be considered for the December 18th meeting. If nothing happens with the McDougall's within the next two weeks, the Board agreed to give him a designation on the site. The Board agreed that McDougall.,-Associates is to be contacted by Uetter, with a copy to the City Planner and Mr. Maguire, stating that they are to make a presentation at the next SRA meeting, Dec. 18, if they are interested in the site on an individual basis or as a joint effort. The Board discussed the DRB Policy Statement and agreed on the following membership and term of office for each member: Robert Scagliotti, 3 yrs. ; Annie Harris, 3 yrs. ; . Helen Baldwin, 2 yrs. ; John Wright, 2 yrs. ; Ronald Barnes, 1 yr. ; Norbert Florendo, 1 yr. ; and John Collins, 1 yr. It was recommended by the Board that this DRB Policy Statement should be incorporated into the plan for Heritage Plaza-West. The Board discussed the boundaries for Heritage Plaza-West.:,After discussing the pro's and con's on extending the boundary lines to the High Street area, the Board agreed that they would prefer to stay with the original boundary line designation for Heritage Plaza-West down to Norman St. A letter will be sent to the City Council Committee stating the Board's decision on • the boundaries for Heritage Plaza-West. It was agreed that the Board will meet on Wednesday, Dec. 13th at 7:30 A.M. to discuss the details of Heritage Plaza-West. Respectfully submitted, Ethel C. Crowell Secretary • s. AGBNDl4 ' NOVEMBER 20, 1978 1. Roll call / Joan Boudreau L, Donald Koleman �/ Roland Pinault_ Dominic Marraffa /7 Stanley Smith 2. Approve minutes of the meeting held November 9, 1978 as copied and mailed to each member of the Board Motion Second 3. Communications a. Alan McClennen (Tom of Arlington) ' b. McDougall Associates 4. Progress Report - C. Olney S. New business Proposals for parcels RC-14A & B and RC-11D Discussion - Jeffrey Stern Heritage Plaza-West Authorize Chairman to make necessary submission to the Dept. of Community Affairs for Heritage Plaza-West Salem • EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUIHORITY BOARD HELD MONDAY, NOVEMBER 20, 1978 On Monday, November 20, 1978, the members of the Salem Redevelopment Authority Board met in open session for its regular meeting at One Salem Green, Salem, Mass. at 7:30 P.M. The Vice-Chairman called for roll call and the following answered present: Joan Boudreau, Roland Pinault and Stanley Smith. Donald Koleman and Dominic Marraffa are recorded absent. The Vice-Chairman noted that each member of the Board received a copy of the minutes of the meeting held November 9, 1978 and asked for omissions or corrections. Being no omissions or corrections noted, a motion was made by Stanley Smith, seconded by Roland Pinault, it was unanimously voted, the minutes of the meeting held November 9, 1978 stands approved. Motion carried. • COMMUNICATIONS: The following communications were received at the SRA office: 1. Alan McClennen, Director of Planning and Community Development for the Town of Arlington, expressed his appreciation to the SRA for the recent tour of Salem held for the local businessmen from the Town of Arlington. 2. A letter of interest in parcels RC-14A and 14B was received from McDouglall Associates. (letter was referred to new business) PROGRESS REPORT - C. Olney The Board was advised that the DRB policy has been revised as a result of the joint meeting between the SRA and the DRB members. It was recommended by the Board that the DRB policy should be included in the Heritage Plaza-West plan and should possibly have a statement for other projects other than urban renewal projects, since the DRB has been asked to review plans for other areas at one time or another. In regard to boundaries for Heritage Plaza-West, the Council has made a statement that they would like to extend the HP-W boundaries from Washington Street to High Street. The area would have to be rezoned B-S for mixed residential/commercial use. • The plan itself has to be approved by the SRA Board, Department of Community Affairs and the City Council. MINUTES OF THE SRA MEETING - NOV. 20, 1978 Page 2 • It was recommended by the Board that this matter should be discussed fully at another meeting, possibly Wednesday morning. Stanley Smith noted that there is concern about the relationship between the SRA and the City relative to the funding for the project and how much is involved and who is responsible for the project. These are matter that have to be resolved. The Project Administrator requested approval on the "Request for Proposal" format, as written. The SRA Board had no objection to sending out this form. At this time Jeffrey Stern advised the Board that he is attending the meeting to- night to advise the Board that Stern-Tise Development Co. is changing its corporate name to Stern-Tise Salem Group Inc. The principals of the firm will remain the same. Mr. Stern requested that the SRA attorney be authorized to change all the documents to reflect the new corporate name. The Board recommeided :to Mr. Stern that a letter be forwarded to the SRA to make a formal request for the change in the documents. Mr. Stern advised the Board that they are ready to pass papers on the property. A motion was made by Roland Pinault, seconded by Stanley Smith, and unanimously voted the property (parcel RC-IA) be sold to Stern-Tise Salem Group Inc. , subject to • receipt of a letter to the fact that the beneficial interest in the Corporation has not substantially changed and authorize the Vice-Chairman to execute an assignment to the Land Disposition Agreement and the Option.Agreement. Nbtion carried. A motion was made by Stanley Smith, seconded by Roland Pinault, the designation for parcel R-lA (corner of St. Peter and Bridge St.) be restated in the name of Stern-Tise Salem Group Inc. , subject to receipt of a letter from Stern-Tise. Notion carried. The SRA Board discussed the letter received from McDougall Associates. The Board was advised that Mr. McDougall could not be here tonight but he would like the Board to know that he is interested in being the developer for parcel RC-14A & 14B. The letter from Robert Maguire stated that he is also interested in developing parcel RC-14A $ B. Mr. Maguire presented plans for a building on the site. He noted that the plan has already been presented to the DRB for another site and received DRB approval. Mr. Maguire stated that he is ready to start construction immediately. The Board asked Mr. Maguire if he is aware of the soil conditions and Mr. Maguire stated that he is aware of the problems and is willing to go ahead. The Board discussed the letters submitted and felt that they are not able to make a designation right away. They felt that they would like to digest the idea and they would like to hear from McDougall Associates to see what they plan to do on the site. . It was recommended 'to the Board that they should look at the new building on Brown Street, constructed by Robert Maguire, before making a decision. The Board also recommended that a letter be sent to McDougall Associates suggesting they consider a joint venture with the Maguire Brothers for the development of the parcel. MINUTES OF THE SRA MEETING - NOV. 20, 1978 Page 3 • At this time the Board was advised that a Project Area Report for Heritage Plaza- West must be submitted to the Dept. of Community Affairs for approval. The Board noted that this report had been reviewed for the previous submission and could see nod objection) to the revised report being submitted. A motion was made by Stanley Smith, seconded by Roland Pinault, and unanimously voted, to authorize the Project Administrator to submit the revised Project Area Report for Heritage Plaza-West to the Dept. of Community Affairs. Notion carried. A motion was duly made, seconded, and unanimously voted, the meeting stands adjourned at 9:10 P.M. Respectfully submitted, Ethel C. Crowell • • AGENDA NOVEMBER 9, 1978 . 1. Roll call Joan Boudreau Donald Koleman Dominic Marraffa Roland Pinault✓ Stanley Smith 2. Approve minutes of the regular meeting held Oct. 16, 1978 as copied and mailed Motion dSecond 3. Approve minutes of the Special Meeting held November 6, 1978 . MotioSecond Oe P • 4. Bills Motion Second lfk- 4. Communications a. Salem Corporation b. City Engineer c. Lupus Foundation d. Peabody Museum e. City Electrician S. Progress report 6. New business a. DRB - Policy b. Authorization to advertise the SRA's intent to sell land to the Salem Evening News (Parcel RC-13A) c. Authorize the Chairman to execute the LDA between the Salem News and SRA • d. Heritage Plaza-Nest urban renewal plan REQUEST FOR PAYMENT AIhMINISTRATIVE EXPENSES NOVEMBER 1978 • Sawtell Office Supply 28.95 City of Salem - use of Xerox machine July to Sept. 291.65 Group. Insurance Commission - Authority's share for health insurance premiums April to June 416.85 New England Tel. Co. - SRA office. telephone bill 168.85 Pitney Bowes - leasing fee for postage machine 35.25 Zina Goodell - hardware 8.20 George P. Vallis - legal services for Oct. 250.00 John S. Sullivan - accounting services for Sept. 150.00 Salem Plumbing Supply - yard hydrants cover plates 69.24 Salem Evening News - contract #7 advertisement 261.00 Boston Blueprint - reproduction work for contract N7 590.07 2,270.06 November 1978 salaries 4,097.24 TOTAL ADMINISTRATIVE 6,367.30 • NORTH GREENWAY The Delta Group - invoice #7 for Greenway System 1,177.63 reimbursables 133.50 EAST INDIA SQUARE Frasca.. Construction - pay estimate H6 19,665.00 FACADE IMPROVEMENTS Staley McDermet - Kinsman Block facade design 300.00 • "J� a Salem EXECUTIVE DIRECTOR Redevelopment JOHN W. 9ARRET Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD HELD NOVEMBER 9, 1978 On Thursday, November 9, 1978, the members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting at One Salem Green, Salem, Mass. On roll call the following answered present: Joan Boudreau, Roland Pinault and Stanley Smith. Dominic Marraffa and Donald Koleman are recorded absent. The Vice Chairman noted thati.each member of,the Board received a copy of the minutes of the meeting held October 16, 1978 for advance reading and that a copy of the minutes of the Special Meeting held November 6, 1978 was distributed to each member of the Board. The Vice-Chairman asked for omission or corrections. Being no omissions or corrections noted, a motion was made by Roland Pinault, seconded by Stanley Smith, and unanimously voted the minutes of the meeting held Oct. 16, 1978 stands approved. Motion carried. A motion was made by Stanley Smith, seconded by Roland Pinault, and unanimously voted, the minutes of the Special Meeting held November 6, 1978 stands approved. Motion carried. • BILLS - copy of the accounts payable list distributed. The Board reviewed the accounts payable list for consideration for payment. After due consideration, a motion was made by Stanley Smith, seconded by Roland Pinault, and by roll call, unanimously voted to approve payment of the bills presented. Motion carried. COMyUNICATIONS: The following communications were received at the SRA office: 1. Salem Corporation forwarded a follow up letter in regard to the parking complica- tions between .One Salem Green and Almy's Dept. store. 2. A letter was received from the City Engineer in response to the parking problems, expressing his opinion on the matter and noting that the City should not concern itself with the matter. 3. The SRA Board received a letter of thanks for the monetary contribution to the Lupus Foundation. 4. The Peabody Museum is requesting financial assistance in order to up-grade the southeastern corner (Charter & LibertySt.) of the Museum's property as part of its over-all plan for renovations. S. The City Electrician advised the SRA of its progress relative to the lighting for the Essex St. Mall. • l MINUTES OF THE SRA MEETING HELD NOV. 9, 1978 Page 2 • The SRA Board agreed that a letter should go to the Peabody Museum to advise them that the SRA does not have the funds for the work proposed, at the present time. If additional funds are available in the Spring, the SRA will provide financial assistance. PROGRESS REPORT - C. Olney The Board was advised that Stern-Tise Development Co. has started work on the housing site. George Aulson is having difficulty in obtaining his building permit for the foundation work. It seems that a portion of the overhang on his construction plans indicate that it would be on Essex County land. The Board had no objection to providing George Aulson with an easement so that he could relocate the building on the.:site which would mean that he would have to encroach onto the SRA's land. Atty. George Vallis was authorized to draw up an agreement. Marine Arts Gallery is well under way with the construction work. Empire has agreed to provide them with 18 feet of land which would resolve the construction problems. The city has received a number of complaints in regard to accidents caused by the cobblestones in front of the One Salem Green building. The city is in the process of • removing the cobblestones and replace them with bricks to avoid any further accidents in that area. NEW BUSINESS The Board reviewed the recommendations made by the Design Review Board at its meeting held November 8, 1978. Coiffure DeParis - approved the sign as submitted Liberty Mutual - approved the sign as submitted Beef 8, Oyster House - approved the Pub Entrance and Dining Entrance signs as submitted Kinsman Block - approved treatments A, C, D $ E 298-320 Essex St. (Heritage Plaza-West location) - Jacob Levin - approved as requested Universalist Church - approved Atty. George Vallis presented the Land Disposition Agreement for the sale of parcel RC-13A to the Salem News Publishing Co. After due consideration, a motion was made by Roland Pinault, seconded by Stanley Smith, and by roll call, unanimously voted to authorize the advertisement of the SRA's • intent to sell parcel RC-13A to the Salem News Publishing Co. and to authorize the execution of the Land Disposition Agreement on behalf of the Salem Redevelopment Authority. Motion carried. MINUTES OF THE SRA MEETING HELD NOVEMBER 9, 1978 Page 3 • The Board was presented with a draft of the plan for Heritage Plaza-West for review and possible action for approval at the next SRA meeting. The Project Administrator reviewed the process that must be followed before the SRA would be able to implement the plan. Copies of the plan must be presented to the Council Committee for Community Development for approval and formal submission to the City Council. At this time the members of the Design Review Board attended the SRA meeting to discuss the matter of Design Review Policy Statement. The SRA Board and the DRB agreed that sections of the Policy Statement would be rewritten and reviewed once again. A motion was duly made, seconded, and unanimously voted the meeting stands adjourned (10:15 P.M.) . Respectfully submitted, Ethel C. Crowell • • a . Salem • EXE CUTIVE DIRECTOR Redevelopment ' JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE SPECIAL MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT HELD NOVEMBER 6, 1978 On Monday, November 6, 1978, the members of the Board of the Salem Redevelopment Authoiity met in open session for a Special Meeting at One Salem Green, Salem, Mass. / at 8:30 A.M. On roll call the following members answered present: Joan Boudreau, Stanley Smith, Dominic Marraffa. Roland Pinault and Donald Koleman are recorded absent. The Chairman read the notice for the Special Meeting which is for the purpose of awarding Site Improvement Contract N7 to DeIulis Bros. Construction Co. , Inc. The Board was advised that the bids were received and reviewed and it has been • found that DeIulis Bros. Construction Co. is the low bidder in the amount of $193,717.60. A motion was duly made by Joan Boudreau, seconded by Stanley Smith, and by roll call, unanimously voted to award and execute Site Improvement Contract #7 at a cost of $193,717.60 with DeIulis Bros. Construction Co. , Inc. , 31 Collins St. Terrace, Lynn, Mass. Motion carried. George Aulson, developer for parcel RC-1D, has requested a right to do improvements on parcel RC-11) at his own risk since he has not taken title to the land. He would like to get the foundation work done before the bad weather starts. The Board discussed the financing for the project. After discussion, the Board felt that there is sufficient protection for the SBA's position in the wording in ,the Agreement, should the developer fail to complete the construction work on the site in accordance with the Land Disposition Agreement. A motion was made by Stanley Smith, seconded by Joan Boudreau, and by roll call, unanimously voted to authorize the Chairman to execute theaAgreement licensing George Aulson to enter onto parcel RC- 11) and proceed with the construction work at his own risk. Motion carried. A motion was duly made, seconded and unanimously voted; the meeting stands adjourned. Respectfully submitted, • Ethel C. Crowell j AGENDA OCTOBER 16, 1978 1. Roll call / Joan Boudreau V 13 Donald Koleman '/y' Roland Pinault Stanley Smith ✓ Dominic Marraffa 2. Approve minutes of the meeting held October 2, 1978 as copied and mailed Motion �I Second fl of 3. Bills (copy of accounts payable list distributed) Nbtion_*_ Second V 4. Communications a. DRB resume - Annie Harris (copy distributed) b. Office of the Sec. of State - Re: "Open Meeting Law" 5. Progress report - C. Olney 6. New business a. Resolution establishing boundaries for Heritage Plaza-}Vest b. DRB recommendations c. Change Orders - Mondev • Salem s Redevelopment JOH06H W. DIRECTOR N W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD HELD ON OCTOBER 16, 1978 The members of the SRA Board met in open session for a regular meeting on October 16, 1978 at One Salem Green, Salem, Massachusetts. The Chairman called for roll call and the following answered present: Joan Boudreau, Stanley Smith and Dominic Marraffa. Donald Koleman and Roland Pinault are recorded absent. Each member of the Board received a copy of the minutes of the meeting held on October 2, 1978 and the Chairman called for omissions or correction. Being no omissions or corrections noted, a motion was made by Stanley Smith, seconded by Joan Boudreau, it was unanimously voted the minutes of the meeting held October 2, 1978 stands approved. Motion carried. • BILLS The Board reviewed the bill presented for payment to Frasca Construction Corp. for work completed on the East India Sq. walkway. After due consideration, a motion was made by Stanley Smith, seconded by Joan Boudreau, and by roll call, it was unani- mously voted to approve payment of pay estimate #5 ($15,930) to Frasca Construction Corp. Motion carried COMMUNICATIONS A resume was received from Annie Harris, who is interested in participating in the design review process. A copy of the "Open Meeting Law" was received from the Secretary of State and dis- tributed to each member of the Board. PROGRESS REPORT - Christopher G. Olney The SRA had two bidders on' the north greenway project (DeIulis Bros. and Unerectors, Inc. ) DeIulis Bros. is the apparent low bidder for the total job. After reviewing the work and consideration given to the elimination of certain items, the cost has been brought down to approximately 221,000. , with the possibility of bringing it down even lower. The largest expense is the cleaning of the water pipes. If this is eliminated for the time being, this would save quite a bit of money. Other savings could be found by taking out one of the hydrants, a manhole and catch basins,which would leave us with • a greater contingency. It is hoped that we would be able to award the contract to DeIulis Bros. by the next SRA meeting. MINUTES OF THE SRA MEETING HELD OCT. 16, 1978 Page 2 • Stern-Tise is near to executing the construction agreement for the town houses but will not be able to pass title on the property until November since their Attorney is away on vacation. With a right of entry they would be able to start right away. The housing press release article was in the Salem News and Beverly Times. After consideration of the implications by allowing for a right of'entry to Stern-Tise, a motion was made by Stanley Smith, seconded by Joan Boudreau, it was unan- imously voted to authorize the administration to issue a right-of-way license to Stern-Tise Development Co. , Inc. in order that they may begin construction of the town- houses on parcel RC-lA immediately, provided that it is stipulated that the land is to be purchased within sixty (60) days from this date. Motion carried. Bids for the Essex Street building (181 Essex St. - Barnett's) are in and the low bid is in the range of $43,000 as submitted by Major Construction Management of Lynn, Mass. The Messrs. Maguire has not started any work on the 3-7 Central St. building. He has advised the Authority that there is a problem in regard to size and delivery for the doors for the building. Mr. Maguire will keep us informed of any progress. A group for Arlington, Mass. and Providence,Rhode Island will be coming to Salem on Oct. 25th to view Salem's urban renewal area. • Helen Baldwin, representing Baldwin Design, provided the Board with a progress report on the sign brochure. They will have a draft of the Forward and outline soon for review by Stanley Smith. At this time the Board discussed Mondev's proposed changes in the width of the East India Walkway. Atty. George Vallis noted that there is a clause in the walkway agreement with Third Heritage Plaza-East Association which allows for an extension of the retail area into the walkway by Mondev, after the walkway is completed. Mondev was in the process of changing the walkway from 15 ft. to 13 ft.when they were advised that there is no change order approved allowing for the change. The Board discussed the implications this would have on the total size of the walkway. After an extensive discussion on the implications by changing the size of the walkway, the Board agreed that a change order should be issued and approved by' all parties concerned. A motion was made by Stanley Smith, seconded by Joan Boudreau, and unanimously voted to consent to a reduction in the size of the walkway from 15 ft. to no less than 13 ft. , provided that the Authority receives compensation, to be used as funds for the cost of the overrun to complete the Essex Street Mall which were generated by Mondev's delay in the construction of the East India Square Mall. Motion carried. • MINUTES OF THE SRA MEETING HELD OCTOBER 16, 1978 Page 3 • The Board discussed the proposed Resolution to establish the boundaries for Heritage Plaza-West. The Board was provided with a copy of the Resolution, prior to this meeting, for advance reading. The Project Administrator described the proposed plan for Heritage Plaza-West which will be mainly a facade improvement program; public improvements that will be undertaken by the City's Public Works Dept. It is anticipated that there will be no necessity for the acquisition of property or relocation payments. The Board reviewed the proposed boundaries as noted in the attached Resolution. A motion was made by Stanley Smith, seconded by Joan Boudreau and by roll call, unani- mously voted, adoption-of the Resolution: establishing the boundaries for Heritage Plaza-West to include additional parcels 11408, 24 and 26 as located on the City of Salem Assessor's map; designating the area as a deteriorated area appropriate for an urban renewal project; confirming that financial assistance is available. Motion carried. The Board reviewed the DRB's recommendations. Eric Fuchs Hobby Store - One Salem Green Approved as submitted • Beef & Oyster House Approved all signs, the menu box, spot lights, sign on Deacon Giles Distillary door. 7 Ash Street (Joan Boudreau refrained from voting) The concept and schematic design was approved for the proposed addition to the 7 Ash Street building. The Board discussed the Design Review Board policy which would consist of a seven member Board. Six members will hold three year staggared terms and the seventh member will have a one year term. The SRA Board agreed that the policy statement should go out to each member of the DRB and that they be asked whether or not they would like to have a 1, 2 or 3 year term, if they desire to remain on the DRB and that they should also be advised that the SRA has received resumes from individuals interested in membership on the DRB. The Project Administrator and Stailey Smith will review the write up before sending it out to DRB members. A motion was duly made, seconded, and unanimously voted the meeting stands adjourned (10:30 P.M.) . • Respectfully submitted, Ethel C. Crowell a ,Salem RE• EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 AGENDA - ANNUAL MEETING OCTOBER 2, 1978 Roll call - Joan Boudreau Donald Koleman Dominic Marraffa Roland Pinault ✓/ Stanley Smith V Approve minutes of the meeting held Oct. 3, 1977 as copied and mailed Motion Second Annual Report - Christopher Olney (see attached report) • Motion to approve Second (for submission to the City Clerk) Election of Offices: Chairman - names in nomination - nominations closed Motion to elect Second Vice Chairman - names in nomination nominations closed Motion to elect Second Treasurer -names in nomination nominations closed Motion to elect Second Asst. Treasurer - names in nomination nominations closed Motion to elect Second Appointment of Secretary • Motion to elect Second Motion to ratify all action. takeiL_andidispositions m de by the Salem Rede) elopment Authority during the past year. Notion Second_ /r/,9 -�� o �' � Salem r Redevelopment 4-6900 Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-4580 MRgUTES OF THE SALEM REDEVEiAPM M AUTHORITY'S ANNUAL MEETING OCZUBER 2, 1978 On Monday, October 2, 1978, the members of the Salem Redevelopment Authority Board met at One Salem Green, Salem, Mass. for its annual meeting and election of officers. The following members were present: Dominic Marraffa, Roland Pinault, and Stanley Smith. Each members received a copy of the minutes of the annual meeting held Oct. 3, 1977 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a m9tion was made by Roland Pinault, seconded by Stanley Smith, and unanimously voted to approve the minutes of the meeting held Oct. 3, 1977 as copied and mailed. Motion carried. The Project Administrator, Christopher G. Olney, read the attached report. A notion was duly made by Stanley Smith, seconded by Roland Pinault, and unani- mously voted to approve the annual report of 1977-78 as distributed to each member of the Board and for submission to the City Clerk. Notion carried. A notion was duly made by Stanley Smith, seconded by Roland Pinault to cast one ballot for the following offices: Dominic Marraffa - Chairman Joan Boudreau - Vice Chairman Stanley Smith - Treasurer Donald Koleman - Asst. Treasurer By roll call it was unanimously voted for the election of officers as noted above. Notion carried. A motion was duly mode, seconded and unanimously voted to appoint Ethel Crowell as Secretary to the Board. Motion carried. A motion was duly made, seconded and unanimously voted to ratify all action taken and dispositions made by the Salem Redevelopment Authority during the past year. Notion carried. • A motion was duly made, seconded and unanimously voted, .the meeting stands adjourned Respectfully submitted, Ethel C. Crowell 1 Salem • EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD HELD OCTOBER 2, 1978 On Tuesday, October 2, 1978, the members of the SRA Board met in open session for a regular meeting at One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Roland Pinault, Stanley Smith and Dominic Marraffa. Joan Boudreau and Donald Koleman are recorded absent. The Chairman noted that each member of the Board received a copy of the minutes of the meeting held September 18, 1978 for advance reading and asked for omissions or corrections. Being no omissions or corrections noted, a motion was made by Stanley Smith, seconded by Roland Pinault, it was unanimously voted the minutes of the meeting held September 18, 1978 stands approved. Motion carried. BILLS - Each member received a copy of the accounts payable list. After due consideration of the items listed, a motion was made by Stanley Smith, seconded by Roland Pinault, and • by roll call, unanimously voted, to approve payment of the bills as presented. Motion carried. COMMLNICATIONS a. Salem Corporation noted that they would like to bring it to the attention of the Board that the area between One Salem Green and Almy's is identified as a service area in the urban renewal plan and should not be used as a parking lot. The Board authorized the Project Administrator to send a letter to Salem Corporation thanking them for the information and that the matter has been referred to the City in anticipation that the matter will be resolved. b. A letter was received from Mondev notifying the SRA that the area in East India Square will be made available by Oct. 2nd for the SRA's contractor to complete the work on the Mall. c. Resumes were received from individuals interested in serving on the Design Review Board. (Copies were distributed to each member of the Board.) The Board agreed that Stanley Smith and Chris Olney will interview the applicants and make recommendations to the SRA Board. • AGENDA • OCTOBER 2, 1978 1. . Roll call Joan Boudreau /� Donald Koleman 11 Dominic Marraffa Roland Pinault Stanley Smith 2. Approve minutes of the meeting held September o18, 1978 as copied and mailed Motion�/,[1 Second / a 3. Accounts payable (see attached listing) y Q Motion S 5 Second • 4. Communications a. Salem Corporation b. Mondev c. Design Review Board Candidates (resumes distributed) 5. Progress Report - C. Olney 6. Unfinished business 7. New business a. David Lash, Planning Dept. b. Completion of the Essex St. Mall - Frank DeIulis c. Revised facade improvement budget d. Frank DeIulis - proposal for parcel RC-11B e. DRB recommendations 'MINUTES OF THE MEETING OF THE SRA HELD OCT. 2, 1977 Page 2 • PROGRESS REPORT - C. Olney 'The Project Administrator advised the Board that the Heritage Park proposal has been submitted to the Dept. of Environmental Management today. This proposal was prepared as a joint venture between the Planning Dept. and the SRA. Conversation was held with Jeff Stern relative to the housing and he is confident about the- price for the condominium units and believes he will be ready to present plans to the DRB by the middle of next week (Oct. 9th) . The new Fire District has been passed by the Council and will be signed by the Mayor. NEW BUSINESS The Board discussed the matter of completing the Essex St. Mall and necessary approval of the work involved. The Board also discussed the proposed landscape work involved in the completion of the Mall and the lack of maintenance on the completed work in the urban renewal area. The Board was advised that the City has not taken on the responsibility for the landscaping. It is difficult to say who is responsible since the City Depts. have not allowed for the maintenance in their annual budgets. • Since time is of the essence in order to complete the work before the frost is in the ground, the Board felt that it should proceed with the work. A motion was made by Stanley Smith, seconded by Roland Pinault and by roll call, unanimously voted to authorize DeIulis Bros. Construction Co. to proceed with the work for the completion of contract #5, effective immediately for a maximum expenditure not to exceed $55,000 and Israel Davidson is authorized to execute the appropriate change orders, as required. Motion carried. A letter was received from Pasquanna Developers, Inc. requesting developer designation on parcel RC-11B, Central Street. Mr. DeIulis presented a preliminary plan for the site. The Board was advised that proposed plan, two buildings consisting of retail space on ground floor and and residential units on the upper floors, is only preliminary at this time. The Board reviewed the plan submitted and after lengthy discussion and suggestions made in regard to how the site could be developed, a motion was made by Stanley Smith, seconded by Roland Pinault, it was unanimously voted that tentative designation as developer be given to Pasquanna Developers, Inc. for the development of parcel RC-11B for a three month period to get through the preliminary design stage. Motion carried The Board discussed the problem of trash removal in the area of Derby Sq. and various recommendations were made to resolve the matter. It was agreed that the Project Administrator will work with Mr. DeIulis to see if this problem could be resolved before the design plan for the site is prepared. MINUTES OF THE SRA MEETING HELD OCT. 2, 1978 Page 3 David Lash of the Planning Dept. attended the SRA meeting to discuss the future plans for the Planning Dept. and the Redevelopment Authority and how they can work together on future projects for the City. Mr. Lash noted the Planning Dept. has received two grants. A letter of credit for Heritage Plaza=West should arrive soon. He has been asked to submit a report on what work can be achieved during the coming year. In all probability, work will start on the parking lot behind Bowman's Bakery. The Board discussed the SRA's involvement in the proposed projects for the City and the possibility of extending the urban renewal project area down to Hawthorne Blvd. and the procedure to be followed if Heritage Plaza-West is declared a separate project area. These are matters that will have to be resolved by both agencies. Mr. Lash also advised the SRA Board that they are planning to reorganize the office area on the third floor in order to share the work load while implementing the proposed projects. A motion was duly made, seconded, and unanimously voted the meeting stands adjourned (10:30 P.M.) . Respectfully submitted, • Ethel C. Crowell Secretary • . . AGENDA _ 'SEPTEMBER 18, 1978 1. Roll call . .. . .. .. .Joan Boudreau- Donald Roleman / Dominic Marraffa Stanley-Smith _ Roland P.inault �/ .. .. 2. Approve, minutes of :he meeting held September 5; :1978 as copied and mailed Motion_�L/3 .Second I 3. Communications Dept. of HUD - - 4. Progress Report - .C. Olney 5. New business a. DRB recommendations - - ' .b. Marine Arts - .signs c. Stern-Tise — d. South River Park Salemmm • Redevelopment JOHOH UTNE DIRECTOR N W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY - SEPT. 18, 1978 Members of the SRA Board met in open session for its regular meeting on Monday, Sept. 18, 1978, at One Salem Green. On roll call the following answered present: Joan Boudreau, Donald Koleman, Dominic Marraffa and Stanley Smith. Roland Pinault is recorded absent. The Chairman declared the meeting in session with a quorum present. Each Member of the Board received a copy of the minutes of the meeting held Sept. S, 1978 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Joan Boudreau, seconded by Donald Koleman, it was unanimously voted the minutes of the meeting held September S, 1978. stands approved. Motion carried. COMMUNICATIONS • A letter was received from the Dept. of HUD advising the SRA of the final payment due to HUD for the SRA's financial settlement on the outstanding project note. At this time the Chairman noted that Mr. Russell Kiernan, owner of the Marine Gallery, is here to address the Board tonight in regard to the approval for this sign for the new building on Essex and Liberty St. Mr. Kiernan noted that the DRB did not approve the sign that..was...submitted and recommended he eliminate the lettering on the sign and place individual letters on the building itself. Mr. Kiernan noted that there is not one sign-.on the Mall where the business name is not on the sign. W. Kiernan noted that this is a commercial business. The maker of the sign is the same signmaker that made the "Bancroft House" sign. He is certain that he will do just as good a job on the Marine Arts Gallery sign. A motion was made by Donald Koleman, seconded by Stanley Smith, that in this case, with all respect to the DRB, the SRA approve the sign as submitted with notation that although the SRA has great respect that the building is a "Museum Type" building, this is a commercial venture and.a fine sign, and move that the vote of the DRB is overrided. Motion carried. Oscar Padjen presented revised drawings for 181 Essex St. (Barnett's) as recommended by the DRB showing the proposed treatment. MINUTES OF THE SRA MEETING HELD SEPT. 18, 1978 Page 2 •1 A motion was made by Donald Koleman, seconded by Joan Boudreau, it was unanimously voted to approve plan "D" as submitted, ratifying the DRB action. Motion carried. A motion was made by Donald Koleman, seconded by Joan Boudreau, and by roll call, unanimously voted to authorize the commencement of negotiations with-Mr. David Todreas, Atty. George Vallis is authorized to draw up an agreement that the Authority's share • shall not exceed $15,000 and the Chairman is authorized to execute said agreement on behalf of the SRA. Motion carried. PROGRESS REPORT - C. Olney The walkway project is advertised and out for bid. Bids will be opened on Oct. 4, 1978 at 2:00 P.M. (Note: changed to 13:00 A.M.') The Project Administrator explained the change in the fire district. The .,ordinance has been amended and Fire District #2 has been set up by order of the Council. The DRB will have a special meeting to review the drawings for the housing and after approval will be able to obtain the necessary building permit. Stern-Tise presented a rendering for the housing development which they will use for the press release. They should be finished with their work by the end of the next week. The Peabody Museum will submit two projects under the facade program, one for the Oriental Garden and the other for the corner of Charter and Liberty St. where the Little Red School House is located. It might be feasible to consider doing the sidewalk work on Charter St. at the same time, it is in bad need of repair. The State Grant for Heritage Plaza-West has been turned down. The State did approve the plan submitted and if additional funds become available, it will be considered. Salem Corp. has advised us that they will not be able to meet the November ' 78 deadline for completion of the Mall. Salem Corp. was advised that a£ter. Nov..:they will be advised that they are in violation of the LDA. A meeting was held with the Parking Commission. We were advised that they did vote to pay the rent due for the parking lot but the Council is the one that is holding it up. The Mondev situation with the gas trap has not been resolved. The new Market Agent is Frank Powers. DeIulis Bros. will submit a proposal for parcel RC-11B. The M.I.T. students are coming back to: do a study on the Central Street site. • • MINUIES OF THE SRA MEETING HELD SEPT: 18, 1978 Page 3 The Project Administrator advised the Board that a letter is going out to various groups and City Boards seeking support on the proposed South River Park. A motion was made by Stanley Smith, seconded by Donald Koleman, and unanimously voted the Project Administrator is authorized to advocate and spearhead the creation of the Nathaniel Bowditch Park. Motion carried. DRB RECOMMENDATIONS 181 Essex St. (Barnett's) - approved Marine Arts Gallery - sign approved Peabody Museum - approved L. H. Rogers - approved A motion was duly made,-„seconded, and unanimously voted the meeting stands adjourned. (9:25 P.M.) . Respectfully submitted, Ethel C. Crowell Secretary AGENDA SEPTEMBER 5, 1978 1. Roll call Joan Boudreau Donald Koleman / 7 / Dominic Marraffa Roland Pinault r/ Stanley Smith R- 2. Approve minutOesp of the meeting held August 21, 1978 as copied and mailed 'MotioSecond f U 3. Bills /// 4. Communications a. Mondev 5. Progress report 6. New business a. ACTION: Resolution for the submission of an Application for Financial Settlement b. Dedesignation of SSI as developer for parcel RC-11B C. Authorization to proceed with the advertisement for bids for the Greenway . d. DISCUSSION: Office merger with the Planning Dept. Salemmm • Redevelopment EXECUTIVE W. DIRECTORREIT JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD HELD SEPTEMBER 5, 1978 On Tuesday, September 5, 1978, the members of the SRA Board met in,open session for a regular meeting at 7:30 P.M. at One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Joan Boudreau, Roland Pinault and Dominic Marraffa. Donald Koleman and Stanley Smith are recorded absent. The Chairman declared the meeting in session with a quorum present. It was noted that each member of the Board received a copy of the minutes of the meeting held August 21, 1978 for advance reading. The Chairman called for omission or corrections. Being no omissions or corrections noted, a motion was made by Roland Pinault, seconded by Joan Boudreau, it was unanimously voted to approve the minutes of the meeting held August 21, 1978. Motion carried. BILLS - Each member received a copy of the accounts payable list for consideration for • payment. After review of the bills to be paid, a motion was made by Joan Boudreau, seconded by Roland Pinault, and by roll call, unanimously voted to approve payment of the bills, as presented. COMMUNICATIONS A letter was received from Mondev relative to a blockage in a sewer line installed for the operations of the parking garage which is causing a backup in the drainage system. Mr. Pagotto of Mondev Intl. is looking for cooperation by the City and asks when the situation is going to be corrected. The Board discussed the matter and it was agreed that the Mondev be notified by letter that it agrees with the City'Engineer's position on this matter. PROGRESS REPORT - C. Olney - Stern-Tise is proceeding with their drawings. They are talking about starting construction by Oct.lst. A special meeting of the SRA and DRB will be scheduled to review the plans. A press release is being prepared for next week on the Church facade and walkway. The Board recommended it be given to the Lynn Sunday Post as well as the Salem News and Beverly 'Times. The Board would like to review the press release before it goes out. The walkway specification for the walkway are near ready for bidding. •' Marine Arts has started construction and they ran into a problem on the foundation that was installed by Empire sometime ago. Atty. Vallis noted that this matter is being worked out by both parties. MINUTES OF THE SRA MEETING HELD SEPT. S, 1978 Page 2 • Mondev is talking about a Spring completion date for the Mall. It is anti- cipated that we will have the walkway done by Xmas. Mondev would like to use neon lights inside the Mall. Two members of the DRB seem receptive to the lights. Technically they are not allowed in the renewal area, but these lights will be used inside the mall area. The Board agreed that Mondev should make a presentation to the DRB. The doors and urns for the Universalist Church are being fabricated by George Aulson. Oscar Padjen is almost through with the design for Barnett's. A meeting will be scheduled with Mr. Todreas, Staley McDermet and Oscar Padjen to review the plans before final presentation to the DRB and SRA. George Aulson is still having a problem obtaining financing. He would like to put the foundation in now and start construction in the Spring. Ralph Khouri presented a design for the stairway. The Board agreed that he be advised that plywood stairs are not allowed. No progress has been made on the UDAG Grant or Heritage Plaza-West for the time being. The Planning Dept. noted that they will have to expand its work area when • these projects begin. NEW BUSINESS It has been brought to the attention of the Board that the "Crafty Lady" shop has a sigfC on the sidewalk, which is not allowed. C. Olney noted that he will take care of it. The Chairman introduced .the Resolution for Application for Financial Settlement which was read in full and considered. A motion was made by Joan Boudreau, seconded by Roland Pinault, and by roll call it was unanimously voted to adopt said Resolution. Motion carried. The Board discussed the status of the project for parcel RC-11B. Even though no letter has been received from SSI, the Board considered the de- designation of SSI as developer of parcel RC-11B, since the allotted time has expired for submission of a proposal and financing plan. A motion was made by Roland Pinault, seconded by Joan Boudreau, it was unanimously voted that SSI be de-designated as developer of parcel _RC_113__ •. MINUTES OF THE SRA MEETING HELD SEPT. 5, 1978 Page 3 • The Board was advised that Pasquanna Developers cannot build on the Front St./Lafayette Street site due to soil conditions and the type of building that he wanted to construct. They would like to build on parcel RC-11B and McDougall Associates would like to build on parcel RC-14A S B. The Board reviewed the greenway plans for the utilities and the planting where minor changes were made. It was explained to the Board that if they approve the plans as presented, it will mean that they approve the development plan as it relates to utilities along Federal and Rust Streets. The City Engineer is mandating that we have a'.hard joint in the brick work since some of the bricks on the Essex St. Mall are starting to raise up. The specifications have been approved by the various municipal departments. A motion was made by Joan Boudreau, seconded by Roland Pinault, and unanimously voted to approved the specifications for bidding. A motion was duly made by Joan Boudreau, seconded by Roland Pinault, the meeting stands adjourned (9:45 -P.M.) . Respectfully submitted, • Ethel C. Crowell • ADMINISTRATIVE BUDGET Total Appropriation $75,000 *Annual Commitment 9,000 Paid to date (9/1/78) 4,482 Balance available $61,518 REQUEST FOR EXPENDITURES ESTIMATE PAYMENT SEPT. Personnel - Sept. salaries $4,300 $5,025 IN HOUSE EXPENSES New England Tel. Co.. 165. 186.38 Pitney Bowes - postage meter 35. (per qtr.) (leasing fee) 35.25 Sawtell's - office supplies 60 53.51 OUTSIDE SERVICES Atty. George P. Vallis 250 250.00 John S. Sullivan - accounting 150 150.00 • 5,700.14 **************** *Annual Commitments (estimates) Retirement - due July 1979 $6000 Position Bond - due May 1979 425 Office Insurance - May 1979 300 Liability Ins. due Aug. '78 2000 $8725 q, �o D� S • PROJECT EXPENDITURES • REQUEST PROJECT BUDGET - NORTH GREENWAY BALANCE FOR PAYMENT-SEPT. Total appropriation $250,000 Total encumbered 32,000 Paid to dateX935 , // Y3 13 3 Contracts: Uv 1. Delta Group 30,000 Y� S Paid to date 7,CIS - 963 Inv. #5 -40±.63 SC.3 2. Salem Engineering Dept. Sewer TV 2,000 Paid to date 0 2,000 3. Construction 0 0 PROJECT BUDGET - EAST INDIA SQUARE Total appropriation $350,000 Paid to date 8Y;fr7 267,848 Contracts: 1. Aldrich Pounder - .Design 24,700 Paid to date 19,532 5,168 2. Frasca Construction 325,300 Paid to date "�6%8— - ESSEX MALL COMPLETION Total appropriation 25,000 Total encumbered 25,000 Contracts: 1. DeIulis 24,200 Paid to date 0 24,200 2. Collins DuTot 800 Paid to date 481 319 • FACADE IMPROVEMENTS REQUEST FOR • Project Budget PAYMENT Total Appropriation $100,000 Total encumbered 24,000 Total spent 935 Contracts: BALANCE Design - Staley McDermet 1,000 1,000 150.00 Design - Oscar Padjen 8,000 8,000 Cost Estimator Universalist Church 5,000 5,000 Newcomb Building - Maguire Bros. Encumbered 10,000 10,000 Miscellaneous Spent to date 935 • AGENDA AUGUST 21, 1978 1. Roll call / Joan Boudreau ✓//�� Donald Koleman /I Dominic Marraffa / Roland Pinault ��✓// Stanley Smith tq 2. Approve minutes of the meeting held Aug. 7, 1978 as copied and mailed. . Motion Second 3. Bills- payment to Frasca Construction 4. Communications •• a. Executive Dept. b. Peabody Museum 5. Progress report 6. Unfinished business Parcel RC-14A & B Parcel RC-11B 7. New business a. eout Agreement b. -.arne-ft's � 1 d. Proclaim price for RC-13A e. Request for extension on facade agreement with Robert & George Maguire f. DRB recommendations • 1 Salem = • Redevelopment EXECUTIVE W. ARRETR JOHN W. BARREIT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE SALEM REDEVELOPMENT AUTHORITY MEETING HELD AUGUST 21, 1978 On Monday, August 21, 1978, the members of the SRA met in open session for its regular meeting at One Salem Green, Salem, Mass. with the following members present: Joan Boudreau, Dominic Marraffa and Roland Pinault. Donald Koleman and Stanley Smith are recorded absent. Each member of the Board received a copy of the minutes of the meeting held August 7, 1978 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Joan Boudreau, seconded by Roland Pinault, it was unanimously voted the minutes of the meeting held August 7, 1978 stands approved. The Chairman recognized Councillor Leonard Cawley. Councillor Cawley noted that he was invited to attend the SRA meeting to discuss the "Closeout Agreement." He had • been given a copy of the Agreement a day or two prior to the Council meeting and really did not have time to completely digest the contents. It was his feeling that there should be more provision in the Agreement for Council approval on the administration costs in regard to the project. Councillor Cawley noted that amendments were made to the Agreement by reducing the administration costs from 12 to 10% and Council approval would be required on monthly administrative costs. It was noted that the Council is concerned about the future of Community Development based on what the Mayor said: that he wanted a reorganization of the Community Develop- ment Dept. So far he has only received bits and pieces from:the administration. The Council wants to have more responsibility in terms of the fiscal aspect and what happens in the downtown area in Heritage Plaza-East and West. They would also like to deal .with the Design Review Board's future when the SRA no longer exists. The Council is opposed to it being an extension of the Historic District Commission. Councillor Cawley noted the Council feels that .it has to have some input in all the' projects. There are a lot of administrative policies that have to be decided on since the Council was advised that the SRA would probably contract itself out to Community Development for future projects. • MINUTES OF THE SRA MEETING .HELD AUG. 21, 1978 Page 2 • A suggestion was made that the budget could be prepared on an annual basis. The Board felt that it would be ridiculous to have bills approved on a monthly basis. At this time the Chairman noted that he has not seen the amendments and is not aware of what they are and is not even sure if the Board would accept them. Roland Pinault noted that if the Council is going to take over all the details that are relevent to the community and the projects, then there would be no need for the SRA Board. Councillor Cawley stated that he is concerned because it is his understanding that if the SRA went out of existence, the City is responsible to bail it out. Atty. Vallis advised the Councillor that this has always been a part of the agreement. No formal action was taken on this matter and Councillor Cawley agreed to meet with HUD representatives on Tuesday to discuss the matter further before the City .Council meets on Tuesday night to act on the Agreement. At this time the Board continued discussion under new business. The Board discussed the facade project for Barnett's (181 Essex St.) . In regard to further research, John Wright is not available to do further research and it is%his feeling that the building is not worthy of restoration. Only two photographs were available and • provided by Oscar Padjen. Mr. Padjen noted that he would like to proceed with the basic design, as prepared by Staley McDermet, with minor modifications.for presentation to the DRB and SRA for approval. A motion was made by Roland Pinault, seconded by Joan Boudreau, and unanimously voted to authorize Oscar Padjen to proceed with the design for Barnett's for submission to the Design Review Board and the owner, Mr. David Todreas, for approval. Motion carried. BILLS - The Board reviewed the request for payment to Frasca Construction Corp. in the amount of $12,255 for pay estimate 113 and $12,350 for pay estimate 114. After due consider- ation, a motion was made by Joan Boudreau, seconded by Roland Pinault, and by roll call, unanimously voted the payment be made to Frasca Construction. Motion carried. COMMUNICATIONS a. The SRA was advised of a workshop in New Bedford, sponsored by Governor Dukakis. The Board authorized the Project Administrator to attend the seminar in New Bedford on Tuesday, September 12, 1978. b. A letter was received from the Peabody Museum requesting financial assistance under the facade program in order to beautify two areas around the Museum having public exposure. The Board instructed the Project Administrator to send a letter to the Peabody Museum requesting cost estimates for the proposed work. • c. A letter was received from Frederick MacDougall Johnson as an application for membership on the Design Review Board. MINUTES OF THE SRA MEETING HELD AUGUST 21, 1978 Page 3 • The Board agreed to place the application on file and that an article be placed in the Salem News seeking other applications for Board membership. The DRB is to be advised of the Board.',s intention. The Project Administrator incorporated his progress report into the items discussed under new business. NEW BUSINESS The Board reviewed the appraisals for parcel RC713A and discussed the vote taken by the Board at the last meeting in regard to the established sale price. After review of the situation, a motion was made by Joan Boudreau, seconded by Roland Pinault, it was unanimously voted to recind the action taken at the August 7, 1978 meeting as it relates to the sale price of parcel RC-13A to the Salem News. Motion carried. After review of the appraisals, and in consideration of the fact that the Salem News will hot be building on that site until five years from now, a motion was made by Joan Boudreau, seconded by Roland Pinault, and by roll call, it was unanimously voted to establish the sale price for parcel RC-13A at $16,000. Motion carried. The Board discussed the time element for landscaping the site as well as the removal of the old building on Derby St. , as was agreed by the News. Arty. Vallis advised the • Board that Atty. Pitcoff will agree to incorporate these items in the LDA. The Board was advised that Stern-Tise is negotiating prices with the contractor and they are waiting for cost figures before they come in with detailed design plans. A meeting has been scheduled with the utility companies to go over the North Green- way plans. The Board was advised that the Off-Street Parking Commission is $3,300 in arrears on the lease for the Almy parking area. It was agreed that a letter be sent to the Parking Commission requesting payment under said lease agreement. A motion was duly made, seconded, the meeting stands adjourned (10:30 P.M.) . Respectfully submitted, Ethel C. Crowell • -2- Nr. Christopher G. Olney April 1, 1978 • Sunmary of Reuse Values: i. Parcel No. Area in S.F. Ryan/Elliott Value Foster Value Review Appraiser Estimate Estimate Estimate i RC-9A 842 sf $ 1,000.00 $ 3000.00 $ 13,000.00 RC-10 32630 sf $11,400.00 $ 10,500.00 $109500.00 RC-11B 29038 sf $79,000.00 $ 81,000.00 $79,000.00 RC-13A .4.9502 sf $17,100.00 $ 120800.00 $14,500.00 RC-14A & Rc-14B 9,920 sf $32,000.00 $ 27,700.00 $32,000.00 I i C j f i i k i I i i i i i ROBERT V. NOONE, Appraiser i PROJECT EXPENDITURES • REQUEST FOR PROJECT BUDGET NORTH WALKWAY BALANCE PAYMENT Total appropriation $250,000 Total encumbered 32,000 Total paid to date . 7,035 $242,965 Contracts: 1. Delta Group 30,000 Paid to date 7,035 22,965 2. Salem Engineering Dept. Sewer TV 2,000 Paid to date -0- 2,000 3. Construction -0- -0- . PROJECT BUDGET - EAST INDIA SQUARE Total appropriation $350,000 Paid to date 57,547 $292,453 Contracts: 1. Aldrich-Pounder - Design 24,700 . Paid to date 19,532 5,168 2. Frasca - Construction 325,300 Paid to date 38,015 287,285 Pay est. 113 12,255 114 12,350 Essex Mall Completion Total appropriation 25,000 Total encumbered 25,000 Contracts: 1. DeIulis 24,200 Paid to date -0- 24,200 2. Collins DuTot 800 Paid to date 481 319 • c A: . AGENDA - AUG. 7, 1978 • / 1. Roll call �/ ✓ _ Joan Boudreau�� Donald Koleman-� Dominic Marraffa - Roland Pinault Stanley Smith 2. Approve minutes of the meeting held July 17 $ 24, 1978 as copied and mailed to each member of the Board. Motion A/,{ Second 3. Approve payment of bills as presented Motion_4 Secondold 4. Communications . • A. McDougall Associates b. Atty. John Serafini for Joseph $ Stephen Ingemi c. Atty. Walter Costello d. Delta Group - re: lighting (copy distributed) S. Progress report - C. Olney 6. Unfinished business- RC-14A & B 7. New business a. Authorize the Chairman to execute a. contract with "Baldwin Design" as voted on July 10th - not to exceed $6,279. b. For discussion - amend or renew contracts with J. Sullivan and G. Vallis Heritage Plaza-West Barnett's - facade treatment Dr. Warren Mayne - master plan for Kinsman Block c. Oscar Padjen - SSI d. Salem News - proposal e. Financial Settlement Salem • Redevelopment 08HN . °'R REIT JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE:BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD AUGUST 7, 1978 On Monday, August 7, 1978, the members of the Salem Redevelopment Authority Board met in open session for its regular meeting at One Salem Green, Salem, Mass. at 7:30 P.M. The Chairman called for roll call and the following answered present: Joan Boudreau, Donald Koleman, Stanley Smith and Dominic Marraffa. Roland Pinault is recorded absent. The Chairman noted that each member of the Board received a copy of the minutes of the meeting held July 17 $ 24, 1978 and asked for omissions or corrections. Being no omissions or corrections noted, a motion was made by Stanley Smith, seconded by Donald Koleman, it was unanimously voted the minutes of the meetings held July 17 and 24 stands approved. Motion carried. The Board reviewed the budget format including requests for payment of administrative bills and site improvement work. After review of the accounts payable list, a motion was made by Donald Koleman, ' seconded by Stanley Smith, and by-roll call, unanimously voted to approve payment of the bills as presented. Motion carried. The following communications were received and read and placed on file: a. McDougall Associates has requested that its proposal for the development of parcel RC-13A be withdrawn. They felt that development by the Salem News would make more sense since they own the abutting properties. b. Atty. John Serafini, on behalf of this clients, Joseph and Stephen Ingemi, would like to meet withthe SRA to discuss the future development of the so-called Newmark Building. They would like to have accesszto:-the rear of the building to open up the basement. It was agreed to invite the owners of the "Newmark Building" to the next meeting of the Board. c. The Delta Group provided the SRA Board with prints of the proposed lighting for the Greenway as well as alternate light fixtures, as requested by the Board. It was agreed that the DRB review the proposed light fixtures. John Collins noted that the light fixtures should be contemporary and not glaring. With • the Church being;; lit up, any visible light source would detract from the facade. Note: The light fixtures were presented to the DRB for review and were approved. MINUTES OF THE MEETING HELD AUG. 7, 1978 Page 2- New New business The contract for the sign brochure has been prepared by George Vallis for execution by the Chairman. A motion was made by Donald Koleman, seconded by Stanley,_- Smith, and by roll call, unanimously voted to authorize the Chairman to execute the contract with Baldwin Design for the preparation and printing of a sign brochure at a fee not to exceed $6,279. Motion carried. The Board was advised the contracts with Atty. George Vallis and the accountant, John S. Sullivan have expired'. After due consideration, a motion was made by Donald Koleman, seconded by Stanley Smith, and by roll call, unanimously voted to amend the existing contracts to carry them through for payment until Oct. 3, 1978. Motion carried. The Board discussed the status of the facade project for 181 Essex Street (Barnett's) . It was noted by Oscar Padjen that all the porcelain panels have been removed and the masonry looks good underneath. There are holes where the neon tubes were put in, which he feels can be taken care of. The bricks are stili tight. The only problem they can see is the matching of the bricks. Mr. Padjen stated that he would like to strip off the top brick.corbeling and use them • to patch up the brick work on the main facade. There are problems in the overall design in the character of the building as to what it actually looked like on the first level. Stanley Smith felt that we should try to find more photographs to see how the building really looked. A motion was made by Stanley Smith, .seconded by Donald Koleman, and unanimously voted, the Project Administrator is authorized to spend $500 for additional research work to find out how the building actually looked. O.,Padjen noted that he has the inv6ice from Salem Sign for the removal of the porcelain panels. The total bill is for $935 and Mr. Padjen would like to pay that as soon as possible. A motion was made by Donald Koleman, seconded by Joan Boudreau, and by roll call, unanimously voted to pay Oscar Padjen for the work_completed (for direct payment to Salem Sign) L—— — - - - -- Nbtion carried. At this time Oscar Padjen advised the Board that SSI has asked him to relay, : to the Board that they request the tentative designation for the development of parcel RC-11B be withdrawn since they are reluctant to go ahead with such a large expenditure. The Board agreed not to take any formal action on this matter until a letter has been received from SSI. • MINUTES OF THE MEETING HELD AUG. 7, 1978 Page 3 • The Board discussed the facade project for the Kinsman Block. A meeting was held with Dr. Mayne. Dr. Mayne felt strongly that if he goes ahead with his own facade work, others in the building will follow suit. It was recommended that Staley McDermet be engaged .to draw a master plan for the Kinsman Block, Washington Street facade. A motion was made by Donald Koleman, seconded by Joan Boudreau, and unanimously voted to engage Staley McDermet to prepare a master plan for the Washington Street facade of the Kinsman Block at a cost not to exceed $300. Motion carried At this time Atty. Albert Pitcoff spoke on behalf of the Salem Evening News in the interest of obtaining parcel RC-13A for future development. Mr. Pitcoff presented the Board with the past history of the News in regard to the rehabilitation of .the original building and its present construction project and the extensive costs involved to accommodate the new press. Mr. Pitcoff stated that the News is interested in-purchasing the small remaining parcel which they would create as a park for the time being and would anticipate the construction of a new building on that site within a five year period. If the con- struction could not take place within that time the property would revert back to the City. This stipulation could be a part of the deed. Stanley Smith noted that this should be seriously considered. The main objective of the SRA has been to see that something is constructed on that site. He would not like to see the SRA locked in for five years. After a lengthy discussion on this matter, a motion was made by Donald Koleman, seconded by Joan Boudreau, that the SRA enter into a Land Disposition Agreement with the Salem News for the purchase of the parcel at a price of $12,000 and thereafter the Chairman be authorized to give the deed to the Salem News with stipulation: that: 1. A building, subject to approval of the Authority, would be constructed on the site within a five year period; 2. The area in question, prior to the erection of a building, would be properly landscaped by the News and maintained by the News in a proper condition acceptable to the Authority; 3. No parking of vehicles would be allowed on parcel RC-13A. The Chairman opened the motion up for discussion. Stanley Smith disagreed with the proposed action and noted that the Authority is relinquishing its commitments. Donald Koleman, Joan Boudreau and Dominic Marraffa stated they are in favor of selling the parcel to the News with stipulated conditions and they felt that it was the logical thing to do. Mr. Pitcoff suggested that the SRA's Counsel could include any conditions necessary in the preparation of the Land Disposition Agreement. MINUTES OF THE SRA MEETING HELD AUG. 72 1978 Page 4 • S. Smith recommended that more information be obtained from the News on what they plan to do with the site and also.-stated that the original News-building needs to be redone and he would like to know where the News' priorities are in their future plans. Other members of the Board felt that it would be premature to ask the News to submit plans on what they will be doing five years from now. Oscar Padjen noted that to his knowledge the News has not contracted any work for the original building. D. Koleman stated that he can understand the News being uncomfortable with a parcel of vacant land next to them and that he would like to vote on the matter tonight. The News has had this proposal in with the SRA for over two years and it is time to act on it. S. Smith explained that never before has the SRA sold any property without first designating them as developer and to follow that up with plans for the site. D. Koleman stated that he feels it would be inappropriate to give the parcel to someone else and would like to remove the possiblity of someone else coming in on that site. It was recommended by S. Smith that the Board should persuade the News to build sooner than five years. D. Koleman asked for a vote on the motion. The Chairman called for a vote on the motion with conditions noted. By roll call the following voted aye: Donald Koleman, Joan Boudreau and Dominic Marraffa. Stanley. Smith voted nay. 1btion carried Stanley Smith stated for the record that this is the first time that the SRA has passed a vote by less than unanimity and felt that there ds something strange going on and that something has changed. This is the first time that we have authorized the Chair- man to sign a Land Disposition Agreeement where there has been no opportunity to review the LDA. The Chairman explained that he will review the LDA before signing it, and that it will be in the SRA office for review, and if the conditions are not stipulated in the Agreement, he will not sign it. D. Koleman stated that it has been two years since the first proposal and that the Board is aware of the facts,and it is a matter of fact that this has not been the pro- cedure in the past but this is the first time that it has been used for the sale of vacant land. At this time the City Solicitor, Atty. Wm. Tinti, attended the SRA meeting to explain the financial settlement procedure and the procedure that will have to be worked out with the City for funding the administrative expenses as well as the site improvement work in order to complete the project, Heritage Plaza-East. • MINUTES OF THE SRA MEETING HELD AUG. 7, 1978 Page S • Mr. Tinti questioned by Board's feelings on the possibility of expanding the urban renewal boundaries to encompass Heritage Plaza-West. The Board had no objection to this project. Mr. Tinti advised the Board that he will draft the close-out agreement for the Board to review before presenting it to the Council. A motion was duly made, seconded, and unanimously voted, the meeting stands adjourned (10:30 P.M.) . Respectfully submitted, Ethel C. Crowell • • � a Salem Redevelopment O.HN W. DIRECTORRET'T r JOHN W. BARREIT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744.6900 MEMO TO: Salem Redevelopment Authority Board , FROM: Christopher Olney, Project Administrator SUBJECT: Agenda--August 7, 1978 meeting There are four important items on the agenda which require action: 1. Financial settlement - The Salem Redevelopment Authority is now being funded entirely by the Urgent Nee rant. The accounting sheets have been slightly revised to make them simpler. If there are any suggestions, they should be discussed and incorporated into the system as soon as possible. Otherwise, each month the bills will be presented for payment with an up to date budget summary. I want to point out that this informa- tion is not so important when bills are presented for payment, as when work is author- ised. • Also to be discussed is the City's proposed close-out agreement, which has not been drafted by the City Solicitor. 2. Barnett's Fabrics - The metal is off, a decision must-be made as to which"style" of architecture is to e preserved. 3. Salem News - The McDougall's have withdrawn their proposal to develop parcel RC-13A on Front Street, leaving only the Salem News proposal. The SRA might consider designating the Salem News as developer of the site, with certain conditions, such as: d. Design of a building for that site be initiated immediately, even if the construction cannot be started forsa year or so. b. Construction must commence iwithin a specified period of time (1 yr. , 2 yrs. ?) . c. No parking be allowed on the site in the interim. These and other possible conditions should be discussed with the Mayor before being seriously considered. 4. Ingemi's - The basement of the Newmark Building on Essex Street is being excavated so that some kind of commercial, office, or entertainment space can be developed. In order to make this project feasible, some kind of access through the rear of the building is required. Parcel RC-11B, to be sold to SSI, extends to the wall of the building. The Ingemis have requested that the SRA provide the access, presumably by the sale of a strip • of land, an easement, or some condition imposed on SSI. { • MEND TO SRA BOARD Page 2 I suggest that any such arrangement be contingent on the Ingemi's willing- ness to proceed with other improvements to the building, such as: a. Improvements to the rear and Holyoke Court facades of the building. b. Replace the Army Recruiting sign with one acceptable to the DRB. c. Replace the old coffee house facade with appropriate siding. d. Get rid of the radio station. etc. etc. etc. • MINUTES OF THE SALEM REDEVELOPMENT AUTHORITY MEETING HELD JULY 24, 1978 • On Monday, July 24, 1978, the Salem Redevelopment Authority Board continued its meeting immediately after the City Council held its public hearing for the total closing of Rust Street, partial closing of Ash Street and technical closing of Federal Street in order to realign the meets and bounds. The City Council approved the street closings as noted. The following members of the SRA were present: Joan Boudreau, Roland Pinault, Stanley Smith and Dominic Marraffa. Donald Koleman is recorded absent. The SRA Board continued its discussion relative to the Stern-Tise request for a letter confirming tentative designation as developer for parcel R-1A which they would use in making an application to HUD for funds for elderly housing. The Project Administrator advised the Board that he has drafted a letter for the Board's revidw and comments that could be sent to Stern-Tise confirming the tentative designation on parcel R-IA spelling out the conditions on said designation. After review of the letter by the members present, a few minor changes were made in the wording and a motion was made by Roland Pinault, seconded by Joan Boudreau, and unanimously voted, the letter granting tentative designation on parcel R-lA,with the conditions noted, be sent to Stern-Tise, signed by the SRA Chairman. Notion carried The DRB reviewed the preliminary plan for the greenway as presented by John Collins. It was noted by the Project Administrator the cost estimate for the greenway is approx- imately $60,000 over the budget figure but there are areas of the work that can be revised such as the walkway being tightened up to save money, possible use of grass instead of brick and the use of curb to replace the bollards. The City Electrician stated that he can see no problem with the lighting as proposed. The Board requested that John Collins be contacted to advise him the Board would like to see at least three alternatives on how he can cut the cost estimate and that they would like to see samples- of alternative lighting and well as a possible method to light up the Church area. At this time the Board discussed the present condition of the site improvement work (landscaping) as completed by the SRA. It seems that there is no sign of maintenance by the City Departments and the landscaping is being neglected. A suggestion was made that possibly the local Garden Club may be interested in taking care of the landscaping. The Project Administrator noted that he would like to present the greenway plans to the Supt. of Parks in order to get him involved in the future maintenance of the area after it is turned over to the City. At this time the Chairman noted that he received a letter from the Chamber of Commerce relative to its opposition to downtown housing. The Board felt that it has lived up to its agreement with the merchants, through • Atty. John Serafini, by leaving the Almy parking area alone for the time being and by setting aside an area of 25 ft. for the greenway system. MINUTES OF THE SRA MEETING HELD JULY 24, 1978 Page 2 • The Board reviewed the Land Disposition Agreement for parcel RC-lA and the Option Agreement for parcel' RC-2 between Stern-Tise and the Salem Redevelopment Authority. A motion was made by Stanley Smith, seconded by Roland Pinault, and unanimously voted the Chairman is authorized to execute a Land Disposition Agreement, and the Option Agreement, between the Salem Redevelopment Authority and Stern-Tise Development Corp. on behalf of the Salem Redevelopment Authority for the sale of parcels RC-lA and RC-2„ Notion carried. The SRA was advised that there will be a meeting with the Council Committee for Community Development to discuss the financial settlement with HUD. The Project Administrator noted that the SRA will freeze its existing funds as part of the financial settlement process and we will draw down funds from the Urgent Needs Grant, through the City, for operating expenses and that the SRA will have to open another bank account for the deposit of said funds. A. motionr.was made by Stanley Smith, seconded by Roland Pinault, and by roll call, unanimously voted to authorize the Project Administrator to open an "Operations Account" at the Shawmut Merchants Bank and that all checks shall be signed/countersigned by any two officers as` well as the Project Administrator. Motion carried. The Project Administrator advised the Board that Atty. Albert Pitcof£ will make a proposal for parcel RC-13A on behalf of the Salem Evening-News. The proposal will probably be made at the next SRA meeting. • SSI will make a presentation at the next DRB meeting. A meeting was held with the owners of the Newmark Building to discuss the proposed plans for the rear of the building. The SRA Board reviewed the "Resolution Authorizing the Filing of an Application for Financial Assistance with the Commonwealth of Massachusetts" for consideration and approval to apply for funds for a State urban renewal project. A motion was duly made by Stanley Smith, seconded by Joan Boudreau, and by roll call, unanimously voted to adopt said Resolution. Notion carried. The SRA Board reviewed the following DRB recommendations: Almy's - approved a letter is to be sent to Almy's requesting .removal of the signs located on the building in the parking area behind One Salem Green. Chuck's Steak House - approved the installation of a roof for the storage area at the back of the former Bancroft House building. Salem Police Station - approved the renovation work at the rear of the building to accommodate the new vehicles North Greenway - approved the preliminary plans presented by John Collins providing samples for alternative lighting be submitted and a study be made to light the Universalist Church area at the end of the greenway. A motion was duly made, seconded and unanimously voted the meeting stands adjourned. Respectfully submitted, Ethel C. Crowell AGENDA - JULY 17, 1978 • 1. Roll call Joan Boudreau " Donald Koleman / Dominic Marraff� /�{/� Roland Pinault Stanley Smith 2. Approve minutes of the meeting held June 20, 28 $ 30, 1978, as copied and v, mailed to each member of the Board ' /o j Motion Second 3. Communications 11 A a. John Wright, DRB MEMBER b. Norbert Florendo, DRB MEMBER • 4. Progress report - C. Olney S. Unfinished business a. Whitman & Howard b.. Barnett's c. Stern-Tice ✓ d. Financial settlement ✓ ': .:Sign brochure f. DRB restructure g. Parcels RC-13A no progress 14A $ B - waiting for a report from Pasquanna Developers RC-11B - SSI will make a presentation to the DRB 7/19/ a Salem@E • EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD HELD MONDAY, JULY 17, 1978 On Monday., July 17, 1978, the members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting at One Salem Green, Salem, Mass. at 7: 30 P.M. The Chairman called for roll call and the following answered present: Joan Boudreau, Roland Pinault, Stanley Smith and Dominic Marraffa. Donald Koleman is recorded absent. The Chairman noted that each member of the Board received a copy of the minutes of the meetings held June 20, 28 $ 30th, 1978 and July 10, 1978 for advance reading, and asked for ommissions of corrections. It was noted by the Board that the Project Administrator contact the City Engineer • in regard to the bidding procedure and price obtained for cleaning and televising the sewer lines along Federal Street to assure the Board that they are following the law in regard to bid prices. The Project Administrator will advise the Board of his finding before proceeding with the work. A motion was made by Stanley Smith, seconded by Joan Boudreau, and unanimously voted to approve the minutes of the meetings held June 20, 28 and 30th and July 10th subject to `further clarification on the above noted bidding procedure. Motion carried. COMMUNICATIONS Two members of the Design Review Board submitted letters supporting the proposed rehabilitation work for the building at 183 Essex St. to its original appearance. The letters were referred to unfinished business for discussion. PROGRESS REPORT - C. Olney John Collins will attend the DRB meeting 7/19/78 and present a progress print for the design of the walkway. It was suggested by the Project Administrator that, if the DRB approves the Collins' plan, copies of the plan will be sent to the SRA members for review and approval for John Collins to proceed with the final plans. :; The Board had no objection based on the fact that they have copies of the plans, • as submitted. MINUTES OF THE SRA MEETING HELD JULY 17, 1978 Page 2 The alleyway between Khouri's and the Colonial Men's Store has become a dis- cussion between the owners in regard to the construction of a joint stairway. They are asking for funding under the facade easement program., Mr. Marcopoulos, owner of the 216 Essex St. building, claims the SRA has denied him second egress from the upper levels. They are putting together a design and cost estimate scheme to present to the SRA. The Project Administrator has contacted the owner of the Grimshaw House, Mr. Peabody, relative to a facade plan. Mr. Peabody stated that he would not wish to give a facade easement on the entire building. He would allow the SRA a facade easement on the front of the building but he would not grant an easement on the other three sides. He would do the work on three sides with his own funds. The Board questioned the feasibility of doing the project in this manner. It was agreed to wait until a firm proposal has been received from Mr. Peabody for work on the entire building. Mondev and Pickering Wharf are interested in the development of the market stall area as a farmer's market. A meeting will be held Tuesday, to discuss the matter further. . Wi FINISHED BUSINESS The Chairman recognized Mr. Brewster Fuller and Mr. Grant Ellis of Whitman T, Howard, Inc. who are here tonight to discuss the outstanding invoices. Mr. Fuller advised the Board that the Project Administrator has made an effort to resolve the matter. A meeting was held with the previous Chairman and the Administrator to discuss how Whitman f, Howard arrived at the fees charged for certain jobs. The outstanding invoices involve of number of jobs over the past six to eight years. working through two urban renewal plans, one by Nbrt Braun and one by Robert Kerr. Whitman F, Howard carried their work through construction drawings and bid documents for the first plan and then they were told to stop and go on to the revised plan. From 1968 to 1971 Whitman F, Howard worked well with all SRA staff people and when they were asked to do a job, they did it in good faith knowing full well they would get paid for the work at some time. On Plan two Whitman g Howard had to go back and do pre- liminary estimates for the new budget, did survey and demolition contract work and engineering documents for construction of utilities to meet all deadlines set by the SRA. Mr. Fuller noted that he believed that an amendment to the contract would be exercised to take care of any amount spent over the contract, due to cost escalation and time. Grant Ellis noted that if the former Director called for work to be done a job number was assigned over the phone and he believed that it would become part of the contract. A discussion was held relative to the positions held on the staff when developing the second urban renewal pian. Mr. Fuller explained that he assumed.'..that Whitman $ . Howard was working for the SRA under Robert Kerr.and that in the preparation for the new plan, there were a lot of estimates done for Mr. Kerr. The Chairman recommended that Whitman T, Howard put together all their documentation and come back for another meeting. MINUTES OF THE SRA MEETING HELD JULY 17, 1978 Page 3 • BARNETT'S John Wright's letter and Norbert Florendo's letter was read to the Board in support of the restoration of the building at 183 Essex St. to its original appearance. Robert Scagliotti attended the SRA meeting as a member of the DRB to advise the SRA Board on the recommendation of the DRB in regard to this matter. It seems to be the consensus of the DRB membership that the porcelain panels should be removed and the building restored to the concept prepared by Staley McDermet and approved by the DRB. Oscar Padjen noted that there may be some problem with the middle section of the facade because of the work that had been done in putting the porcelain up. Also, it may be difficult to match the brickwork and the finished product may be somewhat different from the drawing prepared by Staley McDermet. It was recommended that Oscar Padjen have all the porcelain panels taken off and then come back with a report to the SRA as to just what is under there. The SRA really cannot make a decision until we get to that point. A motion was made by Stanley Smith, seconded by Roland Pinault, and unanimously voted to authorize Oscar Padjen to continue with the exploratory demolition work to • remove the porcelain panels on Barnett's store front and return to the SRA with a report on exactly what is under the panel sections. The cost of the exploratory demolition work shall not exceed $1,100. Motion carried. At this time the Chairman noted that Jeff Stern and Steve Tise are here tonight representing the Stern-Tise Development Corp. The SRA's Attorney, George Vallis has prepared the Land Disposition Agreement and a draft of an option for parcel R-lA. A motion was made by Stanley Smith, seconded by Roland Pinault, and unanimously voted the SRA Board adjourn to Executive Session to discuss real estate matters. (9:15 P.M.) At 9:45 P.M. the SRA Board resumed the meeting. A discussion was held relative to the necessary time needed to prepare construc- tion drawings, obtain evidence of financing and commencement of construction. It was agreed by Stern Tise that the Land Disposition Agreement would be signed after the City Council holds it public hearing on the closing of Ash, Rust and Federal Streets on July 24, 1978. A lengthy discussion was held relative to the fire retardent treatment on the shiplap boards and the time element involved for the SRA to go out for bids for the green- way. • Mr. Stern advised the SRA Board that he would be ready to commence construction 14 days after passing papers. MINUTES OF THE SRA MEETING HELD JULY 17, 1978 Page 4 • In regard to the option for parcel RC-2, Jeff Stern noted that he would prefer to sign the option at the same time that they sign the Land Disposition Agreement for parcel RC-lA. Mr. Stern advised the Board that the only other item needed is a letter from the SRA Board stating Stern-rise has been given tentative designation on parcel R-lA which they would use in making an application for Section 8 Housing for submission to the Dept. of HUD. Joan Boudreau stated here feelings would be to give them tentative designation in a letter, as was voted by the Board, with no intent to sell the land to any other developer for a period of one year. Mr. Stern advised the Board that it would be his intent to use the letter for HUD's site approval for elderly housin$ in response to the SRA's letter to the developers. The expense involved would range from $5,000 to $8,000. They would not want to spend that amount and then have the SRA Board come back later and say that they do not want elderly housing on the site. Questions were raised by the Board on whether or not they want to see elderly housing on that site. Mr. Stern noted that in his opinion the site may not support $60,000 housing facing Parker Bros. and the County Jail, also, the soil conditions might be bad and would not support the same type building and the elderly housing may be the alternative. On the other hand, if after the market is assessed, and if conditions allow, it may be feasible to continue the constructions of the condominiums. Jeff Stern advised the Board that he is interested in doing three contiguous parcels and they want to work at completing the entire project that they have been .designated for. J. Boudreau stated that she is tired of City Agencies giving people, who are willing to do something in the city, a hard time. The SRA gave thein verbal designation, whys not put it in writing? Stanley Smith still felt that the Board should discuss the matter some more. Jeff Stern explained that they cannot work on eight units only as an isolated project. They have to be able to market the whole package to make it work. If the option happens to be turned down, they will come back to the SRA to release the option: The SRA Board could not come to a final decision on this matter and at 11:30 P.M. the Board agreed to recess its meeting until Monday, July 24, 1978 until after the Council's public hearing on the closing of Ash and Rust Streets. Meeting recessed. . Respectfully submitted, Ethel C. Crowell AGENDA - JULY 10, 1978 • 1. Roll call Joan Boudreau ✓ Donald Koleman Dominic Marraffa/w Roland Pinault Stanley Smith 2. Bills - accounts payable list distributed to each member of the Board Motion Second 3. Communications va. Essex Institute b.—Dept—. of-HUD • c. �Ihit;man-F,-klowa--rd-Inc. - refer to unfinished business 4. Progress report - C. Olney 5. Unfinished business a._{Yh tman& Howard b. DRB restructc C. Sign brochure d. Parcels: RC-13A - no progress RC-14A $ B RC-11B - deadline date set for Aug. 7 e. rFacade-projected-iversalis-t Church-(-final approva7l)--r- f. Financial settlement 6. New business Discussion - legal services contract with G. Vallis accounting services with John S. Sullivan • ACCOUNTS PAYABLE - JULY 10, 1978 ADMINISTRATIVE COSTS 1. New England Telephone Co. - SRA office telephone bills 174.83 2. Sawtell's - office supplies 10.10 3. George P. Vallis - general legal services for month of June, 1978 250.00 4. Lavender Printing Co. - envelopes 51.00 S. City of Salem - fee for use of Xerox machine 160.85 6. John S. Sullivan - accounting services for May 150.00 DISPOSITION COSTS 1. Essex Survey Service, Inc. - land court survey plan for Liberty. and Essex Street parcel 425.00 - site plan for land7surrounding the housing site (RC-lA) 1,10.0.00 - property plan for walkway area 700.00 2. Meredith & Grew Inc. - reuse appraisals for parcels RC-lA, RC-2, and RC-1D 1,500.00 3. Robert V. Noone - review reuse appraisals 600.00 4. Salem News - advertisement- sale of land to R. Kiernan 56.25 RELOCATION COST • Salem • EXECUTIVE DIRECTOR Redevelopment JONN W. 9ARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT'AUIHORITY BOARD HELD ON MONDAY, JULY 10, 1978 On Monday, July 10, 1978, the members of the Salem Redevelopment Authority Board met for its regular meeting at One Salem Green. The following members answered present: Joan Boudreau, Stanley Smith and Dominic Marraffa. Donald Koleman and Roland Pinault are recorded absent. A motion was duly made by Stanley Smith, seconded by Joan Boudreau, and unani- mously voted to waive the approval on the minutes of the combined meetings held June 20, 28 and 30th. Motion carried. BILLS - The accounts payable list was distributed to each member of the Board for review and consideration for payment. • After due consideration of the bills presented, a motion was made by Stanley Smith, seconded by Joan Boudreau, and by roll call, unanimously voted to approve payment of the bills presented. S. Smith noted that he would like to have a line item budget submitted to the Board for approval before the SRA commences using Community Development Funds. COMMUNICATIONS- The following communications were received at the SRA office-. 1. A letter was received from Mr. Bryant Tolles, Director of the Essex Institute, supporting the retention of the Art-Deco facade on the building at 183 Essex St. 2. The Dept. of HUD has notified the SRA that the outstanding project note will not be refinanced. 3. Whitman & Howard responded to the SRA's letter relative to outstanding invoices and noted that they would be glad to meet with the SRA Board to discuss the work per- formed. The Project Administrator'was instructed to communicate with Whitman f, Howard and ask them to attend the next SRA meeting. It was noted at this time that the DRB members reviewed the revised drawing for the Chuck Steak House sign and recommended minor modifications on the sign relative to spacing between the words "Steak House." It was recommended that the word House be • moved up at least three inches. The SRA approved the sign with the recommended change in the spacing. At this time the Board discussed the facade project for the 183 Essex Street I MINUTES OF THE SRA MEETING HELD JULY 10, 1978 Page 2 • building. Stanley Smith noted that he thinks that the Board has done the City a disservice by allowing the Woolworth facade be changed. He feels the people in the City have lost something they will never be able to see. Mr. Smith feels strongly that the facade on- - the building at 183 Essex Street should be saved as it is by retaining the Art-deco type of construction. A lengthy discussion was held on the pros and cons for keeping the facade, as is. The Board members will take a look at the building. A portion of the panel has been removed to see what is under the panel. The Board did not come to an agreement on how the building should be treated and another meeting will be held with Oscar Padjen. At this time Mr. James Baldwin provided the Board with a scope of services for the Sign Brochure as well as cost factors. Baldwin Design would submit a rough copy and comprehensive layout showing photos and illustrations for approval; submit a revised copy before typesetting;: submit salt print before going to press; delivery of printed piece. The cost for 2500 brochures would be $6279. A motion was made by Joan Boudreau, seconded by Stanley Smith„to authorize Baldwin Design to proceed with the sign brochure (2500 copies),,subject to the execution of a contract, at a price not to exceed $6279. PROGRESS REPORT • John Collins will be at the Design Review Board meeting with a detailed design plan for the walkway..on the 19th of July. The City Council is meeting to act on the street closing (Rust and Ash Streets) on Thursday, July 13. It would be beneficial if the members of the Board attend the hearing to support the SBA's position. Stern Tise would like a letter from the SRA confirming tentative designation on the Mazzarini site as sole developer for the site. The designation could be renewed after a period of one year. At this time Stanley Smith reviewed the letter that the SRA sent at the .time the SRA was seeking developers (letter dated March 24, 1978) .and expressed his concern relative to the wording in the letter. S. Smith noted that he is still reluctant to allow the land to be developed by one single developer. He would like to see the condominium building up before allowing an option to be executed for the rest of the sites. No action was taken relative to the request by Stern-Tise. The City Engineer has provided a price to televise the unused sewer lines_along Federal Street to see what condition they are in. A preliminary inspection was made- and they found it full of debris at one end. The total cost would be in the area of • $4,326. A motion was made by Stanley.Smith, seconded by Joan Boudreau to authorize not more than $5,000 to clean and televise the sewer line. MINUTES OF THE SRA MEETING HELD JULY 10, 1978 Page 3 Facade project for Universalist Church - The Project Administrator advised the Board that the Universalist Church is ready to start the facade work. All items have been approved, doors, urns, hardware, etc. A motion was made by Stanley Smith, seconded by Joan Boudreau, authorizing the Universalist Church to proceed with work as proposed by the contractor. The SRA's share of the project shall not exceed $5,000. Motion carried. A motion was duly made by Stanley Smith, seconded by Joan Boudreau, and by roll call, it was unanimously voted to authorize the Chairman to execute the .Land Disposi- tion Agreement with George Aulson for the sale of parcel RC-1D. Motion carried. A motion was duly made, seconded, the meeting stands adjourned. Respectfully submitted, Ethel C. Crowell • • AGENDA NNE 20, 1978 1. Roll call / Joan Boudreau V Donald Koleman Dominic Marraffa Roland Pinault / Stanley Smith 2. Approve minutes of the meeting held June 5, 1978 as copied and mailed to each member of the Board Motion Second f S 3. Bills (copy of the accounts payable list distributed to each member of the Board) Motion -f S Second U 23 eld- 4. Communications a. David Jaquith b. Copy of Mayor's letter to the City Council re: Financial Settlement 5. Progress Report - C. Olney 6. Unfinished business ✓Facades - pending projects Sign brochure Whi-tman-$_Howard DRB restructure /PC- /(/AAS 7. New business /r C, I/ o a. Authorization for the Chairman to execute a Land Disposition Agreement with Marine Ar-ts'Gallery for the purchase of parcel RC-10. b. Design Review Board recommendations— a e. A Salemmm • EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUIHORITY BOARD HELD JUNE 20, 1978 On Tuesday, June 20, 1978, the members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting at One Salem Green, Salem,Mass. at 7:30 P.M. The Chairman called for roll call and the following answered present: Joan Boudreau, Dominic Marraffa, Roland Pinault and Stanley Smith. Donald Koleman is recorded absent. Each member of the Board received a copy of the minutes of the meeting held June S, 1978 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Roland Pinault, seconded by Stanley Smith, it was unanimously voted the minutes of the meeting held June S, 1978 stands approved. Motion carried. • BILLS The Board reviewed the accounts payable list. After due consideration of the items listed, a motion was made by Stanley Smith, seconded by Joan Boudreau, and by roll call, it was unanimously voted to approve payment of the bills as presented. Notion carried. COMMWICATIONS The following communications were received: 1. A letter .of resignation was received from David Jaquith as a member of the Salem Redevelopment Authority's Design Review Board. A motion was made by Stanley Smith, seconded by Roland Pinault, it was unanimously voted to send a letter to Mr. Jaquith thanking him for his services as a member of the Design Revieia Board. 2. A copy of the Mayor's letter to the City Council, relative to the SRA's finan- cial settlement with the Dept. of HUD ,,was received and read to the Board. It was recommended that a budget be prepared for future spending of funds under the new system and that said budget be submitted to the SRA Board for review. MINUTES OF THE SRA MEETING HELD JUNE 20, 1978 page 2 • At this time the Board recognized Mr. George Aulson and Dr. Warren Mayne. Mr. Aulson explained to the Board that Dr. Mayne submitted plans and a letter requesting the SRA's assistance to fix up that portion of the Kinsman Block facade where his office is located. Dr. Mayne did not receive any response relative to his letter or his proposal. He is still anxious to do something about fixing up the office facade. Dr. Mayne explained that the building, as it is, is most inefficient in the winter and summer months. His heating and air-conditioning expenses are excessively high. The Board apologized to Dr. Mayne for not responding to his letter and explained that the Board has decided to deal with a few buildings on Essex Street as well as a few areas within public walkways.as high priority projects. The Board found that the high priority projects are becoming very costly and complex and it is unlikely that there will be enough money left over to do the facade. It was noted that the projects are historic buildings and the SRA is trying to bring them back to the original appearance. The point was raised that the matter of ownership did come up in discussion when the Board was deliberating on the facade projects and the Board did question the feasibility of doing only one store at a time as opposed to doing the whole building. Dr. Mayne advised the Board that the area of Washington Street has been neglected in the overall urban renewal scheme and that this building is along the main traffic stream for the entire city and it needs help. • It was suggested that the plan go before the Design Review Board at some future meeting and that David Jaquith be asked to attend the meeting.to discuss his plan. The Board advised Dr. Mayne that they will consider the matter once again and possibly come up with a solution. At this time the Board recognized Mr. James Baldwin of "Baldwin Design." Mr. Baldwin is attending the meeting at the request of the Board to review the proposal for a sign brochure since the new members of the Board are not familiar with the Board's past discussions. After discussion on the type of material that would best suit the Authority's needs that should be included in:.the brochure, a motion was made by Stanley Smith, seconded by Roland Pinault, it was unanimously voted that Baldwin Design prepare a scope of services, include a draft for the table of contents, possible number of pages needed, and cost factors, for the Board's review. Motion carried. PROGRESS REPORT - C. Olney The appraisals for parcels RC-1A, RC-2, RC-1D, were submitted by Foster and Meredith $ Grew. The cost appears to be around $2.00 per sq. ft. Stern-Tise feels that the price is too high. Roland Pinault noted that we want to be fair with the developer and maybe we should study the costs before voting on a price. The City Engineer is working on the utility plans and documents for street closings. 1.9 Variances were granted on the setback requirements for the housing site. The Telephone Co. would like to go ahead with the landscaping so that it will MINUTES OF THE SRA MEETING HELD JUNE 20, 1978 Page 3 blend in with the walkway landscaping plan. John Collins needs another week to work on the preliminary design for the walkway. We have rescheduled the DRB meeting from June 21st to the 28th. In regard to the facade work, the Universalist Church is awaiting ratification from its congregation before proceeding with the facade work. Oscar Padjen is proceeding with the work for Barnett's. They will start stripping material off the building on Thursday or Friday. At this time Oscar Padjen noted that he has taken a closer look at the building in terms of total context and wondered if the Board should consider saving the building as it is. In the whole urban renewal area there is no building representative of the 1900-1970 style of architecture. There is a company that specializes in restoring porcelain. It was recommended that this consideration be presented to the Design Review Board since the preliminary drawings have already been approved. Mondev is having a problem with leaks in the garage. A meeting will be held at the SRA office to discuss the matter. The SRA has no financial obligation in this matter. A tourist information booth will be located within Riley Plaza. Mondev and • Pickering Wharf will share the cost to fix it up. In regard to Pasquanna Developers, Inc. we are waiting for the engineering report on costs to compensate for poor sub-soil conditions on the Front/Lafayette St. site. The Board discussed the payment to be made to Whitman $ Howard, Inc. A motion was made by Joan Boudreau, seconded by Roland Pinault and by roll call it was unanimously voted by the Board to act in accordance with the Project Administrator's recommendation to pay $15,322.69 to Whitman & Howard, Inc. as final payment for services rendered. Motion carried. NEW BUSINESS The SRA approved the following proposals submitted to the DRB: Marine Arts Gallery - approved construction drawings (mechanical drawings to be submitted) . George Aulson - approved construction drawings subject to receipt of contract documents. Asia House sign - approved Books - Rare and Out of Print - sign approved Salem News - approved:fence, gates, location of gates, lights, plumbing stack. MINUTES OF THE SRP. MEETING HELD JUNE. 20,. 1978 Page 4 • The Board discussed the Land Disposition Agreement for parcel RC-10. The Board requested that further evidence of financial capability be submitted before executing the Land Disposition Agreement. A motion was duly made, seconded and unanimously voted, to recess the meeting until Wednesday June 28th in order to execute the LDA and any other business to be acted on. On Wednesday, June 28, 1978 at 7:30 A.M. the members of the SRA continued its meeting with the following members present. Dominic Marraffa, Joan Boudreau and Stanley Smith. The Board discussed the procedure to be followed in order to implement the financial settlement with the Dept. of HUD. The Project Administrator advised the Board that there is a possibility the City will request the SRA to become involved in the Heritage Plaza- West project as well as the UDAG project for the Congress St. area.and he would like the Board to consider the following proposals to the City: 1. The Community Development Dept. will reimburse the SRA for administrative services; 2. The SRA will agree to complete the Heritage Plaza-East project • 3. The SRA will agree to do other projects on cost allocation basis such as the UDAG and Heritage Plaza-West 4. The City will agree that proceeds from future land sales will be used by the SRA for the completion of Heritage Plaza-East. It was recommended by the Board that a proposal be submitted by the City for one or all of these projects, even possibly Winter Island, and further, the SRA will put in the application for the State Urban Renewal grant. A motion was made by Stanley Smith, seconded by Joan Boudreau, that the source of funding through Community Development be delayed until August 1, 1978. Motion carried. At this time the Board considered the final plans for the Marine Arts Gallery and the letter received from the Shawmut Bank confirming available funding by Mr. Russell Kiernan and financial assistance by the Bank, if necessary, for the construction of the Marine Arts Gallery building. A motion was made by Joan Boudreau, seconded by Stanley Smith and by roll call, unanimously voted, to authorize the Chairman to execute the Land Disposition Agreement with Russell Kiernan for the development of parcel RC-10. Motion carried. The SRA Board discussed the review appraisals for parcels RC-lA, RC-2 and RC-1D. • 1 MINUTES OF THE SRA MEETING HELD JUNE 20, 1978 Page S • After discussion and consideration on the proposed use for each parcel, a motion was made by Stanley Smith, seconded by Joan Boudreau, and by roll call, unanimously voted to set the following disposition prices: RC-1D at $9,600,RC-]A, 28,000 and RC-2 at $70,000. Motion carried. The Chairman noted that he received a communication from the Housing Authority relative to the June 30th expiration date on a site in the urban renewal area for elderly housing. The Housing Authority is requesting an extension on the option until Sept. 30, 1978. The Board authorized the Project Administrator to write a letter to the Housing Authority advising them that the SRA is not able to grant an extension but would like to hear what they propose to do. A motion was made by Joan Boudreau, seconded by Stanley Smith, and unanimously voted to recess the meeting until Friday (June 30th) at 7:30 A.M. to consider the DRB's recommendations on the greenway area and the housing design. Motion carried. On Friday (6/30/78) at 7: 30 A.M. the SRA Board continued its meeting with the following members present: Joan Boudreau, Roland Pinault, Stanley Smith and Dominic Marraffa. • The Board discussed the DRB's recommendations relative to the Stern-Tise prel-iminary proposal for parcel RC-IA . A motion was made by Roland Pinault, seconded by Stanley Smith, and unanimously voted to approve the preliminary design as presented subject to DRB's recommendations. The Board discussed the walkway design and a motion was made by Stanley Smith, seconded by Roland Pinault to endorse the jogging, correlated treatment of the walkway and open for suggestions for the gate as proposed by Stern-Tise. Notion carried. Marine Arts Gallery - Notion made by J. Boudreau, seconded by Roland Pinault to ratify e action t cen y the DRB approving plans presented for the Gallery building. Notion carriec Asia House - location for the air conditioner approved. A motion was duly made, seconded to adjourn the meeting. Respectfully submitted, Ethel C. Crowell AGENDA • JUNE 5, 1978 1. Roll call /� Joan Boudreau �P Donald Koleman Dominic Marraffa Roland Pinault Stanley Smith 2. Approve minutes of the meeting held May 15, 1978 as copied and mailed to each member of the Board. Motion �( �'� Second 3. Bills (copy of the accounts payable list distributed to each member of the Board) Motion Second I` r �v J'_f 6 4. Communications a. Peter Howlett, Mondev b. James H. Ballou c. Balance sheet for period ending April 30, 1978 • d. Mrs. Charles Copeland (member of the Universalist Church) e. Essex Survey S. Progress report 6. Unfinished business a. Sign brochure b. Essex St. Lights (copy of letter distributed) c.' Whitman Howard d. The Shed $ Beef $ Oyster DRB recomendations e. Financial settlement with HUD 7. New business a. SSI presentation for parcel RC-11 B - Oscar Padjen b. Stern-Tise Development Corp. c. Authori.iation;,. to advertise the SRA's intent to sell RC-LA, RC-2 and RC-1D $ RC-10 • ACCOUNTS .PAYABLE JUNE 5, 1978 ADMINISTRATIVE COSTS 1. New England Tel. Co. - SRA office telephone bill 152.74 2. John S. Sullivan - accounting services for April records 150.00 3. Office Products Services - leasing fee for typewriter 234..00 — 79 4. ' George P. Vallis - general legal services for May 250.00 - F6 S. Uneedour Printing Services - printing of project notes 88.00 - F� 6. Group Insurance Commission - Authority share for insurance P� premiums Oct. 77 to Dec. 77 259.95 1,134.69 PROJECT COSTS 1. Waters g Brown - hardware 7.08 2. Salem Sign - identification printing on kiosks (East India Sq. (twice) St. Peter Sq. (three times) (Derby Sq. (twice) 575.00 PS 3. Delta Group - Invoice #2 (walkway design) 371.98 95F—O6— RELOCATION 5 06— RELOCATION PAYMENT 1. Onnig Beurekjian - storage fee for Dennis Shoe inventory for month of May,' 78 and June ' 78 700.00- (HO 00.00(350 per mo.) DISPOSITION COSTS 1. Salem Evening News - advertisement for Board of Appeal hearing 94. 25'F 7 for variances on RC-lA and RC-lD r � 7, ' a SalemEE IRECTOR Redevelopment EXECUTIVE W. ARRETT JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD JUNE 5, 1978 On Monday, June 5, 1978, the members of the Salem Redevelopment Authority Board met in open session for its regular meeting at 7:30 P.M. at One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Dominic Marraffa, Roland Pinault and Stanley Smith (Joan Boudreau arrived shortly after the meeting commenced) . Donald Koleman is recorded absent. The Chairman declared the meeting in session with a quorum present. Each member of the Board received a copy of the minutes of the meeting held May 1S, 1978 for advance reading. The Chairman called for omissions or corrections. Being no • omissions or corrections noted, a motion was made by Roland Pinault, seconded by Stanley Smith, and unanimously voted the minutes of the meeting held May 15, 1978 stands approved. BILLS - A copy of the accounts payable list was distributed to each member of the Board consideration for payment. After due consideration of the items listed, a motion was made by Stanley Smith, seconded by Roland Pinault, and by roll call it was unanimously approved to pay all the bills presented with the exception of the invoice submitted by Salem Sign in the amount of $575.00. The Board approved to pay only $350 based on the letter sent to Salem Sign dated Nov. 15, 1977 plus the additional amount of $175.00 for the Derby Sq. invoice. Total amount $525.00 COMMINICATIONS - The following communications were received at the SRA office. 1. Mondev requested additional information in regard to the proposed housing. The Project Administrator noted that lie spoke to Mr. Howlett and advised him the SRA is merely going for variances on the housing site at this time. 2. James H. Ballou, AIA, presented his opinions in regard to the DRB's recommendations and considerations for the developer, economics and its membership. 3. Mrs. Charles Copeland asked the SRA Board to consider the aesthetics when making its decision on the housing adjacent to the Church property. • 4. The balance sheet for the period ending April 30, 1978 was received and distributed to each member of the Board. 5. Essex Survey Service presented a cost proposal of $500 for a land court sub-division plan for property between Federal and Church Street, next to the old Salem Fire Station building. • MINUTES OF THE SRA'.MEETING [-HELD JWE 5, 1978 Page 2 A motion was made by Stanley Smith, seconded by Roland Pinault to authorize the Project Administrator to proceed with the survey for the sub-division plan. Motion carried. PROGRESS REPORT - C. Olney The Board was advised that a group from Biddeford, Maine will visit Salem on Tuesday at 1:15 P.M. for a tour of the area. The agreement with George and Robert Maguire is ready to be signed. They should start work in the very near future. Mr. Maguire will be paid $10,000 upon completion of the work as the SRA's share for the facade work. 183 Essex St. ( Barnett's) - Oscar Padjen has signed the contract for design work. Exploratory demolition work will start shortly. Universalist Church is getting approval from its congregation to go ahead with the facade work (replacing:.the urns and doors) . The housing appraisals have not been received. Prices were given over the phone " from Meredith $ Grew on parcels RC-lA, 1D and R-2. We are waiting to receive appraisals • from Foster Company. Stern-Tise has a draft of an agreement for parcels RC-2 and R-lA. A preliminary presentation will be made to the DRB by Stern-Tise. In regard to Parcels RC-14A $ B, DeIulis Bros. has not submitted a report on the land conditions. Mondev, Chamber of Commerce and Pickering Wharf had another meeting to promote down- town Salem. They would agree to provide design assistance to up grade the train station. Work could be done by the CETA workers. They would like to place posters in the station. The Parking Commission is doing a CETA project,to improve the parking garage. They would like to place a tourist booth in Riley Plaza. HUD. The Board received a brief summary on the financial aspects of the settlement with The Board agreed to meet with "Baldwin Design" at another meeting to go over the sign brochure proposal once again since there are now new members on the SRA Board and they are not familiar with past discussions and decisions on this matter. The Board approved the draft of the letter to the City Electrician in regard to lighting for East India Sq. Mr. Donald Wagoner, Market Commission Chairman, advised the Board that Mr. MacIntosh is presenting a new plan for ',.The Shed." MINUTES OF THE SRA MEETING HELD JUNE 5, 1978 Page 3 The operation will not be enclosed as previously presented. It will all be take out, counter service. The counter will be constructed in such a way that it will be stored and locked against the back wall of the stall at night time. They will be operating out of two stalls as opposed to the five stalls proposed at the last meeting. Mr. MacIntosh advised the Board that he has the necessary permit from the Salem Board of Health. Mr. Wagoner advised the Board that this is one of possibly nine temporary businesses to be located in the stalls this summer. The Market Commission is presently studying an overall plan for the market area and it will be discussed with John Collins when he comes to Salem shortly. After discussion on the matter, the Board advised VT. Wagoner that since this is to be a temporary business for the summer, and the stalls are not going to be enclosed, and there will be no seating arrangement due to the fact that this will be counter service, it will not be necessary for Mr. MacIntosh to go before the Design Review Board. It was noted that the flags have already been approved by the Design Review Board. In regard to the approvals required for signs for the Beef $ Oyster House, the Board did not take any action on this matter. • A lengthy discussion was held relative to the unauthorized signs being placed on Telephone Company property on the Washington Street side of the building. Mr. David Jaquith noted that he will talk to the owners about the signs. NEW BUSINESS The Board was advised that it will be necessary to advertise the SRA's intent to sell RC-lA, RC-11) and RC-10 to selected developers. A motion was made by Stanley Smith, seconded by Roland Pinault, it was unanimously voted to authorize the Project Administrator to advertise the SRA's intent to sell parcel RC-lA to Stern Tise Development Corp. , RC-11) to George and Marilyn Aulson, and parcel RC-10 to Marine Arts Gallery. Motion carried. Mr. Oscar Padjen advised the Board that Mr. Edward Mehn of Semiconductor Services Inc. is prepared to develop parcel RC-11B on Central Street and is here tonight to request tentative designation as developer. He would like to implement a construction program as soon as possible. They would like to be under construction before the bad weather begins and they are in need of additional space quickly. It is anticipated that the work force will increase every year. They would rather have a corporate headquarters in the downtown area. They have looked at other sites but would prefer to be in Salem. They need the space for sales • and accounting personnel for about 70 people and anticipate the work force will grow considerably over the next few years. Most of the people that work at SSI are local people from the Lafayette Street area and they walk to work. They have more than enough parking spaces at the main MINUTES OF THE SRA MEETING HELD JiNiE S, 1978 Page 4 • building and they feel that they will not need on-site parking on Central Street. SSI's bank has indicated to them that they will have no problem in obtaining financing for the construction of a new building. At this time questions were raised..relative to parking and arrangements for trash removal. Oscar Padjen and Mr. Mehn agreen that these matters will be considered during the design phase. After due consideration in regard to the best use for the site, and the proposal made by SSI, a motion was made by Stanley Smith, seconded by Joan Boudreau, it was unanimously voted to designate SSI as tentative developer for parcel RC-11B for the period ending August 7, 1978, at which time a preliminary plan and evidence of financing shall be submitted to the SRA Board. Motion carried. At this time Stern Tise Development Corp. requested tentative designation on the A F, P site. Jeffery Stern noted that Stern-Tise would like to have a firm written option on the sites ( A $ P and Mazzarini) so that they would be able to go forward immediately after the completion of the eight units if they find that the sales interest is there in the market. After due consideration on the request, a motion was made by Roland Pinault, • seconded by Joan Boudreau, it was unanimously voted by the Board to authorize Atty. George Vallis to prepare an option for Stern Tise Development Corp. to execute an option, based on satisfactory progress on parcel RC-1A, to allow Stern-Tise to purchase parcel RC-2, and to give tentative designation on parcel R-lA. Said option shall be in effect for a period of one year. Motion carried. A motion was duly made, seconded, and unanimously voted the meeting stands adjourned. Respectfully submitted,,, / Ethel C. Crowell • r AGENDA . MAY 15, 1978 1. Roll call /Joan Boudreau Ponald Koleman ;/Dominic Marraffa Roland Pinault ,Atanley Smith 2. Approve minutes of the meetings held May 2, .8 $ 10, 1978 as copied and mailed to each Board members. Motion Second 3. Bills (copy of the accounts payable.list distributed) 0/Motion Second 44 ( mmunications: /, . : pept. of HiJb - preliminary request for financial settlement City Electrician - Essex St. Mall lights c. ` Beef F,- Oyster House 5. Progress report - C. Olney 6. New business a. Design Review Board recommendations b. Housing - Stern Tise c. Site contraints for RC-11B d. Facades -Oscar Padjen contract 3-7 Central St. (Maguires) e. Financial settlement f. Reaffirm price on RC-10 g. Whitman & Howard settlement h. Sign brochure g. Almy's - request for letter of responsibility for electrical wire • i. Collins DuTot - planting inspection AGENDA • MAY 15, 1978 1. Roll call / Joan. Boudreau ✓ Donald Koleman Dominic Marraffa� Roland Pinault Stanley Smith 2. Approve minutes of the meetings held May 2, .8 F, 10, 1978 as copied and mailed to each Board members. Motion_ Second 4 Ui 3. Bills (copy of the accounts payable list distributed) Motion Second .45. . . . I 4. Communications: a. Dept. of HUD - preliminary request for financial settlement b. City Electrician - Essex St. Mall lights c. Beef & Oyster House 5. Progress report - C. Olney 6. New business a. Design Review Board recommendations b. Housing - Stern Tise— c. Site contraints for RC-11B d. Facades -Oscar Padjen contract 3-7 Central St. (Maguires) e. Financial settlement f. Reaffirm price on RC-10f g. Whitman $ Howard settlement h. Sign brochure g. Almy's - request for letter of responsibility for electrical wire • i. Collins DuTot - planting inspection— ACCOUNTS PAYABLE MAY 15, 1978 ADMI NISTRATION COSTS BALANCE IN LINE ITEM 1. Lyceum - DRB meeting 31.54 2. Crown Coffee Service - office supplies 30.00 3. Commonwealth of Mass. - Authority's share for health premiums July thru Sept. 1977 502.80 4. The Bond Buyer - advertisement of project notes 28.78 S. Pitney Bowes - leasing fee for postage mch. 35.25 6. McCarthy Insurance -worlman's compensation premium 668.00 7. Sawtell's - office supplies 2. SS 8. City of Salem - SRA's appropriation for pension plan 7/78 to 6/79 3,999.00 5,297.92 24,224 PROJECT IMPROVEMENT COSTS • 1. McDuff's Swimming Pool Services - chemicals for the fountain water 52.90 2. John V. Emerson, AIA - architectural work for 1-7 Central St. facade 375.00 3. Frasca Construction Corp. - pay estimate k2 for East India Mall. 15;903:00 16,330.90 919,479 • PRELINIINARY FACADE IWROVENIENT BUDGET • Universalist Church �L 0 Total Cost $10,000 SRA's SHARE $5,000 Newcomb Building Total Cost $20,000 SRA's SHARE $10,000 ° L Barnetts Total Cost $26,500 SBA's SHARE $TTISM /3aSa Bernard's Total Cost $63,000 SRA's SHARE ($40,000 ?) Holyoke Court Total Cost $15,000 SRA's SHARE ($5,000 ?) Grimshaw House Total Cost ($7,000 ?) SRA's SHARE ($3,500 ?) Khouri Alleyway Total Cost ($15,000 ?) SRA's SHARE ($5,000 ?) Other Costs (SRA) S. MkDermet fee —$1,000 0. Padjen fee " 9,000 Cost Estimator ". 1,000 Other design fees — 2,000 13,000 i Salem . EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD MAY 15, 1978 On Monday, May 15, 1978, the members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting at 7: 30 P.M. at One Salem Green. The Chairman called for roll call and the following answered present: Joan Boudreau, Dominic Marraffa and Stanley Smith. Donald Koleman and Roland Pinault are recorded absent. The Chairman declared the meeting in session with a quorum present. Each member of the Board received a copy of the minutes of the meetings held May 2, 8 $ 10. The Chairman asked for omissions or corrections. Being no omissions or cor- rections noted, a motion was made by Stanley Smith, seconded by Joan Boudreau, it was unanimously voted to approve the minutes .of the meeting held May 2, 8 f, 10, 1978 as distributed to each member of the Board. Mbtion carried. • Each member of the Board received a copy of the accounts payable list for review and consideration for payment. After due consideration of the items listed, a motion was made by Stanley Smith, seconded by Joan Boudreau, and by roll call it was unanimously voted, to approve payment of the bills as presented. Motion carried. COM4JNICATIONS The following communications were received at the SRA office: 1. The Dept. of HUD approved the preliminary request for financial settlement and notified the SRA to proceed with the necessary documents. 2. The City Electrician agreed to light all the "half lit" fixtures at East India Sq. if the Board agrees to the reduction from 400 watts to 200 watts per post. 3. The Beef $ Oyster House assured the Redevelopment Authority that unapproved or disallowed signs will no longer be displayed from the Restaurant building. NEW BUSINESS The Board considered the following DRB recommendations: 1. New construction by Mr. f, Mrs. George Aulson for parcel RC-11). The SRA Board approved the preliminary plan as submitted. MINUTES OF THE SRA MEETING HELD MAY 15, 1978 Page 2 2. Custom House awnings - the SRA approved the yellow and white vertical stripes and planter. 3. Marine Arts Gallery - resubmission of a new preliminary design (two levels) for the Gallery was approved by the SRA Board. 4. Housing proposal by Stern-Tise - A lengthy discussion was held on the design concept for the proposed housing plan. Stern-Tise noted that approval is necessary on the eight unit concept before they can proceed with further design schematics. A decision could not be reached. The Board requested further design plans before making a decision and agreed to .recess the meeting until Friday, May 19, at 7:30 A.M. to review the plans once again and finish the items under new business, (10:30 P.M.) . On Friday, May 19, 1978, at 7: 30 A.M. the members of the Board reconvened its meeting with the following members present: Roland Pinault, Joan Boudreau and Stanley Smith. The Board considered the balance of the new business on the agenda. The Board authorized the planting inspection by Collins DuTot Partnership. • The Board authorized sending a letter to Almy's relative to the SRA accepting the responsibility for the electrical wire from Almy's to the electrical pole. It was requested that the Board reaffirm the disposition price for parcel RC-10, for the record. A motion was made by Stanley Smith, seconded by Roland Pinault, and by roll call, it was unanimously voted to proclaim a disposition price of $10,500 for the sale of parcel RC-10, based on the appraisals received. Notion carried. The Board considered the balance of the DRB's recommendations. S. Greenway at One Salem Green - The SRA approved the proposed landscaping plan, place- ment of the bicycle rack and installation of the bollards (Essex St. entrance, under the arcade and entrance to the Lyceum walkway) . The SRA recommended a letter be sent to the Chamber of Commerce requesting them to remove the information booth. The Project Administrator advised the Board that this request has already been made and that it will be removed shortly. It was also requested a letter be sent to the Yum Yum Inn in regard to repainting the building and changing the lettering on the sign in accordance with the approved specs (DRB meeting 7/13/77) . The Board considered the proposal submitted for "The Shed" for the market area. • Joan Boudreau noted that she would like to ask some questions first. Mr. Donald Wagoner was asked if he is acting on behalf of the Market Commission. Mr. Wagoner noted that he is representing the Commission. MINUTES OF THE SRA MEETING HELD MAY 15, 1978 Page 3 Mr. Wagoner was also asked if he has a personal interest in The Shed. Mr. Wagoner noted that his family is working at it. Mr. Wagoner advised the Board that the Design Review Board had a special meeting and approved the furniture, colors, chairs and enclosures for the market stalls for "The Shed." The Acting Chairman advised Mr. Wagoner that the Board objects to being pushed into making a decision on this matter. They have not had enough time to completely review the proposal. Mr. Wagoner noted that the jurisdiction on the set up of the: market stalls is at the disposal of the Commission that was formed and he seems to feel that the SRA is saying to the Commission what can or cannot go into the market stalls. Mr. Wagoner noted that this operation and others like the Yum Yum Inn are only temporary businesses until the Market Commission comes up with an overall plan for the market area,as was explained to the Board when they were advised of the work being done by the task force. There is a possibility the City will provide funds for the plans for the market stalls. • Stanley Smith noted the Market Commission should come up with a unified plan for enclosing the market stall. It was suggested by the Board that the SRA should meet with the Market Commission to see what they are looking for within the market stalls. Mr. Wagoner presented photographs and color samples for the furniture, noting that they wanted to create something lively down there. The attachments for the panels will not be visible at all. The panels will be T inch . from the brick work to avoid making any holes in the bricks. The Board felt that it could not make a decision at this time since they have not had enough time to review the plans and the Board should consider what kind of an impact this will have on the entire area. Mr. Wagoner asked the Board when they will take action on this since Mr. MacIntosh would like to be open for the Memorial Day weekend. Mr. Wagoner was advised that the next meeting of the SRA Board will be June Sth. Fabricartst,-°Approved the Front St. sign and the rear sign, color and attachment. Crock Pot, Ltd. - Approved the Front St. sign Approved the rear sign as presented. The Board continued its new business • A contract was presented to Oscar Padjen for architectural services for Mr. Todreas' building and Bernard's building, which he rejected. Mr. Padjen brought in the A.I.A. contract form. There are no changes in the scope of services or contract fee. MINUTES OF TliE SRA MEETING [-HELD MAY 15, 1978 Page 4 • A motion was made by Stanley Smith, seconded by Roland Pinault, and by roll call it was unanimously voted to authorize the Chairman to execute the contract with Oscar Padjen subject to review and approval by the SRA's attorney, George Vallis. Motion carried. The Board was advised that the developer for parcels RC-14A and 14B has encountered a problem with soil conditions. After borings were taken thb. developer found that it will cost approximately $20,000 to $50,000 more for construction costs in order to build on that site due to soil conditions. It was recommended by the Board to have the land reappraised, based on the information received. A motion was made by Stanley Smith, seconded by Roland Pinault, and unanimously voted to approve the site plan for parcels RC-1, RC-2 and RC-1D in accordance with the plan dated May 16, 1978, as prepared by Stern-Tise Development Corp. for the purpose of petitioning the Board of Appeal for variances from the Salem Zoning Ordinance for the following: 1) westerly boundary (side yeard) from 30 ft. to 0; 2) front yard from 15 ft. to 0; and 3) rear yard 30 ft. to 15 ft. Motion carried. Steve Tise advised the Board that in order to come back to the SRA with a detailed design plan, he must have approval on the concept (8 units) . It was explained to the Board that they are not approving a total design concept for the building. There area number of things that have to be worked out as far as design is concerned but they must first have something to work with before proceeding with the design drawings. A motion was made by Stanley Smith, seconded by Roland Pinault and unanimously voted to approve the preliminary building plan prepared by Stern Tise dated May 18, 1978, for the eight unit concept. Steve Tise advised the Board that they will be ready by June 5th with a working model, with elevations, for the SRA's review. It was recommended that a field trip be made to Brookline to view the work under construction by Stern-Tise. It was agreed the field trip would be Tuesday, May 30th. A motion was duly made, seconded, the meeting stands adjourned. Respectfully submitted, Ethel C. Crowell 4 AGENDA MAY 1, 1978 • 1. Roll call Donald Koleman,R Dominic Marraffa Roland Pinault R Joan Boudreau lam/ Stanley Smith !/ 2. Approve minutes of the meeting held April 18, 1978 as copied and mailed to each member of the Board. DlotiOWJ Second 3. Bills (copy of the accounts payable list distributed to each member of the Board) " Motion �// Second4//-,3 4. Communications a. Reichen & Robert Architects b. Salem Evening News • c. John S. Sullivan, Accountants (balance sheet distributed to each member of the Board) d. SSI (Semi-conductor Services, Inc.) e. Robert M. Maguire f. Stern-Tise g. Manchester Housing Authority h. Atty. Richard Daly i. McDougall Associates S. Progress report - C. Olney 6. New business a. Establish price on parcels RC-14A $ B b. Market Commission - plans for the market area c. Essex St. Lighting d. Robert Maguire e: Sign brochure f. Oscar Padjen for SSI g. Stern-Tise ACCOUNTS PAYABLE MAY 1, 1978 ADMINISTRATIVE COSTS 1. Office Products Services - typewriter supplies 16.50 2. New England Tel. Co. - SRA office telephone bill -1.153.42 3. George P. Vallis Legal services 250.00 RELOCATION COSTS 1. Salem Sign/Pekin - SRA's share for new sign as part of the relocation claim 200.00 SITE IMPROVEMENT COSTS 1. Silver's - electrical hardware 6.70 2. Salem Sign Co. - gold leaf lettering on the kiosks • MM Salem • EXECUTIVE DIRECTOR Redevelopment JOHN W. 6ARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY HELD ON MAY 1, $ 2, 1978 The members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting on Monday, May 1, 1978, at One Salem Green, Salem, Mass. The Vice-Chairman, Joan Boudreau, being the only member present, adjourned the meeting until Tuesday, May 2, 1978 at.7:30 P.M. On Tuesday, May 2, 1978, the members of the Board met in open session at One Salem Green at 7:30 P.M. On roll call the following answered present: Dominic Marraffa, Stanley Smith and Joan Boudreau. Donald Koleman and Roland Pinault are recorded absent. The Chairman declared the meeting is session with a quorum present. It was noted that each member of the Board received a copy of the minutes of the • meeting held April 18, 1978 for advanced reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Stanley Smith, seconded by Joan Boudreau, it was unanimously voted that the minutes of the meeting held April 18, 1978 stands approved. Motion carried. BILLS - A copy of the accounts payable list was distributed to each member of the Board review. After due consideration of the items listed, a motion was made by Stanley Smith, seconded by Joan Boudreau, and by roll call it was unanimously voted the bills are approved for payment as presented. Motion carried. Stanley Smith noted that he would like to continue the practice of having the line item balances in the budget shown on the accounts payable list, including contract balances. COMMUNICATIONS - The following communications were received at the SRA office: a. Reichen f, Robert,Architects, sent a letter of "thanks" for the recent reception in Salem. b. The Salem Evening News sent a letter of interest for acquisition of parcel RC-13A. They would like to landscape the area for the time being as a "mini-park" until they have had time to digest the substantial financial commitment made for the new press addition. c. John S. Sullivan, Accountants, submitted the balance sheet for the period ending March, 1978 (copy of same distributed to each Board member present) . • The Board was advised that HUD has approved the refinancing of the outstanding loan note for $1,410,000. for a three month period. By September the closeout process should be completed. The only change would be that we would operate under Urgent Needs Funds which will take care of the major projects that we have to finish. 14INUFES OF THE SRA MEETING HELD MAY 1 f, 2, 1978 Page 2 . d. Mr. Robert Maguire sent a letter requesting funds from the SRA under the facade program in order that he may be able to complete the rehabilitation work at 1-7 Central St. e. Semiconductor Services, Inc. provided the SRA with a letter of interest in parcel RC-11B on Central St. A proposal will be submitted within the next two or three weeks. Oscar Padjen is here tonight to represent the firm and has been engaged to prepare a proposal for submission to the Board. Mr. Padjen, representing SSI, advised the Board that he is here tonight to petition the Board for tentative designation on the Central St. parcel. SSI now has a long range expansion program and they would like to have their corporate headquarters in the downtown area and would like to develop the site for commercial use on the first floor with their headquarters on the upper floors. The financing is available and they would like to start construction this summer. It would involve 70 people in the corporate facility and even more as their long range expansion moves on. The building would have approximately 30,000 sq. ft. of space (10,000 per floor) and they are thinking along the lines of a mall type building with no parking whatsoever. They plan to make use of the downtown garage. They have many local people working at the plant now who walk to work and do not need cars. It is estimated the construction work will be in the range of 1.5 million dollars and they definitely want to be in the downtown area. • Stanley Smith asked if any thought has been given to trash removal. Oscar Padjen noted that he is not aware of any problem in that area and since this matter was brought about so quickly, he has not had time to go into detail and prepare any drawings for this meeting. The Board felt in fairness to Mr. Maguire, who is also interested in the site, the Board should listen to him in regard to his plans for the site. Mr. Maguire noted that he is not prepared to discuss the matter tonight. Mr. Padjen felt that the Board should provide criteria for the site before proceeding with plans since this is something that cannot be prepared overnight-and it is also costly to the developer. The Board agreed they would set up a working meeting to discuss the necessary criteria for the site. f. Stern-Tise confirmed its intention to appear before the SRA Board with a proposal for parcel R-lA. It was noted in thelf letter, should Section 8 Funds become available Stern-Tise would negotiate immediately with J. J. Welch Co. as the proposed contractor. A copy of the letter to the Housing Authority, from Stern-Tise, was also noted. The letter advised the Housing Authority that they would grant 30% of the total units to be built under the Section 8 Program to the Housing Authority for tenant placement. • g. The Manchester Housing Authority of New Hampshire requested information in regard to the SRA's financial commitment with Mondev. d MINUTES OF THE SRA MEETING HELD MAY 1 F, 2, 1978 Page 3 • h. Atty. Richard Daly advised the SRA that George $ Robert Maguire has engaged him to represent them in the interest of developing parcel RC-11B. i. McDougall Associates forwarded a letter of interest as developer of parcel RC-13A. They would like to construct a building on that site. j. A letter was received from Morton B. Braun concerning the future of the Derby Sq. , Central St. parcel RC-11B. Mr. Braun felt strongly that parking should remain available on that site. At this time the Board recognized Donald Wagoner, representing the Market Commission. Mr. Wagoner attended the meeting to advise the SRA Board of the Commission's plans for the market area. A brochure, advertising the Market Area, has been printed (copy distributed to each Board member) . The Commission has been studying the potential uses for the market stalls in its present condition for the 3-4 month periods. It has been studying the possibility and feasibility of enclosing the present stalls for use for a twelve month period. No decision has been made and they do not expect to complete the project until the end of this summer. • We received a letter from John Collins stating that he is not in favor of the idea of enclosing the stalls - this is not the use that was intended when they were designed. Mr. Wagoner noted that it is the opinion of the Commission that they want to see activity on a 12 month basis and would hope that the City will accept some of the responsibility for the upkeep. The Commission has even looked into the possibility of seeking a developer for the area. "The Shed" is a food operation proposed for the market area. They would like to use five of the stalls. The farmers are meeting with the Commission in hopes of having a farmer's market three days a week and three evenings a week. Mr. Wagoner. felt that the Board should be made aware of the Commission's.plans- for the market area. PROGRESS REPORT - C. Olney Housing surveys and walkway surveys and.-appraisals are underway. Preliminary design for the walkway will be ready by May 9. A meeting will be .held on May 9th with the developer, surveyer, city officials and any SRA Board member who may wish to attend to set out the housing parcel lines. The Mazzarini': site will .be discussed later. The Board.felt that this is an important meeting and asked that it .be rescheduled' for early Tuesday morning and arrange an SRA meeting for Wednesday at 7:00'. A.M. to review the results of the survey. / MINUTES OF THE SRA MEETING HELD MAY 1 & 2, 1978 Page 4 • Marine Arts Gallery will submit a new design for the proposed building for parcel RC-10. Presentation will be made at the next DRB meeting May 10th. At this time the Board requested and agreed that we list all the unfinished business on the agenda. Facades - the Universalist Church has one cost estimate from George Aulson for the proposed rehab work for about $10,000. It will be presented to the Board for final approval at tha.next meeting. Holyoke Court - a meeting was held with Mr. Carmen and the Ingemi's to discuss the future of the alleyway. It was noted recently that a new coffee shop is going into the location where Uncle-,Louie's used to be and they are interested in using the area for outdoor dining. A suggestion was made that John Collins should be hired to design the walkway. The Project Administrator noted that they will hold up on this project until the coffee shop opens its business. NEW BUSINESS The appraisals are in for parcels RC-14A f, B with an appraisal figure of $32,000 and $27,700. The review appraiser recommended $32,000. • After due consideration by the Board, a motion was made by Joan Boudreau, seconded by Stanley Smith, and by roll call, unnaimously voted, to proclaim the total disposition price for parcels RC-14A $ B to be $31,000. Notion.�carried. The SRA Board discussed the Essex St. Mall lighting. It was noted by the Board that the present condition where half the lights are burned out, it does not make sense to add additional lighting. In line with that, a motion was made by Stanley Smith, seconded by Joan Boudreau, the Project Administrator is instructed to communicate with the City Electrician, copy to Chamber of Commerce and Market Agent, advising him of the SRA's willingness to provide additional lighting on the Essex St. Mall in front of the Colonial Men's Store and other areas where necessary,with-d.: rovisiron;. the City Electrician will see that all fixtures are fully lit, in turn the Authority will consider the cost of the additional fixtures at its next meeting. Notion carried. At this time members'.of the Stern-Tise Development Corp. made a presentation to the Board for elderly housing and town houses for the Bridge St. , St. Peter St. Parcel. It was strongly emphasized to the Board that they receive a designation on the site as soon as possible so that they make an application to HUD for Section 8 funding. The longer they wait in making an application, the less chance they have in getting the funds. Stern-Tise agreed that they would start with the proposed eight units and would like to go from one phase to the other to retain the continuity of construction scheduling. • The Board advised them that they did not want to commit themselves again to one developer. They would like to see them do that one project (eight units) and then give them a designation for the next phase, after they see how things turn out. MINUTES OF THE SRA MEETING HELD MAY 1 $ 2, 1978 Page 5 Stern-Tise met with the Housing Authority, as recommended by the SRA, and explained to them that should Section 8 funds become available the Housing Authority would be granted 30% of the 80 units for tenancy selection. Stern-Tise also advised the Board that if it did not secure the funding, they would not want to hold on to the site but they would want to have some sort of control over what is planned for that site as it relates to their architecture. The Board advised them that they feel strongly about getting first quality market housing in the area and assured them that if it is a question of protection (in regard to the Mazzarini site) they have no worry, the wording in the LDA can be made to reflect Sternn/Tise's interest in that site. At this time the Board was advised that in the,dnterest of the facade work for 1-7 Central Street, it will be necessary to engage an architect to prepare the scope of work that must be done, based on the construction estimate. A motion was made by Stanley Smith, seconded by Joan Boudreau, and by roll call, it was unanimously voted the Authority enter an agreement with John Emerson, AIA, to prepare the scope of work for facade rehabilitation work at 1-7 Central Street. Said agreement shall not exceed a $400 maximum fee. Motion carried. A motion was duly made, seconded and unanimously voted to recess the meeting until Monday evening at 7:00 P.M. , May 8, 1978. The SRA Board continued its meeting on Monday, May 9th at 7:00. P.M: The following answered present: Joan Boudreau, Stanley Smith, Roland Pinault and Dominic Marraffa. At this time the Board recognized Mr. Frank .Delulis: Atty. Vallis noted that Mr. DeIulis is here tonight to discuss the price for parcel RC- 14A & B. Mr. Vallis stated that he has been negotiating with Mr. .Delulis on the sale which has to be' included in the Land Disposition Agreement. Mr. .DeIulis feels that the price quoted for the parcels is higher than he had anticipated, based on the earlier appraisals. Mr. DeIulis asked that the' SRA reconsider its o.riginal .decision on the price of the land and take into consideration the amount of money that will be .needed for construction costs for the new building. Mr. DeIulis also noted that he felt that he had been more than fair with the SRA during the site improvement contract work and felt that in the spirit of cooperation and fairness the Board.reconsider a fair price for the land. The Board advised Mr. DeIulis that they have to .sell the land at a fair market. . value and cannot go below the appraised value. The Board advised Mr. DeIulis they will review the appraisals once again and he will .be advised of the decision. MINUTES OF THE SRA MEETING HELD MAY 1 $ 2, 1978 Page 6 • Mr. DeIulis thanked the Board for listening to his request. At this time the Board discussed the facade program. The Universalist Church is still trying to obtain bids for material and con- struction costs to reinstall four urns, repair the balustrade and install four pair of new doors to match the period of the building, including hardware. The Church will contract the work and Staley McDermet will do the sketches. The Board agreed to go ahead with the pr6ject. Formal approval by the Board will be necessary after the bids are in. The Board discussed the Newcomb Building facade project. The scope of work to be done was prepared by John Emerson and presented to George & Robert Maguire for approval. The Board felt that the scope of work was prepared in accordance with they rehabilitation requirements and after review of the cost estimates prepared for the SRA, a motion was made by Stanley Smith, seconded by Joan Boudreau, and by roll call, unanimously voted to enter into an agreement with the owners of 3-5-7 Central St. whereby the SRA will rebate to the owners up to a maximum of $10,000 for the completed facade work provided the scope of work,as described in the specifications and attached to said agreement,has been approved by the SRA and its architect, Staley McDermet and the facade easement agreement has been executed by all parties and recorded at the • Registry of Deeds. Motion carried. The Board discussed the facade program for 183 Essex St. A lengthy discussion was held relative to the SRA's proportionate share for the facade work. A motion was made by Stanley Smith, seconded by Roland Pinault, and by roll call, unanimously voted to offer Mr. David Todreas $13,250 as the Authority's share of the work provided the work is done in accordance with the specifications provided. The SRA agrees to pay the architectural fees, the SRA shall approve the architect selected for the project. Said rebate will be made subject to the execution: of the facade. easement by all parties concerned and recorded at the Registry of Deeds. Motion carried. The Board felt that in fairness to Mr. DeIulis they should discuss the matter tonight and come to some agreement. In that regard the Board reviewed the appraisals submitted and the review appraisers report. After due consideration of the past performance by DeIulis Construction Co. during the SRA's site improvement work and in the spirit of cooperation in regard to the considerable amount of funds committed by Delulis Bros. in the construction of the new building on the site, the Board agreed to review the appraisals received. It was noted that the appraised values came within a range of $27,700 and $32,000. . A motion was made by Stanley Smith, seconded by Roland Pinault, and by roll call it was unanimously voted to proclaim the total disposition price for parcels RC-14A & B at $30,000, based on the appraisals received. Motion carried. A motion was duly made, seconded and unanimously voted the meeting stands recessed until Wednesday morning (May 10) at 7:00 A.M. to complete the order of business. MINUTES OF THE SRA MEETING HELD MAY 1, 2, 1978 Page 7 • On Wednesday, May 10, 1978, at 7:00 A.M. .the Board met to continue its regularly scheduled meeting, in order to complete the order of business. John Collins attended the meeting to explain to the Board the results of his study and planning for the greenway north of Church St. The Greenway will use the Universalist Church as the focal point to the North. The St. John the Baptist Church to the east and the Essex County complex and the Tabernacle Church to the west should also be taken into consideration in the development of the housing. It was noted that the Washington/Bridge St. section should be considered as a buffer zone. It will be necessary to close Rust and Ash Street. Possibly no major underground work will have to be done on Federal St. since there is a 6" LP line underground and Rust St. has an 8" high pressure line, Ash St. has a 3" LP gas line. At this time Stern Tise presented its concept for the 4 unit complex, each with a walled in garden for privacy. A lengthy discussion was held on the pro- posed concept. Mr. Tise advised the Board that if they are anxious to proceed they will have to have some idea of the framework in order to develop a plan. It was their understanding that this is the type of housing the Board agreed to. �= It was noted that the concept would be presented to the Design Review Board. The Board made no formal decision on the plan proposed. Being no other business before the Board, a motion was duly made, seconded, and unanimously voted to adjourn. Respectfully submitted, Ethel C. Crowell APRIL 18, 1978 AGF?IDA • 1. Roll call / Joan Boudreau" Donald Koleman Roland Pinault ✓� Stanley Smith Dominic Marraffa 2. Approve minutes of the meetings held April 4 $ 6, 1978 as copied and mailed to each member of the Board Motion Second 3. Bills (copy of the accounts payable list distributed to each member of the Board) bbtion_ Second ,/ Q3 A I 4. Communications • a. Corcoran, Mullins Jennison S. Unfinished business 6. Progress Report - C. Olney 7. New business - a. DRB recommendations b. Authorization to proceed with appraisals for housing parcels — ��-- c. Authorization for Essex Survey to do a topo survey for the housing sites 1�_ d. Authorization to do a sub-division plan for RC-10 (Kieman's)— e. Action to amend Robert V. Noone's appraisal review contract to read $2,250:00 f. Discussions - DRB status — �— Whitman $ Howard payments Lighting for Essex St. Mall Parcel RC-11B (Central St.) - George $ Robert Maguire j- 9 A SalemRE • EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD APRIL 18, 1978 The members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting on Tuesday, April 18, 1978 at 7:30 P.M. at One Salem Green, Salem, Mass. The Chairman called for roll call and the following members answered present: Joan Boudreau, Roland Pinault, Stanley Smith and Dominic Marraffa. Donald Koleman is recorded absent. The Chairman declared the meeting in session with a quorum present. • Each member of the Board received a copy of the minutes of the meeting held April 4 & 6, 1978 for advance reading. The Chairman asked for omissions or corrections. Stanley Smith noted that the vote, relative to the Stern Tise designation as developer, should have noted that it is a 90 day designation. A motion was made by Stanley Smith, seconded by Roland Pinault, and unanimously voted the minutes of the meeting held April 4 F, 6, 1978 stands approved as amended. Motion carried. BILLS - Each member of the Board received a copy of the accounts payable list for review consideration for payment. After due consideration of the items listed, a motion was made by Stanley Smith, seconded by Joan Boudreau, and by roll call, unanimously voted to.approve payment of the bills, as presented. Motion carried. i At this time the Chairman noted that Stern-Tise is attending the meeting tonight and the Board agreed to change the order of business and invited the members of the Stern-Tise -team to make a presentation. Mr. Stern noted that the Board gave Stern-Tise the option toipurchase parcel RC-1 and would like to make a presentation for the parcel tonight. First of all Mr. Stern expressed his pleasure in dealing with the Board which he feels has been productive and hopes to continue in the same spirit. MINUTES OF THE SRA MEETING HELD APRIL 18, 1978 Page 2 • W. Stern brought along Mr. Caulfield to explain the procedure for filing the HUD application for Section 8 funds. It was noted that they would like to make an application for funds before Fall 1978 and that by having a commitment from the Authority, it would help them in planning the overall project. It is proposed to have one five story building along Bridge St. and a four story building along St. Peter St. (due to the elevation) for housing for the elderly (approximately 80 units) . Eleven additional condominium-units will act as a buffer between the project and Telephone Company building. W. Caulfield explained that after the application is submitted, the developer will have to wait for a site appraisal and market analysis (SAMA) which would probably take three months. The next step would be for HUD to take a good look at the plans to see if they meet the property standards (another three to four months) Then a conditional agreement is needed. Altogether, the whole process would take about eight to ten months. If the Housing Authority becomes involved, they would be responsible for the selection of the tenants. If the developer maintains the property, the developer would be responsible for the selection of the tenants. The tenants would come from all over the State. At this time Mr. Stern noted that Stern-Tise is looking for some kind of affirmative interest by the Board - which is needed to make the application. The Board could specify • a fixed time period on the designation, which could be continued, if necessary. Stanley Smith noted that he is reluctant to make a decision now because he does not have enough information to know the implications. He would like to take a week or two to generate questions. It was suggested that Stern-Tise meet with the Housing Authority to discuss the project. It was agreed the Board will consider the matter for the next meeting and in the meantime, Chris Olney will set up a meeting with the Housing Authority. The Board continued the order of business. COMMUNICATIONS Corcoran, Mullins F, Jennison forwarded a letter of appreciation to the SRA Board. The Board was reminded of the meeting with a group of Canadian architects on April 25, 1978. PROGRESS REPORT - Christopher G. Olney A meeting is scheduled for Thursday (April 20) to meet with people from Mondev, Chamber of Commerce, Stern-Tise and Gregory Senko to discuss the promotional effort for downtown Salem. Stern-Tise will meet with the Mayor on Thursday afternoon (April 20th) . • MINUTES OF THE SRA MEETING HELD APRIL 18, 1978 Page 3 The Market Commission is planning to make a presentation to the Board for an enclosure for the entire market area. A meeting was held with Stern-Tise, Salem Engineering Dept. , Salem Planning Dept. and Essex Survey.- Service to discuss the various underground problems we could rim into during construction of the North Greenway. A meeting was held with the Parking Commission. We found out that the Commission is not making a profit on the parking areas. The Project Administrator felt that the Commission now has a better understanding of what the SRA is trying to do. The Parking Commission is eongidering a restructure of its validation system. We will have a sign brochure proposal from "Baldwin Design" for the next meeting. It is estimated to cost about $5,000. The UDAG application is at the Dept. of HUD for review and approval. We will be negotiating the Land Disposition Agreement with Russell Kiernan shortly. The Universalist Church is still looking for cost estimates for the facade work and material. The Contract for Oscar Padjen is being negotiated. We have firm cost estimates • for Bernard's and Barnett's buildings ranging from ($63,000 $ $26,500) . Mr. Tetrault of Bernard's is unhappy with the proposal for his building. At this time George Maguire made a preliminary proposal for parcel RC-11B for two "L" shaped buildings with seven units and 44 parking spaces in the center. The buildings are for office, commercial and apartment use. George Maguire noted in discussion he could make an arrangement with the Bancroft House for an area to accommodate the disposal unit. A lengthy discussion was held on the problems involved for rubbish removal for the restaurants in that particular area. It was agreed that this would be studied in detail It was suggested that a copy of the plan be sent to John Collins for his comments. Mr. Maguire was advised that he has to show the Board that he can actually perform the construction work. The most important thing is a letter of intent toi.the SRA and a statement of financing. The SRA reviewed the following DRB recommendations: Pasquanna Developers, Inc. Front St. site - approved the construction drawings presented O'Flaherty's = Craft Shop = approved the sign presented. • Marine Arts Gallery - no action necessary at this time - architect will"brefine the sketch V MINUTES OF THE SRA MEETING HELD APRIL 18, 1978 Page 4 Beef T, Oyster Restaurant - The Board agreed that a letter be sent to the owners of the Restaurant to the affect that the SRA will consider the DRB's recommendations when the sign is removed from the upstairs window, as seen from Washington St. Custom House - approved the concept to install awnings on the three windows on Central St. - color samples will be submitted at a later meeting. Fabricarts Studio - SRA will wait for resubmission Mondev - revision for the Brown Street side of the East India Mall building - approved. Sandblasted concrete sample - approved. At this time it was requested that authorization be given for the Project Administrator to proceed and obtain appraisals for the hou§ing parcels and. RC-11D. Foster Appraisal F, Consulting Co. fee shall not exceed $150 per parcel. Meredith & Grew, Inc. shall not exceed $500 per parcel. Authorization is needed to proceed with a topographical survey for the housing sites and a,sub-division of parcel RC-10 by Essex Survey Service not to exceed $1,100 for the topo and $425 for the sub-division. A motion was made by Stanley Smith, seconded by Roland Pinault, and by roll call, unanimously voted,to proceed with the above noted survey work and appraisals. •` The Board discussed the Design Review Board Policy as submitted to the SRA Board for review and comments. It was agreed to send the statement with minor modifications made in the wording. A motion was made, seconded, and unanimously voted, the meeting stands adjourned (10: 30 P.M.) . Respectfully submitted, Ethel C. Crowell " Y AGENDA • APRIL 4, 1978 1. Roll call Joan Boudreau Donald Koleman Dominic Marraffa Roland Pinault Stanley Smith 2. Election - Chairman Vice Chairman Names in nomination Motion - nominations closed Second Motion to elect as CEE man Second Roll call vote 3. Approve minutes of the meeting held March 20, 1978 . Approve minutes of the special meeting held March 24, 1978 4. Bills (copy of the accounts payable list distributed to each member of the Board') Ibtion� Second A / /T 6A- 5. Communications a. Parking Commission b. John S. Sullivan - balance sheet for period ending Feb. 28, 1978 c. Lidapell Corp. d. Stern-Tise Development Co. e. McDougall Associates 6. Progress Report - C. Olney 7. New business a. Design Review Board recommendations b. Authorize disposition of equipment stored at Tom Hall at fair market price tee! Authorize the Chairman to execute the contract with Delta Group for design of the pedestrian walkway. d. Authorize the Project Administrator to proceed with the survey and appraisal for the housing parcels �/ , i ACCOtNTS PAYABLE April 4, 1978 ADMINISTRATIVE COSTS 1. Gerald T. McCarthy - 3rd installment for office insurance $141.00 2. Sawtell's - office supplies 13.87 3. George P. Vallis - legal services rendered for month of March 250.00 4. New England Tel. Co. - office telephone bill 142.99 S. John S. Sullivan - accounting services for February 150.00 6. Crown Coffee - office supplies 30.70 7. City of Salem - use of Xerox machine 185.80 PROPERTY MANAGEMENT 1. Donald Famico - snow removal for month of Feb. 1978 150.00 . • DISPOSITION COSTS 1. Ryan Elliott Appraisal Co. - appraisals for parcels RC-9A, 13A, 10, 11B and 14 1,000.00 2. Foster Appraisal Co. - appraisals for parcels RC-9A, 13A, 10, 14A and 14B 500.00 PROJECT IMPROVEMENT COSTS 1. Collins DuTot Partnership - balance due on previous invoice submitted Dec. 1977 - (Board approved only partial payment) 200.00 3. Collins DuTot Partnership - completion of as-built drawings 726.70 (Board approved total payment of $800.00 for as-built drawings. Maximum payment due on $800.00 is $124.24) Salem • EXECUTIVE OIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD APRIL 4, 1978 The members of the Salem Redevelopment Authority Board met in open session for its regular meeting, Tuesday, April 4, 1978, at 7:30 P.M. at One Salem Green,`-Salem, Mass. On roll call the following answered present: Joan Boudreau, Dominic Marraffa, Roland Pinault, Stanley Smith and Donald Koleman. . A motion was made by'Roland Pinault, seconded by Joan Boudreau, and unanimously voted, Stanley Smith serve as Chairman. Motion carried. The Chairman noted that each member of the Board received a copy of the minutes of the meetings held March 20 and March 24, 1978 for advance reading. A motion was made by Roland Pinault, seconded by Joan Boudreau, and unanimously voted, the minutes of • the meetings held March 20 and 24, 1978 stands approved as copied and mailed. Motion carried. Each member of the Board received a copy of the accounts payable list for review and consideration for payment. After due consideration of all',.the items listed, a motion was made by Dominic Marraffa, seconded by Roland Pinault, and by roll call it was unani- mously voted to approve payment of the bills as presented. Motion carried. Since all members of the Board are present, the Board considered an, election to fill the vacant offices on the Board,until October 1978,when the SRA will hold its annual meeting. Donald Koleman made a motion to place the name of Dominic Marraffa in nomination for the office of Chairman. Motion was seconded by Joan Boudreau. Being no other names in i:nomination, a motion was made by Donald Koleman, seconded by Roland Pinault and by roll call it was unanimously voted the Secretary cast one ballot for the election of Dominic Marraffa for the office of Chairman. Motion carried. A motion was made by Stanley Smith, seconded by Roland Pinault, to place the name of Joan Boudreau for the office of Vice-Chairman. Joan Boudreau placed the name of Donald Koleman in nomination for the office of Vice- Chairman. Mr. Koleman advised the Board that he would not be available for the office of Vice-Chairman. • Donald Koleman made the motion, seconded by Stanley Smith, and by roll call it was unanimously voted the Secretary cast one ballot for the election of Joan Boudreau for the office of Vice-Chairman. Motion carried. MINUTES OF THE SRA MEETING HELD APRIL 4, 1978 Page 2 • A motion was made by Roland Pinault, seconded by Stanley Smith to place the name of Donald Koleman in nomination for the office of Asst. Treasurer. A motion was made by Roland Pinault, seconded by Stanley Smith, and by roll call, unanimously voted the Secretary cast one ballot for the election of Donald Koleman for the office of Assistant Treasurer. Motion carried. COMVINICATIONS The SRA received the following communications: a.• The Salem Off Street Parking Commission notifiedthe SRA that the next meeting of the Commission will be April 11, 1978. A motion was made by Roland Pinault, seconded by Donald Koleman, and unanimously voted that all Board members, if available, planto attend the Parking Commission meeting. b. The balance sheet for the period ending Feb. 28, 1978 was received and distributed to each member of the Board. c. Lidapell Corp. has advised the SRA that they are withdrawing its proposal which they feel is infeasible under the modified site plan. d. Stern Tise Development Co. advised the SRA they are acting favorably on the housing proposal. A presentation will be made to the Board during this meeting. e. A letter from McDougall Associates was read indicating interest in the development of parcel RC-13A (adjacent to the Salem News building) . PROGRESS REPORT - Christopher G. Olney C. Olney advised the Board that the East India Mall construction is under way. The first problem that we ran into was the location for the staging area. Since Mondev is under a tight deadline, they need the staging area in a hurry. Under the executed agree- ment with Mondev the contractor was to be given a portion of the Almy lot for a staging area. After discussion with all parties concerned it was agreed to allow the contractor to use 1S parking spaces for the trailers. Access will be from St. Peter Street which will allow for minor disruption. Atty. John Serafini has agreed to this arrangement. Mondev is requesting approval for. a.:change in the plans for the north elevation of the building. A brick wall was proposed for that area to include an-arcade. It is now proposed to pull the wall five feet forward, eliminate the arcade and have windows all along the:Church St. end of the building. Questions were raised as to what affect the change would have on the rest of the building. It was requested that Mondev provide a more detailed plan and that the design change • be submitted to the Design Review Board. A motion was made by Donald Koleman, seconded by Roland Pinault, and unanimously MINUTES OF THE SRA MEETING HELD APRIL 4, 1978 Page 3 • voted the SRA Board approve the concept of the change from ai.brick wall to glass for the north elevation of the building subject to design approval by the DRB. . In regard to the facade program, Oscar Padjen will submit a contract for archi- tectural services for Bernard's and Barnett's buildings based on 10% of the con- struction costs. It was recommended that the SRA pick up the full cost for design (approximately $9,000) . A m6tion was made by Stanley Smith, seconded by Donald Koleman, and by roll call, unanimously voted the SRA agree to pick up design costs for rehabilitation of Barnett's* and Bernard's up to a maximum of $10,000. Motion carried. The owners of properties adjacent to Holyoke Court are interested in schematics for the area. .The Universalist Church is still in the process of getting estimates. NEW BUSINESS At this time the Chairman noted that the principals for the Stern-Tise Development • Co. and Corcoran, Mullins & Jennison are here to make a presentation for the proposed housing sites. The Board was provided with the history of the Stern-Tise Company and a brief description of a plan that was used for another project. Mr. Stern noted that they would propose to go along with the 4 unit concept. The sale price will probably be in the area of $46,000 - $51,000. -$60,000. Since this was a preliminary meeting, the Stern Tise Co. did not have an opportunity to prepare a firm plan for the area. Mr. Joseph Corcoran and Royal Barry Wills provided a history of their firm and presented photographs of other projects where they were involved as the developers. A letter from the State Street Bank was submitted as evidence of financial capa- bility. After listening to the presentations, the Board agreed that this is a difficult decision to make right away. A motion was made by Joan Boudreau, seconded by Donald Koleman, and'unanimously voted to recess the meeting until Thursday morning, at which time a decision will be made. Motion carried. The Board discussed the proposal submitted by George Aulson for the development of the parcel behind the Firehouse Building (RC-1D) . to construct a building approxi- mately 42 ft. x 60 ft. , two levels for commercial/office space and an apartment on the • upper level. MINUTES OF THE SRA MEETING HELD APRIL 4, 1978 Page 4 • The Board felt that the building will compliment the Firehouse Building and will blend in with the proposed housing for the area. A motion was made by Stanley Smith, seconded by Joan Boudreau, and unanimously voted to designate George H. Aulson as the developer for parcel RC-1D and that the SRA proceed with a survey for the site for the building. The Board discussed the status of development for parcel- RC-13A (Front St.) . Mr. George Maguire advised the Board that he would like to withdraw his designation as developer of parcel RC-13A and would like to develop parcel RC-11B. A motion was made by Roland Pinault, seconded by Joan Boudreau, and unanimously voted to allow George Maguire to withdraw his designation for parcel RC-13A and looks forward to working with Mr. Maguire at some future time. Motion carried. Mr. Maguire went on to advise the Board that he would like to have designation for development of parcel RC-11B although he does not havea firm plan for the site at this time. He would like to acquire the site in phases and put up a building similar to the building proposed for Front Street for commercial and residential use. The Board advised Mr. Maguire they would like to see a proposal for the entire site before making a designation and assured him that they will not take :any action on that site until they have seen a proposal for the entire lot. The Board reviewed the contract for design services for the pedestrian walkway by the Delta Group. After due consideration of the scope of services, a motion was made by Joan Boudreau, seconded by Roland Pinault, and by roll call it was unanimously voted to authorize the Chairman to execute the contract with the Delta Group for a fee not to exceed $27,500 and to authorize Delta Group to proceed with Phase I. Motion carried. Due to the late hour, a motion was made and seconded and unanimously voted to recess the meeting until Thursday (April 6th) at 7:00 A.M. Motion carried. On Thursday, April 6, 1978, at 7:00 A.M. the SRA Board reconvened its meeting to complete the order of business. By roll call the following answered present: Stanley Smith, Joan Boudreau, Dominic Marraffa, Roland Pinault and Donald Koleman. The Board was advised that in regard to the request made by Mondev, Mr. Rubin was advised that the SRA would like to have more detailed drawings of the modification in the plan and that the drawings will be reviewed by the DRB. Mr. Rubin stated that MINIJI'ES OF THE SRA MEETING HELD APRIL 4, 1978 Page S • he will have a presentation for the next DRB meeting. The Project Administrator advised the Board that Mondev is anxious to obtain approval so that they may proceed with the project.as quickly as possible. A motion was made by Stanley Smith, seconded by Joan Boudreau, and unanimously voted to approve the modification for the north elevation of the building (brick to be replaced with glass) conditional on acceptance by the DRB. Motion carried. At this time the Board discussed the selection of a developer for the housing sites. A motion was made by Stanley Smith, seconded by Roland.Pinault, and unanimously voted to go into executive session to discuss real estate matters (7:15 A.M.) . At 7: 30 A.M. the Board resumed its meeting. A motion was made by Stanley Smith, seconded by Donald Koleman, and by roll call it was unanimously voted to give tentative designation to Stern Tise Development Co. as developers for housing construction on RC-lA and RC-2 with the stipulation that the Land Disposition Agreement requires construction to start on parcel RC-lA with an option to purchase the additional parcel. Motion carried. It was agreed that by the end of 90 days the Board will provide a 'survey plan • and Stern Tise will provide a design and evidence of financing in order to execute a Land Disposition Agreement. A motion was made by Stanley Smith, seconded by Roland Pinault, and by roll call, unanimously voted to engage Essex Survey Service to complete a survey for the housing sites and walkway at a price not to exceed $1000. . Motion carried. The Board was advised the SRA has furniture and equipment stores at Town Hall. A motion was made by Stanley Smith, seconded by Roland Pinault, and unanimously voted to authorize the Project Administrator to sell the equipment at the highest fair market price. Motion carried. A motion was made, seconded and unanimously voted, the meeting .stands adjourned. (8:00 A.M.) . Respectfully submitted, Ethel C. Crowell SaIeMEE • EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE SPECIAL MEETING OF THE SALEM REDEVELOPMENT AUIHORITY BOARD HELD MARCH 24, 1978 On Friday, March 24, 1978, the members of the Board met for a Special Meeting to discuss the housing development proposals. On roll call the following answered present: Joan Boudreau, Donald Koleman and Dominic Marraffa. Joan Boudreau made a motion, seconded by Donald Koleman, it was unanimously voted that Dominic Marraffa preside as Chairman for this meeting. Motion carried. The Chairman noted that the order of business, as posted, is to discuss the housing proposals and what action the Board will take. The Project Administrator advised the Board that as a result of discussions with • members of the SRA Board, it was agreed to proceed on a different approach, and, as was agreed by the SRA Board at its previous meeting, the merchants would be notified before going ahead. A letter was draftedlby.the:P,0j.oct_Adminis,ttator and submitted to the Board for review and comments. The letter outlined the proposed development for the area: Town- houses on parcel RC-LA with on site parking, the designated developer will be allowed the future purchase of Parcel RC-2 for additional townhouse units (20 or so) and an opportunity to present a proposal for all or part of parcel R-LA, which would include construction of a five story (50-80)unit): elderly housing project when funding becomes available. Parcel RC-1B and RC-1C will not be offered for development at this time. Donald Koleman expressed his feelings that he would be opposed to designating one particular developer for the whole project. He felt that the City is becoming attractive enough that someone else might come in with something different and he:ivould like to have an opening to have more than one developer. The Board discussed the proposed walkway and Mir. Serafini expressed concern on the amount of land to be used for the walkway. It was agreed by the Board and W. Serafini, that no more than 25 feet from the exterior wall of the Firehouse building will be used for the walkway area. It was also agreed that the Almy parking lot will not be touched at this time. The Merchants will be notified by the SRA before any plan is developed for this area. MINUTES OF THE SRA MEETING HELD MARCH 24, 1978 Page 2 In regard to the parking study, the Board agreed the merchants will have an opportunity to review the parking study before the SRA sends out any proposals. Mr. Serafini noted concern about the use of the Almy lot for a staging area when the walkway and the housing construction begins. The SRA Board agreed the parking area would not be used as a staging area for construction of the walkway.and housing developments. The Board read and reviewed the wording in the letter to the developers and made minor changes in the wording. A motion was made by Donald Koleman, seconded by Joan Boudreau, and by roll call, unanimously voted the letter be amended and forwarded to the developers. Motion carried. Motion was made by Donald Koleman, seconded by Joan Boudreau, it was unani- mously voted the meeting stands adjourned (8:4S A.M.) . Respectfully submitted, Ethel C'. Crowell • MM Salem • • EXECUTIVE DIRECTOR Redevelopment JOHN W. SARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 AGENDA - MARCH 20, 1978 1. Roll call Joan Boudreau Donald Koleman Dominic Marraffa Roland Pinault Stanley Smith 2. Election of Officers • 3. Approve minutes of the meeting held March 13, 1978 as copied and mailed Motion Second 4. Communications a. Reichen 6, Robert Architects b. David Jaquith - re. 3-7 Central St. building S. Progress Report 6. Unfinished business a. Sign System - waiting for the Planning Dept. to make its presentation b. Sign Brochure - to be discussed with Helen Baldwin and Janet Parker c. Parcel RC-11B - to be readvertised for sale d. Whitman 8, Howard - waiting for a response e. Essex St. Mall - lighting f. Design Review Board structure- g. Review of parcel 13A building design - Robert Maguire 7. New business a. Authorization.for disposal of.SRA property stored in Town Hall b. Personnel recommendations c. Review of proposed contract for Delta Group (Collins DuTot) d. Housing discussion Sale q Ex F.0 UTIvfi DIRECTOR ,��devel,�pm,en JOHN W. BARREIT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744.6900 AGENDA - MARCH 20, 1978 1. Roll call Joan Boudreau Donald Koleman / Dominic hiarraffa✓✓✓ Roland Pinault Stanlev Smith 2. Election of Officers • 3. Approve minutes of the meeting held March 13, 1978 as copied and mailed Motion Second 4. Communications a. Reichen & Robert Architects b. David Jaquith - re. 3-7 Central St.. building S. Progress Report 6. Unfinished business a: Sign System - waiting for the Planning Dept. to make its presentation b. Sign Brochure - to be discussed with Helen Baldwin and Janet Parker c. Parcel RC-11B - to be readvertised for sale d. Whitman & Howard - waiting for a response e. Essex St. Mall - lighting f. Design Review Board structure g. Review of parcel 13A building design = Robert Maguire �-- 7. New business f Authorization for disposal of SRA property stored in Toun Hall b. Personnel recommendations v Review of proposed contract for Delta Group (Collins DuTo.t) d. Housing discussion Salemmm • EXECUTIVE OIRECTOR Redevelopment JOHN W. BARRET Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 TO: SALEM REDEVELOPMENT AUTHORITY FROM: PROJECT ADMINISTRATOR SUBJECT: STAFF SALARIES, BENEFITS AND PROPOSED SALARIES DATE: MARCH 17, 1978 1. Project Administrator Current contract $9,500 $19,000 per yr. Proposed salary $19,000,per yr. • Medical benefits 1,085 - Retirement 1/3 addition to present payment 1,000 previous payment 3 employees 5,000 Total cost $21,085 - $24,085 Equivalent Contract for 1 yr. $19,000 Medical insurance 1,200 Social Security 3.1% 590 20,790 Vacation, sick leave, etc. 2,000 2 , 90 2. Administrative Secretary Current salary $214/wk (Equivalent to secretary, branch librarian in the City schedule) Proposed salary 235/wk (Equivalent to store keeper, technical service coordinator, traffic maintenance) Salary should continue to include approximately $600 overtime for meetings as Secretary to the Board -2- 3. Project Engineer Current salary . $20,000/yr. Consideration should be given to a $1,000 increase (5%) after five years at current salary. • Salem E%6 CUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF 71iE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD MARCH 20, 1978 On Monday, March 20, 1978, the members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting at One Salem Green, Salem, Mass. On roll call the following answered present: Joan Boudreau, Donald Koleman, Dominic Marraffa and Stanley Smith. Roland Pinault is recorded absent. A motion was made by Dominic Marraffa, seconded by Joan Boudreau, and unanimously voted, that Stanley Smith serve as Chairman for this meeting. Motion carried. It was noted by the Acting Chairman that Atty. Serafini, representing the down- tcwn,:merchants in the urban renewal area, is attending the meeting tonight. The following merchants introduced themselves: Donald Anderson, Wm. Follette, Dick Golick, Barbara Lally, Dorothy Roberts, Louis Feingold, Eleanor Cole, Peter Meo and James Field for the Parking Commission, Atty. James Murphy representing his clients. • Mr. Serafini made the following statement: It might be appropriate that we indicate why we are here tonight. It is a contin- uation of meeting held over the past month*or so which pre-dated some of the present members of the Board. For those who were not members 6f the Board at that time, the community became concerned over the past method and the inexorable direction that the future of the Almy lot seems to be moving. We, in attendance, represent the business community and indicate to the SRA how vital' this lot is to the downtown area. Figures provided by the Parking Authority show that the use of that lot, and it is evident there are people that use it on a daily basis, and there is turnover many, many times. It is not a reservoir for all day parkers and without it some of the main stores downtown are concerned about the future. If they said to you the future of this lot is important, it would carry some weight. Recently it became apparent the information was not specific because invitations were sent out for people to come in with plans for housing with no indication that any strict attention be given to the parking area. I do not believe that it was taken into consideration by the proposed developers; no attention was given to the value of the area to the downtown; no alternatives would be provided that would give the equivalent of the parking area to the downtown community. What happened in these instances is that plans go out and before it is known, the housing goes up, the_ land is not available and it is too late at that point. MINUTES OF THE SRA MEETING HELD MARCH 20, 1978 Page 2 • Most of the people here tonight have been here many 'years. Their livelyhood is based on the downtown area. Not just the merchants; all professional people, doctors, lawyers, dentists, etc. , these people employ other people. With a viable downtown area the overall concept of the plan is going to be lacking a vital cog. The people who know best have said to you we have to have a surface parking lot to keep going. I don't think it has penetrated to you that these people are saying to you that we cannot afford that kind of conjecture. I don't believe with all the attention that has been given to the plan over the years that you have undertaken to hire anyone with a direct view as to what this parking means to the downtown and what the impactwould be without it and what could be provided ',ii :. in its place. We have heard the argument, the plans have been set, agreements have been made. I do.-.not believe it is too late to complain, I do not believe a plan is infilexible. All plans have been changed all the time. We have heard about agreements, although we have not seen any agreement. Any agreement can be changed or rescinded. If we continue on the path that you are going, what is going to happen is you are going to have to get back to your developers. If you have not considered what we are saying, you are going to go back with doubt ' . that something of what you are doing is wrong. To make a decision on that basis is not in the best interest of the City. ' I address you to ask you to take your time; begin housing on the perimeter then your developer can go along Bridge St. and keep the lot open and work within the • perimeter. I believe all these planners should be requested,to redesign their plans to leave this space open and you take steps to formulate a sub-committee to sit down with the Parking Commission or HUD to change the plan and meet with people who will give you that input. My feelings are represented by the people here and should be listened to. Seventy- three people signed a petition in favor of leaving the parking spaces open and would be here tonight, but I did not feel that would be necessary. Your decision will 'affect a considerable number of people. At this time the Project Administrator referred to the memo from the Planning Dept., noting that a parking and traffic study is being conducted and the result of the study will have aneffect on the recommendations for parking in the future that will be needed. Peter Meo noted that the purpose of the urban renewal program was to revitalize the business area. Now, why do something to destroy it by taking away the surface parking? Mr. Meo claimed that the downtown businesses will lose a lot of people if they have to park in the garage. This is a very serious problem and you (SRA) are going to destroy what we have on Essex Street. • He recommended the SRA first see how much parking we will need and then put in the housing. Parking is the life blood of the mercantile area. The Board should give it some serious thought. Mr. Meo recommended the Board change the plan and`:felt sureothat HUD would go along with the change. " MINUTES OF THE SRA MEETING HELD MARCH 20, 1978 Page 3 • In regard to the study that is being made by the Planning Dept. , MT. Meo advised the Board that they should make sure that the consulting firm provides the Planning Dept. and the SRA with the source of their information Mr. Follette noted that shopping areas are opening up all around us and they are successful because of the parking. They have the one thing that is needed. Mr. Follette felt that the merchants are at the very end of the road without the parking. Mr. Feingold noted that the garage is full by 9:00 A.M. At this time the Board advised the merchants that they are sympathetic. Mr. Marraffa noted the SRA has a job to do and part of that job is to redevelop the area in hopes that we will get people into the area and revitalize the downtown district and that the Board is aware of the Almy lot and the lack of communication. The - guidelines that were made may have been in error. The developer should be made aware of the problem. Maybe the SRA did not communicate with them. The plan has not been set yet and it is never too late to complain. There are other alternatives. Donald Koleman noted that he has been involved in the urban renewal process for a number of years and the plan is in need for a change and everyone wants what is best for the City. If the garage is filled up then we need more parking. Stanley Smith noted that no major decision will be made tonight that will have any • impact on the matter. Joan Boudreau stated that she would like to see the merchants leave here tonight with an assurance that the lot will not be designated to the developer. A motion was made by Donald Koleman, seconded by Dominic Marraffa, it was unanimously voted that the Authority: withhold designation for the development of the Almy Parking Lot until after the parking study has been rendered; a meeting has been held with the merchants to give them the opportunity to give their comments on the parking study; in the meantime the SRA will continue to solicit developer proposals for development of the back area (Federal St.) . Motion carried. The SRA Board resumed the order of business. The Chairman noted that each member of the Board received a copy of the minutes of the meeting held March 13, 1978 for advance reading and called for omissions or cor- rections. It was noted that the authorization given to the Project Administrator was to contact the proposed developers by telephone to advise them of the revisions to be made in their proposals, as noted in the March 8th memo and request a resubmission. A motion was made by Donald Koleman, seconded by Dominic Marraffa, and unanimously voted the minutes of the meeting held March 13, 1978 stands approved with the above correction noted. Motion carried. • COMMUNICATIONS A letter was received from Reichen $ Robert, Architects, confirming their arrival from Paris, France to look over the Salem urban renewal project. MINUTES OF THE SRA MEETING HELD MARCH 20, 1978 Page 4 The architect for the owner of 3-7 Central Street provided the SRA with a cost estimate to complete the' facade work on the building. UNFINISHED BUSINESS DRB recommendation for approval on the design presentation for parcel.RC-13A. After review of the drawing presented, a motion was made by Donald Koleman, seconded by Dominic Marraffa, it was unanimously voted to approve the preliminary plan as presented. A motion was made by Donald Koleman, seconded by Joan Boudreau, it was unanimously voted to authorize the Project Administrator to communicate with the Street Dept. , on the SRA's recommendation, for a curb cut along the Front Street location adjacent to the side of the Salem Evening News building: Notion carried. At this time the Board discussed the expansion of the Task Force Committee. After discussion and recommendations for the hou"siig,task ,force, a motion was made by Joan Boudreau, seconded by Dominic Marraffa, it was unanimously voted to expand the Citizens' Advisory Task Force with the following individuals: C. 'Olney; Mayor Jean A. Levesque (or his representative) ; William Wheaton, Terry Furnarr; James O'Shea; Robert Bowman; Edward Penson; Leonard Cawley; George Sawtell; with a letter sent to John Serafini, Parking Commission and Nondev should they desire to attend the task force meeting. Notion carried. • At this time the Board reviewed the memo to the Board relative to personnel recommendations for the Project Administrator, Administrative Secretary and the .Project Engineer. After discussion, a motion was made by Dominic Marraffa, seconded by Donald Koleman, and by roll call, unanimously voted to grant the Project Administrator a staff position at $19,000 per year with all employee benefits, retroactive to March 1, 1978. The Board granted the Administrative Secretary a loo increase and the Project Engineer an increase of 5% effective on the fifth year anniversay date of employment. (July 1, 1978) . Notion carried. A motion was duly made, seconded, and unanimously voted the meeting stands adjourned (10: 30 P.M.) . Respectfully submitted, Ethel C. Crowell • • AGENDA MARCH 13, 1978 1. Roll call Joan Boudreau ' Donald Koleman Dominic Marraffa Roland Pinault Stanley Smith 2. Approve minutes of the meeting held February 21, 1978 as copied and mailed . Motion o/M Second 3. Bills (copy of the accounts payable list distributed to each member of the Board) nI ' Motion Second /� 4. Communications a. Council on Aging— b. Nbndev— c. Historic Salem Inc.— d. Leonard Cawley, City Council Pres.— e. Copy of James Ballou letter— f. Phil Herr— S. Progress Report 6. New business . a. DRB recommendations for. Feb. 22 and March 8 b. Note: Essex Institute exhibit on Salem's urban renewal project March 27 to May 29 c. Discussions: Housing proposals $ task force analysis Renewal of Project Administrator's contract Mondev mm Salemmm Redevelopment E.2 W.TIVE °'R` E� r JOHN W. BARDIRE Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD MARCH 13, 1978 On Monday, March 13, 1978, at 7:30 P.M. the members of the Salem Redevelopment Authority met in open session for its regular meeting at One Salem Green, On roll call the following answered present: Joan Boudreau, Donald Koleman, Dominic Marraffa and Stanley Smith. Roland Pinault is recorded absent. A motion was duly,.made, seconded, to appoint Stanley Smith as acting Chairman for this meeting. Motion carried. It was noted that each member of the Board received a copy of the minutes of the meeting held March21, 1978 for advance reading. The Chairman asked for omissions or t� corrections. Being no omissions or corrections noted, a motion was made by Dominic Marraffa, seconded by Joan Boudreau, and unanimously voted, the minutes of the meeting held Feb. 21, 1978 stands approved. Motion carried. BILLS - Each member of the Board received a copy of the accounts payable list for review. After due consideration, a motion was made by Donald Koleman, seconded by Dominic Marraffa, and by roll call, unanimously voted, to approve payment of the bills as presented. COM4NICATIONS - The following-communications- were received at the SRA office: 1. Council on Aging requested the SRA's consideration for the provision of a larger bus shelter along Washington St. 2. ' A letter from Peter Howlett of Mondev advised the SRA that he could foresee no problems in the construction phase of the Mall project. 3. Historic Salem Inc. requested the use of a desk and chair for the-next ten months. MINUTES OF THE SRA MEETING MARCH 13, 1978 Page 2 • A motion was made by Donald Koleman, seconded by Joan Boudreau, and unanimously voted to loan a desk and chair to Historic Salem, Inc. for a period of ten months. Motion carried. Councillor Leonard Cawley requested the Board appoint a member of the City Council as a member of the task force for review of the housing proposals. This matter was referred to new business. Mr. James Ballou advised the Board that a group of Canadian architects will be in Salem to view the renewal area on April 17-24. Philip Herr requested that he be paid the same per deim fee, as previously agreed, when meeting with the Authority, and others, to discuss the housing proposals. At this time the Chairman recognized Atty. James Murphy who is attending the SRA meeting on behalf of his clients, which he declined to identify, who are interested in the future of the parking areas in the downtown district. Mr. Murphy advised the Board that he has, in the past, worked for other groups who have encountered problems in other urban renewal areas and he has been engaged to have the work stopped, under Mass. General Laws, untilcsuch time as the problems are resolved. Mr. Murphy advised the Board that he does not know if he is needed here at this time. He would just like to listen to the Board to see if the Board decides to designate a developer for the parking lot. Mr. Murphy also noted that he is concerned about the Mondev situation. At this time the Project Administrator explained the purpose of the sketches prepared by John Collins to show what could happen on the housing sites. • MINUTES OF THE MEETING HELD MARCH 13, 1978 Page 3 The task force met and came up with a series of stopping points for the SRA's consideration in-making its policy decisions. In the proposal it was recommended that Federal::St. would be closed to vehicular traffic. The Board agreed that Federal Street should remain open. A lengthy discussion was held on the housing proposals and the method of develop- ment in the area. The Board discussed the suggestions noted in the memo dated March 8th that came out as a result of the task force meeting. At this time the Chairman noted that he has made up a list of individuals that he would like to add to the task force. Mr. Marraffa noted that he is opposed to creating more committees. The Chairman explained that we would not be creating another committee, we would • be adding to the task force. The following individuals were recommended: W. Wheaton, Mayor Levesque, E. Dodge, T. Furnari, R. Bowman, J. O'Shea and Judge Zoll. No final action decided on in regard to this matter. The Board agreed that the Project Administrator be authorized to contact each of : .the,:proposed developers to advise them of the revisions to be made in their proposals as noted in the March 8th memo and request a resubmission. Since all the proposals varied relative to size and parcel areas, it was felt that they should be advised of the specific areas to be developed. The Board discussed the contract for John Collins for the pedestrian walkway design work. Atty. George Vallis will have the contract ready for the next meeting for formal action. A motion was made by Joan Boudreau, seconded by Dominic Marraffa, and unanimously • voted the meeting recessed until Wednesday morning. Motion carried. MINUTES OF THE SRA MEETING HELD MARCH 13, 1978 Page 4 • On Wednesday, March 15, 1978, the Board continued its meeting to discuss the facade work for Bernard's and Todreas' (Barnett's) buildings. Staley McDermet and Oscar Padjen attended the meeting. The Board discussed the architectural work to be done in order to rehabilitate the building exterior. After discussion, a motion was made by Joan Boudreau, seconded by Dominic Marraffa, and unanimously voted, to authorize the Project Administrator to begin negotiations with the owner, David Todreas, whereby the Redevelopment Authority shall pay half of . the cost of restoring the facade, up to a maximum of $15,000. The Redevelopment Authority shall engage an architect to develop the specifications for the work. The architectural services will be a part of the Redevelopment Authority's share and the Redevelopment Authority has the right to approve or disapprove the contractor. The Project Administrator is authorized to negotiate a contract with Oscar Padjen • for architectural services. Motion carried. A motion was duly made, seconded, and unanimously voted, the meeting stands adjourned. Respectfully submitted, Ethel C. Crowell Salem ,H q E%ECViW2 O'P.ZCTOH • € ,J1 d_�;�p'��onment JOHN v/. BAR9ETT A � rity, J ON`IE SALEM GREEN, SALEM, 0,ASSACHUSETTS 01970 TELEPHONE 744-6900 NIEETING OF THE TASK FORCE FOR HOUSING PROPOSALS MARCH 8, 1978 NENBERS PRESENT: Christopher Olney, Gregory Senko, David Lash, Cheryl Cooper; John Collins, Robert Scagliotti, Leonard Cmiley (Edward Penson not present but agrees to conclusions and suggestions) General Points: 1. Only.-minimal retail use should be allowed on sites 2. Federal St. should remain open - but its use discouraged The following criteria were discussed: • a. Site use (should be medium density residential) b. Site Plan - sensitivity to pedestrian way (should incorporate. walkway, orient to Essex St.etc (Collins Study) c. Design concept - style should be contemporary - but reflect Salem style d. Developer performance - should have strong background, able to get backing e. Timetable for development - should be as fast as possible.. f. Financing - marketability - land cost - should be realistic g. Impact on tax revenues - maximize within contraints of program h. Impact on City services - ;minimize i. Impact on traffic and parking - minimize j . Social (neighborhood implications) should,be cohesive, strong neighborhood, upper income, investment minded family(?) • -2- Each of the proposals was discussed and schematic implications presented by- John yJohn Collins. The group suggests to the SRA that instead of selecting finalists, each of the developers be told that they will not receive further consideration unless: Stern-Tise: 1. Elderly tower deleted(though it may be acceptable on another site) 2. Phase I consists of 12 units on parcel RC-1B. 3. Federal St. be shown open. Lidapell: 1. Delete subsidy provision (121A) 2. Show at least a mix of condominiums. 3. Show Federal St. open , 4. Show financial commitment from backer Corcoran/Nbllens/Jennison: . .1. Show retail parking for 250 cars • 2. Change style to less suburban, traditional Aulson: 1. Agree to begin with.RC-1B 2. Show mix of condominiums 3. Provide master plan of site with a timetable for development 4. Show commitment of financial backing Devco 1. Delete retail and show housing or Ia. If retail is acceptable, show additional retail parking for 120 cars Respectfully submitted, Christopher G. Olney • • ACCOUNTS PAYABLE MARCH 6, 1978 BALANCE IN ADMINISTRATIVE COSTS BUDGET LINE ITEM 1. New England Tel. Co. - SRA office bill 115.78 2. George P. Vallis - general legal services 250.00 3. Beef $ Oyster Restaurant - dinner for MIT student meeting (reimbursement to 9S.03 C. Olney) 4. John S. Sullivan - accounting services for Jan. records 150.00 S. Northeast Color Research Inc. -negative of downtown urban renewal area (reimbursement to C. Olney) 29.40 6. The Hawthorne Inn - Informal meeting of SRA and DRB 230.67 7. Sawtell's - office supplies . 6. S0 87T 38 33,819 877 32,942 AGENDA FEBRUARY 21, 1978 • 1. Roll call Joyce Cook Donald Koleman / Dominic Marraffa Roland Pinault Stanley Smith 2. Approve minutes of the meeting held Feb. 14, 1978 as copied and mailed Motion Second 3. Bills - review of the revised invoice submitted by Donald F ico fj�'rial payment f r facade easement work at tie Custom Ho se Motion /{/ Second ��L 4. Communications - Marine Arts Gallery_ 5. Progress Report - Christopher G. Olney 6. Unfinished business —a– Kiosks - waiting for good weather. to finish painting the signs b. Sign system - waiting for the Planning Dept. to make its presentation c.• Sign brochure - to be discussed with Helen Baldwin and Janet Parker d. Parcels 4ZG-4-0- - Proposal received - see letter from Marine Gallery :�i+•7M •%7� RC-11B 3A- to be readvertised RC--44A-&-B preliminary plan to be submitted to DRB 2/22/78 �—Housing proposals - discussion - set up task force --fes Historic District*- waiting for building inventory to be done by the Commission g. Whitman g Howard - letter sent to WH for review and response --]r.- Empire & Khouri's good faith deposit -i Facade proposals to be submitted to DRB 2/22 j'. Essex St. Mall - lighting study (see memo from I. Davidson) -1-.- Mondev - discussion 7. New business r a SalemEE • EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD HELD FEBRUARY 21, 1978 On Tuesday, February 21, 1978, at 7:30 P.M. , the members of the Salem Redevelopment Authority met in open session for its regular meeting at One Salem Green. On roll call the following answered present: Joyce Cook, Dominic Marraffa, Roland Pinault. Stanley Smith arrived shortly after the meeting commenced. The Vice-Chairman noted that each member of the Board received a copy of the minutes of the meeting held February 14, 1978 for advance reading and asked for omissions or corrections. Being no omissions or corrections noted, a motion was made by Roland Pinault, seconded by Dominic bIarraffa, it was unanimously voted the minutes of the meeting held February 14, 1978 stands approved. Motion carried. BILLS - The Board received a copy of the revised invoice for snow removal and sanding, • as requested at the last SRA meeting. DeIulis Bros. submitted :pay estimate H3 (final payment) for facade easement work completed on the Custom House. Said invoice was submitted in the amount of $3;625. A motion was made by Dominic Marraffa, seconded by Roland Pinault, and by roll call, it was unanimously voted that the above noted invoices are approved for payment. Motion carried. COMMLNICATIONS 1. The Marine Arts Gallery requested the SRA designate it as the developer of parcel RC-10 (corner of Essex and Liberty St.) subject to acceptance of a, plan by the Design Review Board. The Board discussed the matter in detail and felt that the designation should be made and that the competition would be good for the area. A proposal was submitted to the Board for consideration and it was felt that it was not in keeping with the area and recommended the plan be revised. It was suggested that the owner attend the DRB meeting to discuss a proposal for the site and to seek guidance from the DRB. A motion was made by Roland Pinault, seconded by Dominic Marraffa, and unanimously voted to designatetMarine Arts Gallery, Russell W. Kiernan, as developer of parcel RC-10, subject to design approval by the DRB and SRA Boards. Motion carried. 1 MINUTES OF THE SRA MEETING HELD FEB. 21, 1978 Page 2 . 2. Mr. Robert Maguire wrote a letter of interest for the development of parcels RC-13A on Front Street (adjacent to the Salem News) . Mr. Maguire attended the SRA meeting to explain to the Board what he would like to build on the site. It was proposed to be a split level building for office space and provide parking for the tenants. The plan that was submitted was just a preliminary plan for the site. Mr. Maguire was advised that he should attend the DRB meeting to seek guidance on a proposal for the site. A motion was made by Roland Pinault, seconded by Dominic Marraffa, and unanimously voted tentative designation to Robert Maguire as developer of parcel RC-13A subject to providing evidence of financing and DRB approval of a plan within 30 days from this designation date. Motion carried. Mr. Maguire advised the Board that he would be interested in developing the housing area section by section along Church Street. The Board was advised that the firm of Reichen $ Robert Architects, of Paris, France, is organizing a study tour to Boston and would like to visit Salem while they are in the area. • The Project Administrator will make the necessary arrangements for the tour. The Board discussed the possibilities for parcel RC-11B. It was suggested that three buildings could be constructed on the lot rather than one large building. PROGRESS REPORT.- C. Olney The Board was advised that Vorhees Engineering has been engaged by the City of Salem to study traffic and parking in the downtown area. They will analyze housing proposals in terms of impact. The Facade Easement Program is progressing. A meeting was held with Berkley Peabody to discuss the Grimshaw House proposal on Charter St. It was proposed to remove the asbestos shingles and paint the clapboards and, if there are available funds, duplicate the historic doorway. The total cost to the SRA would be about $5,000. If the Board approves, this first stage would be presented to the DRB for approval. The proposal for Bernard's and Barnett's on Essex St. will go before the DRB for discussion. UNFINISHED BUSINESS a. Kiosks - waiting for good weather to finish painting the signs - The Board noted that they want it done by April 1st. b. Sign system - waiting for the Planning Dept. to make its presentation • c. Sign brochure - to be discussed with Helen Baldwin and Janet Parker - should have an answer by the next meeting on the price d. Parcels RC-10 - designation made to Marine Arts Gallery RC-13A designation made to Robert Maguire RC-11B to be readvertised for sale RC-14A $ B - preliminary plan to be presented to the DRB 2/22 MINUTES OF THE SRA MEETING HELD FEB. 22, 1978 Page 3 • e. Housing proposals - the Board agreed to come in to the SRA office to look' over the housing proposals in order to save time and also authorized the Project Administrator to set up the task force to analyze the proposals. f. Historic District - waiting for the Historic Commission to complete an inventory of the downtown buildings. g. Whitman $ Howard, Inc. - letter was forwarded to Whitman & Howard for review and comments on the items listed. The. Board agreed to wait until a response is received from Whitman $ Howard. h. E. Khouri's good faith deposit - A motion was made by Stanley Smith, seconded by -Roland Pinault and by roll call, unanimously voted, to release to Ernest Khouri the good faith deposit, plus interest earned to date, since the rehabilitation work has been completed at 226 Essex St. Motioncarried. Empire's good faith deposit - A motion was made by Stanley Smith, seconded by Roland Pinault and by roll call, unanimously voted, the SRA shall retain the good faith deposit held under the name of Leonard Axelrod, under the terms of the Land Disposition Agreement. Motion carried. i. Facade proposals - to be submitted to the DRB 2/22/78. j. Essex St. Mall lighting study - the Board recommended that Israel Davidson investigate the possibility of a different type fixture. k. Mondev - The Board was advised that Third Heritage Plaza-East Association (Mondev) has registered at the Essex County Registry of Deeds the mortgage with the London Bank in the amount of • 4.5 million for the construction'of the Mall under the' garage. The Board was also advised that Mondev does not want to change the construction schedule since they feel they will be done by Nov. '78. The Board agreed to give them 30 days until the snow is gone to see if Frasca will start construction at that time. At this time Dominic Marraffa noted for the record that the Board made a wise choice when they engaged Christopher Olney as Project Administrator. The Board is pleased with the work that he has been doing. Respectfully submitted, Ethel C. Crowell AGENDA f I • FEBRUARY 6, 1978 _ I 1. Roll call j Joyce Cook Donald Koleman Dominic Marraffa Roland Pinault Stanley Smith 2. Approve minutes of the meeting held January 17, 1978 as copied and mailed Motion Second 3. Bills (accounts payable list distributed to each member) Motion Second 4. Communications • a. Atty. John McNiff - Court decision on the Salem Realty Case b. Copy of Salem Housing.Authority letter to Dept. of HUD C. Ernest R. Khouri d. Collins DuTot - Lighting Study e. Baldwin Design r• Ar µ�k L•.%►W-%0— . LA„► t h PtUtW, a SVUW �ewwvu� q W4.�t.�w F ttrw�wd - w�d.ti �.:W:.�►, . S. Progress report - C. Olney 6. Unfinished business a. Kiosks - waiting for good weather to finish the signs b. Sign system - waiting for Planning Dept. of make its presentation c' Sign brochure :- proposal received from Baldwin Design d' Parcels RC-10, RC-11B and RC-13 A - proposals received for RC-10 and RC-11B e' Eagle for Custom House - installed f. Historic District for downtown area - waiting for Hist. District Comm. to complete an inventory of buildings. g. Front St. site - waiting for appraisals h. Facade proposals - Staley McDermet will make his presentation tonight^ i. Housing proposals - received ^� / j . Mondev - discussion CAW 451 • Ir • 7. New business • a. Amend General Legal Services contract with George Vallis for a period at a rate of b. Amend accounting services contract with John S. Sullivan for a period at a rate of c. Note: the next SRA meeting will be held on Tuesday, Feb. 21 due to the Monday holiday. d. Approve release of the good faith deposit to Ernest Khouri for work completed at 226 Essex St. e. Approve release of the good faith deposit to Leonard Axelrod due to the fact that his designation as developer has been recinded. f. Discussions - development for parcels RC-10 and RC-11B housing proposals PS4� O�C,1Al�M iryGOP Whitman F, Howard payments. N W, Financial settlement with HUD - authorization to request HUD to proceed with the closeout process • AGENDA FEBRUARY 6, 1978 1. Roll call / Joyce Cook ✓ Donald Koleman Dominic Marraffa� Roland Pinault Stanley Smith 2. Approvetminutes of the meeting held January 17, 1978 as copied and mailed Motion_�I Second 3. Bills (accounts payable list distributed to each member) Motion Second 4. Communications • a. Atty. John McNiff - Court decision on the Salem Realty Case _y b. Copy of Salem Housing Authority letter to Dept. of HUD 9 C. Ernest R. Khouri d. Collins DuTot - Lighting Study e. Baldwin Design r/ S. Progress report - C. Olney 6. Unfinished business a. Kiosks - waiting for good weather to finish the signs b. Sign system - waiting for Planning Dept. of make its presentation c. Sign brochure.,- proposal received from Baldwin Design d. Parcels RC-10, RC-11B and RC-13 A - proposals received for RC-10 and RC-11B e. Eagle for Custom House - installed f. Historic District for downtown area - waiting for Hist. District Comm. to complete an inventory of buildings. g. Front St. site - waiting for appraisals h. Facade proposals - Staley McDermet will make his presentation tonight i. Housing proposals - received j . Mondev - discussion • 7. New business • a. Amend General Legal Services contract with George Vallis for a �u petioa at a rate of A 5*1:--' Ck, b. Amend accounting services contract with John S. Sullivan for a _ period at a rate of /� c. Note: the next SRA meeting will be held on Tuesday, Feb. 21 due to the Monday holiday. d. Approve release of the good faith sit to Ernest Khouri for work completed at 226 Essex St. e. Approve release of the good faith deposit to Leonard Axelrod due to the fact that his'designation as developer' has been recinded. _ .o r '/ P f. Discussions - development for parcels RC-10 and RC-11B housing proposals Whitman $ Howard payments Financial settlement with HUD - authorization to request HUD to proceed with the closeout process ACCOUNTS PAYABLE • FEB. 6,' 1978 BUDGET BALANCE IN ADMINISTRATIVE COSTS LINE ITEM 1. Pitney Bowes - postage machine lease 36.75 2. Sawtell Office Supply - office supplies 261.13 3. B. L. Makepeace Inc. - paper for copy machine 20.52 4. John S. Sullivan - accounting services for Jan. 150.00 S. New England Tel. Co. - SRA telephone bill 160.97 6. George P. Vallis - general. legal services 250:00 644.37 37,450 LEGAL 1. Atty. John McNiff - eminent domain legal services in connection with Salem Realty Case $2,41T.49 10,446 • DISPOSITION COSTS 1. Boston Globe - advertising land for sale 346. 50 10,762 PROPERTY MANAGEMENT 1. Donald Famico - snow removal and sanding 21,75.00 2,354 �Y n � Gam- sl � a Salem ' EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE SALEM REDEVELOPMENT AUTHORITY MEETING HELD FEB. 6 $ 14, 1978 On Monday, Feb. 6, 1978, members of the Board met in open session for its scheduled meeting with only two Board members present. Being no quorum present, it was recorded that the meeting be adjourned until Tuesday, February 14, 1978 at 7:30 P.M. On Tuesday, February 14, 1978, members of the Board met in open session at 7:30 P.M. On roll call the following answered present: Joyce Cook, Stanley Smith, Dominic Marraffa, Roland Pinault. Donald Koleman is recorded absent. Each member of the Board received a copy of the minutes of the meeting held Jan. 17, 1978 for advance reading. The Vice-Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Dominic Marraffa, seconded by Roland Pinault, it was unanimously voted the minutes of the meeting held Jan. 17, 1978 • stands approved. Motion carried. BILLS - A copy of the accounts payable list was distributed to each member of the Board oar review and consideration for payment. After due consideration of the items listed, a motion was made by Stanley Smith, seconded by Roland Pinault, and by roll call, unanimously voted, to approve payment of the . bills as presented with the exception of the invoice received from Donald Famico. The.'Board requested a breakdown on the hours, locations, and number of people used for snow shoveling and sanding. Motion carried. COMMUNICATIONS - The following communications were received at the SRA office. 1. Atty. John McNiff advised the Board of the Court's decision and additional monetary award to Salem Realty for property taken by eminent domain. The Court awarded Salem Realty an additional $171,559.00 plus $81,547.71 interest from 2/23/70 to 1/25/78. A motion was duly made by Roland Pinault, seconded by Dominic Marraffa, and by roll call, unanimously voted, to approve payment of the additional amount to Salem Realty, as awarded by the Court, in the amount of $171,559.00, plus $81,547.71 for interest. Motion carried. • 2. The SRA received a copy of the Salem-Housing Authority's letter to the Dept. of Housing & Urban Development requesting approval of a Turnkey, or other available program, for 140 units of housing for elderly and low income tenants. This letter is MINUTES OF THE SRA MEETING HELD FEB, 14= 1978 Page 2 • the result of the vote taken by the SRA Board advising the Housing Authority that the SRA would make a site available until June 30, 1978 to accommodate housing for the elderly. C. Mr. Ernest Khouri requested release of his good faith deposit since rehabilitation work has been completed at 226 Essex St. The Board agreed to wait until the SRA Project Engineer makes an inspection of the building to make sure all work has been done in accordance with the specifications. d. A letter was received from Collins DuTot Partnership relative to the possible methods and related costs of adding additional lighting to selected areas along the Essex St. Mall. The Board agreed to wait until the Project Engineer has had the opportunity to review the proposal and the locations noted on the drawing, before taking any action on the matter. e. The Board discussed the proposal received from Baldwin Design for sign brochures. A lengthy discussion was held relative to the need, costs and contents for the brochures. It was noted by the Vice-Chairman that the SRA previously requested a simple bro- chure and that is what we are willing to pay for. The original price was in the range of $1,200/$1,500. Roland Pinault noted that he felt that the Board is wasting too much time discussing • signs. He would like to see more action, signs do not bring business into Salem or create jobs. The Board agreed the Project Administrator is to find out just how much it would cost for our brochure only. The Board received a letter from the Market Agent requesting the SRA to have the snow removed from the walkway under the garage. The Project Administrator was advised to make Salem Corporation aware of the situa- tion since they own the property under the garage. The Board was advised of the letter we received from Whitman & Howard, Inc. requesting payment from the SRA for work performed by Whitman 8, Howard. The Project Administrator provided a draft of a letter that he would like to send to Whitman $ Howard for review and comments on the items listed. The Board had no objection to sending the letter to Whitman & Howard. PROGRESS REPORT - C. Olney The SRA received five housing proposals. C. Olney advised the Board that he would like to establish a committee to analyze the proposals received-. Atty. George Vallis is in the process of preparing a contract for Collins DuTot • Partnership (The Delta Group) for design services for the walkway in connection with the housing area. MINUTES OF THE SRA MEETING HELD FEB. 14, 1978 Page 3 The Board was advised of the process td be followed to implement the facade improvements program, step by step, and the five projects that he would like to see implemented as soon as possible: Universalist Church, Holyoke Court, Bernard's, Barnett's, Grimshaw House. A meeting will be held with the owner of the Grimshaw House to find out exactly what his proposal will involve. The Developer for parcels RC-14A $ B has engaged Robert Scagliotti as the archi- tect for the project. It is anticipated that preliminary plans will be ready for the Design Review Board meeting, Feb. 22, 1978. Staley McDermet presented sketches of the Essex Street buildings (Lally's, Bernard's, Barnett's and Jack's) to show how the buildings could relate to each other by means of the facade program. Mr. McDermet proposed that the drawings be presented to the Design Review Board for preliminary approval on the concept only. Stanley Smith recommended that we try to find out more about the buildings before proceeding. In regard to the Universalist Church, the Board agreed to present the proposal to the DRB for approval. • A lengthy discussion was held on the proposed uses for parcel RC-11B and the possibility of using a "broker" to sell the land for the best possible. use for the area. The Project Administrator was authorized to investigate this procedure with HUD. The Project Administrator was also instructed to.prepare a draft on the format to be used by the committee in analyzing the houting. proposals, It is anticipated that we should have a developer for the housing area soon after the next SRA meeting. NEW BUSINESS A motion was made by Stanley Smith, seconded by Ronald Pipault to amend the contract for General Legal Services with Atty. .George Vallis fora sax month. peri.od (July 1, 1978) at a rate of $250.00 per month and amend the Accounting Services contract with John S, Sullivan for a six month period (July 1,- 1978) at a rate of $150,00 per month. By roll call it was unanimously voted the motion be carried. Atty. George Vallis was instructed to review the land disposition agreement with Leonard Axelrod and to communicate with Mr. Axelrod on the status of his termination as developer for parcel RC-1.0. MINUTES OF THE SRA MEETING HELD FEB. 14, 1978 Page 4 • The Board was advised that in order for the SRA to start its preliminaries for closeout, a resolution must be adopted by the Board. A motion was made by Stanley Smith, seconded by Roland Pinault and by roll call, unanimously voted the following resolution is adopted: "That a preliminary request be made to the U. S. Dept. of Housing $ Urban Development for financial settlement of the Redevelopment Authority's debt, an& that the Project Administrator prepare the request and begin negotiations with the City in preparation of the settlement." A motion was duly made, seconded and unanimously voted, the-meeting stands adjourned. Respectfully submitted �c-4rW'"" Ethel C�LCrowellI U AGENDA • JANUARY 17, 1978 1. Roll call Joyce Cook V-01" Donald Koleman� Dominic Marraffa Roland Pinault �/ Stanley Smith 2. Approve m�innuuttes, of the SRA meeting held January 3, 1978 as copied and mailed Motion Second � 3. Communications / ll a. Century Bahl — ( 0 ✓_ L� �� 9 5z J16 • ^. Progress report C. Olney I� S. Unfinished business e. Kiosks - waiting for good weather to finish the signs b. Sign System - waicing for Planning Dept. to make its presentation (Should be ready for the Feb. meeting) met with Helen Baldwin on the brochure c. Parcels RC-10 RC-1.1B AC-13A - all advertised for sale d. Eagle for Custom House - to be installed Jan. 21st. e. Historic District for downtown area - waiting for inventory to be done on downtown buildings by the Historic District Comnission f. Front St. site - waiting for appraisals before we can execute the LDA and advertise the SRA's intent to sell the land to Pasquanna Dev. Inc. g. Facade proposals - program is being initiated h. Housing proposals - waiting for additional proposals i. Mondev - discussion 6. New business a. Approve release of the good faith deposit to Century Bank b. Approve execution of the contract with Staley McDermet- c. Approve agreement with/pthe City Engineer's ofdice for I . Davidson's inspection services --a,' /' S d. Discussion with John Collins - pedestrian walkway proposal e. Design Review Board recommendations Salem • EXE CUT1VE DIRECTOR Redevelopment ,oHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD JANUARY 17, 1978 The members of the Salem Redevelopment Authority Board met in open session for its regular meeting on Tuesday, January 17, 1978 at 7:30 P.M. at One Salem Green. On roll call the following answered present: Joyce Cook, Dominic Marraffa, Roland Pinault and Stanley Smith. Donald Koleman is recorded absent. It was noted that each member of the Board received a copy of the minutes of the meeting held January 3, 1978 for advance reading. A motion was made by Roland Pinauit, seconded by Dominic Marraffa, and unanimously voted, the minutes of the meeting held January 3, 19 M staE approved? • Motion carried. A letter was received from Century Bank requesting release of the good faith deposit being held by the SRA until the construction work by the Bank is completed to the SRA's satisfaction. A discussion was held relative to the work that Century Bank agreed to do after meeting with the Board. It was agreed that due to weather conditions it is difficult to make a complete inspection of the property and that $4,000 of the original deposit, plus interest, should be returned to Century Bank. The balance will be withheld until weather conditions allow for a complete inspection. PROGRESS_ REPORT - Christopher G. Olney Due to the long agenda for the evening, the Project Administrator mailed his report to the Board members (copy attached) . In addition to the items listed on the Progress Report, the Board was advised that in the course of investigating the facade for Barnett's it was also found that there is a serious safety hazard that should be corrected on the Bernard's building. The Building Inspector's office sent a letter to Bernard's advising them that corrective action must be taken by them. In regard to the facade work for Barnett's, research work will be done at the Essex Institute in order to gain some information on how the building looked prior to • redoing the front of the building. MINUTES OF THE SRA MEETING HELD JAN. 17, 1978 Page 2 Mr. Khouri is still interested in a stairway for the second floor of his building and is concerned about the possibility of facade money being used for this purpose. Mr. Khouri was advised that we could not pay for a stairway since there is no way the Authority could obtain an -easement on a stairway. Negotiations will be scheduled to .discuss this matter with Mr. Moustakis, owner of the Big L and Colonial Men's Store building. The Board was advised thitthe SRA will be required to prepare for the closing out of the present urban renewal project. A draft of the procedure for close-out will be presented at the next meeting. It was proposed by the Project Administrator that the SRA proceed with the facade work on the Grimshaw House and concentrate on the "siding" in order to protect the building. The Board was presented with a copy of the proposed contract between Staley McDermet and the SRA for services rendered in connection with the facade program. The contract states the fee will not exceed $1,000. After review of the contract, a motion was made by Stanley Smith, seconded by Dominic Marraffa, and by roll call, unanimously voted to approve the execution of the contract. • The Board discussed the proposed agreement with the City Engineer's office for inspection services by Israel Davidson for.-a,.-.fee of $10,000,which would be billed on a monthly basis. A motion was made by Stanley Smith, seconded by Dominic Marraffa, and by roll call, unanimously voted to approve, the agreement made between the SRA office and the City Engineer's office for a fee of $10,000. The Board reviewed the DRB's recommendations: Salem Evening News - Oscar Padjen The SRA approved the selection of shingles (Celotex Fire Chex brand - Berkshire Brown) for the Salem News press building. 3-7 Central St. - George $ Robert Maguire The Board discussed the .previous meetings held with the owners of the building and the work they agreed to do in order to correct that unauthorized work that has been done on the building. The SRA Board interceded when the DRB recommended changing the entire front of the building. ' It was agreed that the plywood would be removed and re- placed with panels, and the area over the store windows would be cleaned up. It was the SRA's recommendation that another letter be sent to Messrs. Maguire to advise them that they made unauthorized changes and that they should be corrected. MINUTES OF THE SRA MEETING HELD JAN. 17, 1978 Page 3 • 7 Central St. - sign - Brenda Cole Miss Cole attended the SRA meeting to explain her position in regard to the proposed sign. Miss Cole advised the Board that she wishes to install the sign, as proposed, (Black with gold leaf letters) as a temporary sign and if, at a future time it is considered to be inappropriate, she would agree to bear the cost of a new sign. Miss Cole reiterated strongly that she understands the situation, that the owners will probably be doing some rehabilitation work on the building, but she still wants to hang up her sign and that the other people in the building have no objection to the sign.and its location. A motion was made by Stanley Smith, seconded by Ronald Pinault, and unanimously voted to authorize the installation of the sign at 7 Central St. as a temporary sign, subject to another review within six months from this date, after which time, should there be no action taken by the SRA to the contrary, shall be considered to be a permanent sign. 226 Essex St. - sign - Khouri's Oriental Rugs The SRA Board approved the sign for Ralph Khouri's Oriental Rugs as proposed. 224 Essex St. - sign - Dr. Jeff Bauer (Dentist) • The SRA Board approved the sign for the Dentist's office as proposed. At this time the Board discussed the proposed pedestrain walkway design and the role that John Collins would play in the preparation of the design work. The Board felt that it is premature at this time to agree to a total contract. Although, they felt that there will be occasions when John Collins should be brought in to work with a particular developer at a given point in time. It was agreed that Christopher Olney and John Collins should work together to come up with a definition of the scope of services so that the Board is able to under- stand just what product it will be paying for. The Board of the Salem Redevelopment Authority invited the M.I.T. students to make their presentation on a proposed housing plan for the urban renewal area. This study has been in the making since October, 1977. Each of the students in the class made up his plan and from the fifteen proposals, five were selected to make their presentation to the SRA Board. The individual presentations were made and the SRA Board was greatly impressed with what they saw. The students graciously offered to give the SRA prints of the plans as presented and there is a good possibility that they will be used as part of the urban renewal exhibit which will be on display at the Essex Institute. • Respectfully submitted, Ethel C. Crowell AGENDA - JANUARY 3, 1978 1. Roll call Joyce Cook Donald Koleman Dominic Marraffa Roland Pinault Stanley Smith 2. Approve minutes of the SRA meeting held December 19, 1977 as copied and mailed to each member of the Board Motion Second 3. Bills (copy of the accounts payable list distributed to each member of the Board) Motion Second • 4. Progress report S. Unfinished business a. Kiosks - waiting for good weather to finish signs b. Sign System - waiting for the Planning Dept. to make a presentation c. Sign brochure - tentative agreement made for funding the brochure by the Planning Dept. d. Parcels RC-10 and RC-11B - advertised in the Salem News for sale for develop- ment e. Eagle for Custom House - in the final stages of completion by the sculptor f. Historic District for downtown area - waiting for inventory to be done on downtown buildings by the Historic District Commission g. Front St. site - waiting for appraisal before executing the LDA and advertising the SRA's intent to sell the land h. Facade proposals - received and reviewed i. Housing proposals - received and reviewed j . Dennis Shoe = storage payments k. Mondev • 6. New business . a. Set a date to meet with the Parking Commission b. Authorization to proceed with the necessary preparation of documents to transfer title to the City of Salem on the completed work from Central St. to Washington St. along the Essex St. Mall and the landscaped area in back of the garage (Church St.) . c. Motion to allow the housing Authority to seek funds to build elderly housing north of Church St. with the stipulation that it be not more than 45 ft. high. d. Authorize the preparation of a contract for Staley McDermet to work on the facade easement program. e. Proceed with proposals to fix up the Universalist Church as proposed, the alley between the Big L and Khouri's building; and the former Holyoke Court. f. Discussion - DRB membership John Collins' contract for the pedestrian way. • ACCOUNTS PAYABLE • BALANCE LEFT IN LINE ITEM 1. ADMINISTRATIVE COSTS a' New England Tel. Co. - SRA office bill 142.55 b. Atty. George P. Vallis - legal services for Dec. 1977 250.00 c. City of Salem - payment for use of Xerox machine Oct. to Dec. '77 184.15 .576.70 (1,367) 2. SITE IMPROVEMENT COSTS a. Robert.'s Landscaping- 7 loads of wood mulch (work-done in Sept.) 280.00 b. Collins DuTot Partnership - work performed on the East India Fountain and the Town House Sq. fountain plaques 1,653.88 _ 1,933.88 1,046,817 Salem • EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD JANUARY 3, 1978 On Tuesday, January 3, 1978, the members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting at One Salem Green, Salem, Mass. The Vice-Chairman called for roll call and the following answered present: Joyce Cook, Stanley Smith and Roland Pinault. Dominic Marraffa and Donald Koleman are recorded absent. The Vice-Chairman declared the meeting in session with a quorum present. It was noted that each member of the Board received a copy of the minutes of the meeting held December 19, 1977 and the Vice-Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Stanley Smith, seconded �I by Roland Pinault, and unanimously voted, to approve the minutes of the meeting held December 19, 1977. • Motion carried. BILLS Each member of the Board received a copy of the accounts payable list for review and consideration for payment. After due consideration of each item, a motion was made by Stanley Smith, seconded by Roland Pinault, it was unanimously voted to approve payment of the bills, as presented, with the exception of the two $100.00 items (#3 & 4) on the Collins DuTot Partnership invoice and that Collins DuTot is requested to provide the SRA with evidence of the work that has been done on those project to date. Motion carried. PROGRESS REPORT - Christopher G. Olney The SRA Board was advised that the facade program is being worked out and that Staley McDermet has agreed to do the architectural work and action is requested to authorize the preparation of the contract. The Board agreed-thatrAtty:1Va1lis shall prepare a contract for services. An inspection was made of the Universalist Church to see what has -to be done to up-date the building. They have the old urns to be installed. Discussion was held relative to the replacement of the doors. Research is going to be done by the Church to try to replace the existing doors with the original type doors. 4 r 'MINU'ES OF THE MEETING HELD JAN. 3, 197$ Page 2 • The Project Administrator would like to proceed with the proposal for the alley between 226 Essex St. (Khouri's) and Big L as well as the Holyoke Ct. area. Mr. Khouri was advised that we may not be able to pay for half the stairway con- struction. This will be investigated. A discussion was held with George Vallis as to.-how we can sell the land to him. Mr. Carmen was advised that we approve of the concept of the work to be done on his property (197-201 Essex St.) . Discussion was held with Atty. John Serafini relative to the building owned by the Ingemi's to let him know that that electrical work needs to be done in that area. Mr. Serafini noted that he would ask the owners if they would be interested in participating in the facade program. A letter was sent to the owners of the 3-7 Central St. building relative to submission of a proposal for the facade program. We would like to start work on the building where Barnett's is located (owned by Mr. Todreas) and the Grimshaw House (owned by B. Peabody) . Housing proposals have been reviewed and Devco was asked to put together a finan- cial plan and it was made clear to them that the SRA wants individual housing. In regard to housing proposals, Joyce Cook noted that we should encourage more • developers to come in with proposals. It was also suggested by the Board that we should do more in terms of community salesmanship in order to seek more developers. The Board was advised that the Housing Authority has proposed to the SRA a plan for elderly housing north of Church Street. A pro-forma for parcel RC-IA.was presented to the Housing Authority by the Planning Dept. relative to the housing concept. The Housing Authority would like the SRA's support on the project. A motion was read to the SRA Board for its consideration. After a lengthy discussion and due consideration, a motion was made by Roland Pinault, seconded by Stanley Smith and unanimously voted: The Salem Redevelopment Authority appreciates the need for the construction of housing for the elderly population of Salem and agrees to make available, until June 30, 1978, a suitable site for sale and development of such housing with the understanding that the project will conform to all requirements and restrictions specified in the urban renewal plan and will not dis- place an unreasonable amount of existing parking. Motion carried. It was requested that the SRA Board consider returning title to the City of Salem on all areas where work has been completed: • 1. Essex St. - from Washington to Central 2.. Central St. - from Essex to Front St. 3. Lafayette St. - plant bed north of Salem Laundry and Century Bank 4. Plant bed - north side of garage S. Essex St. - from Liberty St. through East India Sq. Fountain area (including fountain) MINUTES OF THE SRA MEETING HELD JAN. 3, 1978 Page 3 • The Board instructed Atty. George Vallis to proceed with the preparation of the necessary documents. The Project Administrator was instructed to proceed with advertising parcels RC-11B. and RC-13A as being available for sale. The advertisement will be placed in the Boston Globe. The Board received a draft copy of the letter to be sent to Mondev. The Board approved the letter with minor changes in the wording noted. A discussion was held relative to the SRA's legal position in regard to Mondev and it was noted that the SRA does not want to bring suit against Mondev, we just want to see some action. The Board noted that they would like a summary from George Vallis as to where we stand with all the agreements the Board executed with Mondev. John Collins submitted a .proposal for design services for the pedestrian way along the housing area. The Board felt that this could best be acted on after the Board has a chance to discuss the matter with John Collins when he comes to Salem for the Jan. 17th meeting. UNFINISHED BUSINESS • a. Kiosks - waiting for the good weather to finish the signs b. Sign System - waiting for the Planning Dept. to make apresentation (should be ready for the Feb. meeting) c. Sign brochure - tentative agreement made for funding the brochure by the Planning Dept. (will have a proposal from Helen Baldwin soon) d. Parcel RC-10 and RC-11B - parcels advertised in the Salem News for sale for development e. Eagle for Custom House - in the final stages of completion by the sculptor f. Historic District for downtown area - waiting for inventory to be done on downtown buildings by the Historic District Commission g. Front St. site - waiting for appraisals before we can execute the LDA and advertise the SRA's intent to sell the land to Pasquanna Developers, Inc. h. Facade proposals - received and reviewed i. Housing proposals - received. and reviewed j . Dennis Shoe - Board approved storage payments k. Mondev - discussion held under Progress Report All items of new business were acted on under the Project Administrator's progress report. A motion was duly made, seconded, and unanimously voted to adjourn (9:30 P.M.) Respectfully submitted, Ethel C. Crowell • AGENDA - DEC. 19, 1977 1. Roll tali Donald Koleman Dominic Marraffa Roland Pinault ✓ Stanley Smith f Joyce Cook 2. Election for a new Chairman — .3. Approve minutes of the meeting held Nov. 21, 1977 as copied and mailed Motion Second ebo a. Approve minutes of the meeting held Dec. p5, 11977 as copied and mailed b9otion� Second__�, 7" S. Communications • 8 letters received from owner/tenants interested in participating in the facade program Balance sheet for the period ending Nov. 30, 1977 (copy distributed) 6. Progress report - Chris Olney 7. Unfinished business a. Kiosks - to be finished in the Spring b. Sign system - waiting for the Planning Dept. to make a presentation c: Sign brochure - will be meeting with Helen Baldwin to discuss the proposed brochure d. Parcel RC-10 and 11B - will be advertised for sale on Dec. 28 & 30 in the Salem News and Dec. 25 in the Boston Globe e. Eagle for Custom House - refer to DRB recommendations f. Historic District for downtown area - no word received from Historic Comm. g. Front St. site - Pasquanna Developers, Inc. should be ready to execute the LDA by the end of this week h. Mondev - report on legal action i. Khouri's building - staging has been removed j . Meeting to be scheduled with the Parking Comm. (last meeting cancelled) New business V. a. Facade proposals b: SRA will have to engage a cost estimator c. Housing proposals d. M.I.T. Study to be presented at SRA's Jan. 16 meeting e. Next SRA meeting will be held Tuesday, Jan. 3rd (due to holiday) Adjourn • • a