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1977-SALEM REDEVELOPMENT AUTHORITY (2) a Salem Redevelopment Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD HELD - DECEMBER 19, 1977 The members of the Salem Redevelopment Authority Board met in open session for its regular meeting on Monday, December 19, 1977 at 7:30 P.M. The Vice-Chairman presided over the meeting in the absence. of a Chairman. Upon roll call the following answered present: Stanley Smith, Roland Pinault and Joyce Cook. Dominic Marraffa arrived shortly after the meeting commenced. Donald Koleman is recorded absent. The Vice-Chairman declared the meeting in session with .a quorum present. The Board agreed to postpone the election of a Chairman to serve out the office vacated by Robert Bowman (until Oct. 2, 1978, the next annual meeting for the election of officers) , until such time as there is a full membership. • The Project Administrator brought the new Board Member, Roland Pinault, up to date on the current urban .renewal activities, such as: sign controls within the project area and the Design Review Board's involvement; the status of the housing program for the downtown area; the facade program and the SRA's intent to close out its federal funding under the urban renewal program. The SRA Board was brought up to date on the proposed UDAG (Urban Development Action Grant) and the SBA's role in carrying out the program. It was noted that each member of the Board received a copy of the minutes of the meetings held Nov. 21, 1977 and Dec. 5, 1977 for advance reading. Stanley Smith noted that in the minutes of the meeting held Nov. 21, 1977 the statement should be corrected in regard to the Joshua Ward house, to note that it was recommended that the SRA consider the possibility of rehabilitating the building. A motion was made by Stanley Smith, seconded by Roland Pinault, and unanimously voted, the minutes of the meetings held Nov. 21 and Dec. 5, 1977 stand approved with the correction noted above. Motion carried. BILLS - The Board considered the accounts payable list as presented. After due consideration and discussion, the Project Administrator was instructed • to investigate the justification for the payments for storage of the Dennis Shoe inventory. MINUTES OF THE SRA MEETING HELD DEC. 19, 1977 Page 2 • A motion was made by Stanley Smith, seconded by Ronald Pinault, and by roll call it was unanimously voted, that further payments for the storage of the Dennis Shoe inventory be withheld until an investigation is made to justify said payment and that all other bills are approved for payment. Motion carried. COMMUNICATIONS It was reported that eight letters were received from individuals interested in participating in the facade program: Naumkeag Trust Co. , Ralph Khouri, William Carmen, First Universalist Society, Berkley Peabody, Bernard's, Crafty Lady and Dr. Warren Mayne. Each member of the Board received a copy of the balance sheet for the period ending Nov. 30, 1977. ' It was agreed that the SRA's fee accountant should meet with the Board at orie of its Wednesday morning meetings. UNFINISHED BUSINESS a. Kiosks - to be finished in the Spring by Salem Sign Co. b. Sign system - waiting for the Planning Dept to make a presentation c. Sign brochure - will be meeting with Helen Baldwin to discuss the proposed brochure - payment for same will be disnussed with the Planning Dept. d. Parcel RC-10 and RC-11B. wil1 be advertised for sale in the Salem News Dec. 28 and 30. The Board agreed that it should be advertised Jan. 8, 1978 in the Boston Globe. e. Eagle for the Custom House - refer to DRB recommendations f. Historic District for downtown area - no word received from the Historic Commission - waiting for an inventory of the downtown buildings g. Front St. site - Pasquanna Developers, Inc. - should be ready to execute the LDA by the end of this week - SRA will then advertise the sale of the property h. Mondev - At the Board's request,Atty. Vallis reviewed the executed contract between Mondev, Frasca and the SRA. The contract was signed in 1972 and the construction schedule has been modified over the years. The latest modification, executed in Jan. 1977 states. that completion time is 22 months to complete the construction work. The Board was advised that the SRA is bound to the contract.with Mondev. It was also noted that it is anticipated that Frasca will be given the notice to proceed with the construction work by the middle of January. The Project Administrator was instructed to write a .letter to Mondev asking them to give us their firm schedule for the next six months on the job. That we need to know because of the embarrassment, caused by them, to the City and to the SRA,by the limited amount of work being done. It is expected that we have a report in time for the next SRA meeting. MINUTES OF THE SRA MEETING HELD DEC. 19, 1977 Page 3 • i. Khouri's building - staging has been removed j . Meeting to be scheduled with the Parking Commission at their convenience (perhaps after Christmas) New Business The SRA Board reviewed the Design Review Board recommendations Sawtell Office Supply - 133 Washington St. The SRA Board reviewed the drawings presented and approved the doorway as presented which is to be 3 ft. 6 inches. City Hall Vault The SRA Board approved the Stiles $ Hart Brick Co. , Pink Belgian type for the City Hall Vault. Custom House Gallery Scaled drawings of the sign and a sketch of the banner was submitted and reviewed. The SRA Board approved the sign and banner as submitted. • Custom House Eagle The Board discussed the proposed finish for the eagle carving and after a lengthy discussion it was decided to approve the gold, leaf finish. At this time the Board.giuickly reviewed the facade proposals and agreed that a further discussion and review should be done at a Wednesday morning meeting. The Project Administrator was authorized to investigate possible candidates to do the work, including construction estimates. A meeting will be scheduled for Wednesday, Dec. 28th at 7:30 A.M. to further discuss the proposals received and to invite the members of the Design Review Board to attend said meeting. The Project Administrator attended the M.I.T. Housing Study presentation and it was .agreed that the M.I.T. students would make their presentation to the SRA at its meeting to be held Jan. 16, 1978 and that the members of the DRB be invited to attend the meeting also. The next SRA monthly meeting will be held January 3, 1978 due to the holiday. A motion was duly made, seconded, the meeting stands adjourned. Respectfully submitted, Ethel C. Crowell G ACCOUNTS PAYABLE DECEMBER 19, 1977 BALANCE IN LINE PROJECT ADMINISTRATIVE COSTS ITEM DEC. 1, 1977 1. Sawtell's - office supplies 10.41 2. John S. Sullivan - accounting services for Nov. 1977 150.00 3. Uneedour Printing Services - cost of printing project notes 65.50 4. Crown Coffee. Service: - office supplies 32.40 S. ,Group Insurance Commission - Authority's share of health/insurance premium April, May and June 1977 461.04 719.35 $2,828. 6. Administrative salaries for Dec. 2,898.90 PROJECT IMPROVEMENT COSTS 1. P6rtelance Sign Co. - sign installed on site - advertising parcel for sale 75.00 $1,048,751 2. Project Engineer's salaries for Dec. 1,923.05 RELOCATION PAYMENT 1. Monthly payment for storage of Dennis Shoe inventory 350.00 299,247 i AGENDA - DEC. 5, 1977 • 1. Roll call A Joyce Cook Donald Koleman" Dominic Marraffa Stanley Smith ✓ / Robert Bowman 2. Waive approval on the minutes of the meeting-hbld:'November 21, 1977. Motion Second 3. Bills (accounts payable list distributed to each member of the Board) Motion D �� Second 4. Communications a. Off-street Parking Commission b. Pickering Wharf Project c. Balance sheet (copy distributed to each meinber of the Board) 5. Progress report - Chris Olney 6. Old Business a. Kiosks - will have to wait until Spring to get the painting done b. Sign System - waiting for the Planning Dept. to make its presentation C. 197-201 Essex St. - Mr. Carmen submitted a proposal for the facade work which includes the new roof drain system d. Parcel RC-10 (Empire's) - will be advertised for sale and development e. Front St./Lafayette St. parcel - LDA is prepared and being reviewed by Pasquanna Developers, Inc. attorney f. Mondev - open for discussion 7. New Business a. DRB recommendations b. Discussion - DRB membership c. Discussion - Facade Program d. Discussion - budget changes e. Discussion - flood lights for the Mall ACCOUNTS PAYABLE • DECEMBER 5, 1977 BALANCE IN LINE ADMINISTRATIVE COSTS ITEM 11/30 1. New England Tel. = SRA office telephone bill 147.91 2. George P. Vallis - legal services rendered 250.00. 3. Office Products Services - typewriter supplies 31.00 428.91 2,817 PROJECT COSTS 1. Sumner Paint - ::kiosk paint 3.96 2. Collins DUTot Partnership - work on as built dwgs. 492.88 3. City of Salem (Police Dept.) - Central St. work 30.00 526.84 1,026,286 PROPERTY MANAGEMENT 1. National Indemnity Ins. Co. - general liability insurance premium 4,000.00 5753 • Ilk Salem EXECUTIVE DIRECTOR Redevelopment JOHN W. EARRET Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUIHORITY HELD DEC. 5, 1977 The members of the Board of the SRA met in open session for its regular meeting on Monday, December S, 1977 at the SRA office, One Salem Green. The Chairman called for roll call and the following answered present: Donald Koleman, Stanley Smith and Robert Bowman. Dominic Marraffa and Joyce Cook are recorded absent. A motion was duly made, seconded, and unanimously voted, to waive approval of the minutes of the meeting held Nov. 21, 1977 until the next SRA meeting. Motion carried. BILLS - Each member received a copy of the accounts payable list for review and consider- t' payment. After due consideration of each item listed, a motion was made by Donald Koleman, • seconded by Stanley Smith, and by roll call, unanimously voted to approve payment of the bills as presented. Motion carried. COMNWICATIONS - The following communications were received at the SRA office: a. The Off-Street Parking Commission requested the SRA Board attend the Commission's meeting on December 13. b. The Salem Resource Center invited the SRA members to participate in a program to support and promote ,the City of Salem at a meeting to be held December 6th. c. The balance sheet for the period ending Oct. 31, 1977 was received and distri- buted to each member of the Board. The Board discussed the balance sheet in detail and noted that, in regard to the any future relocation payments, the Board would like to be made aware of any payment made for relocation purposes. UNFINISHED BUSINESS a. Kiosks - will have to wait until Spring to do the painting on the East India Sq. and St. Peter Sq. kiosks b. Sign System - waiting for the Planning Dept.to make its presentation. As far as we can learn, the Planning Dept. will not be prepared for some time to make a present- ation on the signs. • The Project Administrator noted that he is going to contact Helen Baldwin to get a price for a sign pamphlet. KNIVES OF THE SRA MEETING HELD DEC. 5, 1977 Page 2 c. 197-201 Essex St. - W. Carmen submitted a proposal for the facade work which will include the roof drain system. d. Parcel RC-10 will be readvertised for sale and development e. Front/Lafayette St. site - the LDA is prepared and being reviewed by Pasquanna Developer, Inc. attorney f. Mondev - the Board decided at the last meeting to have Atty. Vallis do an investi- gation of the-legal action that can be taken against tbndev so that the SRA will be prepared in advance should action be necessary. NEW BUSINESS Design Review Board recommendations: Central St. Picture Gallery - no action necessary at this time Salon Boccaccio - Central St. - the SRA Board reviewed the drawings presented and could see no o jection to the size of the sign as submitted. SRA ACTION: Sign approved as submitted (12" x 20") . The SRA Board recommended .that the DRB take an overall look at the Custom House/Newcomb buildiings and ask them to submit a guideform for signage, design, lettering, etc. to be used. as a guide for future signs for the buildings. J. Norman Welch's building on Front St. The SRA reviewed the drawings as presented to the DRB and after discussion the SRA •approved the reconstruction, as shown on the drawing dated Oct. 27, 1977. SRA ACTION: Approved At this time the Board discussed the responsibilities and duties of the DRB members. The Board agreed that there is a lack of communication between the SRA Board and the DRB and that it should be arranged to have the DRB attend one of the SRA meetings for a dis- cussion on the future responsibilities of the DRB. At this time the Board was advised that there are nine buildings/areas in the renewal area where they would be eligible for the proposed facade program and that it is a matter of priority as to which building should be scheduled first, such as: Bernard's Barnett's Fabric Store, Pewter Pot, Holyoke Ct. (between Big L and Newmark building) , the alley between Khouri's and the Colonial Men's Store, Newcomb building, Delande's and the Salem Laundry building. The SRA Board was advised that it will be necessary for the SRA to submit a revised Project Expenditures Budget to HUD for approval in order to continue the operation of the SRA office through Dec. 1978. The changes in the budget in no way reflect an increase in the total budgetary figure. • MINUPES OF THE SRA MEETING HELD DEC. 5, 1977 Page 3 • A motion was made by Stanley Smith, seconded.by Donald Koleman, and unanimously voted, to authorize the submission of a revised Project Expenditures Budget. Motion carried. The SRA Board had a lengthy discussion on the installation of additional lighting for the Mall. After due consideration of the costs involved in placing flood lights on the Mall, the SRA Board agreed that they should not take any action on this matter at this time. A motion was duly made, seconded, and unanimously voted, the meeting stands adjourned. Respectfully submitted, Ethel C. Crowell • 0 • MINUTES OF THE WEDNESDAY MORNING MEETING HELD NOVEMBER 30, 1977 BY THE SRA 0 Atty. John McNiff attended the meeting to give the SRA Board the background on the Paramount Theatre case which is before the Court Judge Ligotti's finding: Value of the theatre based on land value and rent - not on replacement cost. Plaintiffs:have appealed to jury - while it may be time consuming. Atty. McNiff will pursue an out of court settlement if cost is about that of the Judge's award. Edward Penson, Salem State College President, represented the Salem Chamber of Commerce to discuss the meeting with the merchants which he described as a "mediation process" and as particpants had to reassess and modify their positions, mediation could not be accomplished in an open forum. The SRA Board expressed agreement in principle with the points which came out of the meeting. The point was raised that parking is not the only issue - that much of the problem is retailing technicques now used. The SRA asked that a meeting be arranged with the retail group of the Chamber of Commerce to continue negotiations. Dr. Pensen was asked to serve as moderator. •OTHER ACTION 1. Project Administrator will investigate real estate ads in-. the Boston Globe. 2. It was agreed that appraisals by undertaken on all property north of Church St. 3. Norman Welch should be asked to abandon parking in back of his property. • AGENDA - NOVEMBER 21 1. Roll call • Joyce Cook ✓ Donald Koleman ✓/ Dominic Marraffa -- Stanley Smith Robert Bowman 2. Approve minutes of the meeting held Nov. 9, 1977 pas copied and mailed to each member Motion_/) l Second clk, 3. Bills - copy of the accounts payable list distributed to each member of the Board Motion_4J J Second 4. Communications ;k Mr. £, Mrs. Joseph Boudreau (Atty. John McNiff Essex Institute. Progress Report — Christopher Olney, 6. Unfinished business a.✓IfCiosks - letter to proceed sent to'Salem Sign to go ahead with the painting of the kiosks b. ,!�ign system - waiting for the Planning Dept. to make its presentation c. Essex St. lights -.,repairs complete d.—Town House Sq. plaque --repaired tee.v197-201 Essex St. - Mr. Carmeni. interested in the facade program will include the roof drain system in his proposal f. ' mpire - action to be taken under new business g. 4-front/Lafayette St. site - action under new business h. Eagle for Custom House — i. Budget transfers 7. New business zv�Authorize the Chairman to execute the Project Notes in the amount of $1,670,000 b. Authorize the Chairman to execute a LDA with Pasquanna Developers Inc. parcel RC-14A $ B re: Authorize the execution of a lease agreement with Parking Comm. for Central St. site d. Ratify the agreement with the Parking Commission...relative to parking sites L--e. Action - dedesignation of Leonard Axelrod for parcel RC-10 f. Authorization for Atty. McNiff to file for trial in the interest-,6# the SRA g. Discussion - negotiation for a contract with Collins DuTot for the walkway �svv/yo- h. Discussion - DRB membership i. Ratification of the agreement with the merchants j. SRA Approval of Quinn-Savoy sign PROPOSED CONDITIONS, LAND DISPOSITION AGRE2 ENT, PARCEL RC-14A $ RC-14B 1. Disposition to : Pasquanna Developers, Inc. 2. # Sq. Ft. : 5,602 sq. ft. - RC-14A - 4,318 sq. ft. RC-14B TOTAL 9,920 sq. ft. 3. Price per sq. ft. (appraisals to be updated) 4. Price of Parcel.: Approximately $27,000 (appraisals to be updated) S. Deposit: 10% of sale price 6. Use: maximum Sq. Ft. - 3.5. sq. footage (35,000) minimum Sq. Ft. 3 (30,000) 7. Du_- Date - Good Faith Deposit - Dec. 15 8. Due Date: Schematic Design - complete - Jan 15, 1978(conditional on parking requirement waiver) 9. Due .Date: Action by SRA - 10 Days 10. Due Date for Resubmission - 14 Days Due Date for Construction Documents- 5 mos. (Approx. July 1, 1978) . 12. SRA Approval: 10 Days 13. Due Date for Resubmission - 14 Days 14. Due Date for Equity f, Financing - July 1, 1978 15. Contractor's Commitment - 30 days of #12 16. Contractor's Bond - same as #15 17. Acquire Parcel - same as #1S 18. Construction Start - 5 Days after #17 19. Completion Date - i6 months (September 1979) • . PROPOSED CONDITIONS, LAND DISPOSITION AGREEMENT, PARCEL RC-14A RC-14B 1. Disposition to Pasquanna Developers, Inc. 2. # Sq. Ft. : .5,602 sq. ft. - RC-14A - 4,318 sq. ft. RC-14B TOTAL 9,920 sq. ft. .3. Price per sq. ft. (appraisals to be updated) 4. Price of Parcel: Approximately $27,000 (appraisals to be updated) S. Deposit: 10% of sale price 6. Use: maximum Sq. Ft. - 3.5 sq. footage (35,000) minimum Sq. Ft. 3 (30,000) 7. Due Date - Good Faith Deposit Dec. 15 8. Due Date: Schematic Design - complete JanD1978( onditional on parking requirement aiver) 9. Due Date: Action by SRA - 10 Days 10. Due Date for Resubmission - 14 Days We Date for Construction Documents 3 mos./ (Appro 12. SRA Approval: 10 Days 13. Due Date for Resubmission - 14 Days 14. Due Date for Equity $ Financing - Jui7- X1178 1S. Contractor's Commitment - 30 days of #12 16. Contractor's Bond - same as #1S 17. Acquire Parcel - same as #1S 18. Construction Start - 5 Days after #17 19. . Completion Date - 16 months (September 1979) ACCOUNTS PAYABLE • DeIulis Bros. - pay estimate #15 (to be paid by City's::Urgent Needs Funds) $23,788.98 John S. Sullivan - accounting services for Oct. 1977 150.00 • PROGRESS REPORT Latus report on the parking areas s Met with potential developers (Charle,S River'Park, etc.) -i 1�10(6v.nt5 Met with the Mayor and Planning Dept. re parking lot/housing compromise Sent out requests for proposals for housing to 15 potential developers Sent out requests for facade easement proposals (95'merchants/owners) Project Note bid opening Wednesday, Nov. 15 low bid was Chemical Bank of New York for an interest rate of 3.28% - six bids received ranging from 3.28 to 3.430 Would like to advertise all vacant;land for sale and development, except housing sites y aV (J'6 \ ( 4 P\ � ���-� � � �Q � 01 �L C) u� �s�2 E 0 5 Salem • EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF 7E SALEM REDEVELOPMENT AUTHORITY HELD NOV.21, 1977 On Monday, November 21, 1977, the members of the Salem Redevelopment Authority Board met in open session for its regular meeting at the office of the Salem Redevelopment Authority, One Salem Green, Salem, Mass. By roll call the following answered present: Joyce Cook, Dominic Marraffa, Stanley Smith and Robert Bowman. Donald Koleman is recorded absent. The Chairman declared the meeting in session with a quorum present. Each member of the Board received a copy of the minutes of the meeting held November 9, 1977 for advance reading. The Chairman called for omissions or correc- tions. Being no omissions or corrections noted, a motion was made by Dominic Marraffa, seconded by Joyce Cook, it was unanimously voted the minutes of the meeting held November 9, 1977 stands approved as copied and mailed. The Chairman declared the motion carried. BILLS - Each member of the Board received a copy of the accounts payable list for consideration for payment. After due consideration, a motion was made by Stanley Smith, seconded by Joyce Cook, and by roll call, unanimously voted to approve payment of the bills, as presented. The Chairman declared the motion carried. COMMUNICATIONS - The following communications were received at the SRA office. 1. MT. f, Mrs. Joseph Boudreau requested release of the good faith deposit being held by the Authority in connection with the purchase of property at 7 Ash Street. A motion was made by Stanley Smith, seconded by Joyce Cook, it was unanimously voted to release the total amount of the good faith deposit to Joan and Joseph Boudreau with a letter to the affect that they will complete the landscape work,aas noted in the rehabilitation requirements, in the Spring of 1978. The Chairman declared the motion carried. MINUTES OF THE SRA MEETING HELD NOV. 21, 1977 Page 2 • 2. Atty. John McNiff advised the SRA Board of the Court's decision in regard to the award to the owners of the Paramount Theatre : property that was taken by eminent domain by the SRA. A motion was made by Stanley Smith, seconded by Dominic Marraffa, and unanimously voted, to authorize Atty. John McNiff to file for trial. Motion carried. The Board agreed that a meeting with Mr. McNiff be arranged to discuss the case in detail. 3. The Essex Institute advised the SRA Board that it will accept the donation of the urban renewal model depicting the original urban renewal plan. PROGRESS REPORT - Christopher Olney The Board was advised of the status of the parking situation. The old A $ P lot is now being used by the Parking Commission without a lease agreement. The staging area, once used by Welch Construction for the Courthouse, was supposed to be turned over to the Parking Commission for all day parking during the winter but no definite decision was made by the SRA Board and the Commission is still interested • in using the site. The Parking Commission has agreed to leasing the Central St. site and will put in the capital improvements with no rent payments to the SRA until such time as the Com- mission is reimbursed for the improvements. When all improvements are paid for and monthly expenses have been deducted,the SRA and the Commission will share the revenue. Atty. George Vallis prepared_a draft .of'the.lease. agreement. for::the Board's review. The Parking Commission paid all the back rent for the Almy's lot. The Board discussed the night time use of the lot and agreed that the surrounding restaurants should be able to use the lot after 8:00 P.M. and suggested a redemption plan could be used by the restaurants. A motion was made by Donald Koleman, seconded by Stanley Smith, and unanimously voted, to enter into a lease with the Salem Off Street Parking Commission and authorize the Chairman to execute said lease on behalf of the SRA.for the use of the Central St. site as a parking area. Motion carried. The Board agreed that a sign be erected on the Central St. site to advertise the lot "For sale - for development" at a cost not to exceed $75.00 The Board was advised that we sent out fifteen requests for proposals for the development of the housing sites, including part of the Almy's parking lot. . A meeting was held with the Chamber merchants, planning dept. and Mayor in regard to the housing compromise. The Project Administrator and Chairman attended the meeting. The other members of the Board expressed dissatisfaction in the way the meeting was arranged and felt stongly that all members of the Board should be made aware of all MINUTES OF THE SRA MEETING HELD NOV. 21, 1977 Page 3 • meetings and if they are not able to attend, should be notified of the results of any meeting: Joyce Cook noted that she would like to be put on record as being sympathetic to the merchants problems and feels that they should be helped. It was suggested that a few local merchants be invited to attend the SRA meeting and we could use the five-points in the agreement, as written by the Chamber, as the basis for an agenda. At this time the Project Administrator noted he.would like to have authoriza- tion to proceed in obtaining appraisals for the housing sites, parcel 13A and an up-date of parcels RC-14A & B. The SRA Board was advised that the Project Note bids were opened and the low bid was from Chemical Bank of New for an interest rate of 3.28% - six bids were received in all ranging from 3.28 to 3.43%. UNFINISHED BUSINESS a. Kiosks - letter to proceed was sent to Salem Sign to go ahead with the painting b. Sign system - waiting for the Planning Dept. to make its presentation • c. Essex St. lights - repairs complete d. Town House plaque - repaired e. 197-201 Essex St. - Mr. Carmen is interested in the facade program-will make a proposal and will include the roof drain system in his plan f. Empire - action to be taken under new business g. Eagle for Custom House - no response from telephone calls made to carver h. Budget transfers - scheduled for next SRA meeting NEW BUSINESS A motion was made by Joyce Cook, seconded by Stanley Smith, and by roll call, unanimously voted to authorize the Chairman and Secretary to execute the Project Notes in the amount of $1,670,000. Nbtion carried. A motion was made by Joyce Cook, seconded by Stanley Smith, it was unanimously voted to dedesignate Leonard Axelrod as the developer for parcel RC-10, and-ta read . . . vertise parcels RC-10 and RC-13A for sale for development. Motion carried. The Board discussed the necessity for a design consultant and agreed to negotiate a contract with the Delta Group of Philadelphia for the walkway design for approximately $6500/$7000. The Board agreed that a letter is to be sent to Sheriff Cahill to advise him the SRA would be interested in providing a site for the Sheriff's house should it be made available in the near future. Stanley Smith recommended that the SRA Board consider the possibility of relocating the Joshua Ward house, - tSRA site ;it Some lator- time. MINUTES OF THE SRA MEETING HELD NOV. 21, 1977 Page 4 • At this time the Board discussed the status of the Mondev project and the pace that they are proceeding with the East India Square Mall. The Board noted that it is becoming most embarrassing to the City and to the SRA and that the Board should be advised of what legal action it can take. The Board instructed Atty. George Vallis to prepare a report on the legal action that can be taken for review at the next SRA meeting. Respectfully submitted, Ethel C. Crowell Secretary • AGENDA NOVEMBER 9, 1977 • 1. Roll call Joyce Cook Donald Koleman / Dominic rraffa Smj Stanley Smith �✓//e✓.// Robert Bowman 2. Approve minutes of the meeting held Oct. 17, 1977 as copied and mailed Motion jSecond J 3. Bills (copy of—the accounts payable list distributed to each member of the Board) . Motion J 5 Second 4. Communications �— a. Dept. of HUD b. Historic Salem, Inc. (copies distributed) c. Salem Evening News d. Pasquanna Developers, Inc. • S. Progress Report - Chris Olney 6. Unfinished business a. Kiosks - attempting to match brown paint needed before repainting Derby Sq. sign Salem Sign will do the other kiosks when the weather clears b. Sign system- met with Chamber of Commerce merchants who support the idea - Planning Dept. will come in with a proposal in the near future c. Essex St. lights - under repair d. East India Fountain plaque fixed - Town House Sq. plaque will be done when the weather clears e. 197-201 Essex St. - letter will go to Mr. Carmen to advise him he will have to bear the cost of fixing the drain system since the developer will not be proceeding with work on Central St./Derby Sq. f. Empire - report will be made by Oscar Padjen tonight g. Front/Lafayette St. site - Pasquanna Developers, Inc. will attend tonight's meeting h. County - Federal St. sidewalk - County has placed fill on sidewalk that seems to be adequate for the time being i. Mondev - open for discussion -2- pp • New business Action - renew general legal services contract with George Vallis - expired July, 177 renew accounting services contract with John S. Sullivan - e 7red July, 177 � I c� vote to release Good Faith Deposit to Pasquanna Developers, Inc. for interior work completed since the purchase of the. building. dorG vote to increase payment to Philip Herr for housing study for work performed over and above the $1,000 contract. ^n ���✓ Discussion - Budget transfers Design Review Board recommendations Vote to pay A. T. Dismantling total payment for work performed under demolition contract #14. • • i APPROVED• EXPENDED NOV. 9 BALANCE ACCOUNTS PAYABLE - NOV. 9, 1977 . . . . . . . . . . . . . . . .BUDGET .FIGURE . . . . . . . .10/77 . . .': : . : . .':EXPENSES': : .':'. . : . . .IN .ACCOUNT ADMINISTRATIVE COSTS 959,670 952,546 456. 6,668 1. The Bond Buyer - advertisement for sale of project notes $28.07 2. George P. Vallis - general legal services for Oct. 250.00 3. New Erg. Tel. - SRA telephone bill 145.12 4. Pitney Bowes - lease fee for postage meter 33.b0 456.19 PROJECT COSTS 5,845,726 4,783,140 2284 1,059,302 1. Collins DuTot Partnership - services rendered under contract #5 adminis- tration 1,367.00 2. Philip Herr - housing study as per contract .255.29 additional services rendered 657.47 3. Waters 6, Brown - material to fix fountain plaques -3.99 2,283.75_ PROPERTY MANAGEMENT 970,633 965,116 64 5453 1. Pickering oil - oil delivery to 226 Essex St. prior to sale to R. Khouri 63.91 SITE CLEARANCE 531,238 505,863 105 17,600 1. Neville $ Quinn - capping off sewers 7,670.00 for demolition contract 1114 (to be reimbursed by the contractor 105.00 2. A.T. Dismantling - contract #14 7670.00 Salem EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY HELD NOVEMBER 9 , 1977 The members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting scheduled for November 7, 1977. Without a quorum present, it was declared the regular meeting of the Board would be held November 9, 1977. On' Wednesday, November 9, 1977 the members of the Board of the Salem Redevelopment Authority met in open session for a regular meeting. The Chairman called for roll call and the following answered present: Joyce Cook, Donald Koleman, Dominic Marraffa, Stanley Smith and Robert Bowman. The Chairman noted that each member of the Board received a copy of the minutes of the meeting held Oct. 17, 1977 for advance reading and asked for omissions or corrections. Being no omissions or corrections noted, a motion was made by Stanley Smith, seconded by Joyce Cook, it was unanimously voted the minutes of the meeting held Oct. 17, 1977 stands approved as copied and mailed. ILLS - each member of the Board received a copy of the accounts payable list for review and consideration for payment. After due consideration of the items listed, a motion was made by Stanley Smith, seconded by Dominic Marraffa and by roll call, unanimously voted, to pay all bills, as presented, with the exception of the $657.47 invoice submitted by Philip Herr until documentation is received relative to the time and services performed for said invoice. The Chairman declared the motion carried. COMMUNICATIONS a. The Dept. of HUD advised the SRA that the findings noted in the SRA's Audit have been satisfied and cleared. b. Historic Salem, Inc. invited the SRA and others to tour the Sheriff's home, adjacent to the jail building. It was suggested that the SRA plan ahead and possibly provide a site within the urban renewal area to relocate the house should the building be made available. c. The Salem Evening News advised the Board that they are definitely interested in proposing a development for parcel RC-13A or they would offer the land to the City of Salem for the purpose of developing comfort stations for the renewal area. d. Pasquanna Developers, Inc. requested release of the good faith deposit, plus Onterest earned, as provided for in the Land Disposition Agreement at the time of purchase of the Central St. , Essex Street property R-SA, 1,2, and 3. MINUTES OF THE SRA MEETING HELD NOV. 9, 1977 Page 2 A motion was made by Donald Koleman, seconded by Joyce Cook, and by roll call, • unanimously voted, to release the good faith deposit in the amount of $2,040 plus interest earned to date, to Pasquanna Developers, Inc. The Chairman declared the motion carried. PROGRESS REPORT - Christopher G. Olney The Project Administrator advised the Board that he would like to proceed with the facade easement program by sending out requests for proposals to land owners and tenants located in the urban renewal area. A news release should be sent to the Salem News to publicize the program. A survey will be made to find out which buildings will be con- sidered to need improvements first. A meeting was held with the Chamber of Commerce and at this meeting the merchants strongly expressed dissatisfaction with the proposal presented for the housing and parking area and another meeting is being scheduled for Nov. 16 to discuss the matter in detail. The SRA will send out requests for proposals to prospective developers. The kit will include a map of the area, using the drawing prepared by Philip Herr; the Assessor's map of the dowtown area; design criteria from the urban renewal plan. Appraisals will have to be. done again since the overall use of the area has been changed by breaking up the parcels. A survey will have to be made in regard to the utility lines. It was recommended that the design work for the pedestrian walkway be started • as soon as possible. After sending out letters requesting proposals for the Central Street parking lot, the SRA received letters from Nbrton B. Braun and the Parking Commission. The Parking Commission advised the Board that it would be interested in operating the area as a parking site and also indicated continued interest in the A T, P site and Mazzarini site on Bridge St. Mr. Braun advised the Board that it would not be feasible, economically, to take over the area under a six month lease. It was recommended that the Central St. site be advertised for sale and development and that a sign should be placed on the site to advertise same. The Parking Commission would like to sue the old Courthouse"staging site (Federal and Ash St.) for all day parking for the winter months. The Board discussed the facade easement program in detail and a motion was made by Stanley Smith, seconded by Donald Koleman, it was unanimously voted the Project Admin- is trator is authorized to announce the facade easement program and proceed to notify the property owners/tenants in the downtown area of the availability of funds. The Chairman declared the motion carried. • The Board authorized Atty. George Vallis to draft an agreement between the Authority MINUTES OF THE SRA MEETING HELD NOV. 91 1977 Page 3 • and the Parking Commission for leasing the Central St. site as a parking area. UNFINISHED BUSINESS a. Kiosks - attempting to match brown paint before repainting Derby Sq. sign b. Sign system - met with the Chamber of Commerce merchants who support the idea of a sign system. The Planning Dept. will come in with a proposal in the near future. c. Essex St. lights - repaired - have been installed as far as we can go d. East India Fountain plaque - fixed Town House Sq. fountain plaque will be done when the weather clears. e. 197-201 Essex St. - letter will be sent to W. Carmen to advise him he will have to bear the cost of fixing the roof drainage system since the developer will not be proceeding with work on the Central St. site. f. Empire - report will be made by Oscar Padjen. Mr. Padjen noted that he has not been able to talk to W. Axelrod since he has been out of the country. g. Front/Lafayette St. site - Pasquanna Developers Inc. presented a preliminary proposal for the use of the land. The Board was advised that the developer intends to have 20 apartments on the second floor and eight retail spaces on the first floor. The building will cover most of the lot with area of landscaping around the structure. The plans presented were merely schematic and will be prepared in detail for another presentation. h. County - Federal St. sidewalk - the County has placed fill along the sidewalk that seems to be adequate for the time being. • i. Mondev - no discussion held In regard to Empire, developer for parcel RC-10, a motion was made by Joyce Cook, seconded by Stanley Smith, and unanimously voted to send a registered letter to Mr. Leonard Axelrod to advise him that he will be automatically dedesignated at the November 21st meeting if he is not prepared to execute a Land Disposition Agreement with the Salem Redevelopment Authority at that time. The Chairman declared the motion carried. NEW BUSINESS A motion was made by Donald Koleman, seconded by Dominic Marraffa, and by roll call it was unanimously voted to approve a six month renewal on the contract with Atty. George P. Vallis for general legal services at the same price of $250.00 per month until Dec. 1977. A motion was made by Donald Koleman, seconded by Joyce Cook, and by roll call it was unanimously voted to renew the accounting services contract with John S. Sullivan for another six month period at the same fee of $1S0 per month until Dec. 1977. The Chairman declared the motions carried. The Board reviewed the Design Review Board's recommendations. Central St. Picture Gallery - DRB approved the flag pole, banner and cast aluminum letters. Scaled drawings will be submitted showing,,, letters, in scale, location of the sign on the building, method of attachment and bracket to be used. No action by the SRA at this time - will wait for resubmission MINUTES OF RM SRA MEETING HELD NOV. 9, 1977 Page 4 The Design Review Board voted to accept Staley McDermet as a voting member of the RB and not as a representative of the Planning Dept. It should be noted that should Mr. McDermet terminate his position with the Planning Dept. the individual replacing him will not automatically become an appointment to the Design Review Board. The SRA Board discussed the matter and agreed not to make a decision on this matter at this time. Salon Boccacio - DRB approved the placement of 2 inch letters on both windows. The projecting sign will be resubmitted in detail showing bracket and method of attachment. SRA ACTION - no action at this time Chamber of Commerce - Christmas decorations to be placed on SRA light poles along the Mall. DRB approved the decoration and bracket to be attached to the light pole subject to the bracket being removed after the decorations are taken down; subject to approval of the SRA's project engineer; it is agreed that any damage to the poles will be corrected by the Chamber of Commerce. SRA ACTION: approved Toy Emporium - Formal presentation made showing the sign, color, method of attachment for Front St. store. Sign will project out four feet, plexi-glass material and • will be back lighted. There will be one sign on Front St. and one at the rear of the building. Letters will be approximately 6 inches. DRB ACTION: Approved SRA ACTION: Approved 32-34 Church St. - hand rails are proposed to be installed. Rails will be lV' diameter in accordance with the building code. DRB ACTION: Approved the installation of two hand rails as per drawing, subject to the rails being welded pipe, rounded and painted black Salem News - Oscar Padjen submitted final construction plans for the new building. No major changes noted other than a change in the location of the glass window which had been included for emergency reasons. DRB ACTION: Approved SRA ACTION: Approved a MINUTES OF THE SRA MEETING HELD NOV. 9, 1977 Page 5 Savoy.& Quinn sign - The DRB made a field trip to view the sign as made. Location is proposed to be in the center of the end elevation of the building (directly beneath the ridge) . The bottom of the sign is to be level with the top of the second floor sill. DRB ACTION: Approved sign and bracket SRA ACTION: No action was taken by the SRA until such time as they have an opportunity to view the sign. A motion was duly made, seconded and unanimously voted, the SRA meeting stands adjourned. Respectfullly. submitted, Ethel C. Crowell Secretary • • AGENDA • OCTOBER 17, 1977 1. Roll call Joyce Cook Donald Koleman Dominic Marraffa Stanley Smith Robert Bowman 2. Approve minutes of the meeting held October 3, 1977 as copied and mailed to each member of the Board for advance leading Motion Second 3. Bills (copy of the accounts payable list distributed to each member of the Board) Motion Second 4. Communications • a. DeIulis Bros. (Pasquanna Developers, Inc.) - refer to new business b. City Electrician 5. Progress report - Christopher Olney �kv�b� L�ha�a� dlw�bs , , ��accda 6. Unfinished business \ a. Kiosks - Board agreed to proceed with the signs for the kiosks b. Sign System - project tabled until Planning Dept. comes up with a presentation c. Essex St. Lights - d. Fountain plaques - e. 197-201 Essex St. - no response from Mr. Carmen in regard to roof drainage system f. Salem News - Permits received for foundation work g. Empire Clothing - no progress report on a construction schedule h. Bancroft House Central St. development - deadline date is Oct. 24, 1977:- i. Front St./Lafayette St. site - no proposals received from Pasquanna Dev. , Inc. j. Mondev - no resporfe from letter sent to Peter Howlett relative to status of project . �oSs'.�Ja, Wu-" W1 cev,i �n.o�vew• • k. Sign brochure --no-progress �Vvu\1 51Sv\ ��<<c� �b cvSr-vs5e8 a'r qeM Z� �Vk OA(LN k/t CCFX�V ZICc CM �C)J. 2 . AGENDA (Continued) 7. New business a. Action - release good faith deposit held for Pasquanna Developers, Inc. for work completed on the Custom House buildings subject to receipt of a "Certificate of Completion" from John Emerson. b. • i AGENDA • OCTOBER 17, 1977 1. Roll call Joyce Cook Donald Koleman Dominic Marraffa Stanley Smith Robert Bowman 2. Approve minutes of the meeting held October 3, 1977 as copied and mailed to each member of the Board for advance reading Motion' Second 3. Bills (copy of the accounts payable list distribtuted to each member of the Board) Motion Second • 4. Communications a. DeIulis Bros. (Pasquanna Developers, Inc.) b. City Electrician 5. Progress report - Christopher Olney 6. Unfinished business a. Kiosks - Board agreed to proceed with the signs for the kiosks b. Sign system - project tabled until Planning Dept. comes up with a formal presentation c. Essex Street lights - repair work being done d. Fountain plaques - to be reinforced with caulking compound to prevent water from leaking in e. 197-201 Essex St. - no response from Mr. Carmen in regard to roof drainage system f. Salem News - Permits received for the foundation work g. Empire Clothing - no progress report on the construction schedule h. Bancroft House Central St. Development - deadline date is Oct. 24, 1977 for evidence of financing. i. Front St./Lafayette St. site - no proposal received from Pasquanna Dev. , Inc. • j. Mondev - no response from letter sent to Peter Howlett relative to status of construction project AGENDA OCTOBER 17,'-1977 (Continued) k. Sign brochure - overall sign policy to be discussed at general meeting of the Chamber of Commerce on Nov. 2 7. New business a. Action - release of good faith deposit held for Pasquanna Developers, Inc. subject to receipt of a "Certificate of Substantial Completion" b. Design Review Board recommendations C. Discussion - Mort Braun d. Presentation - John Collins • Salem EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD HELD OCTOBER 17, 1977 Members of the SRA Board met in open session for a regular meeting on Monday, October 17, 1977, at 7:30 P.M. , at One Salem Green. The Chairman called for roll call and the following answered present: Joyce Cook, Donald Koleman, Stanley Smith and Robert Bowman. Dominic Marraffa is recorded absent. The Chairman declared the meeting in session with a quorum present. It was noted that each member received a copy of the minutes of the meeting held October 3, 1977 for advance reading and the Chairman asked for omission or corrections. Being no omissions or corrections noted, a motion was made by Donald Koleman, seconded • by Joyce Cook, it was unanimously voted the minutes of the meeting held October 3, 1977 stands approved as copied and mailed. Motion carried. BILLS - Each member of the Board received a copy of the accounts payable list for review and consideration for payment. After due consideration of the items listed, a motion was made by Joyce Cook, seconded by Donald Koleman, and by roll call, it was unanimously voted to approve payment of the bills, as presented. Motion carried. COMMUNICATIONS - The following communications were received at the SRA office. a. Pasquanna Developers, Inc. requested release of its good faith deposit for work completed on the Custom House. b. The City Electrician responded to our letter relative to inadequate lighting on the Essex Mall. The Board agreed that this matter should be referred back to John Collins. PROGRESS REPORT - Christopher Olney Christopher Olney advised the Board that he accompanied the Mayor, City Planner and • others on a trip to Washington to find out if additional funding will be coming to the City of Salem for new projects, among them: the Heritage Plaza-West project, South River, Pequot Mills project and the housing rehabilitation program. 'MINUTES OF THE SRA MEETING HELD OCT. 17, 1977 Page 2 Gregory Senko would like to meet with the SRA Board to discuss the future programs in detail in regard to funding and the role the SRA would play, since it seems likely the SRA would be the logical agency to implement the programs due to the fact that the Authority has legal powers that other agencies do not possess. Telephone conversation was held with Atty. John Serafini in regard to the parking/ housing compromise and Mr. Serafini noted that he would like to have a meeting with the Authority to discuss the proposed scheme before going any further. It is hoped that the SRA will be able to proceed with the plan before the next meeting of the SRA. Demolition on Central Street buildings is proceeding on schedule. HUD representatives came to Salem last week to discuss the close-out process. It seems likely that there will not be any problem by closing out the federal funding. The only difference will be we would not have to operate the SRA''s- administration by selling project notes, as we have done in the past. The operation would be funded by Community Development Funds, through the City. The facade easement program and thecuse�of discretionary funds for this purpose, was discussed at the HUD meeting. It was noted that they did not see any objection to the use of discretionary funds for a program of this nature. The Board felt that every property owner should be advised of the program and they • should come in with a proposal for work that needs to be done. A trip to Newburyport was made to see and discuss the work that has been accomplished its urban renewal Program. UNFINISHED BUSINESS a. Kiosks - Board agreed to proceed with the signs when the weather clears b. Sign system - project tabled until the Planning Dept. comes up with a formal presentation, possibly in the Spring c. Essex St. Lights - One head removed and being repaired d. Fountain plaques - to be reinforced',-with caulking compound to prevent water from leaking in - John Collins will also look into a way to correct the problem e. 197-201 Essex. St. - no response from Mr. Carmen in regard to roof drainage system. A call will be made to the Architect, Mr. Ballou f. Salem News - permits received for the foundation-:work g. Empire Clothing - no progress report on a construction schedule received h. Bancroft House - deadline date is Oct. 24, 1977 for evidence of financing - to be discussed under new business i. Front/Lafayette St. site - no proposal received from Pasquanna Developers, Inc. j. Mondev - no response from letter sent to Peter Howlett relative to a status report on the construction project. The Board requested that a meeting be arranged with Pasquanna Developers, Inc. to discuss the proposed project for Front St. • It was requested that a letter be sent to the County relative to making some sort of an improvement on the sidewalk on Federal St. due to the hazardous condition that now exists as a result of the present construction work on the Courthouse site. MINUTES OF THE SRA MEETING HELD OCT. 17, 1977 Page 3 • k. Sign brochure - overall sign policy for the City will be discussed at a general meeting of the Chamber of Commerce on Nov. 2 NEW BUSINESS In regard to the release of the good faith deposit to Pasquanna Developers, Inc. , the Board felt that it should retain the money until such time as the eagle is placed on the Custom House building. DRB RECOMMENDATIONS Crafty Lady - the SRA Board approved the sign, location and bracket as submitted. Market Agent - resubmission requested with additional information on the signs 3-11 Central St. - the SRA Board reviewed the revised drawings for the store fronts and after due consideration of the drawings submitted, and the costs involved in changing the store fronts, the Board felt that the owner should keep the existing entrances and up- grade the top and bottom sections of the 'fiist' floor store fronts. A motion was made, seconded, and unanimously voted, to override the DRB's recommenda- tion in the case of revising the store fronts in view of the fact that breaking the store fronts would be an expensive proposition and that they should leave the store fronts at their present locations; retain the continuity of the base by installing appropriate •. panels and that no plywood is to be used. Drawings are to be resubmitted before proceeding with any other work on the building. Firehouse Building - no action necessary Salem News Construction - DRB approved the construction drawings - SRA approved the drawings at its previous meeting John Fagone - Front St. Beauty Salon - no action necessary At this time the Board listened to Morton B. Braun in regard to the development of the Central St. site. Mr. Braun advised the Board that they tried to make a building next to the Bancroft House work but all his advisors told him that a building for that site is premature at this time with the leasing program going on for the Pickering Wharf and East India Mall projects. Mr. Braun proposed that the Board consider allowing for temporary use of the land for parking, which would be received by the businessmen in the Derby Sq. area with great enthusiasm. A parking area would help everybody in the area tremendously. If the Board should consider this as an interim use, it would not be designated to the Bancroft House, Inc. , it would be under the name of Morton B. Braun. • A motion was made by Joyce Cook, seconded by Stanley Smith, it was unanimously voted to recind the Bancroft House designation as developer of Parcel RC-11B, effective Oct. 25, 1977. Motion carried. MINUTES OF THE SRA MEETING HELD OCT. 17, 1977 Page 4 • A recommendation was made that the Board hold a Wednesday morning meeting (Oct. 26) to discuss the plan in detail and that they would like to see a site plan at that time which would include landscaping for the purpose of screening off the area. At this time Mr. John Collins of Collins DuTot Partnership made a slide presenta- tion to show the Board the progress made since the beginning of the urban renewal program. Mr. Collins had slides of buildings in the renewal area, both before and after rehabili- tation by public and private development as well as new construction in the area. Mr. Collins advised the Board that he would still like to have an interest in the development of the housing area and proposed projects for Salem. A motion was duly made, seconded, and unanimously voted the meeting stands adjourned (9:30 P.M.) . Respectfully submitted,', Ethel C. Crowell' Secretary • ',57,1 '� cx5cunv_ oie r.cion (e' � � --' JOhu W. B.1RREfi ,47 OPt.].'t ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 AGENDA OCTOBER 3, 1977 1. Roll call Joyce Cook Donald Koleman Stanley Smith Dominic Marraffa Robert Bowman ✓ 2. Approve minutes of the meeting held Sept. 19, 1977 as copied and mailed Motion Second 3. Bills (copy of the accounts payable list distributed to each member of the Bo and) • AtotioSecond--_J,�J 4. Communications John Collins - comments on the County's landscaping plan 5. Progress report - Chris. Olney 6: Unfinished business a. Kiosks - Board agreed to proceed with the signs on all kiosks b. Sign system - matter tabled until the Planning Dept. comes up with a presentation c. Essex St. lights - problems with the fixtures still have not been resolved d. Fountain plaques - I. Davidson is trying to correct the water leakage by adding additional compound around the frame e. 197-201 Essex St. - no response from Mr. Carmen on treatment of the roof drainage f. Salem News - will start construction this week - 0. Padjen will submit • final construction drawings tonight g. Empire - 0. Padjen did not meet. with Mr. Axelrod - no construction report h. Bancroft House - deadline date for evidence of financing is Oct. 24, 1977 i.. Pasquanna Developers - (Front St. project) - no proposal received as yet AGENDA (Continued) j. Mondev - no response received in regard to letter sent requesting a status report on the East India Mall project k. Maguire Bros. - (Central St. ) scheduled for the next DRB meeting 1. Sign brochure - Chris Olney met with Helen Baldwin to discuss the project 7. New business Discussion - parking compromise • • Ij, ��6.J•7!_T1I•J� �x ,YF� r. L%•�f'J fIVc OF�CTOF l\r ` O '' "1 it r .e JOHN W. BARRCTT ONE Sr.LEM GREEN, SALEM, M.ASSACHUSMS Oi970 TELEPHONE 745.6900 AGENDA OCTOBER 3, 1977 1. Roll call Joyce Cook Donald Koleman Stanley Smith Dominic Marraffa Robert Bowman 2. Approve minutes of the meeting held Sept. 19, 1977 as copied and mailed Motion Second 3. Bills (copy of the accounts payable list. distributed to each member of the Board) • Motion Second 4. Communications John Collins - comments on the County's landscaping plan hngy7�n ws �� C . WiA r L 5. Progrr ss report - Chris Olne at -tv 6. Unfinished businessClA4N u� ( (cu�Coo tiw cS e�oo� o�r�rCA cJ�, u«�o a. Kiosks - Board agreed to procee `Kthe signs on all kiosks Plltl�l b. Sign system - matter tabled until the Planning Dept. comes up with a presentation C. Essex St. lights - problems with the fixtures still have not been resolved d. Fountain plaques - I. Davidson is trying to correct the water leakage by adding additional compound around the frame e. 197-201 Essex St. - no response from Mr. Carmen( on treatment of the roof drainage f. Salem News - will start construction this week - 0. Padjen will submit j� final construction drawings tonight g. Empire - O. Padjen did not meet with Mr. Axelrod - no construction report h. Bancroft House - deadline date for evidence of financing is Oct. 241, 1977 i.. Pasquanna Developers - (Front St. project) - no proposal received as yet V AGENDA (Continued) • j . Mondev - no response received in regard to letter sent requesting a status report on the East India Mall project k. Maguire Bros. - (Central St. ) scheduled for the next DRB meeting 1. Sign brochure - Chris Olney met with Helen Baldwin to discuss the project 7. New business Discussion - parking compromise VIT \NeeSO. S. N `r" Cv"'". 12 • �. as MM Salem EXECUTIVEDIRECTORRedevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD HELD OCTOBER 3, 1977 On Monday, October 3, 1977 the members of the Salem Redevelopment Authority Board met in open session for a regular meeting at One"Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Dominic Marraffa, Stanley Smith, and Robert Bowman. Note: Donald Koleman arrived while the meeting was in session (8:30 P.M.) . Joyce Cook is recorded absent. The Chairman declared the meeting in session with a quorum present. Each member of the Board received a copy of the::minutes of the meeting held Sept. 19, 1977 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Stanley Smith, seconded by • Dominic Marraffa, it was unanimously voted to approve the minutes of the-meeting as copied and mailed. Motion carried. BILLS - Each member of the Board received a copy of the accounts payable list for review. After due consideration of the items listed, a motion was made by Stanley Smith, seconded by Dominic Marraffa, and by roll call, unanimously voted, to approve payment of the bills as presented. Motion carried. COMMUNICATIONS - A letter was received from John Collins, noting his comments relative to the County's landscaping plan.around the Courthouse. PROGRESS REPORT - Christopher Olney It was reported that a meeting was held with members of the Planning Dept. (Gregory Senko and Staley McDermet) to discuss the sign system in general and it was agreed that the Planning Dept. , SRA and Chamber of Commerce should sponsor an overall sign system for the City. It was suggested that a pamphlet be prepared to distribute to the merchants and the SRA should look at it as an overall system. The Board recommended strongly that Chris Olney work with the PlanningDept. and the merchants on this project and also thought it would be advisable that calls be made to the merchants to get some input on their feelings. • It was noted by the Board that it is the SRA's objective to get signs up in the renewal area and that we should do something quickly. We should let the Planning Dept. know that we are anxious to see something happen. MINUTES OF THE SRA MEETING HELD OCT. 3, 1.977 Page 2 • The Board was advised that the South River Project is being discussed as a future development plan by the Planning Dept. and thought the SRA would be the one to administer the project as an extension of the urban renewal program. This would involve rehabilitation of properties and creating recreational areas. It might be implemented by offering the property owners an assistance program in order to get them to rehabilitate their properties. A report on this project will be ready for the next SRA meeting. Heritage Plaza-West was also discussed as a proposed project. The Board felt that the Project Administrator should be encouraged to pursue the implementation of these future projects and would see no objection to 'the-:SRA being the administrating agency. A tour of the renewal area will be given to the Medford businessmen on Tuesday, Oct. 4. The Medford Community Development office is organizing the trip to Salem to look over the pedestrian mall development. UNFINISHED BUSINESS The Board reviewed the unfinished business as listed: a. Kiosks - Board agreed to proceed with the signs on all kiosks b. Sign system - discussed under Progress Report - tabled until Planning Dept. comes • up with a presentation c. Essex St. lights - problems with the fixtures still have not been resolved d. Fountain plaques - I. Davidson is trying to correct the water leakage by adding additional compound around the frame e. 197-201 Essex St. - no response from Mr. Carmen on proposed treatment of the roof drainage f. Salem News - Oscar Padjen attended the meeting for approval of plans in order to obtain the permit from the Building Inspector's office for foundation work and for pilings. Gourdeau Construction has signed the construction contract. Robert Rumpf is the structural engineer. Mr. Padjen is finishing up the, construction plans and will be ready for the DRB 'meeting for approval on the final plans. by Oct. 12th.' The Board discussed the use of the SRA's vacant lot as a staging area for the News. A motion was made by Stanley Smith, seconded by Donald Koleman the Salem News be allowed to use the vacant land (Parcel RC-13A) fronting on Front Street as a staging area for equipment and materials subject to provirliag• :tbdsRk-tirith evidence of appropriate public liability coverage (copy of same to be sent to the SRA for the record) and that the SRA will give the Salem News sixty (60) days notice to vacate the premises in the event the parcel is sold for development purposes or any other purpose deemed necessary in the best::inter•.est 'to..carry but the urban renewal plan. • Motion carried. MINUTES OF THE SRA MEETING HELD OCT. 3, 1977 Page 3 g. Empire Clothing - O. Padjen was not able to meet with Mr. Axelrod and had nothing to report as far as a construction schedule is concerned. h. Bancroft House - deadline date for evidence of financing is Oct. 24, 1977. i. Pasquanna Developers, Inc. - no proposal for the Front St. property as yet. The Board requested that a meeting be arranged j. Mondev - no reponse from the letter sent requesting a status report although a meeting may be held with Peter Howlett k. Maguire Bros. - Central St. property - scheduled for the next DRB meeting 1. Sign Brochure - meeting was held with Helen Baldwin NEW BUSINESS A meeting was held with the Parking Commission today to discuss the 208 leasing agreement and also to discuss the proposed compromise in regard to the housing area. The Parking Commission was advised that it is proposed to reduce the parking lot (Almy's) by one third. The Parking Commission would like to use the site in front of the Church as an all day parking site for the winter time. The Parking Commission agreed in the concept of the all day parking at the St. Peter St./Bridge St. site. • They agreed in the leasing arrangement being worked out for the Bridge St./Wash- ington__St site on a pro-rated retroactive basis. The Parking Commission agreed to altering their policy and move all day parkers out of prime sites-and to place them on the top level of the parking garage. Cooperation will be needed on the part of the Police Dept. to enforce on street parking violations. The Parking Commission agreed to goaalong with the housing scheme. The SRA Board agreed that Chris Olney should work with all concerned to come to an agreement on the parking plan. The Board agreed that Ethel Crowell be allowed to purchase a typewriter for $35 which is not usable for the needs of the SRA office (based on the appraisal received from General Office Equipment for $25.00) . A motion was duly made, seconded, and unanimously voted the meeting stands adjourned. Respectfukly submitted, Ethel C. Crowell Clerk • AGENDA - ANNUAL MEETING - OCT. 3, 1977 . • Roll call Joyce Cook / Donald Koleman ✓ Dominic [harraffa Stanley Smith Robert Bowman Approve minutes of the previous annual meeting as copied and mailed Potion_ I//_/1 Second Election of. Officers �'�7�'��� Chairman - Names in nomination Motion - t' nominao; osed Second Motion to elect as Chairman Second Roll call vote • Vice Chairman - names in nomination Motion - nominati.o s closed Second Motion to elect as Vice-Chairman Second Roll call vote Treasurer - names in nomination Motion - nominationt closed Second Motion to elect ' as Treasurer Second Roll call vote Asst. Treas.-names in nomination Motion - nominations dosed Second Motion to elect _ I as Asst. Treasurer Second Roll call vote A/ 1 61 Q. Salemmm • EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE ANNUAL MEETING OF THE SALEM REDEVELOPMENT AUTHORITY HELD OCT. 3, 1977 The members of the Board met in open session for its annual meeting on Monday, October 3, 1977 with the following members present: Dominic Marraffa, Stanley Smith and Robert Bowman. Joyce Cook and Donald Koleman are recorded absent. It was noted that each member of the Board received a copy of the minutes of the annual meeting held Oct. , 1976 for advance reading. A motion was made by Dominic • Marraffa, seconded by Stanley Smith, it was unanimously voted the minutes of the meeting held Oct. 7, 1976 stands approved. The SRA Board held its election for officers. The name of Robert Bowman was placed in nomination for the office of Chairman. A motion was duly made, seconded and by roll call, unanimously voted that Robert Bowman be elected to the office of Chairman. Motion carried. A motion was duly made, seconded, ,the name of Joyce Cook be placed in nomination for the office of Vice-Chairman. A motion was duly made, seconded and by roll call, unanimously voted, Joyce Cook is elected to the office of Vice-Chairman. Motion carried. A motion was duly made, seconded that the name of Stanley Smith be placed in nomin- ation for the office of Treasurer. A motion was duly made, seconded and by roll call, unanimously voted, Stanley Smith • is elected to the office of Treasurer. Motion carried. w MINUTES OF THE ANNUAL MEETING HELD OCT. 3, 1977 Page 2 • A motion was duly made, seconded and unanimously voted the name of Dominic Marraffa be placed in nomination for the office of Asst. Treasurer. A motion was duly made, seconded, and by roll call, unanimously voted, Dominic Marraffa be elected to the office of Asst. Treasurer. A motion was made by Stanley Smith, seconded by Dominic Marraffa, and unanimously voted to ratify all action taken by the Salem Redevelopment Authority during the past year. Motion carried. Respectfully submitted, Ethel C. Crowell Secretary • Note: Due to the resignation of the Executive Director, John W. Barrett during the month of July, 1977, no annual report was presented to the Board for approval, at this meeting but was received from Mr. Barrett at a later date. Salem Redevelopment E%E DIRECTOR Authority np�_y� ry° JOHNN W.W. BARRETT &"4114 t o ity ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE ANNUAL MEETING OF THE SALEM REDEVELOPMENT AUIHORITY HELD OCT. 3, 1977 -The members of the Board met in open session for its annual meeting on Monday, October 3, 1977 with the following members present: Dominic Marraffa, Stanley Smith and Robert Bowman. Joyce Cook and Donald Koleman are recorded absent. It was noted that each member of the Board received a copy of the minutes of the annual meeting held Oct. , 1976 for advance reading. A motion was made by Dominic Marraffa, seconded by Stanley Smith, it was unanimously voted the minutes of the meeting held. Oct. 7, 1976 stands approved. The SRA Board held its election for officers. The name of Robert Bowman was placed in nomination for the office of Chairman. A motion was duly made, seconded and by roll. call, unanimously voted that Robert Bowman be elected to the office of Chairman. Motion carried. A motion was duly made, seconded, the name of Joyce Cook be placed in nomination for the office of Vice-Chairman. A motion was duly made, seconded and by roll call, unanimously voted, Joyce Cook is elected to the office of Vice-Chairman. Motion carried. A motion was duly made, seconded that the name of Stanley Smith be placed in nomin- ation for the office of Treasurer. • A motion was duly made, seconded and by roll call, unanimously voted, Stanley Smith is elected to the office of Treasurer. Motion carried. MINUTES OF THE ANNUAL MEETING HELD OCT. 3, 1977 Page 2 • A motion was duly made, seconded and unanimously voted the name of Dominic Marraffa be placed in nomination for the office of Asst. Treasurer. A motion was duly made, seconded, and by roll call, unanimously voted, Dominic Marraffa be elected to the office of Asst. Treasurer. A motion was made by Stanley Smith, seconded by Dominic Marraffa, and unanimously voted to ratify all action taken by the Salem Redevelopment Authority during the past year. Motion carried. Respectfully submitted, Ethel C. Crowell Secretary Note: Due to the resignation of the Executive Director, John W. Barrett during the month of July, 1977, no annual report was presented to the Board for approval, at this meeting but was received from W. Barrett at a later date. _____ j r .t)��� �lD'�UU ��� ��b� Salem • EXECUTIVE DIRECTOFRedevelopment deve9 pment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 ANNUAL REPORT OF THE SALEM REDEVELOPMENT AUTHORITY 1977 The sale of the Custom House on Central Street at a write down price to Pasquanna Developers, Inc. coupled with a Facade Easement ($25,000) on the .exterior of the same structure, and a 312 Federal Loan to allow the use of the upper floors for residential reuse, guaranteed the preservation of one of the project's most important historical treasures. This trans- action is the first publicly financed endeavor in the project area which • allows for a mixed use. The transfer of title of land underneath the garage and the contiguous property (Essex House) is evidence that the major developer, the Salem Corporation, will proceed with further development. The Authority has requested that the Historic District Commission consider the establishment of an historic district that would embrace the bulk of the Authority to expend public funds on the exteiior of other structures within the project area. The Massachusetts Horticultural Society made an award to the Salem Redevelopment Authority Board for its creative expression in architecture and planning for the project. This award recognized the importance of the major input to insuring the quality of life in Salem. The property at 226 Essex Street was sold to Ernest Khouri of Newton. Mr. • Khouri plans to rehabilitate the structure and move his business (Ralph Khouri $ Sons) from Beverly to Salem. There would also be additional retail space on • -z- the second floor. For many years the Third Heritage plaza-East Association had a tentative designation as developer of lands north of Church Street for housing use. The Third Heritage Plaza-East Association did not meet the suggested deadline, hence, the tentative designation was withdrawn. The Salem Redevelopment Authority then advertised the availability of the land for development. A number of developers replied to the offering. All were qualified and experienced. After discussion and resolution of a parking problem with the merchants, the Salem Redevelopment Authority will dispose of the land to the successful developer. . • Construction in this area will add to the visibility of the area and ensure the economic vitality of the Central Business District. Demolition again came to the forefront. The Essex House was cleared to make way for construction of the commercial area under and adjacent to the garage. This action assured the mercantile community of the future of the City. Two buildings on Front Street (31 and 33 Front St.) were sold to the National Park Service fora nominal fee. After being moved off thesite architectural digs were made to ascertain the original foundation layout. These findings were used to transfer and reset the foundation to Park Service properties on Derby Street. The two structures were then physically moved to Derby Street as examples of original waterfront warehouses. • A -3- John W. Barrett, Executive Director since the inception of the urban renewal project, submitted his resignation in June, 1977 to be effective on July 11. The Board accepted the resignation with regret and researched for a replacement on a contractual basis. The Board engaged Mr. Christopher G. Olney, 15 Vulcan St. , Gloucester, Mass. as Project Administrator under a six month contract. The Century Bank addition to the street scape on Charter and Central : Street has been a welcome addition. The final relocation .payments have been successfully completed. Total income from developers this year was $206,950. The project, as of this report being written, is in the closeout phase. To the Mayor, City Council, the press and radio, federal and state officials, • staff and consultants, my sincere appreciation. To the members of the Authority, my sincere thanks for allowing me to serve the community. Respectfully yours, kIV. .Barrett AGENDA • SEPTEMBER 19, . 1977 1. Roll call Joyce Cook Donald •Koleman /ry Dominic Marraffa Stanley Smith c/ Robert Bowman 2. Approve minutes of the meeting held Sept. 6 1977 as copied and mailed Motion Second 3. Bills (accounts payable list distributed to each member of the Board for approval for payment) Motion r✓ Second T / 4. Communications a. Mrs. Ida Furnari b. Salem Off-Street Parking Commission 5. Progress report - Chris Olney 6. Unfinished business a. Kiosk in Derby Sq. - two sidespainted "Derby Sq. " b. Sign system - tabled until Planning Dept. presentation C. Essex St. lights - fixtures unresolved 'at this point d. Fountain pumps - installed and working e. Fountain plaques - silicone placed around the frame to prevent water from leaking in - did not correct the problem f. 197-201 Essex St. building - letter sent to Mr. Carmen relative to roof drainage waiting for a response g. Salem News —press purchased last week - construction drawings will be ready for review at the next SRA and DRB meeting - bids on pilings received and will start construction of the piling and foundation within the next two weeks - Gourdeau Construction has signed the contract h. Empire - 0. Padjen will meet with L. Axelrod to get a firm decision on the new building- � — ) ---P- pd� lb ,_1' i. Ntl. Park Service - still doing archeological surveys j. Bancroft House - deadline date for evidence of financing, Oct. 24, 1977 k. Pasquanna Developers - proposal for Front St. will not be ready for 1 month 1. Mondev - no response to letter requesting a status report on the Mall project M. Maguire Bros. - no revised drawings received on 3-11 Central St. project - no work progressing AGENDA - SEPT. 19, 1977 -2- UNFINISHED BUSINESS (Continued) n. As requested letters were sent to the following: Minit Print - will be scheduled for the next DRB meeting .300 Derby Restaurant - no response Building Inspector's Office - (no response) Mrs. Aulson: relative to the chimney (no response) William Carmen: relative to roof drainage (no response as yet) o.Silvers: George Vallis spoke to Mr_ Toleos - signs will be removed within the next two weeks NEW BUSINESS 1. Authorization to have Christopher Olney sign checks as one the two signatures needed /1 (105: 2. Authorize a second signature for the project notes ( Chairman and XXXXXXXXX) 4 f 3. Compromise on the housing scheme 4. Design Review Board recommendations 5. Next meeting of the SRA will be its annual meeting for the election of officers on Oct. 3rd at 7:JRCrP.M. regular meeting will follow -76 � j a Salem@E EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE SALEM REDEVELOPMENT AUTHORITY BOARD MEETING HELD SEPT. 19, 1977 Members of the SRA Board met in open session for its regular meeting on Monday, Sept. 19, 1977, at One Salem Green, Salem, Mass. at 7:30 P.M. The Chairman called for roll call and the following answered present: Joyce Cook, Stanley Smith and Robert Bowman. Donald Koleman and Dominic Marraffa are recorded absent. The Chairman declared the meeting in session with a quorum present. The Chairman noted that each member of the Board received a copy of the minutes of the meeting held Sept. 6, 1977 for advance reading and called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Joyce Cook, seconded by Stanley Smith, it was unanimously voted to approve the minutes of the meeting held Sept. 6, 1977 as copied and mailed. The Chairman declared the motion carried. BILLS - Each member of the Board received a copy of the accounts payable list for review. After due consideration of the items listed; a motion was made by Stanley Smith, seconded by Joyce Cook, and by roll call, unanimously voted, to approve payment of the bills, as presented. The Chairman declared the motion carried. COMMUNICATIONS - The following communications were received at the SRA office: a. Mrs. Ida Furnari requested the Board's consideration for a memorial or plaque in honor of Robert Kerr. The Board recommended that Mrs. Furnari chair a committee of past Board members to come up with suggestions or recommendations. It was also noted that, as a suggestion; a path or lane within the housing area could be named in honor of Robert Kerr. b. The Salem Off-Street Parking Commission requested the Authority to install a sidewalk on Federal Street side of the Courthouse building. The Board agreed to advise the Commission that Federal St. will not exist when the housing program is developed and for that reason will not expend funds for a sidewalk at this time and that the County is planning to place gravel along the'rsidewalk. If the Parking Commission intends to place meters along Federal St. they may do so, if they so — ,desire. • MINUTES OF THE SRA MEETING - Sept. 19, 1977 Page 2 PROGRESS REPORT - Christopher Olney The Board was advised that a financial report will be written up in draft form for the next SRA meeting. A final report will be prepared after a meeting is held with Linda Ellenbogen from HUD to discuss the financial future of the SRA. Salem Realty court case is in the hands of the Judge and we will have to wait for his decision, which could be a large sum, and this will have a bearing on our projected expenses. The Essex Street lights - a quote was received from Mr. Robert Wylie, a qualified engineer who would be available to perform the light illumination test on Essex St. at a fee of $75.00 per hour. The Board felt that it was up to the City to give us evidence to prove their point that there is not enough illumination from the lights and we should have them do the testing. The Board was brought up to date on the recent situation whereby George and Robert Maguire showed an interest in rehabilitating the buildings on Central St. that are scheduled for demolition. The Board agreed that it has a commitment to the developer and that we have designated the site to a developer and that we have other interested developers, if necessary, and the demolition contract has been awarded to A. T. Dismantling as of the last meeting of the SRA. The Board requested that-Morton B. Braun be contacted to meet with the SRA Board at its next meeting. A letter was forwarded to Mondev requesting a status report on the East India Mall project. As far as the facade program is concerned, it was proposed to the Board that perhaps an inducement program to the owners should be considered. The Board felt that it should be proposed to each of the property owners and let them decide for themselves if they want to participate. The Board agreed to let the Project Administrator study the program and come up with some suggestions. The Board was advised by Chris Olney that there is a possibility that he willgo to Washington with the Mayor and other municipal department heads to investigate federal funding sources for other city project. It'-.was' requested that Atty. Vallis advise the Authority on the .steps that can be taken to push Mondev along with their work since the Board feels they cannot finish the project within the specified time noted in the contract at the pace they are peiforming'the.`work. MINUTES OF THE SRA MEETING HELD SEPT. 19, 1977 Page 3 UNFINISHED BUSINESS - a. Kiosks - the Board agreed to proceed with the signs for all the kiosks b. Sign system - matter tabled until the Planning Dept. comes up with a presentation c. Essex St. lights - problems with the fixtures have not been resolved at this time d. Fountdin pump - installed and working e. Fountain plaques - placing the silicone around the frame did not correct the problem. The Project Engineer would like to try it again and this time he would place more of the compound around the edge. He feels that this will correct the problem. f. 197-201 Essex St. - we are waiting for a response from Mr. Carmen, owner of the property, to see what he intends to do to correct the problem of roof drainage. g. Salem News - press purchased last week - construction drawings will be ready for the next SRA & DRB meetings - bids on pilings received and will start construction for the pilings and foundation within the next two weeks - Gourdeau Construction has signed the construction contract. h. Empire - Oscar Pddjen will meet with Leonard Axelrod to get a firm decision on the new building - will be ready for the next DRB meeting. i. Ntl. Park Service - still doing archeological surveys j. Bancroft House - deadline date for evidence of financing is Oct. 24, 1977 (the Board would like to have Mort Braun attend its Wed. morning meeting) k. Pasquanna Developers - proposal for Front St. will not be ready until next month 1. Mondev - no response to letter requesting a status report on the Mall project M. Maguire Bros. - no revised drawings received on 3-11 Central St. project - no work progressing - ask them to come in to the next DRB meeting n. Sign brochure -Chris Olney is to meet with Helen Baldwin to discuss the project As requested by the Board letters were sent to the following: Building Inspector's office - re: permits for work in the Redevelopment Authority's urban renewal area - no response. Mrs. Aulson - re: chimney reconstruction - no response. William Carmen - re: roof drainage - no response. In regard to Silver's sign, George Vallis spoke to Mr. Toleos and was advised the the signs will be removed within the next two weeks. NEW BUSINESS Design Review Board recommendations: Century Bank proposal for revisions relative to landscaping and parking area.and proposed entrance and exit signs. Approved. The DRB requested the SRA to send the following letters: Kennedy's - asking them to remove the signs in the doorway. Federico's - letter to be sent by George Vallis requesting removal of the sign and / \ come in to the DRB meeting with a proposal. •\ Attorneys at One Church St. - requesting resubmission of the sign for the building - existing sign is not in accordance with DRB approval. Liberty Mutual - approved a temporary sign - request made for a permanent type sign. MINUTES OF THE SRA MEETING HELD SEPT. 19; 1977 Page 4 A motion was duly made by Joyce Cook, seconded by Stanley Smith, and unanimously voted to authorize Christopher Olney to countersign checks drawn on the accounts held by the Salem Redevelopment Authority at the Shawmut Merchants Bank. Motion Carried. A motion was made by Stanley Smith, seconded by Joyce Cook,to authorize the'!Vice- Chairman to sign the Project Notes. The Board was advised that the next meeting of the SRA will be the annual meeting (Oct. 3rd) for the election of officers. A motion was duly made, seconded the 'meeting stands adjourned. Respectfully submitted, Ethel C. Crowell Secretary w AGENDA SEPTEMBER 19, 1977 1. Roll call Joyce Cook Donald Koleman Dominic Marraffa Stanley Smith Robert Bowman 2. Approve minutes of the meeting held Sept. 6, 1977 as copied and mailed Motion Second 3. Bills (accounts payable list distributed to each member of the Board for approval for payment) Motion Second 4. Communications a. Mrs. Ida Furnari b. Salem Off-Street Parking Commission 5. Progress report - Chris Olney 6. Unfinished business a. Kiosk in Derby Sq. - two sidespainted "Derby Sq." b. Sign system - tabled until Planning Dept. presentation c. Essex St. lights - fixtures uniesol'ved 'at this point d. Fountain pumps - installed and working e. Fountain plaques - silicone placed around the frame to prevent water from leaking in - did not correct the problem f. 197-201 Essex St. building - letter sent to Mr. Carmen relative to roof drainage waiting for a response g. Salem News - press purchased last week - construction drawings will be ready for review at the next SRA and DRB meeting - bids on pilings received and will start construction of the piling and foundation within the next two weeks - Gourdeau Construction has signed the contract h. Empire - O. Padjen will meet with L. Axelrod to get a firm decision on the new building i. Ntl. Park Service - still doing archeological'surveys - j.. Bancroft House - deadline date for evidence of financing, Oct. 24, 1977 k. Pasquanna Developers - proposal for Front St. will hot-be ready for 1 month 1. Mondev - no response to letter requesting a status report on the Mall project M. Maguire Bros. - no revised drawings received on 3-11 Central St. project - no work progressing AGENDA - SEPT. 19, 1977 -2- UNFINISHED BUSINESS (Continued) n. As requested letters were sent to the following: Minit Print - will be scheduled for the next DRB meeting Building Inspector's Office - (no response) Mrs. Aulson: relative to the chimney (no response) William Carmen: relative to roof drainage (no response as yet) o.Silvers: George Vallis spoke to Mr. Toleos - signs will be removed within the next two weeks NEW BUSINESS 1. Authorization to have Christopher Olney sign checks as one the two signatures needed 2. Authorize a second signature for the project notes ( Chairman and XXXXXXXXX) 3. Compromise on the housing scheme 4. Design Review Board recommendations 5. Next meeting of the SRA will be its annual meeting for the election of officers on Oct. 3rd at 7:00 P.M. regular meeting will follow Wk- ACCOUNTS PA, SEPT. 23, 1977 APPROVED BUDGET EXPENDED SEPT.23 - BALANCE ' FIGURE AS OF 916 EXPENSES IN LINE ADMINISTRATIVE COSTS - Sept. 23 959,670 951,417 199. 8,054 1. Sawtell's - office supplies 17. 17.08 2. J. S. Sullivan - accounting. services 150.00 3. Crown Coffee - office supplies 32.40 199.48 SITE CLEARANCE COSTS 531,238 508,385 75. 22,778. 1. A 1 Exterminators - services rendered for Central St. properties 75.00 ACQUISITION COSTS 113,218 105,077 1,200 6,941 1. Meredith & Grew - court appraisal. services 600 2. Clayton Cadwell - court appraisal services (for Salem Realty Court case) 600 1,200 PROJECT COSTS 5 ,845,726 4,780,101 53,427. 31 1,012,198 1. Major Construction Mgmt. final payment 4,837. 2. DeIulis Bros.. - contract payment #5 (to be reimbursed=to SRA through Urgent Needs Funds) 48,590. 31 53,427•.31 • AGENDA - SEPT. 6, 1977 1. Roll call Joyce Cook � Donald Koleman V/ :Dominic Marraffa Robert Bowman ✓ Stanley Smith f 2. Approve minutes. of the meeting held August 15, 19/77 as copied and mailed to each member of the Board for advance reading Motion 0 /�i Second 3. Bills (copy of the accounts payable list distributed to each member of the Board) Motion ' (J i Second 4. Communications a. A. T. Dismantling Co. b. Collins DUTot Partnership - Re: Street lights C. DeIulis Bros. (copy distributed w/ memo from I. Davidson) d. Balance sheet for period ending July 31, 1977 (copy distributed) 5. Progress report - Chris Olney 6. Unfinished business a. Bancroft House b. 197-201 Essex St. - drain system not completed in accordance with drawing (see memo from I. Davidson) c. Sign System - for discussion 7. New business a. Action - awarding demolition contract #14 b. Recommendations by the Design Review Board c. Salem News - negotiations are still going on in regard to the type of press they will purchase which is holding up the construction dwgs. d. Empire - no definite construction schedule has been decided on by Empire b Salem • EXE CUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority. ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD HELD ON TUESDAY, SEPTEMBER 6, 1977 On Tuesday, September 6, 1977 the members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting at 7:30 P.M. at One Salem Green. On roll call, the following answered present: Joyce Cook, Dominic Marraffa, Robert Bowman and Donald Koleman. Stanley Smith is recorded absent. The Chairman noted that each member of the Board received a copy of the minutes of the meeting held August 15, 1977 for advance reading. The;Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Joyce Cook, seconded by Dominic Marraffa, it was unanimously voted the minutes of • the meeting held August 15, 1977 stands approved as copied and mailed. Motion carried. BILLS Each member of the Board received a copy of the accounts payable list for review and approval for payment. After due consideration of the items listed, a motion was made by Dominic Marraffa, seconded by Joyce Cook, and by roll call, unanimously voted to approve payment of the bills, as presented. Motion carried. COMMUNICATIONS The following communications were received at the SRA office: 1. A. T. Dismantling & Salvage Co. advised the Board that he would extend the bid price for demolition contract #14 until Sept. 7, 1977. 2. Collins DuTot Partnership replied to the SBA's letter in regard to the illumination requirements for the street lights along the Essex Mall noting that the lighting was designed with standards recommended by Mr. Condon, the City Electrician, and approved by the SRA. • The Board recommended that we request the City Electrician to make a test on the amount of illumination. MINUTES OF THE SRA MEETING HELD SEPT. 6, 1977 Page 2 • 3. DeIulis Bros. Construction Co. , Inc. requested a reduction in the retention figure for Contract #5 from $48,733.51 to $5,000. A motion was made. by Dominic Marraffa, seconded by Joyce Cook, the retention money under contract #5 be reduced from $48,733.51 to $10,000. 4. The balance sheet for the period ending July 31, 1977 was received from the office of John S. Sullivan. PROGRESS REPORT The Project Administrator, Christopher Olney, reported that he is going to make courtesy calls next week to meet with the Mayor, former Chairman William Tinti, Congressman Michael Harrington and John Barrett. It was noted that Congressman Harrington would like to talk about some future . projects. The Board agreed that they would be supportive to other proposed projects, if he were to provide federal funds from another source. UNFINISHED BUSINESS a. Bancroft House - no progress report was received from the tentative developers of the Derby Square project. The Board stated that it would not.be.iin the Authority's . •best interest to extend the deadline beyond the Oct. 24th date for submission of their evidence of financing. b. A memo was presented to the Board by the SRA's Project Engineer noting an existing drainage problem at 197-201 Essex Street. The Board agreed that the letter is to be-.sent to the owner, Mr. Carmen, advising him of the problem and to request information on how he intends to correct the problem before a new roof is installed on the building. c. Sign System - the Board discussed and reviewed comments and recommendations made by the DRB in regard to the proposed sign system. A motion was made by Joyce Cook, seconded by Dominic Marraffa, it was unanimously voted the matter be tabled until such time as the Planning Dept. has developed' a system and is ready for a presentation. The Chairman declared the motion carried. NEW BUSINESS a. Chris Olney advised the Board that he and Israel Davidson went through the buildings on Central Street (scheduled for demolition) and they both agreed that the buildings, in their present condition, are indeed a hazard. One basement is full of papers and rubbish and a fire hazard. A motion was made by Joyce Cook, seconded by Donald Koleman, and by roll call it was unanimously voted to award the demolition contract #14 to A. T. Dismantling & Salvage Co. , 76 Sweeney Ave., Revere, Mass. at a bid price of $6,745.00. MINUTES OF THE SRA MEETING HELD SEPT. 6, 1977 Page 3 The Chairman declared the motion carried. DRB RECOMMENDATIONS Robert Scagliotti represented the owner, J.. Norman Welch. Mr. Welch would like to divide the store,once occupied by small Wonders, into two separate stores. A plan was presented to the DRB and was disapproved. The DRB would like to see a vestibule created behind the existing doors. A suggestion was made by the SRA Board that the proposed glass could be replaced with a door. A lengthy discussion was held relative to the proposed treatment of the building and it was noted by Donald Koleman that he would like to see the proposal go back to the DRB for review. A final recommendation was made to Robert Scagliotti that it may be possible to create a second doorway to allow for a doorway for each of the stores and retain the continuity along the front of the building. At this time the Board reviewed all of the proposals for the City Hall Vault. After due consideration of the proposals presented, A,B and C, the SRA Board unanimously voted to approve Scheme C as submitted, creating a planting area, ramp, stairs closer to the building, lead coated copper roof and brick pattern. The final •drawings were approved as submitted. QUINN-SAVOY; Attorneys Sketches of the sign were reviewed. The sign and location, as submitted, was approved. The bracket, similar to the Plant Branch bracket, will be submitted for approval. 3-7 Central St. - George Maguire The Board discussed the DRB's recommendations for the Newcomb Building and the problems involved in trying to get the cooperation of the owners to comply with the DRB's recommendations. Proposal dated 8/20/77 was not approved by the DRB. It was requested that the three store fronts be restored to their- original; center eptry:_and panels be restored to glass. The proposed fence was approved as submitted and the paint color sample is to be submitted. The SRA Board approved the fence only. A letter is to be sent to the Building Inspector's office reaffirming the Board's request asking the Building Inspector's office that':all building changes in the urban renewal area be referred to the Design Review Board and the Salem Redevelopment Authority •Board prior to the:*-issuance of a permit. In regard to unfinished business the Board requested that letters be sent to the following: SiYver s and Minit Print in regard to the removal of signs; Century Bank, for a presentation for the next DRB meeting; 300 Derby Restaurant for submission of paint MINUTES OF THE -SRA MEETING HELD SEPT. 6, 1977 Page 4 •sample; letter to the owners of the Fire House building in regard to the chimney between the Church Street buildings. The proposal for the flag pole to be installed in front of the Police Station was approved. The Board reviewed the landscaping plan for the County Courthouse area as sub- mitted by Ronald Barnes. The DRB approved the modified plan subject to the plan being forwarded to John Collins for comments or approval and a field trip by the DRB on Sept. 14, 1977. The SRA Board approved the landscaping plan subject to the above noted conditions. The SRA Board was advised that the Salem News is still negotiating on the type of press it will purchase and until this is resolved, the architect cannot proceed with the construction drawings. No.definite information has been received relative to the construction schedule for the new Empire addition. The Board was advised that ina previous vote taken, it failed to include the established sale price for land sold to Morton B. Braun. A motion was made by Joyce Cook, seconded by Donald Koleman,to proclaim the price ($2160) for the sale of parcels RC-11A".(325 sq. ft) and R-5C (906 sq. ft. ) to Morton B. Braun, •advertise the land for sale, submit and execute a Proclaimer Certificate for submission to the Dept. of HUD. By roll call it was unanimously voted to establish said price for the sale of land. The Chairman declared the motion carried. A motion was duly made, seconded and unanimously voted the meeting stands adjourned (9:00 P.M.) . Respectfully submitted, the�fl • ACCOUNTS YABLE SEPT. 6, 1977 APPROVED BUDGET EXPENDED EXPENSESBALANC�i • FIGURE AS OF AUG. 15 SEPT. 6 .IN LINE ITEM ADMINISTRATIVE COSTS - September 6, 1977 959,670 948,193 3,224 8,253 1. George Vallis - legal services for Aug. 250.00 2. John S. Sullivan - accounting services 150.00 3. Office Products Services - leasing fee for typewriter 117.00 4. N. E. Tel. Co. - SRA office tel. bill 161.63 5. B. L. Makepeace - paper for copy machine 11.59 690.22 Salaries for Sept. 2,533.52 3,223.74 PROPERTY MANAGEMENT 970.,633 965,997 35 4,601 1. Boston Gas - final bill for 35 Front St. 34.64 LEGAL SERVICES 78,001 - 66,128 1,600 10,273 1. George P. Vallis - services rendered for disposition of parcels RC-13B & B1 1,600.00 SITE CLEARANCE COSTS 531,238 507,585 800 22,583 1. Thomas Mackey & Son - fill for 31 Front St. 800.00 - - PROJECT COSTS 5,845,726 4 ,778,170 1,931. 1,065,625 1. Waters & Brown Inc. - hardware supplies to fix fountain plaques 7.98 Salaries (Pro. Engineer) 1,923.00 w ' AGENDA - AUGUST 15, 1977 ' 1. Roll call Joyce Cook �yA Donald Koleman �� Dominic Marraffa /� Stanley Smith ✓ / Robert Bowman ✓ 2. Approve minutes of the meeting held August 1, 1977 as copied and mailed. Motion Second 5 3. Bills - copy of the accounts payable list distributed to each member of the Board /� Q Motion tlli Second V , - 4. Communications ¢ 1. National Guard - Capt. Turner - 2. Peabody Museum- use of kiosk 3. John V. Emerson - Custom House • 5. Unfinished business a. Bancroft House - extension granted until Oct. 24, 1977 b. Essex Street lights - see memo C. Relocation of plaque at Daniel Low's - see memo d. Fill for Front 'Street (Ntl. Park Service buildings) e. Demolition contract for Central St. f. Maguire's building on Central St. - see memo and DRB's comments g. Substitute brick for Khouri's building (sample submitted) , h. Salem sign system - disapproved by DRB 6. New business a. Design Review Board recommendations b. vote to award the demolition contract to A.T. Dismantling subject to clearance by HUD Motion Second C. Vote - authorization to expend money for fill for Front St. Amt i Motion Second \� d. Vote- Approve execution of a contract for a period of with Chris Olney for the position of '� in the amount of $ q Salem Redevelopment 08HN W. DIRECTOR JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE SALEM REDEVELOPMENT AUTHORITY MEETING HELD AUGUST 15, 1977 On Monday, August 15, 1977, the Salem Redevelopment Authority met in open session for its regular meeting at One Salem Green, Salem, Mass. , at 7:30 P.M. The Chairman called for roll call and the following answered present: Joyce Cook, Stanley Smith and Robert Bowman. Donald Koleman arrived for the meeting during discussion. Dominic Marraffa is recorded absent. The Chairman declared the meeting in session with a quorum present. The Chairman noted that each member of the Board received a copy of the minutes of the meeting held August 1, 1977 for advance reading and called for omissions or corrections. Being no omissions or corrections noted a motion was made by Joyce Cook, •seconded by Stanley Smith, it was unanimously voted to approve the minutes of the meeting held August 1, 1977 as copied and mailed. The Chairman declared the motion carried. Each member of the Board received a copy of the accounts payable list for review and consideration for payment. After due consideration of the items listed, a motion was made by Joyce Cook, seconded by Stanley Smith and by roll call vote, unanimously voted to approve payment of the bills, as presented. The Chairman declared the motion carried. COMMUNICATIONS The following communications were received at the SRA office. 1. Capt. G. L. Turner of the National Guard requested permission to use the vacant lot at the corner of Essex and Liberty Street to set up a recruiting stand. The Board had no objection to allowing the National Guard to use the lot for this purpose with the understanding the SRA will be held harmless for any damages incurred. 2. The Peabody Museum requested use of the kiosk on the Mall in order to display 0 a calendar of events. The Board had no objection to this request and allowed for temporary approval. A letter was received from John Emerson relative to a proposal received for a replica of the original eagle once located on the Custom House building on Central St. MINUTES OF THE SRA MEETING HELD AUG. 15, 1977 Page 2 • The proposal received was for $2,800. The SRA's commitment is for $2,500, which is covered as an allowance in the bid from DeIulis Bros. The Board agreed that the proposal be accepted and that Mr. Emerson be advised that the DRB will act on behalf of the Board to review the sketches of the eagle and the finished product and for recommendation for payment. UNFINISHED BUSINESS a. Bancroft House - submission of financing, extension granted until Oct. 24,- they are still in the process of preparing the brochure b. Essex St. lights - no definite action by the manufacturer to correct problems. Project Engineer is still trying to get the problems resolved in correcting :the fixtures. c. Relocation of the Fountain Plaque - The Board agreed to let it stay where it is for the time being. d. Fill for Front Street (Charlie's Market) - Bids were received by telephone. Donald Innis of Danvers was the low verbal bid - the Board agreed to go ahead with the work. Note: Further investigation of bids the next day revealed that someone is Innis' office gave the wrong figure and the price is changed. Project Engineer was • instructed to check on all bids (per R. Bowman) since the National Park Service would provide the bulldozer to push ! the' fill in the hole. It was found that Mackey's price was the best and Project Engineer proceeded with the work. Pictures were taken before the cellar hole was filled in. e. Demolition contract #14 - A. T. Dismantling is the apparent low bidder . ($6,745) . The Board agreed that we should hold off on the awarding of the contract and that we should obtair. .an extension on the bid contract price until after,-the next meeting (Sept. 6, 1977) . f. 3-7 Central St. - property owned by R. & G. Maguire - discussed under DRB comments g. Substitute bricks for Mr. Khouri's building (226 Essex St.) - sample of bricks submitted - approved by Norbert Florendo, DRB member, and SRA Board. h. Salem Sign System - letter to be sent, per SRA Board, to the Planning Dept. noting disapproval of the sign system as recommended by the DRB. NEW BUSINESS Design Review Board recommendations: DELI-SHUSS - sign approved • EMPIRE CLOTHING - Mr. Oscar Padjen presented the preliminary plans to the SRA Board for e new addition to the Empire store. SRA ACTION: Preliminary plans were approved MINUTES OF THE SRA MEETING HELD AUG.15; 1977 Page 3 `BIG L - 207-209 Essex St. - Approved as presented' Note: Contact has been made with the manager* of Singer's store recommending that he present plans for a sign to the Design Review Board before proceeding with having the sign made. Mr. Bishop noted that they will make a presentation to the Board although he is quite sure that they will retain the same corporate logo that they have on other stores. 3-7 CENTRAL STREET - Letter is to be sent to Mr. Maguire noting that he has not received DRB or SRA approval on exterior work on the building within the renewal area and that no other work is to proceed until said plans are submitted for approval, in regard to the first floor commercial store area. CENTURY BANK - Mr. Marshall Sloane and Mr. Barry Sloane attended the SRA meeting to review the plans and recommendations made by the DRB for the Bank site. The Board reviewed the DRB's recommendations for landscaping, etc. , as noted in the DRB's minutes, and Mr. Sloane advised the Board that if he is not able to retain the two parking spaces at the side of the bank building he would prefer to return to the original plan calling for the driveway to be located' at the far end of the site (adjacent to the 300 Derby Restaurant) . After a lengthy discussion was held relative to the DRB's recommendations for a revised landscaping plan, Mr. Sloane agreed to go back to his architect and have prepared a set of revised plans (copy to John Collins) for submission to the DRB August 24. A final suggestion was made to Mr. Sloane to allow one car (parked parallel) at the side of the building, beside the revised landscaped area. This could be accommodated since the driveway is quite wide. Mr. Sloane noted that he would come back for the next DRB meeting with revised plans. SALEM EVENING NEWS - Oscar Padjen Mr. Padjen advised the Board that the News will be going out for bids for the pilings and hopes to start work on the site by the' end-of August. Gourdeau Construction has been awarded the construction-,contract and should be under full construction by Sept. 26. At this time the Board discussed the contract with Christopher Olney as Project Administrator. A motion was made by Stanley Smith, seconded by Joyce Cook, and by roll call it was unanimously voted to enter into a contract with Christopher Olney for a period of six (6) months for compensation not to exceed $9,500 and the Chairman is authorized to execute said contract on behalf of the Salem Redevelopment Authority. The Chairman declared the motion carried. The City of Salem Market Agent requested use of desks and chairs which are sorely needed at her new office at Town Hall. MINUTES OF THE SRA MEETING HELD AUG. 15, 1977 Page 4 • The Board granted permission for the loan of two desks and two chairs to the Market Agent on a temporary basis in the event the SRA has need for same in the future. A motion was duly made by Joyce Cook, seconded by Donald Koleman, the Executive Secretary, Ethel C. Crowell, is authorized to withdraw funds from the good faith deposit accounts after formal vote by the SRA Board to return the good faith deposits to the developers, plus all interest earned at the time of withdrawal. The Chairman declared the motion carried. A motion was duly made, seconded, and unanimously voted, the meeting stands adjourned (10:00 P.M.) . Respectfully submitted, Ethel C. Crowell • • ACCOUNTS PAYABLE - AUGUST 15, 1977 APPROVED EXPENDED EXPENSES BALANCE BUDGET FIGURE AS OF AUG. 5 AUG 15 IN LINE ITEN ADMINISTRATIVE COSTS 959,670 I - 944,345 - 3,847.90 11;477. 1. Office Products Services - typewriter supplies 32.55 - 2. Uneedour Printing Serv. - printing porject loan notes 43.50 3. Feeley & Driscoll - preparation of audit as approved by HUD 2,828.00 4. G. P. Vallis - legal services 250.00 5. Pitney�Bowes - lease for postage meter 33.00 1.7.65 3,204.70 Approximate salaries for Aug. _ 643.20 3,847.90 PROPERTY MANAGEMENT 970,633 -965,947 - 27.00 4,659 1. Boston Gas - final bill for 224 Essex St. 23.39 2. City of Salem _ final water bills 27.00 SITE IMPROVEMENT COSTS 5,845,726 4,776,972 - 1,,198 1,067,556 1. The Campion Co. -fountain plaques (negative's) 132.25 2. Whitman & Howard - RC-13A, bounds for Tel.Co. , ties for land court 652.74 3. Collins DUTot - administration work for July 412. 53 1,197.52 SITE CLEARANCE 531,238 507,585 - 270 23,383 1. Salem Evening News 270:00 DISPOSITION COSTS 108,088 97,251 - 49. 10,788 l. '. Salem Evening News - LDA advertisement 49..00 i AGENDA - AUGUST 1, 1977 • 1. Roll call Joyce Cook Donald Koleman Dominic Marraffa / Stanley Smith ✓� Robert Bowman 2. Approve minutes of the meeting held July 25, 1977 as copied and distributed to eachmember of the Board Motion/(/T,� Second 3. Bills (approval of Major Construction Mgmt. pay estimate #7 as revised) Motion % Second f/( /_ar6>/P i 4. Communication . o.Meredith & Grew 5. Progress report b �L a. Letters-:received from two appraisers-proposals for seven reuse appraisals b. Letter received from the Planning Dept. relative to sign system c. Contractor is casting the bases for the plaques - will be installed Tuesday or Wednesday 6. New business a. Discussion - Century Bank �I Salem • EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY AUGUST 1, 1977 On Monday, August 1, 1977, the members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting at One Salem Green, at 7:30 P.M. The Chairman called for roll call and the following answered present: Joyce Cook, Donald Koleman, Stanley Smith and Robert Bowman. Dominic Marraffa is recorded absent. Each member of the Board received a copy of the minutes of the meeting held July 25, 1977. After review of said minutes, a motion was made by Stanley Smith, seconded by Donald Koleman, it was unanimously voted the minutes of the meeting held July 25, 1977 • stands approved as distributed. The Chairman declared the motion carried. BILLS The Board reviewed the revised pay estimate submitted by Major Construction Mgmt. It was noted that the work at 216-222 Essex St. is just about finished and there is still a retention figure noted in the pay estimate which will be held until all work is completed to the satisfaction of the SRA. A motion was made by Donald Koleman, seconded by Stanley Smith, it was unanimously voted by roll call to approve payment of pay estimate #7 in the amount of $5,648. The Chairman declared the motion carried. COMMUNICATION -CJ" A letter was received from Meredith & Grew relative to its submission of a proposal for an independent appraisal on the Salem News property. Mr. Carpenter of Meredith & Grew questioned whether or not the Board had any objection to Meredith & Grew submitting a proposal to the News since the Company had been involved in appraisal work in the renewal area (including the News property) . The Board agreed that they have no objection to the performance of said work by Meredith & Grew, Inc. MINUTES OF THE SRA MEETING HELD AUGUST 1, 1977 Page 2 • PROGRESS REPORT Proposals were received from Foster Appraisal Co. and R. V. Noone for seven reuse appraisals needed by the SRA. A letter was received from the Planning Dept. relative to the sign system. Staley MCDermet explained that the Planning Dept. is currently reviewing the drawings received from Venturi & Rauch and adding additional information before presenting them to the Design Review Board for approval. The SRA Board is still not satisfied with the way the signs are being presented for approval and they still want to see that an immediate presentation is made to the Design Review Board, at its next meeting August 10, 1977. DeIulis Bros. is pre=casting the bases for the two fountain plaques. The plaques will probably be installed by Tuesday or Wednesday (Aug. 2/3) . NEW BUSINESS The Chairman reviewed the previous presentations and approvals by the Century Bank's architect::. Mr. Rubin explained to'--the Board the plans for the driveway was submitted on the • basis that the additional building will be constructed on the site and the client for the new building requested the driveway be located between the building. They put in an interim landscaping plan and will submit a final landscaping plan to the DRB and SRA's consultant. As far as the wall at the rear of the property is concerned, Mr. Rubin noted that the members of the DRB were never comfortable with the plans. Robert Scagliotti noted that the--DRB was concerned about the scale of the wall and asked that it be reviewed. The Chairman stated that the major item of concern is the change in the parking plan and that the SRA made a concession with the Bank on the parking only because it was agreed that it would not be visual from the street. Mr. Marshall Sloane advised the Board that he thought the use of the two parking spaces for the handicap was an excellent use of the two spaces adjacent to the building and it was a total shock to him to find out that the Bank did not have final approval for the parking area and driveway. Mr. Sloane noted the Bank is willing to do anything the SRA requests except installing the trees in front of the bank -windows. His security division advised against blocking the windows up with trees. After a lengthy discussion the Board and members from the Bank agreed the architect for the Bank will come back to the DRB with a landscaping plan which would include the Plan for.-.the banked: area':at'_the rear'.of'.the par 661. A motion was duly made, seconded, and unanimously voted the meeting stands adjourned (8:45 P.M.) . Respectfully submitted, Ethel C. Crowell AGENDA - JULY 25, 1977 Roll call - Joyce Cook / Donald Kolemanfa Dominic Marraffa Stanley Smith ✓/ Robert Bowman 2. Approve �minutes of the meeting held June 27, 19977 as copied and mailed Motion . LLSecond 3. Approve minutes of the meeting held July 11 V1/, 1977—as distributed Motion Second T 4. Correspondence 1 1. Salem Electrical Dept. - / UIq 2. John S. Sullivan - balance sheet distributed 3. State Building Code Commission - /7 / // 5. Dr. Israel Kaplan Public Health Center 5. Progress report • 1. Plaques for the two fountains were delivered to SRA office (stands will be made this week, installation by next week) - 0 < 2. Marshal Connelly would like to install a flag pole in front of the Police Station - it was recommended to him the pole would look better if it were placed within the area of the shrubs. Marshall would like SRA's permission on the location. _ _0/Pp n 7 C- a2-Q/ 0 /-4- 3. Request by the Market Agent for the SRA's consideration of installing some sort of flashing system on the Mall to indicate emergency vehicles are entering the Mall. (Letter enclosed in the Board's file initiated the request) 4. Empire - Oscar Padjen is working on designs - will be ready for the next DRB meeting. Salem News - Mr. Padjen.noted they are having a problem in ordering the press. He cannot proceed with the drawings until the press is ordered. Will probably break ground before A1:iqu5,£: 15th but drawings will not be totally complete. 5. They are installing the housing for the Kiosk lights (St. Peter Sq.) . 0 j, 6':� Unfinished business �,o "'" /y�q O a. Bancroft House - evidence of financing due- A-' b. Housing sites - meeting held with Philip Herr c. Project Engineer recommends an alternate location for the Town House plaque- d. Final .decision on the location for the East India Fountain plaque e. Old Beef & Oyster site - waiting for up-dated appraisals f. Valet sign - has been removed g. Essex St. lights - service Company will be here tomorrow to fix the lights h. Essex St. Mall traffic - traffic prohibited on the mall 11:30 A.M. to 2:00 P:M. on a trial basis 7. New business A. Design Review Board recommendations b. Report by the Search Committee Adjourn • POi !� a Salemmm • EXE CUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE SALEM REDEVELOPMENT AUTHORITY MEETING HELD JULY 25, 1977 On Monday, July 25, 1977, the Salem Redevelopment Authority met in open session for its regular meeting at One Salem Green, Salem, Mass. at 7:30 P.M. The. Chairman called for roll call and the following answered present: Joyce Cook, Dominic Marraffa, Stanley Smith and Robert Bowman. Donald Koleman is recorded absent. The Chairman declared the meeting in session with a quorum present. The Chairman noted that each member of the Board received a copy of the minutes of the meeting held June 27, 1977 for advance reading. The Chairman asked for omissions or corrections. Being no omissions or corrections noted, a motion was made by Joyce Cook, seconded by Dominic Marraffa, it was unanimously voted the minutes of the meeting held June 27, 1977 stands approved as copied and mailed. • The Chairman declared the motion carried. Each member of the Board received a copy of the minutes of the meeting held July 11, 1977 for approval. The Chairman called for omissions or corrections. Being no omissions or corrections noted, the minutes of the meeting held July 11, 1977 stands approved. The Chairman declared the motion carried. CORRESPONDENCE The following correspondence was received at the SRA office. 1. The City Electrician advised the Board of the various areas on the Mall where he felt the lighting is inadequate and requested additional fixtures be added to the lights. The Board agreed the letter is to be referred to John Collins for comment since the area of responsibility lies within the work performed by Collins DuTht Partnership. 2. The balance sheet was received from the office of John S. Sullivan for the period ending June 30, 1977. 3. The State Building Code Commission forwarded an application for appeals proceedings for a waiver on sign height for signs within the urban renewal area. The Board agreed the SRA's Attorney is to review the application for filing with the Building Code Commission. • MINUTES OF THE SRA MEETING HELD JULY 25, 1977 Page 2 4. The City's Health Agent advised the Board of the potential problems that could arise when the apartments on Central Street are fully occupied and questioned if the Board has,given; a thought to the means of the-disposal of rubbish at the two multiple dwellings on Central Street. The Board stated that the Health Agent is to be advised that the problem may very well be resolved when new construction of the "Arcade" building in the Derby Square area becomes a reality.. The following progress report was made: The plaques for the two fountains were delivered to the SRA office (DeIulis will probably have the stands made this week and plaques installed next week) . Marshal Connelly would like to install a flag pole in front of the Police Station within the shrubbery bed. The Board agreed that the matter should be presented to the DRB for approval. The Market Agent requested the SRA Board consider installing some sort of flashing light system on the Mall to indicate emergency vehicles are entering the Mall. This installation would be for the benefit of the handicap. The Board discussed the request and felt that it would be best to find out from • the Planning Dept. if they are considering installing anything of this nature as part of an overall plan. The Board also discussed the proposed sign system which is being prepared 'for'--the Planning Dept. The Board recommended a letter be sent to the Planning Dept. to remind them the proposed signs are to be presented to the DRB immediately after the package is received from Venturi & Rauch. The Board discussed the proposed "Streetscape" plan and the possible use of funds for the building occupied by Barnett's Fabrics and also the building presently owned by George and Robert Maguire. The Board also agreed that a sign be made up and installed at the entrance to the Mall "Pedestrians Have the Right of Way" Oscar Padjen will have drawings for the Empire Clothing Store addition ready for the next DRB meeting. They are presently installing the electrical housing ihrthe,kiosk at St. Peter's Square. They will work on one kiosk at a time. UNFINISHED BUSINESS The developer for parcel RC-11B appeared before the Board to request an extension of time for submission of evidence of financing. • Mr. Braun explained they prepared a brochure quickly in order to have something to present to the Banks and in all honesty,,. the brochure needs to be done over with more finesse and is being revised with the assistance of a professional and they they will go to the banks. For that reason they are requesting a 90 day extension. MINUTES OF THE SRA MEETING HELD JULY 25, 1977 Page 3 • It was also noted by Mr. Braun that they have committed themselves to substantial architectural fees and the bank may ask them for some pre-leasing in order to firm up the commitment. For that they will need additional time. The SRA Board would be kept appraised of the developer's progress during the 90 day period and if they find themselves up against a wall, they will give up. Mr. Braun assured the Board that he did not think that it would be likely to happen. A motion was made by Dominic Marraffa, seconded by Joyce Cook, and unanimously voted, to grant a 90 day extension (Oct. 24, 1977) to the developers of parcel RC-11B to present the evidence of financing. The Chairman declared the motion carried. b. Housing sites - the Board met with Philip Herr - no action taken on this matter C. & d - Project Engineer recommended an alternate site for the Town House Plaque (on the Mall, in front of DAniel Low's, facing the fountain) . The Board approved the final location for the Town House Plaque. The East India Sq. location was previously approved by the Board. e. Old Beef & Oyster site - up-dated appraisals received f. Valet sign in front of Beef & Oyster House - removed • g. Essex St. lights - service company will be here 7/26/77 to fix the lights on Essex St. Mall h. Essex St. Mall - traffic prohibited on the mall 11:30 A.M. to 2:00 P.M. on a trial basis. BILLS. The Board reviewed the accounts payable list as presented. After due consideration of the items listed the Board agreed to hold payment to Major Construction Management until the pay estimate is revised to show a retention figure. A motion was made by Joyce Cook, seconded by Dominic Marraffa, and by roll call, unanimously voted to pay all other bills as presented. The Chairman declared the motion carried. NEW BUSINESS Design Review Board recommendations. Helen Baldwin attended the SRA meeting as a representative for the Design Review Board. • The SRA Board reviewed the model submitted by Robert Scagliotti for the new City Hall Vault which would be two stories high, plus basement, 3" pitched roof to match the existing roof-line and will use Flemish Bond brick in the construction of the vault building. The SRA Board approved the preliminary plans. MINUTES OF THE SRA MEETING HELD JULY 25, 1977 Page 4 • Century Bank - The Board reviewed the revised plans submitted by the Century Bank relative to the parking plan, stairway location and the request for a revised landscaping plan. The SRA Board did not approve the revised plan and felt strongly the Century Bank is to be advised that it is to follow the original plan as previously approved by the Board. The Project Engineer is to be instructed to keep a watch on the job to see that they follow the original plan. 224-226 Essex St. - Ralph Khouri The Board,-'approved the sample brick panel as submitted. Salem Sign - 30 Church St. Approved as recommended by the DRB. Salem Sign - Big L for 222 Essex St. - approved YUM YUM INN - Angela!LeBlanc - Approved as recommended • CVS SIGN (revised) - Approved as recommended CVS/pharmacy 53 Charter St. - Approved the asphalt shingles (sample to be submitted before proceeding) Custom House - John Emerson The SRA approved installation of aluminum exterior storm and screen windows on the Custom House as recommended by the DRB but it was also recommended by the SRA that Mr. Emerson contact Mr. Scagliotti before making a selection on the type of windows to install. At this time the Board discussed the proposed sign brochure and costs involved as well as how the material could be used to educate the people in the preparation of having a sign made. It.:was agreed that we first look into the possibility of the Planning Dept. may duplicate the work in making up its new sign ordinance before the SRA makes an decision at this time. 209 Essex St. building - brick samples approved. One Church St. - Atty. George Vallis agreed to look into an alternate solution to the use of the existing sign at One Church St. At this time it was reported that the Search Committee for a Project Coordinator is still considering resumes and that the Board is not ready to take action on the matter • at this time. Respectfully submitted, Ethel C. Crowell 1*r-� Salem EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE SALEM REDEVELOPMENT AUTHORITY MEETING HELD JULY 11, 1977 On Monday, July 11, 1977 the Board of the Salem Redevelopment Authority met in open session for its regular meeting at 8:00 P.M. at One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Donald Koleman, Dominic Marraffa, Stanley Smith and Robert Bowman. Joyce Cook is recorded absent. The Chairman called the meeting to order with a quorum present. A motion was made by Donald Koleman, seconded by Stanley Smith, i.t .was unanimously voted to waive approval of the minutes of the meeting held June 27, 1977 until the next SRA meeting. • The Chairman declared the motion carried. A motion was made by Donald Koleman, seconded by Stanley Smith, it was unanimously voted to waive payment of bills until the--next meeting of the Board. The following communication�was rreceived at the SRA office: 1. Pasquanna Developers, Inc. advised the Authority of its interest in the development of parcels RC-14A and RC-14B as well as the parcel on Front Street between the Salem News and the Market Area when it becomes available. A motion was duly made by Dominic Marraffa, seconded by Stanley Smith, it was unanimously voted to designate Pasquanna Developers, Inc. a developer of parcels RC-14A and RC-14B. The Board discussed the problems with the Beef & Oyster House building (sign - window air-conditioner - window signs) . The stairs at the rear of the Newmark's building was also discussed. The SRA's Attorney was instructed to contact the owners of the Beef & Oyster House to see that the problems are corrected. A motion was made by Stanley Smith, seconded by Donald Koleman, it was unanimously voted to reject the proposal by the Planning Dept. for the take-over of the responsibili- ties of the Salem Redevelopment Authority. • A motion was duly made by Donald Koleman, seconded by Stanley Smith it was unanimously voted to elect Ethel Crowell as Secretary to the Board of the Salem Redevelopment Authority subject to receipt of an opinion from the Authority's Counsel. '=-MiNES OF THE SRA MEETING HELD JULY 11, 1977 Page 2 • The search committee made a report on its progress for a candidate for a project coordinator. The committee has three candidates for the position. No decision was made at this meeting. The next meeting of the SRA will be held on Monday, July 25, 1977, at 7:30 P.M. The Board reaffirmed a-$75rpaymeilt '.to Ahdrea--Furnari for one week's clerical work. The Board discussed the work to be done in the area of the new Century Bank building. A motion was made by Stanley Smith, seconded by Dominic Marraffa; and unanimously voted, authorization to expend a maximum of .$2,200 for curb work in the area of the new Century Bank building. A motion was duly made, seconded, and unanimously voted, the meeting stands adjourned. Respectfully submitted, John W. Barrett • AGENDA - JUNE 27, 1977 1. Roll call Joyce Cook Donald Koleman Dominic t•Marraffa Stanley Smith ✓ Robert Bowman ✓ 2. Approve minutes of the meeting held May 16, 1977 as copied and mailed �X - Motion Second 3. Bills (copy of accounts payable list distri uted to Board Members) Motion .S Second 4. Communications • 'a. Letter of resignation b. Balance sheet for period ending May 31, 1977 c. The Hi-Da-Way P1ant*Branch d. Clark & Friend e. John R. Serafini f. City Clerk's office g. Salem Chamber of Commerce 5. Executive Director's report - - 6. Unfinished business a. Kiosks - has not been painted as yet f b. Old Beef & Oyster site - to be advertised for sale subject to receipt appraisals c. Valet sign - waiting for sign report from Planning Dept. ✓ 'f d. Essex Street lights - Fountain lights - both are in the process of being installed e. "No swimming - no wading" signs - installed f. Fountain plaque - on order due for shipment June 30th g. Empire - represented by Oscar Padjen h. Essex mall traffic - still in Council Committee i. Salem News - LDA to be voted on j. National Park Service - in the process of moving the buildings. 7. New business a. Design Review recommendations �• � b. Meeting changed to July 5, 1977 at 8:00 P.m.— S�S C. Permanent termination of the Clerk of the Wor s (John Kieran) d. Bancroft House addition "Arcade in Derby Sq." - Mort Braun e. Oscar Padjen for Empire Clothing Co. f. Authorization to enter into a Land Disposition Agreement with the Salem Evening News for parcels RC-13B and RC-13B-1; establish a sale price of $15,200.00 advertise the sale to the Salem News; execute and submit a proclaimer certificate on .the disposition of the parcels. g. Salary increase for Ethel Crowell h. Authorization for a .bookkeeping write off for uncollectable ent from the following: S S Cameracraft (bankrupt) $1,200.00 Leslie Sign (vacated) 3,200.00 Old Book Store (evicted) 21263.01 , Salem Card Shop ,(vacated) 340.00 i. Acceptance of John Barrett's letter of resignation _CL— • �J. -s ' ..,� "',tiahann;:�fcir. deposYf5'� - a Salem DIRECTORRedevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE SALEM REDEVELOPMENT AUTHORITY MEETING FOR JUNE 27, 1977 The members of the Board of the Salem Redevelopment Authority met in open session for a regular meeting on June 27, 1977 at 7:30 P.M. at One Salem Green, Salem, Mass. The Chairman called the meeting to order and on roll call the following answered present: Joyce Cook, Dominic Marraffa, Stanley Smith and Robert Bowman. Donald Koleman is recorded absent. The Chairman declared the meeting in session with a quorum present. It was noted that each member of the Board received a copy of the minutes of the meeting held June 6, 1977 for advance reading and the Chairman called for omissions or corrections. Stanley Smith noted the record should show that the accounts payable list for June 6, 1977 was approved for payment subject to the fact that future bills are listed under the previously approved detailed format. • A motion was made by Stanley Smith, seconded by Dominic Marraffa, and unanimously voted to approve the minutes of the meeting held June 6, 1977 with the above notation added for the record. The Chairman declared the motion carried. BILLS The Board reviewed the accounts payable list. After due consideration of the items listed, it was requested by Stanley Smith, the Board be advised at its next meeting, where the money will be spent under the project improvement budget line item. A motion was made by Stanley Smith, seconded by Dominic Marraffa, and by roll call, unanimously voted, to approve payment of the bills, as presented. The Chairman declared the motion carried. The Board recognized the developers for the "Arcade in Derby Sq." Mort Braun addressed the Board to advise them that he is attending the meeting to ask for a time extension for the submission of evidence of financing since the original backers have backed out of the project. Mr. Norman Welch has joined forces in the venture and will be the contractor for the building. A development package is being prepared to present to the bankers this coming week and more time will be needed. Mr. Braun stated that he will come back to the Board with a progress report, if necessary. • MINUTES OF THE MEETING HELD JUNE 27, 1977 Page 2 A motion was made by Stanley Smith, seconded by Dominic Marraffa, it was unani- mously voted the Authority will continue the Bancroft House designation as tentative developer for parcel RC-11B for an additional three weeks. The Chairman declared the motion carried. COMMUNICATIONS 1. The Chairman read the Executive Director's letter of resignation effective July 8, 1977. This matter was referred to new-business- for formal action._ r 2. The balance sheet for the period ending May 31, 1977 was received from the office of John S. Sullivan. 3. Letters were received from the Hi-Da-Way Plant Branch and Clark & Friend relative to the condition of the Central Street area and the vacant buildings owned by the Authority. It was recommended that Delulis Bros. be requested to clean up his area and remove unnecessary equipment. 4. Atty. John Serafini, representing the downtown merchants, asked to meet with • the Board to discuss the future use of the so-called "Almy Parking Lot. " The Board agreed to schedule a meeting for July ll at 7:00 P.M. to discuss the matter. 5. In regard to the Almy Parking Lot, a letter was received from the City Council through the City Clerk's office, stating the Council requests that the Authority take no action in selling the Almy lot until a proposal:.is developed on a plan to increase parking in the renewal area and reviewed by the Ci'ty-Counc l: The Salem Chamber of Commerce also requested that a re-evaluation of the end use of the Almy lot be considered. EXECUTIVE DIRECTOR'S REPORT The Executive Director noted that a meeting should be scheduled to discuss the housing proposals with Philip Herr. The Executive Director was instructed to contact Mr. Herr and schedule the meeting for July 12. One more letter of interest for the housing parcels was received from Devco. _ The fountain plaques are to be delivered soon and the locations for same should be selected prior to delivery. MINUTES OF THE SRA MEETING HELD JUNE 27, 1977 Page 3 The Board agreed the only logical place for the plaque for Town House Square is opposite Daniel Low's door on Washington Street. The Board also agreed to take a look at the East India Square site before making a decision on the location for the plaque. The Executive Director recommended the Board should consider permanent termination of the former Clerk of the Works due to the small amount of construction work going on. UNFINISHED BUSINESS a. Kiosks - "Derby Sq." has not been painted on for the second time as yet: b. Old Beef & Oyster Site - to be Advertised for sale subject to receipt of the updated appraisals. C. Valet sign - waiting for a sign report from the Planning Dept. d. Essex St. light's - will resume work on the lights tomorrow e. "No swimming - no wading" signs have been installed by the project engineer' f. Fountain plaques - on order, scheduled for shipment June 30th g. Empire - Oscar Padjen advised the Board that he has been commissioned by' Mr. Axelrod to do the project for Empire's new addition. Mr. Axelrod would like to start building this year and it is planned to be approximately 3200 .sq. ft. ; two story building and he will remodel the old building to blend in with the new addition. Mr. Axelrod would like to have open window'displays. • Mr. Padjen hopes to have a construction schedule ready for the DRB's next.meeting, July 13. h. The Essex Street mall - traffic ordinance is still in the Council Committee i. Salem News - formal action to be taken under' new'business j. National Park Service - in the process of moving the' buildings from Front Street. At this time the Board discussed the property on Central Street and why it cannot be demolished. .The Chairman noted that the Board went on record some time ago that they would not demolish any building until construction would start immediately thereafter. After further discussion on the matter, the Board agreed they had no objection to the demolition due to the condition of the vacant buildings. A motion was made by Joyce Cook, seconded by Stanley Smith, it was unanimously voted to proceed with the demolition of the vacant buildings on Central St. as well as the old Drive-In Bank building. The Chairman declared the motion carried. A letter is to be sent to Hi-Da-Way Plant Branch and Clark & Friend to advise them of the Board's action. NEW BUSINESS The Board reviewed the Design Review Board's recommendations. 1. The SRA Board reviewed and discussed the proposed sign system as prepared for the Planning Dept. Gregory Senko explained how the sign system was developed And after having a number of meetings with various departments, he understood that there was no problem with the shape or design for the signs. MINUTES OF THE SRA MEETING HELD JUNE 27, 1977 Page 4 • The Planning Dept. is expecting a package from.venturi & Rauch as to how and where the signs will be installed and it is the SBA's prerogative:.should they:`decide against putting them up in the renewal area. The SRA Board approved the white paint for the two Naumkeag Trust Bank buildings. The SRA Board approved the County Courthouse brick sidewalk (45 Feet) along Washington Street and the herringbone pattern for Federal Street. The SRA Board approved the drawings submitted by James Ballou for the 209 Essex Street building for the new doorway and the new brick work. Brick..isamples 'will be submitted for approval. The SRA.Board approved the preliminary drawings for the Salem News' new press building. The SRA Board approved the installation of a new doorway at One Salem Green for'.the Liberty Mutual appraisal office. The SRA Board approved the brick steps for the 34 Church Street building as sub- mitted by David Jaquith. The Board had no objection to changing the SRA meeting date from July 5th to • July 11, 1977 at 8:00 P.M. A motion was made by Stanley Smith, seconded by Dominic Marraffa, it was unani- mously voted permanent termination of the former Clerk of the works (John Kieran) due to the lack of future construction work. The Chairman declared the motion carried. The Board discussed the situation of.:uhcollectable rents that are being carried on the SRA's financial books. It has been recommended that the Board consider them as a bookkeeping write-off since two have vacated, one had to be evicted and the other filed bankruptcy. A motion was made by Stanley Smith, seconded by Dominic Marraffa, it was unani- mously voted the following rents be written off as uncollectable: Cameracraft ($1,200) ; Leslie Sign Co. ($3,200) ; Old Book Store ($2,263.01) ; Salem Card Shop ($340) . The Chairman declared the motion carried. In regard to. the Executive Director's letter of resignation, the Board accepted his resignation with regret. At this time a motion was made by Stanley Smith, seconded by Joyce Cook, it was unanimously voted the Board enter into Executive Session to discuss personnel matters (9:10 P.M.) . . At 9:20. P.M. the Board resumed its regular session. At this time a motion was made by Joyce Cook, seconded by Stanley Smith, and by roll call, unanimously voted to grant a $22 per week salary increase to Ethel Crowell effective July 1st. The Chairman declared the motion carried. MINUTES OF THE MEETING HELD JUNE 27, .1977 Page 5 • The Personnel Director for the City of Salem is to be asked to keep the SRA appraised of all future salary increases. It was noted by Joyce Cook that the Board should discuss the other matter of looking for a replacement for John Barrett. A motion was made by Joyce Cook, seconded by Dominic Marraffa to appoint a research committee to look for a project coordinator for a period of time, to be determined at a later date, on a contractual basis with a built-in time period. It was agreed by the Board that Stanley Smith and Dominic Marraffa shall be appointed to said committee, and report back to the SRA Board. The Chairman declared the motion carried. The Board discussed 'the trip that was made to Montreal. The Chairman explained his position and reason for attending the meeting which was to ask Mondev when they are going to start actual work under the garage and to talk about public relations in terms of selling Salem. In regard to the Salem News, a motion was made by Stanley Smith, seconded by Dominic Marraffa, and by roll call it was unanimously voted to authorize the Chairman to execute a Land Disposition Agreement with the Salem Evening News for parcels RC-13B, and RC-13B-1, establish a sale price of $15,200; advertise the proposed sale to the Salem Evening News for public disclosure; submit a proclaimer certificate on the dispo- sition of the parcels to the Dept. of HUD. The Chairman declared the motion carried. A motion was duly made, seconded, and unanimously voted, the meeting stands adjourned (10:20 P.M.) . Respectfully submitted, John W. Barrett • AGENDA —JUNE 6, 1977 1. Roll call Joyce Cook / Donald Koleman Dominic Marraffa Stanley Smith ✓ Robert Bowman 2. Approve minutes of the meeting held May 16, 1977 as copied and mailed to each member of the Board Motion Second 3. Bills (copy of accounts payable list distributed to each member .of the Board) Motion K Second 4. Communications a. Royal Bank of Canada 4- ✓ `—� b. Salem Fire Dept. 5. Executive Director's Report 6. Unfinished business ' a. Kiosks - for discussion b. Valet sign - no response from Planning Dept./Building Inspector's office c. Old Beef & Oyster site - to be advertised for sale d. Essex St. lights - being installed e. Fountain light - being installed f. "No Swimming - No Wading" signs - being picked up today g. Fountain plaques - received notification order to be complete June 30 h. Empire - letter being sent to SRA today that the architect has been engaged i. Essex Mall traffic - still in the hands of Council Committee j. Mondev - letter received from Bank of Canada k. Transfer to Khouri - being held up by the Bank's attorney 1. Salem News - n. National Park Service - buildings transferred • 7. New business a. Request from the Salem Off Street Parking Commission to use the old Mazzarini site for parking use. ACCOUNTS_PAYABLE JUNE 6, 1977 ADMINISTRATIVE- COSTS 1. George P. Vallis - legate services 250,00.. 2. Crown Coffee Service - office 'supplies ' 32,00 3. B. L. Makepeace - paper for copy machine 119:44. 4. N. E. Tel. Co. - SRA office bill 166.42 5. Group Insurance Commission- SRA's -share of insurancepremium for Jan. Feb, ' March`77'. : 379,32' 6. June Salaries (J: Barrett) 11*476:92 (E, Crowell) - . .769,80 DISPOSITION COSTS 1. Foster Appraisal Services - reuse' appraisals' 560,00 '. • PROJECT IMPROVEMENT COSTS 1. Salem Sign Co. - painting Kiosks" (Derby' Sq.) * 175.00 2. National Surface Cleaning - payment to' clean oil stain (reimburse ment received from Pickering Oil .40,00. . 3. The Collins DuTot Partnership - typesetting for Fountain panels 233.20 Salem • EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD NNE 6, 1977 On Monday, June 6, 1977, the members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting at One Salem Green, Salem, Mass. at 7:30 P.M. The Chairman called for roll call and the following answered present: Donald Koleman, Dominic Marraffa, Stanley Smith and Robert Bowman. Joyce Cook is recorded absent. It was noted that each member of the Board received a copy of the minutes of the meeting held May 16, 1977 for advance reading and asked for omissions or corrections. Being no omissions or corrections noted, a motion was made by Donald Koleman, seconded by Dominic Marraffa, it was unanimously voted the minutes of the meeting held May 16, • 1977 stands approved as copied and mailed. The Chairman declared the motion carried. BILLS The Board received a copy of the accounts payable list for review. After due consideration of the items listed, a motion was made by Donald Koleman, seconded by Stanley Smith, by roll call, it was unanimously voted to approve payment of the bills, as presented. The Chairman declared the motion carried. COMMUNICATIONS . a. The Royal Bank of Canada advised the SRA that the letter of credit with Mondev has expired and that the matter has been referred to Mondev. The SRA Attorney will now write a letter to Mondev to collect from them. b. The Salem Fire Dept. has advised the SRA that the area adjacent to the former Naumkeag Trust Drive In Bank, 24 Central Street, has been designated as a fire lane. The Executive Director advised the Board that this will have no bearing on the design for the "Arcade Building." • EXECUTIVE DIRECTOR'S REPORT The SRA is presently going through a Federal Audit as of Tuesday, May 31, and on June 2 the State Auditor arrived to conduct the State Audit. MINUTES OF THE SRA MEETING HELD JUNE' 6, 1977 Page 2 The SRA will go out for a $1,870,000 Project Loan Note for the period ending December 1977. We requested a $1,500,000 but HUD's computation came out to the $1,870,000 as needed funds. Bid opening date will be June 21, 1977. ,We will have to have an appraisal done for the Salem News parcel since it will be broken up in- separate parcels. It will also be necessary for us to have other smaller parcels appraised as well as the housing sites and the old Mazzarini site. DeIulis has started work on Central Street. Interior demolition work has started on the Essex House building and they started putting in fill in the area on Friday. UNFINISHED BUSINESS a. The Board discussed the Kiosks and advised the Executive Director to have "Derby Square" painted on two other sides to make it visible from all points. b. The Board was advised by Gregory Senko that by order of the Council they are to make an inventory of all signs in the City that do not conform to the sign ordinance and that they should have a report within thirty days. It was recommended that the Board hold off on doing anything about the "Valet sign" until the report is complete. • The Board still felt that a letter should go to the owners relative to the sign. The SRA Attorney was instructed to send a letter to the owners of the Restaurant Building.relative to removing the sign. The SRA is to write another letter to the owners of the Beef & Oyster House restaurant relative to the condition of the sidewalk on Front Street. C. The old Beef & Oyster site and the Salem News site will be advertised for sale at the same time. d. & e. The Essex St. lights and fountain lights are being installed. f. The "No swimming - No wading" signewas made up by W&ers & Brown and the Board found them to be acceptabR! to the Board for immediate installation. g. Fountain plaque - acknowledgment'-received - order is to be completed by June 30th. h. Empire Clothing - letter received from Atty. Pitcoff confirming Mr. Axelrod's intent to purchase the parcel at the corner of Liberty and Essex St. A change has been made in the selection of the architect, therefore, Mr. Axelrod is not prepared for design review. Mr. Padjen is to be contacted to come before the SRA Board June 20th to report on progress. i. Essex Mall traffic - ordinance is still in the hands of the Council Committee. . j. Mondev - previously discussed under communications k. Transfer to Khouri - papers were signed by the SRA Chairman this meeting night. MINUTES OF THE SRA MEETING HELD JUNE 6, 1977 Page 3 • 1. Salem News - will be getting an appraisal on the split parcel. n. National Park Service - they are the owners of the two buildings. John Arrigo has been advised to vacate this week. o. Bancroft House - construction plans have to be prepared before the Bank will give complete financing. A motion was made by Donald Koleman, seconded by Dominic Marraffa, and by unani- mous vote, the Board extended the date for submission of evidence of mortgage and equity capital .by the developers of the "Arcade in Derby Sq." to June 20, 1977. NEW BUSINESS The Salem Off Street Parking Commission requested permission to use the old Mazzarini site for parking purposes. The Board discussed the various means of charges for leasing the land to the Off Street Parking Commission. After a lengthy discussion and recommendations made by the City Planner, a motion was made by Stanley Smith, seconded by Donard Kol'eman, it was unanimously voted to lease the A & P Parking site (Washington & Federal Sts. ) and the Mazzarini::Site (Bridge & St. Peter St. ) for 20% of the gross amount received. • A motion was made,' seconded, and unanimously voted the meeting stands adjourned (8:40 P.M.) . Respectfully submitted, John W. Barrett JWB/ec • r r v AGENDA - MAY 16, 1977 • 1. Roll call Joyce Cook , ✓ ^ Donald Koleman y Dominic Marraffa Stanley Smith Robert Bowman �2. Approve minutes of the meeting held May 2, 1977 as copied and mailed to each member ofp t�he� Board. Motion jt/(/ Second 3. Bills (copy of the accounts payable list distributed to each member of the Board) MotioC n Second > I /G . 4. Communications e a. Salem Historical Commission b. Salem Off-Street Parking Commission J c. Balance sheet for period ending April 30, 1977 _ 5. Executive Director's Report . G. Unfinished business c a. Kiosks - "Derby Square" has been painted �- b. Developer for old Beef & Oyster site - no action v c. Valet sign at Beef & Oyster House - letter sent to Building Inspector's office and Planning Dept. d. Essex St. lights - 2 received and installed, others on the way ,i- e. Fountain light - cannot be lit f. Empire Clothing - letter sent to Mr. Axelrod re termination of designation (Mr. Axelrod is out of the Country on business) g. "No Swimming - No Wading" signs - talked to Salem Sign —h. Fountain plaques - on order -moi. Essex St. Mall traffic - letter sent to Council Committee j. Demand to Mondev for default money - Per G. Vallis letter sent • I - k. Denis Shoe - moved out last week tel. Transfer to Khouri - will pass papers next week per G. vallis m. Salem News Proposal - Oscar Padjen n. National Park Service - reviewing agreement documents to be signed. eF, AGENDA - May 16, 1977 (Continued) 7. New business a. Approve release of good faith deposit to Al y's for the completed work on the CVS building. )t /� T7� b. Authorization to lease the typewriter for another six months period from Office 'Products Services. C. Bancroft House - progress report on✓the "Arcade in Derby Sq." d. Design Review Board recommendations 1 r . MM Salem . EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD HELD MAY 16, 1977 The members of the SRA Board met in open session for its regular meeting, Monday, May 16, 1977, at 7:30 P.M. at One Salem Green, Salem, Mass. The Chairman called for roll call' and the following answered present: Joyce Cook, Donald Koleman, Stanley Smith and Robert Bowman. Dominic Marraffa is recorded -absent. The Chairman noted that each member of the board received a copy of the minutes of the meeting held May 2, 1977, and called for omissions or corrections. Stanley Smith noted that under unfinished business the Executive Director was instructed to get the Kiosks painted. Under new business, in discussion relative to • Third Heritage Plaza-East Association, it should be recorded in the' record that the SRA's Attorney advised the Board that the letter of credit with the Royal Bank of Canada had expired. Since the letter of credit had expired, the SRA must obtain its deposit from Mondev and the Attorney was directed to pursue the* matter'. A motion was made by Joyce Cook, seconded by Stanley Smith, and by' unanimous vote, the minutes of the meeting held May 2, 1977 stands approved with the' corrections noted above. The Chairman declared the motion carried. BILLS Each Board member received a copy of the accounts payable list for review and consideration for payment. After due consideration, a motion was made by Joyce Cook, seconded by Stanley Smith, and by roll call, unanimously voted, the bills are approved for payment. The Chairman declared the motion carried. The SRA Board had no objection to changing the order of business to review the proposal by the owners of the Bancroft House for the "Arcade in Derby Sq." construc- tion project. • ` MINUTES OF THE SRA MEETING HELD MAY 16, 1977 Page 2 • Mort Braun and Donald Wagoner presented preliminary drawings as presented to the DRB at its meeting held May 13,1977 (see DRB minutes) . It was requested that the Board consider the following items: 1) widening the truck route by utilizing a 10 feet landscaped lane from Norman Welch's building and a 10 foot landscaped lane running south from the "Arcade Building", leaving a 15 foot emergency lane between the two which will be adequate for emergency vehicles per Chief James Brennan; 2) Holyoke Court - the Authority could purchase Holyoke Court and maintain it as a public way; 3) widening the curb cuts on Central Street next to the old Custom House and the one south of the Custom House and the one immediately north of Norman Welch's building, and in addition, would like to change the angle of the west side of Central Street to permit a better turning radius for trucks going in and out of the delivery area and also, a waiting lane for cars in front of the arcade building. The Board advised the developers that the matters will be considered by the Board. A motion was made by Stanley Smith, seconded by Donald Koleman, it was unanimously voted the SRA confirms the action of the DRB in approving the design concept for pre- liminary designs, as submitted. The Chairman declared the motion carried. It was also reported that they are making progress on the financing for the con- struction work. The Bank is requiring a lot of detailed information before making its decision. • The SRA commended the developers for their efforts in coming up with an acceptable and attractive design in such a short period of time. COMMUNICATIONS 1. The Salem Historical Commission advised the SRA that they are in favor of establishing a local historic district and National Register Historic District in the downtown area and looks forward to beginning the inventory work for the SRA this summer. 2. The Salem Off Street Parking Commission requested the SRA to correct the situa- tion of the illegal parked cars in the old Naumkeag Drive-in lot and also, if the Authority does not want to spend money to install a fence on the parking lot at the corner of Essex and Liberty Street, the Commission will pay for having a fence installed. The Board noted that they do not want a fence put up there but they would not object to placing posts on the lot to stop the cars from parking there. 3. The balance sheet for the period ending April 30, 1977 was mailed to the SRA office and a copy of same was distributed to each member of the Board. At this time the Executive Director was instructed to advise Mr. Axelrod to come in with a presentation at the next DRB meeting (June 8th) and, if he does not, his designa- tion will be terminated and the land will be advertised as available for sale. _ MINUTES OF THE MEETING HELD MAY 16, 1977 Page 3 • EXECUTIVE DIRECTOR'S REPORT The Executive Director reported on responses:we received on the invitations sent out to potential developers for housing units. From all indications, it seems as though there is definite interest from three firms and others will be back in touch to confirm their interest. The Board agreed that they will meet on Wednesday morning with Philip Herr to discuss the criteria and come to a firm decision in regard to rights of way and amenities to be provided-and that we should schedule a meeting with interested parties before the end of June. UNFINISHED BUSINESS The Board discussed the items under unfinished business. a. Kiosks - "Derby Sq." has been painted - the others are not ready to be painted, electrical work has to be done first and another coat of paint has to be put on before the street names can be painted on. b. Old Beef & Oyster site - is to be readvertised for sale c. Valet Sign -, Jack Powers and Greg Senko will get together on this matter. d. Essex St. Lights - two lights were received and installed, others are on the • way. e. Fountain Light- cannot be lit - no wires installed yet - cannot be wired until all the units are installed. f. "No swimming - No wading" signs (no sample of wording on file from J. Collins) . Executive Director was advised to get some kind of signs up there. g. Empire - letter to be sent to submit plans to the DRB h. Fountain plaques - on order i. Essex Mall traffic - letter sent to the Council Committee supporting ordinance j. Mondev - letter sent to RoyaliBank of Canada for default money k. Denis Shoe - moved out last week 1. Transfer to Khouri - will pass papers next week per Atty. Vallis m. Salem News - presentation to be made by Oscar Padjen tonight n. National Park Service - contract documents for the purchase of the property is being reviewed by the Park Service Attorney Oscar Padjen appeared before the Board to discuss the proposed plans for the . construction of a press building for the Salem Evening News Publishing Company. MINUTES OF THE MEETING HELD MAY 16, 1977 Page 4 The Board was advised that a combination of things were discussed by the "News" and they now feel that they have come up with a plan that will best suit their operation. . The small building on New Derby Street will be taken down. The "News" is concerned with getting a press building first which will be stage one. They are ready to order the press and would then hope to start construction sometime this summer to get this building going. The Board was advised that the "News" has no immediate need for the use of parcel bordering Front Street. Since the cost of the press is quite expensive they can see no way of using additional funds for the construction of commercial real estate and that it might be a matter of years before they could get around to do anything there. They are proposing a two story building,ithec;same height as others in the neighborhood.and they would like to use a portion of the parcel that is not being used for a staging area, A motion was duly made, seconded and unanimously voted the SRA Board enter into executive session to discuss real estate matters. • After a period of twenty minutes the Board resumed its original order of business. The Comptroller made a further explanation on the Salem News plans and the need for lead time to order the press and the magnitude of the project in the amount of $1,400,000 for the press. The "News" is faced with a commitment of a large scale and felt that they are unable to go further at the same time with an additional $400,000 commitment. That is the reason they are proposing their plans on a staged basis. Oscar Padjen noted that the "News" would like to acquire the land in great haste and once given the commitment they will start immediately in preparing the construction drawings. A moti.on.:was made by Donald Koleman, seconded by Joyce Cook, by roll call it was unanimously voted the SRA is willing to convey parcel RC-13B in total to the Salem Evening News, and convey a portion of lot RC-13A which shall be shown on a plan to be prepared by Whitman & Howard. The parcel to be conveyed to the Salem Evening News shall be the remainder of RC-13A, excluding therefrom the greater portion of said parcel which shall be at a point approximately 65 feet south of Front Street and which shall run in a line parallel with Front Street. The Chairman declared the motion carried. A motion was made by Stanley Smith, seconded by Joyce Cook, and by roll call, it was unanimously voted to remove the Salem'EveningiNews!--tentative designation . as developer of the balance of parcel RC-13A. The Chairman declared the motion carried. AGENDA - MAY 2, 1977 �. Roll call / Joyce Cook ✓/ r] Donald Koleman h Dominic Marraffa Stanley Smith Robert Bowman 2. Approve minutes of the meeting held April 4, 1977 as copied and mailed Motion Second 3. Approve minutes of the meeting held April 19, 1977 as copied and maile� Motion Second Li _ t p 7' 4. Bills (copy of the accounts payable list distributed to each member of the Board) Motion SecondJ� 05. Communications a. Balance sheet for the period ending April 30, 1977 6. Executive Director's report ,7. Unfinished business a. Kiosks - Salem' Sign will-be painting them.soonPo' b. Housing development proposals - due May 16 ✓ c. Developer for old Beef & Oyster site - no action d. Dennis Shoe - will be' out by' May 6th ' e. Court case - one case pending (Paramount Theater) f. Historic District - letter sent to the Commission requesting action g. Empire - no action h. Salem News - will go before the DRB May 11 i. Transfer to Khouri - May 16 j. Ntl. Park Service - transfer papers being prepared k. Essex St. Lights - will be delivered by- May 15 1. Mondev 8. New business Angela LeBlanc for the' Market Stall Area • r ACCOUNTS PAYABLE MAY 2, 1977 ADMINISTRATIVE COSTS 1. Group Insurance Commission - Authority's share of insurance premiums from July, '76 to Dec. 176 850.90 2. Gerald T. McCarthy Ins. - workmen's compensation premium for '77 628.00 3. Sawtell's - office supplies 21.78 4. Lavender Printing Co. - office stationery 122.00 5. George P. Vallis - general legal services for April 250.00 6. John S. Sullivan - accounting services for March 150.00 7. New England Tel. Co. - office telephone bill 150.73 PROJECT IMPROVEMENT COSTS' 1. Robert Scagliotti - consulting services (Colonial Men's Shop) 25.00 2. John Emerson - final fee for architectural services for Kinsman Block 128.00 3. H. S. Gilman - louvers for bollard lights 55.00 ACQUISITION COSTS 1. John A. McNiff - legal services rendered for 191-195 Essex St. taking 293.25 Salem = - • Redevelopment E%E DIRECTOR JOHNN WW.. BARREITETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 - , MINUTES OF THE MEETING OF THE SALEMREDEVELOPMENT AUTHORITY HELD MAY 2, 1977 - 7:30 P.M. The members of the SRA Board met in open session for its regular meeting on Monday, May 2, 1977 at 7: 30 P.M. at One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Joyce Cook, Stanley Smith, Donald Koleman and Robert Bowman. The Chairman noted that each member of the Board received a copy of the minutes of the meeting held April 4 and April 19, 1977 for advance reading. The Chairman asked for omissions or corrections. It was noted that the notes for the Custom House should read that the SRA approves the DRB's recommendation to stay with the original plan as submitted and approved.for the Custom House. In regard to the expenditure of $50, i't±should be noted the DRB is authorized to •spend $50 to obtain representative photographs which could be used in connection with selecting an appropriate sign. A motion was made by Stanley Smith, seconded by Joyce Cook, it was unanimously voted the minutes of the meetings held April' 4 and April 19, 1977 stands approved as corrected. The Chairman declared the motion carried. f LL:j BILLS - a copy of the accounts payable list was distributed to each member of the Board. ' After due consideration of the items listed, a motion was made by Stanley Smith, seconded by Joyce Cook, by roll call,it was unanimously voted to approve payment of the bills, as presented. The Chairman declared the motion carried. The Board requested that it be provided with a budget listing showing the item, amount spent to date, amount on hand after expenditure, including salaries. COMMUNICATIONS The balance sheet for the period ending April 30, 1977 was received from the office of John S. Sullivan (copy was distributed to each member of the Board) . • UNFINISHED BUSINESS The Board discussed the items under unfinished business. a. Kiosks - the Executive Director was instructed to call Salem Sign to get an answer as to when they will start painting them. MINUTES OF THE SRA MEETING HELD MAY 2, 1977 Page 2 • b. Housing - the Executive Director was instructed to call each party that received a letter, if no answer is received by the 10th, to find out •if.:they will be sending in a proposal. C. Developer for the old Beef & Oyster site - no activity - the Board was advised that there is some work being done between two parties interested in the parcel. At this time the Board discussed the existing sign displayed by the Beef & Oyster House restaurant and the Board was advised that the DRB has advised them to remove the sign or no action for approval will be taken on any other item for the building until the sign has been removed. The Executive Director was instructed to notify the Building Inspector that the sign is in violation of the SRA's sign manual and the City's sign ordinance. The Executive Director was instructed to take any means to have the sign removed and the SRA Board will back him up in doing so. The Board was advised that Oscar Padjen will- not be at the SRA meeting for the Salem News presentation due to the fact that the' cost figures are not ready yet. He will, in all probability, be ready for the May llth' Design Review' Board meeting. The Executive Director advised the' Board that the' East India Square Fountain was in a mess by Monday, after turning the water' on just a week before. The fountain had •to be drained out and cleaned out again before it can be_turned_on.. Over the weekend cans, bottles, sticks and sand'�were thrown in the fountain. Questions were raised as to whether or not arrangements could be' made to have this done on a daily basis. The Board was advised' that there is no',one available to do it on a daily basis and that to clean it out, the fountain has to be drained. It is an all day project to drain the fountain. The Board discussed the Essex Street lights and the status of delivery of the fixtures. The Board felt that it is the responsiblity of the general contractor and not the' SRA to see that the fixtures are delivered and installed. The Executive Director was instructed to contact the contractor to notify him of'.the Board's displeasure and to get the lights delivered and installed. P:^,:letter�should'-also:�beIdent to Lightolier with a copy to HUD. The Board would still like to see some wording from John Collins in regard to the no swimming - no wading";signs. In regard to the fountain plaques, DeIulis is presently making the pedestals. The Executive Director-was instructed to send a letter to Empire Clothing relative to termination as developer of parcel RC-10 in the project area. Angela LeBlanc addressed the Board on behalf of one of her clients for the Market Stall Area. The Board was advised that the tenant would enclose the area at his own expense and the members of the Design Review' Board reviewed the proposal individually and made comments, •which were all favorable since it would be on a temporary basis. The tenant will come in later for sign and color approval by the DRB. -MINUTES OF THE MEETING HELD MAY 2, 1977 - Page 3 The Board agreed that this would be a temporary solution and a means of seeing •activity in the market place even on a temporary basis. The Board unanimously voted to go along with the proposal. The SRA Board discussed the traffic on :the Essex Street Mall which is fast becoming a nuisance. There is an ordinance before the Council Committee as a solution to setting some standards for delivery along the Mall. The Board noted that it should not jeopardize all the work that has been done in making contact with the merchants in the downtown area and that the Board should, by letter, support the ordinance. The Executive Director was advised to advise the Ordinance and Legal Affairs Com- mittee that the hearing was discussed by:the SRA Board and that, since the land was designed as a Mall, the SRA endorses the proposal presently before the Committee and, further, wishes to state that the construction of the Mall was for mainly pedestrian traffic and that pedestrians will have the right of way in accordance with the urban renewal plan. The Board discussed the money due the SRA from Third Heritage Plaza-East Association as a result of its default as developer of parcel RC-11B. The SRA attorney was instructed to make a demand for payment of $6,600 from Third Heritage Plaza-East Association. The Executive Director noted that two appraisers will come up with an appraisal for the Essex House and land. A motion was made,:.seconded, and unanimously voted the meeting is adjourned at 9:45 P.M. Respectfully submitted, John W. Barrett • AGENDA - APRIL 19, 1977 61. Roll call / Joyce Cook ✓ Donald Koleman a Dominic Marraffa / / Stanley Smith L� Robert Bowman L/ 2. Waive approval of the minutes of the meeting held April 4, 1977 until the next SRA meeting (/May 2, 1977) . Motion SecondFT- f 3. Bills (copy of the accounts payable list distributed to each member of the Board) Motion �_I/� Second ' '07� u T` 4. Communications a. Salem Evening News b. County Commissioners �. Executive Director's Report 6. unfinished business a. Kiosks - to be painted this week b. Fountain text - ordered c. Developer for old Beef & Oyster site - no action to date d. Dennis Shoe - will be relocating May 6 e. Derby Sq. rubbish removal - to be handled by the Bancroft House f. Court case - will pay the second settlement - Theatre case pending g. Historic District - status quo h. Empire - - i. Silver's - still vacant _ ✓ moi j. Salem News - to come before the Board May 2 / k. Transfer to Khouri - May 5 7. New business /,— % ia. DRB.xecommeftdations b. Proclaimer- establishing sale price of $1.00 for buildings to National Park Serv. C. Authorization to allow Charlie's Market to remain until transfer to Park Service ACCOUNTS PAYABLE • APRIL 19, 1977 ADMINISTRATIVE COSTS 1. Bancroft House - luncheon 16.58 2. Crown Coffee Service - office supplies 29.65 PROPERTY-MANAGEMENT 1. Pickering Oil Heat, Inc. - oil deliveries to 226 Essex St. 331.47 2. Boston Gas. Co. - gas bill for 224 Essex St. 27.35 3. Mass. Electric Co. - electric bill for 226 Essex St. ' 44.25 4. Donald Famico - snow removal 3/19/77 40.00 5. Arthur LeBlanc : - services rendered to shine fountain panel on Mall 27.00 • PROJECT COSTS 1. Whitman & Howard, Inc. - engineering services for parcel RC-5 1,510.66 2. Walsh Construction Co. - facade easement contract for the Kinsman Block 512.10 • Salernge EX• Redevelopment JOHN W. ARRETT JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD APRIL 19, 1977 The members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting Tuesday, April 19, 1977. The Chairman called for roll call and the following answered present: Joyce Cook, Stanley Smith and Robert Bowman. Donald Koleman and Dominic Marraffa are recorded absent. A motion was made by Joyce Cook, seconded by Stanley Smith, it was unanimously voted to waive approval of the minutes of the meeting held April 4, 1977 until the next SRA meeting. The Chairman declared the motion carried. BILLS • Each member of the Board received a copy of the accountsopayable list for review and consideration for payment. After due consideration of each item, a motion was made by Joyce Cook, seconded by Stanley Smith and by roll call it was unanimously voted to approve payment of the bills as presented. The Chairman declared the motion carried. Due to the late hour the Chairman =recommended the Board take up the Db-sign Review Board's recommendation. The following items were discussed and voted on: MARKET HALL - no action necessary dg ,- DIPS --" OLD CUSTOM HOUSE - The SRA approved the DRB's recommendation to drop entry level to match interior. floor level, and the use of the original portico plans. PEKIN'S CLOTHES - Mr. Harvey Pekin attended the SRA meeting to express his views and desires on the proposed signs submitted for his Essex St. and Central Street location. A lengthy discussion was held relative to the use of script on the proposed sign. After much deliberation on the matter, a motion was made by Joyce Cook, seconded by Stanley Smith it was unanimously voted to endorse the DRB's action approving the shape, location and the use of steel posts. , The Board also voted to accept the sign as presented with the use of script. Motion carried. • A motion was made by Stanley Smith, seconded by Joyce Cook and unanimously voted the Redevelopment Authority notify the merchants and sign companies to come before the _ DRB for guidance prior to preparing a formal presentation and that the_DRB is authorized to spend $50.00 to1exemgT-'-Ty photographics to be used in connection with selecting an appropriate sign. A MINUTES OF THE SRA MEETING HELD APRIL 19, 1977 Page 2 FIREHOUSE COFFEE SHOP - 30 Church Street (David Jaquith abstained from voting) The SRA discussed the sign as proposed and approved the sign, location and method of attachefnent (DRB stipulation: eliminate bracket, dowel with rod, waterproof glue and sanded to prevent warping) TED COLE SIGN - no action necessary on sign. Approved location, method of attachment. 30 CHURCH ST. - Aulson offices The SRA Board approved the "30 Church St." sign and to eliminate the plaque which is to be moved to the inside of the door. ESSEX COUNTY COURTHOUSE - The SRA Board approved the recommended lettering for the "First District Court of Essex" At this time questions were raised on the status of the Venturi signs for the down- town area. The Executive Director was instructed to find out the status of the project which is being done by the Planning Dept. In regard to the proposal made by Angela LeBlanc for the market stall area the Executive Director was instructed to communicate with the Market Commission to notify them they should have a meeting with the Design Review Board, particularly to have a discourse on the sign ordinance. • NEWCOMB BUILDING - 3-7 Central St. The SRA Board approved the DRB's recommendations relative to cleaning and repointing and also noted that NO work is to be done on the first floor until reviewed and approved by the DRB. COMMUNICATIONS a. The Salem Evening News advised the SRA that they will start the landscaping on New-Derby and Washington Street very soon. b. The County Commissioners advised the SRA that they will look into the possibility of finding funds in the budget for exterior work on the Courthouse building. EXECUTIVE DIRECTOR'S REPORT The Executive Director noted that both fountains will be activated by Wednesday (April 20) . The developer's invitation for housing construction has been sent out and they have until May 16 to respond. The Executive Director was instructed to write to the Historic District Commission to indicate that we would like to see some action by the next SRA meeting. UNFINISHED BUSINESS - The SRA Board reviewed the following items: • a. Kiosks - will be painted this week by Salem Sign Co. b. Fountain text - plaques have been ordered C. Developer for the old Beef & Oyster site - no action to date a� MINUTES OF THE SRA MEETING HELD APRIL 19, 1977 Page 3 • d. Dennis Shoe - will be moving his inventory to storage by May 6 e. Derby Sq. rubbish removal - to be handled by the Bancroft House proposal f. Court cases - will pay the second court settlement - Theatre case still pending g. Historic District — status quo - no response (letter to be sent) h. Empire - no action i. Silver's - still vacant j. Salem News - to come before the Board May 2, architect will have had reviewed the plans with the News k. Transfer to Khouri - approximately May 5 NEW BUSINESS A motion was made by Stanley Smith, seconded by Joyce Cook, and by roll call it was unanimously voted to establish a sale price of $1.00 for buildings to be sold to the National Park Service. The Chairman declared the motion carried. The Board discussed the ways and means of obtaining the money due the Salem Redevelopment Authority from the letter of credit being held by the Bank of Canada. The SRA's attorney was instructed to prepare the necessary papers for processing. A motion was duly made, seconded and unanimously voted, the meeting stands adjourned • at 10:20 P.M. Respectfully submitted, John W. Barrett SalemRE • pFyAq EX CUTIVE DIRECTOR k",Jj(gedevelopment JOHN W. BARRET A.9thority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD APRIL 19, 1977 The members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting Tuesday, April 19, 1977. The Chairman called for roll call and the following answered present: Joyce Cook, Stanley Smith and Robert Bowman. Donald Koleman and Dominic Marraffa are recorded absent. A motion was made by Joyce Cook, seconded by Stanley Smith, it was unanimously voted to waive approval of the minutes of the meeting held April 4, 1977 until the next SRA meeting. The Chairman declared the motion carried. • BILLS Each member of the Board received a copy of the accounts..-payable list for review and consideration for payment. After due consideration of each item, a motion was made by Joyce Cook, seconded by Stanley Smith and by roll call it was unanimously voted to approve payment of the bills as presented. The Chairman declared the motion carried. Due to the late hour the Chairman :recommended the Board take up the D'e'sign Review Board's recommendation. The following items were discussed and voted on: MARKET HALL - no action necessary OLD CUSTOM HOUSE',- The SRA approved the DRB's recommendation to drop entry level to match interior. floor level, anis the use of the original portico plans. PEKIN'S CLOTHES - Mr. Harvey Pekin attended the SRA meeting to express his views and desires on the proposed signs submitted for his Essex St. and Central Street location. A lengthy discussion was held relative to the use of script on the proposed sign. After much deliberation on the matter, a motion was made by Joyce Cook, seconded by Stanley Smith it was unanimously voted to endorse the DRB's action approving the shape, location and the use of steel posts. The Board also voted to accept the sign as presented with the use of script. Motion carried. A motion was made by Stanley Smith, seconded by Joyce Cook and unanimously voted the Redevelopment Authority notify the merchants and sign companies to come before the DRB for guidance prior to preparing a formal presentation and that the DRB is authorized to spend $50.00 to exemplify photographics to be used in connection with selecting an appropriate sign. MINUTES OF THE SRA MEETING HELD APRIL 19, 1977 Page 2 - • FIREHOUSE COFFEE SHOP - 30 Church Street (David Jaquith abstained from voting) The SRA discussed the sign as proposed and approved the sign, location and method of attachement (DRB stipulation: eliminate bracket, dowel with rod, waterproof glue and sanded to prevent warping) TED COLE SIGN - no action necessary on sign. Approved location, method of attachment. 30 CHURCH ST. - Aulson offices The SRA Board approved the "30 Church St." sign and to eliminate the plaque which is to be moved to the inside of the door. ESSEX COUNTY COURTHOUSE - The SRA Board approved the recommended lettering for the "First District Court of Essex" At this time questions were raised on the status of the Venturi signs for the down- town area. The Executive Director was instructed to find out the status of the project which is being done by the Planning Dept. In regard to the proposal made by Angela LeBlanc for the market stall area the Executive Director was instructed to communicate with the Market Commission to notify them they should have a meeting with the Design Review Board, particularly to have a discourse on the sign ordinance. • NEWCOMB BUILDING - 3-7 Central St. The SRA Board approved the DRB's recommendations relative to cleaning and repointing and also noted that NO work is to be done on the first floor until reviewed and approved by the DRB. COMMUNICATIONS a. The Salem Evening News advised the SRA that they will start the landscaping on New Derby and Washington Street very soon. b. The County Commissioners advised the SRA that they will look into the possibility of finding funds in the budget for exterior work on the Courthouse building. EXECUTIVE DIRECTOR'S REPORT The Executive Director noted that both fountains will be activated by Wednesday (April 20) . The developer's invitation for housing construction has been sent out and they have until May 16 to respond. The Executive Director was instructed to write to the Historic District Commission to indicate that we would like to see some action by the next SRA meeting. UNFINISHED BUSINESS - The SRA Board reviewed the following items: a. Kiosks - will be painted this week by Salem Sign Co. b. Fountain text - plaques have been ordered c. Developer for the old Beef & Oyster site - no action to date MINUTES OF THE SRA MEETING HELD APRIL 19, 1977 Page 3 • d. Dennis Shoe - will be moving his inventory to storage by May 6 e. Derby Sq. rubbish removal - to be handled by the Bancroft House proposal f. Court cases - will pay the second court settlement - Theatre case still pending g. Historic District -' status quo.- no response (letter to be sent) h. Empire - no action i. Silver's - still vacant j. Salem News - to come before the Board May 2, architect will have had reviewed the plans with the News k. Transfer to Khouri - approximately May 5 NEW BUSINESS A motion was made by Stanley Smith, seconded by Joyce Cook, and by roll call it was unanimously voted to establish a sale price of $1.00 for buildings to be sold to the National Park Service. The Chairman declared the motion carried. The Board discussed the ways and means of obtaining the money due the Salem Redevelopment Authority from the letter of credit being held by the Bank of Canada. The SRA's attorney was instructed to prepare the necessary papers for processing. A motion was duly made, seconded and unanimously voted, the meeting stands adjourned • at 10:20 P.M. Respectfully submitted, John W. Barrett AGENDA - APRIL 4, 1977 •1. Roll call / Joyce Cook Donald Koleman Dominic Marraffa Stanley Smith / Robert Bowman 2. Approve minutes of the meeting held March 21, 1977 as copied and mailed to each member of the Board for advance reading. Motion Second 3. Bills (copy of the accounts payable list distributed to each member of the Board) Motion Second 4. Communications - Dept. of HUD Major Construction Management (refer to new business) Bancroft House (refer to new business) 5. Executive Director's report •6. Unfinished business a. Kiosks - given to Salem Sign for painting b. Fountain text - E. India Sq. $484 - Town House Sq. $551 c. Developer for old Beef & Oyster site - Carlson & Frye replied in writing Sterman by telephone d. Dennis Shoe - moving to storage by end of the month e. Derby Sq. rubbish removal - f. Court cases - one case still pending g. Historic District - no further action h.' Empire - Mr. Axelrod not available i. Silvers - no tenant j. Mondev - k. Salem News - Oscar Padjen will make a presentation to the Board 1. Central St. Property - advertised - due to receive replies by tonight m. Housing site - appraisal to be done Wednesday - will send out mailing piece Thursday 7. New business a. Salem Off-Street Parking Commission b. DRB recommendations ACCOUNTS PAYABLE - APRIL 4, 1977 • ADMINISTRATIVE COSTS 1. New England- Tel. Co. - office telephone bill 155.26 2. George P. Vallis - general legal services for March 1977 250.00 3. John J. Bochynski Ins. Agency - Office bonding (continuation of policy) 241.00 4. New England Tel. Co. - final payment for bell boy service 16.71 5. Office Products `.:Services - typewriter supplies 31.00 leasing fee Feb. to April 117.00 PROJECT COSTS 1. J. Emerson - architectural fees (Custom House) 118.75 2. R. Scagliotti - Colonial Men's Shop 100.00 3. Whitman & Howard Inc. - engineering service for RC-5 land court 1,028.98 • DISPOSITION COSTS 1. Salem News - advertisement for cleared land for sale 81.00 PROPERTY MANAGEMENT 1. City of Salem - water bills 27.00 • Salem@E • EX 8CUTIV9 DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD APRIL 4, 1977 The members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting on Monday, April 4, 1977 at 7:30 P.M. at the SRA office, One Salem Green. The Chairman called for roll call and the following answered present: Joyce Cook, Stanley Smith and Robert Bowman. Donald Koleman arrived shortly after the meeting commenced. The Chairman declared the meeting in session with a quorum present. The Chairman requested the Board's consideration to change the order of business in order to recognize the visitors present. The Board had no objection. Mr. Oscar Padjen attended the meeting to represent the Salem Evening News. • Preliminary plans showing three alternatives, which the Salem News is still consid- ering, for the development of parcels adjacent to the market stall area, were presented. It is the intent of the "News" to build a press building first (in the middle of the parcel) using the side areas for construction storage sites. They are con- sidering building rental space along Front Street which is a new 66ncept for the "News". The building will probably have a gable roof and a five foot setback behind the market stalls. The press building will be constructed first with the immediate start of cbnstruc- tibn:on the other buildings thereafter. The old press room will be for storage,lockers,etc. Mr. Padjen noted that if he could get a commitment from the SRA on the acquisi- tion of the parcels, he would then be allowed to proceed with the drawings. ; It was noted by the SRA Board that the construction schedule should be included in the Land Disposition Agreement for each of the parcels. Mr. Padjen noted that the plans presented are not final and are still under con- sideration as to which plan would be the best. The Board felt that the Front Street site needs to be developed as part of the negotiation. A motion was made by Donald Koleman, seconded by Stanley Smith, and unanimously • voted, the Salem Evening News be given tentative designation for the development of parcels RC-13A and RC-13B and that they immediately start the landscaping at the corner of Washington and New Derby St. , as previously agreed. The Chairman declared the motion carried. MINUTES OF THE SRA MEETING HELD APRIL 4, 1977 Page 2 The Board noted that the SRA received two proposal for the development of Parcel RC-11B. One from the owners of the Bancroft House and the other from DeIulis Bros. The owners of the Bancroft House attended the SRA meeting to make a presentation on their proposal for the use of the cleared land in answer to the advertisement placed by the SRA seeking developers for the parcel. The drawing submitted showed construction of a building that would cover almost the entire site. It would allow for a driveway from Central Street since the curb cut is already there and there would be a 24 foot delivery access with a loading dock.and compactor. The building would have a. link to the Bancroft House and will be approx- imately 120 x 180 feet, set back almost 35 feet to create a visual to George Sawtell's building and create a pedestrian way. Banks andindividuals have been approached in regard to funding. No bank can give them a commitment in regard to funding until such time as they receive a designation as developer of the property. After due consideration of the proposal received, a motion was made, the Bancroft House be given tentative designation for the development of parcel RC-11B. At this time it was noted by Donald Koleman that there is another proposal for consideration and should be discussed. The letter from DeIulis Bros. stated that he • estimates spending one million dollars on the project.Qlt was noted by the Board that DeIulis Bros. is a most capable developer but in comparison,the Bancroft House will be a tenant owner and would be a logical addition to the Bancroft House. The plans are available and the development should be encouraged. Donald Koleman noted that he is pleased with the plans presented and would be pleased to second the motion. Motion carried by unanimous'.vote. It was stated that DeIulis Bros. has had a very good track record with us. It was recommended that they be advised that the Bancroft House has been selected and suggest that they contact them in regard to future construction work. The owners of the Bancroft House noted that they are ready to proceed and would like to have 60 days for the architect to draw up working plans. It was agreed that they would bring the preliminary plans to the next DRB meeting -for review. The Executive Director was instructed to prepare a letter of tentative designation for the owners of the Bancroft House. DRB RECOMMENDATIONS The SRA Board instructed the Executive Director to write a letter to CVS to ask them to remove all signs from the windows within a short period of time after the grand opening, in accordance with the sign manual. • N MINUTES OF THE SRA MEETING HELD APRIL 4, 1977 Page 3 • The SRA Board approved the installation of a dormer on the Church Street side of the Lyceum which is to be identical to the dormers on the Salem Green side of the building. The Firehouse Coffee Shoppe - The SRA approved the sign for the east side of the building on a temporary basis until development has started on the adjacent site. The SRA requests further submission on a clearer sign proposal showing color and more detailed information and it is to be submitted in conjunction with the Ted Cole's sign proposal. Naumkeag Trust. Co.- the Board reviewed the proposal to replace the existing time and temperature unit. The SRA Board approved the plans as submitted subject to the modification of raising the bottom brackets. BILLS-- A copy of the accounts payable list was distfibuted to each member of the Board. After due consideration, a motion was made by Joyce Cook, seconded by Stanley Smith and by roll call it was unanimously voted to approve payment of the bills as presented. The Chairman declared the motion carried. • COMMUNICATIONS - The following communications were received at the SRA office: a. The Dept. of HUD approved the revised Project Expenditures Budget #8. b. Major Construction Management requested a reduction in the retention figure for work completed on the facade easement project at 216 Essex Street. After due consideration, a motion was made by Joyce Cook, seconded by Stanley Smith, and by roll call it was unanimously voted to reduce the retention figure from 108 to 58. The Chairman declared the motion carried. EXECUTIVE. DIRECTOR'S REPORT We received the first pay estimate for work completed under Pasquanna'a 312 Loan project and they have been approved for payment by the Dept. of HUD. We paid a total of $135,582.40 from PAsquanna's 312 Loan account. Bids 'are^out by the National Park Service for moving the warehouse buildings. Bids will be opened April 19, 1977. Pekin's relocation claim has been completed. Ted Cole will be moving around April 17. Dr. Bregman will be out of 224 Essex St. by the end of April. Dennis Shoe will be putting his inventory in storage by the end of April. MINUTES OF THE MEETING HELD APRIL 4, 1977 Page 4 • Charlie's Market will move when the property is transferred. Appraisals are due Wednesday (6th) for housing sites and Central Street and the Front Street buildings. UNFINISHED BUSINESS a. Kiosks - to be painted by Salem Sign as soon as prices are received b. Fountain text - E. India Sq. $484 - Town House Sq. $551 C. Developer for old Beef & Oyster Site - Carlson & Frye replied in writing, Sterman Realty by telephone d. Dennis Shoe- moving to storage by end of the month e. Derby Sq. - rubbish removal f. Court cases - one case still pending g. Historic District - no further action h. Empire - Mr. Axelrod not available i. Silvers - no tenant j. Mondev k. Salem News - Oscar Padjen will mad-?ea presentation to the Board 1. Central St. property - advertised - due to receive replies by tonight m. Housing site - appraisal to be done Wednesday - will send out mailing piece Thursday • NEW BUSINESS Salem Off Street Parking Commission would like to place a computer machine on the Bridge Street site parking lot (same type as that on the A & P lot) : The Commission sent a letter to the City to get the rent money due the Authority. It was the feeling of the Board that we hold up taking action until the OSPC pays the back due leasing fees. A motion was duly made and seconded the meeting stands adjourned (10:15 P.M.) . Respectfully submitted, John W. Barrett 'AGENDA • MARCH- 21; 1977 1. Roll call / c 1// Joyce Cook Donald Koleman Dominic Marraffa Stanley Smith Robert Bowman 2. Approve minutes of the meeting held March' 7 & 8, 1977 as copied and mailed to' eaoh member of the Board Motion I\ Second- 3. econd"3. Bills - copy f the accounts payable list distributed to each .membei' of.the' Board Motion; 4j- Second 4. Communications • a. Salem Historical Commission b. Bancroft House c. Balance sheet for period ending Feb. 1977 5. Executive Director's report 6. Unfinished business a. Kiosks - received a quote for painting - received comments from J. Collins �r b. Fountain text - received comments from Essex Institute, transmitted to J. Collins c. Ticket booth - no progress d. Developer for old Beef & Oyster Site - responses due by the end of this week e. Dennis Shoe - will vacate April 28 o' f. Derby Sq. rubbish removal - g. Court cases - paid one court award this month, will pay the other next month, one case pending h. Historic District - letter received for Historic Commission i. Empire - has engaged Mr. Lenox as architect j. Silvers - no tenant yet k. Mondev AGENDA - Continued 07. New business DRB recommendations Action - vote to terminate Mondev for Central Street site Discussion - Parking for Red's Sandwich Shop Action - vote to pay to the City the "in Lieu of Tax Payments" • t A • ACCOUNTS PAYABLE MARCH 21, 1977 ADMINISTRATIVE COSTS 1. John S. Sullivan - accounting services for Feb. 1977 150.00 2. The Lyceum - luncheon 23.00 3. Gerald T. McCarthy - office furniture/liability/office contents insurance premium 141.00 PROJECT COSTS 1. DeIulis Bros. Constructon Co. - facade easement contract payment for 8 Central St. 19,926.00 2. Collins DuTot Partnership - design study for Central/Derby Sq. area 162.50 3. Hemeon's Welding Service - repair damaged light pole (rec'.'d reimburse- ment from the insurance company) 375.00 • PROPERTY MANAGEMENT 1. Mass. Electric Co. - electric bill for 226 Essex St. 54.20 ' 4 • Salem • Redevelopment JOHN EXECUTIVE DIRECTOR NN W.. BARRETTETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY - HELD MARCH 21, 1977 The members of the SRA Board met in open session for 'its regular meeting at One Salem Green on Monday, March 21, 1977 at 7:30 P.M. The Chairman called for roll call and the following answered present: Donald Koleman, Stanley Smith and Robert Bowman. Joyce Cook arrived shortly after the meeting commenced. The Chairman noted that each member of the Board received a copy of the minutes of the meeting held March 7/8, 1977 for advance reading and called for omission or corrections. Being no omissions or corrections noted, a motion was made by Donald Koleman, seconded by Stanley Smith the minutes of the meeting held March 7/8, 1977 stands approved as copied and mailed. BILLS - Each member of the Board received a copy of the accounts payable list for review and consideration for payment. After due consideration of the items listed, • a motion was made by Stanley Smith, seconded by Donald Koleman,and upon roll call it':was unanimously voted to approve payment of the bills as presented. The Chairman declared the motion carried. COMMUNICATIONS - The following communications were received at the SRA office: 1. The Salem Historical Commission advised the SRA that it is currently pursuing the creation of a local district in the Salem redevelopment area and will keep the Authority informed of its progress. 2. The owners of the Bancroft House advised the SRA, as an abutter to its property, that they are applying for a revision in the description of its alcoholic beverage license to accommodate an open dining terrace area in Derby Square. After discussion on this matter, a motion was made by Donald Koleman, seconded by Stanley Smith, it was unanimously voted the Authority communicate with the Licensing Board by letter, prior to Monday, March 28, to let the Licensing Board know the Authority sup- ports, as well as approves of, granting a license to the Bancroft House to include priv- ileges for outside dining. The Chairman declared the motion carried. 3. The balance sheet for the period ending Feb. 1977 was received and a copy of same was distributed to each member of the Board for review. a MINUTES OF THE MEETING HELD MARCH 21, 1977 Page 2 • The Board reviewed the DRB's recommendations as follows: (Ronald Barnes attended the SRA meeting to represent the Design Review Board) BANCROFT HOUSE - The owners of the Bancroft House presented drawings to the SRA Board to explain the proposal for outdoor dining on land owned by the Bancroft House in Derby Square. The SRA Board reviewed the DRB's recommendations noted in the March 9th meeting and approved the drawings as presented. 34 CHURCH STREET.BUILDING - Sign for second floor tenants (Lawyers' offices) Atty. George Vallis described the sign as proposed at the DRB meeting. Mr. Vallis noted that he is complying with all the recommendations made by the DRB with the excep- tion of the pebble finish background. After talking to the sign maker, Mr. Vallis was advised that the sand finish would make a better appearance. The SRA Board approved the sign with the change in the finish from pebble to sand background. At this time the SRA Board discussed the appearance of the Big L sign and comments received relative to same. The Executive Director was instructed to write to the Big L office to advise them that the SRA is disturbed with the sign and encourage them to come up with something else that would be in keeping with the adjacent buildings. • BEEF & OYSTER HOUSE - Proposed sign for Derby Square side of the building The Beef & Oyster House came in with a preliminary proposal for a sign for the Derby Sq. side of the restaurant building. A resubmittal will be made at a later date. The Executive Director was instructed to advise them that no action will be taken on their proposal until they comply with the other requests of the DRB - remove the paper signs in the window and revise the valet parking sign. ALMY's - Proposed awning - A sample of the proposed awning to be used to replace the existing awning on Essex Street was submitted and discussed and approved by the DRB. The SRA approved the sample (brown) of the awining as submitted. Mr. Barnes advised the SRA that three members of the DRB reviewed the drawings for the Courthouse sidewalk and landscaping. Said proposal was approved by R. Scagliotti, J. Wright and D. Jaquith for the DRB. After lengthy discussion by the SRA Board, a motion was made by S. Smith, seconded by D. Koleman, the SRA approves only that area contiguous to the courthouse building (Washington and Church St. ) . By roll call the following voted aye: Stanley Smith, Donald Koleman and Robert Bowman. Joyce cook voted present and noted that she does not want any emphasis on the building itself. The Executive Director was instructed to write to the County to find out how much of the County funds can be used for cultural art work for the courthouse building. Formal action by the DRB will be taken at its next meeting. MINUTES OF THE MEETING HELD MARCH 21, 1977 Page 3 • UNFINISHED BUSINESS - The Board discussed the following items: a. Kiosks - received a quote for painting - received comments from J. Collins which will be transmitted to Salem Sign Co. b. Fountain test - received comments from Essex Institute, transmitted to J. Collins c. Ticket booth - no progress d. Developer for old Beef & Oyster site - responses due by the end of this week. e. Dennis Shoe - will vacate April 28 and Dr. Bregman will be moving out f. Derby Sq. rubbish removal - discussi6n°laterr_in4:the`.meeting g. Court cases - paid one court award this month, will pay the other next month, one case pending h. Historic District - letter received from Historic Commission i. Empire - Mr. Lenox engaged as architect to prepare plans j. Silvers - no tenant yet k. Mondev - to be discussed later in the meeting 1. Salem News - Oscar Padjen will prepare-'plans'-to bring before the Board - no financial information received as yet from Atty. Pitcoff NEW BUSINESS The Board discussdd the matter of its progress:.with Third Heritage Plaza-East Association. development plans. A motion was made by Stanley Smith, seconded by Donald Koleman, and by roll call it was unanimously voted that the Salem Redevelopment Authority notify Third Heritage • Plaza-East Association that the Land Disposition Agreement as it relates to Parcel RC-11B is terminated and the Authority proceed to advertise for developers and the Authority proceed with the proper material in order to obtain our retainer. The Chairman declared the motion carried. A motion was made by Stanley Smith, seconded by Donald Koleman, it was unanimously voted that the SRA proceed to advertise for letters of interest for parcel RC-11B and that responses shall be received within two weeks from the date of the advertisement. The Chairman declared the motion carried. A motion was duly made by Stanley Smith, seconded by Donald Koleman and by roll call it was unanimously voted the Authority rescinds the designation of Third Heritage Plaza-East Association as the tentative developer of the housing sites (RC-1, Rc-2 and RC-lA) in the Salem Urban Renewal Project Area, Heritage Plaza-East.and the Salem Redevelopment Authority shall advertise for proposals for the development of said sites. The Chairman declared the motion carried. The Board discussed the payment of money to the City as in lieu of tax payment. A motion was duly made by Stanley Smith, seconded by Donald Koleman, it was unanimously voted the SRA pay $11,569.56 to the City of Salem on May 1;1977 designated as in lieu of tax payments. • The Chairman declared the motion carried. MINUTES OF THE MEETING HELD MARCH 21, 1977 Page 4 • The SRA Board discussed the problems encountered by Red's Sandwich Shop relative to parking. Suggestions were made that the Board consider demolishing the buildings on Central Street. It was noted that as soon as the buildings are demolished some- thing else will be going up there and that would not resolve the problem for the owner of Red's. Since we are advertising for letters of interest for a".developer for this area we should have more information within two weeks and then the SRA can make a decision relative to demolition. A motion was made by Stanley Smith, seconded by Donald Koleman, it was unanimously voted the meeting stands adjourned (10:20 P.M.) . Respectfully submitted, John W. Barrett • • AGENDA - MARCH 8, 1977 • 1. Roll call Joyce Cook ✓ y� Donald Koleman !�/ Dominic Marraffa v Stanley Smith Robert Bowman 2. Approve minutes of the regular meeting held February 22, 1977 as copied and mailed t�o� each member of the Board for advance reading. Motion �(C/ Second // � � � 3. Approve minutes of the special meeting held march 2, 1977 as copied and mailed to each member of the Board for advance reading. Motion Second dP� 4. Bills (copy of the accounts payable list distributed to each member of the Board) q / • Motion Second 5. Communications - Essex Institute / DeIulis Bros. Construction Co. (refer to new business) Salem Corporation 6. Executive Director's report 7. Unfinished business a. Kiosks - have received a quote for painting of Derby Square, etc. b. Fountain text - see submittal from John Collins C. Essex St. Lights - poles are installed in a few places, waiting for ice to melt before running wires, fixtures reported as shipped d. Salem News - formal action to be taken under new business e. Waterworks building - tenants will be moving in, cleaning will be done soon f. National Park Service - received a copy of the invitation to bid for the relocation of two warehouses g. Ticket booth - no progress - ✓ f^/, h. Developer for old Beef & Oyster Site b okers received developer kits i. Dennis Shoe Store relocation - - - GLV /- ') u C:P. d F . j. Derby Sq. rubbish removal - proposal received from Collins DuTot k. Court cases.- received communications from Atty. John McNiff (enclosed in folder) • 1. Historic District - draft of letter sent to the Board for review61C L M. Empire - Mr. Axelrod will engage an architect to develop a plan -,,X, n. Silvers - no tenant as yet ' o. Mondev �r AGENDA - Continued -2- 8.* New business a. Restaurant Association b. DRB recommendations C. Formal action to be taken by the Board in regard to parcel RC-13B Motion - to advertise parcel RC-13B for sale to the Salem News Publishing Company. Motion to amend the Land Disposition Agreement to include an up-dating of the construction schedule;*eversionary clauses and provisions for the immediate landscaping at the corner of Washington Street and New Derby St. and also, a clause that states the land cannot be used for parking purposes. All subject to the receipt of HUD Form 6004 (Statement for Public Disclosure and Financial Statement) d. Recommendation to amend the contract for legal services with Atty. John McNiff for an additional amount $6,700 for services rendered on Court cases. 14e, z4f e. David Jaquith - will exMain the problems involved withklh graniVehin the�� area of the Old Fire Station Building. • f. 'Request for a reduction in the retention money being held by the SRA for . Delulis Bros. in connection with site improvement contract $5. �I U AGENDA - MAREH 8, 1977 • 1. Roll call Joyce Cook Donald Koleman Dominic Marraffa Stanley Smith Robert Bowman 2. Approve minutes of the regular meeting held February 22, 1977 as copied and mailed to each member of the Board for advance reading. Motion Second 3. Approve minutes of the special meeting held March 2, 1977 as copied and mailed to each member of the Board for advance reading. Motion Second 4. Bills (copy of the accounts payable list distributed to each member of the Board) • Motion Second 5. Communications - Essex Institute DeIulis Bros. Construction Co. (refer to new business), Salem Corporation 6. Executive Director's report 7. unfinished business a. Kiosks - have received a quote for painting of Derby Square, etc. b. Fountain text - see submittal from John Collins c. Essex St. Lights - poles are installed in a few places, waiting for ice to melt before running wires, fixtures reported as shipped d. Salem News - formal action to betaken under new business e. Waterworks building - tenants will be moving in, cleaning will be done soon f. National Park Service - received a copy of the invitation to bid for the relocation of two warehouses g. Ticket booth - no progress h. Developer for old Beef & Oyster Site - brokers received developer kits i. Dennis Shoe Store relocation - j. Derby Sq. rubbish removal - proposal received from Collins DuTot k. Court cases - received communications from Atty. John McNiff (enclosed in folder) 1. Historic District - draft of letter sent to the Board for review • m. Empire - Mr. Axelrod will engage an architect to develop a plan n. Silvers - no tenant as yet o. Mondev AGENDA - Continued -2- • 8. New business a. Restaurant Association b. DRB recommendations c. Formal action to be taken by the Board in regard to parcel RC-13B Motion— to advertise parcel RC-13B for sale to the Salem News Publishing Company. Motion to amend the Land Disposition Agreement to include an up-dating of the construction schedule; reversionary clauses and provisions for the immediate landscaping at the corner of Washington Street and New Derby St. and also, a clause that states the land cannot be used for parking purposes. All subject to the receipt of HUD Form 6004 (Statement for Public Disclosure and Financial Statement) d. Recommendation to amend the contract for legal services with Atty. John McNiff for an additional amount of $6,700 for services rendered on Court cases. e. David Jaquith - will explain the problems involved with the granite in the area of the Old Fire Station Building. • f. Request for a reduction in the retention money being held by the SRA for DeIulis Bros. in connection with site improvement contract #5., • ACCOUNTS PAYABLE - MARCH 8, 1977 ADMINISTRATIVE COSTS 1. New England Tel. Co. - bell boy service (final) 24.25 2. Sawtell's - office supplies 34.90 3. Robert Bowman - reimbursement for long distance calls 20.40 4. George P. Vallis - general legal services for Feb. 1977 250.00 5. The Lyceum - luncheon:meeting 27.60 PROPERTY MANAGEMENT 1. Donald Famico - snow removal and sanding Feb. 21, 1977 40.00 2. Boston Gas - 35 Front St. gas bill for SRA owned property 101.53 3. Pickering Oil Heat - oil bill for 226 Essex-St. 402.27 • 4. Delande's - miscellaneous hardware 3.60 PROJECT COSTS 1. John Emerson - work completed on the old Custom House Bldg. 118.75 2. Whitman & Howard, Inc. - engineering services for RC-5 parcel 1,510.66 DISPOSITION COSTS - legal 1. George P. Vallis legal services rendered for the transfer."of property to Third Heritage Plaza-East Association (see back-up information'. -. , provided in folder) (subject to HUD approval of the budget 15,000.00 transfer) ACQUISITION COSTS - legal 1. Atty.John McNiff for Salem Realty - Woolworth's 1,819.60 from 1970 to date A & P Store lot 2,005.20 (subject to HUD's approval of the budget transfer) -- - Salemmm • EX ECOTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD MARCH 7 & 6, 1977 Members of the SRA Board met in open session Ifor its regular meeting, Monday, March 7, 1977 at 7:30 P.M. .There being onlyone member of the Board present, Chairman Robert Bowman, it was declared the SRA's regular meeting will be held on Tuesday, March 8, 1977 at 7:30 P.M. On Tuesday, March 8, 1977, at 7:30 P.M. at One Salem Green, the SRA Board met for its regular meeting and the following answered present: Joyce Cook, Dominic Marraffa, and Robert Bowman. • Absent: Donald Koleman, Stanley Smith. The Chairman declared the meeting in session with a quorum present. Each member received a copy of the minutes of the meeting held February 22, 1977 forcadvancer.reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Joyce Cook, seconded by Dominic Marraffa, it was unanimously voted the minutes of the meeting held February 22, 1977 stands approved as copied and mailed. The Chairman declared the motion carried. Each member of the Board received a copy of the minutes of a`_Sp'ecial'r.Mebting:"Marbh-2, 1977 for advance reading and the Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Dominic Marraffa, seconded by Joyce Cook, it was unanimously voted the minutes of the meeting held March 2, 1977 stands approved as copied and mailed. The Chairman declared the motion carried. • MINUTES OF THE MEETING HELD MARCH 8, 1977 Page 2 •BILLS - a copy of the accounts payable list was distributed to each member of the Board for review and consideration for payment. After due consideration of the items listed, a motion was duly made by Dominic Marraffa, seconded by Joyce Cook, by roll call it was unanimously voted to approve payment of the bills presented with the exception of the invoice submitted by Whitman & Howard, Inc. for engineering services which is to be held back until all bills are submitted for parcel RC-5.and the whole thing is straightened out. The Chairman declared the motion carried. . COMMUNICATIONS - The following communications were received at the SRA office: a. Bryant F. Tolles, Director of the Essex Institute approved the information for the pamphlet to be published by the Salem Redevelopment Authority. b. DeIulis Bros. requesteda reduction in the retention figure from 10% to 5% • in regard to work completed under site improvement contract #5. c. Salem Corp. advised the SRA of its concern regarding payments due from the City under the lease signed by the City of Salem and that it will necessitate a postpone- ment in the construction of East India Square Mall until the current commitments to the urban renewal developer are met. EXECUTIVE DIRECTOR'S REPORT At the last meeting it was asked that the budget be checked for a transfer of funds with respect to the $15,000 for Atty. George Vallis for disposition services and payments to Atty. John McNiff for acquisition court cases. A transfer in the budget line item of $13,600 from administrative and what we have left in the line item for legal services should take care of the expenditures and does not increase the total budget in any way. The transfer in the budgetwill have to have the approval of the Dept. of HUD. • MINUTES OF THE SRA MEETING HELD MARCH 8, 1977 Page 3 • The SRA was notified today that it will receive an award for creative expression in architecture and planning for the City of Salem. UNFINISHED BUSINESS Kiosks - we received a quote of $175 to paint the street signs. Fountain texts - The Board recommended that all names be eliminated Essex St. Lights - poles are installed, fixtures have been shipped Salem Evening News - formal action taken under new business Waterworks building - tenants will be moving in, cleaning will be done soon National Park Service - received a copy of the invitation to bid for the relocation of two warehouses Ticket Booth - will talk to Peter Homan of the News Developer for Old Beef & Oyster Site - brokers received kits, no calls as yet Dennis Shoe relocation - will be going out of business by April 28th • Derby Sq. rubbish removal - proposal received from Collins DuTot Court cases - received amount of court awards from Atty. J. McNiff - one case pending Historic District - letter sent to Board for review - approved Empire - Mr. Axelrod will engage an architect to develop a plan - no word from Mr. Axelrod Silvers - no tenant as yet Mondev - The Chairman noted that we have gone as far as we can with Mondev legally. Atty. Vallis advised the SRA Board that according to the wording in the deed Mondev has 90 days to cure the default .which will preempt any agreement that was made. Atty. Vallis recommended to the Board that they do not take the property back right now and that it can look for someone else to develop the area if it so desires. In regard to Frasca Corp. we are supposed to give them a notice to proceed within 45 days and if we do notsprovide them with the' notice}to proceed, they' have the option •of terminating the contract. MINUTES OF THE SRA MEETING HELD MARCH 8, 1977 Page 4 • NEW BUSINESS It was noted that no one from the Restaurant Association attended the SRA meeting. The Chairman noted that Atty. Albert Pitcoff and Oscar Padjen attended the SRA meeting on behalf of the Salem Evening News. . Mr. Pitcoff noted that the Salem News is staying in Salem and is buying a..new press which will require the acquisition of parcel RC-13B and they would like to ac- celerate the purchase. Oscar Padjen has been involved with the project right from the beginning and since this was short notice for him;he isnot prepared with any drawings to show the Board what the News intends to do. Although, the Board was advised that the building is going to be very plain.,and an extension of the existing building. Mr. Pitcoff stated that the present Land Disposition Agreement includes construc- tion schedules ;that are too tight at this time and if they are expanded it will be all right with the News. They would like to use all of the space for the press building on RC-13B and RC-13A would be for future development and the News is not prepared to spend money on that parcel right now since they will be locked in by spending so much money on the press. There are no plans for facade work on the existing building. The Atty. for the News was advised that they have to go through the Design Review Board process. The building will be a large building, one story, about 20/28 feet. It will be quite simple because of environmental conditions. It will probably be brick construction, although nothing definite has been determined as yet. • MINUTES OF THE MEETING HELD MARCH 8, 1977 Page 5 • A motion was made by Dominic Marra ffa, seconded by Joyce Cook, and by roll call it was unanimously voted to advertise parcel RC-13B for sale to the Salem Evening News Publishing Co. as soon as HUD Form 6004 is received from Atty. Pitcoff and that Atty. George Vallis will work with Atty. Pitcoff and Oscar Padjen.to up-date the existing construction schedule and that reversionary clauses and provisions be included for the immediate landscaping at the corner of Washington Street and New Derby Street as well as a clause that states the land cannot be used for parking purposes at any time. The Chairman declared the motion carried. The SRA Board reviewed the DRB's recommendations. ESSEX OFFICE INTERIORS - The SRA Board approved the installation and location of the sign on a temporary basis - for a one year period. COLONIAL MEN'S STORE - The SRA Board approved the placement of the sign. • E.F. HUTTON - The SRA Board reviewed the proposal submitted and questioned whether or not three signs would:_be.:dllowed. The Board approved the proposed signs for E. F. Hutton subject to review of the sign manual that it does not exceed the number of signs allowed on one building. At this time the Board discussed the existing contract with Atty. John McNiff for an additional amount of money needed to cover cost of services rendered and an estimated amount for the final pending court case for the Paramount Theatre. A motion was made by Joyce Cook, seconded by Dominic Marraffa, and by roll call it was unanimously voted to amend the existing contract with Atty. John McNiff in an amount not to exceed $6,700 for legal services rendered in court cases. The Chairman declared the motion carried. David Jaquith explained that the area between the new front and the property line at the old fire station building has presented a problem and at this time he does not know .:Yihat.: material he can use that will stick. The problem will be studied and Mr. Jaquith will be back in touch with the Board as soon as he has the answer. MINUTES OF THE SRA MEETING HELD MARCH 8, 1977 Page 6 The Board considered the request from DeIulis Bros. for a reduction in the retention money in connection with site improvement contract #5 from 10% to 5%. A motion was made by Joyce Cook., seconded by Dominic Marraffa, and by roll call it was unanimously voted to release $46,214 to DeIulis Bros. out of the retention money. The Chairman declared the motion carried. A motion was duly made, seconded and unanimously voted the meeting adjourned (9:05 P.M.) Respectfully submitted, John W. Barrett • a Salem IRECTOR Redevelopment CIsHN W. ARRETT JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY MARCH 2, 1977 The members of the Board of the Salem Redevelopment Authority met in open session for a meeting Wednesday, March 2, 1977, at 7:30 A.M. , at the SRA office, One Salem Green. The following answered present: Robert Bowman, Stanley Smith, Dominic Marraffa and Joyce Cook. Absent: Donald Koleman • The Board discussed the status of the East India Square Mall project and Third . Heritage Plaza-East Association's compliance with the executed Land Disposition Agreement. After due consideration of all the requirements that Third Heritage Plaza-East has failed to meet it was the decision of the Board that there is only one step to take on the matter. A motion was duly made by Stanley Smith, .seconded by Joyce Cook, and by roll call, it was unanimously voted the SRA's attorney is instructed to prepare and record in all due haste the necessary documents to have land sold to Third Heritage Plaza-East Association on January 14, 1977 revert to the Salem Redevelopment Authority due to default in the Land Disposition Agreement and Third Heritage Plaza- East is to be so notified of said action. A motion was duly made, seconded and unanimously voted, the meeting stands adjourned. Respectfully submitted, Pohn W. Barrett • AGENDA - FEBRUARY 22, 1977 1. Roll call / Joyce Cook ✓ /� Donald Koleman / Dominic Marraffa Stanley Smith Robert Bowman 2. Approve minutes of the meeting held. Jan. 17/19, 1977 as copied and mailed Motion_j /(/ Second D 3. Ratify payment of the bills scheduled for the Feb. 7, 1977 meeting Motion Second 4. Approve payment of the bills submitted (copy of the accounts payable list distributed) Motion,J� Second 9 5. Communications a. Balance sheets for the periods ending Dec. 31, '76 and Jan. 31, '77 (copy distributed) b. Salem Corp. 6. Executive Director's report 7. Unfinished business a. Kiosks - SRA Approved - Action by DRB on Feb. 9 (see DRB recommendations) b. 'Mountain text - Approved, John Collins getting prices - i3 I J0 /?d c. Essex Street lights -. contractor modifying base holes for anchor boltsin his shop d. Salem News letter - sent by George Vallis - 7� e. Water works building-to be cleaned in the Spring f. -National Park Service - no reply to SRA letter - telephone calls received e Urknt booth - no reply from Mr. Collins h. Developer for old Beef 6 Oyster Site - 12 Developer Kits' distributed to brokers i. Relocation of Dennis Shoe Store - awaiting court decision J. Derby Sq. rubbish removal - new layout received from J. Collins k. Court cases - Mr. McNiff waiting for letter from Atty. Ronan 1. Historic District - draft of letter sent to Board for review M. Empire - meeting held with Mr. Axelrod today n. Silvers - no tenant as yet . o. Mondev p. Brochure- Essex Mall Fountains NEW BUSINESS • 1. Ratify action taken notifying Mondev of default on requirement's for parcel RC-11B (Pavillion) in accordance with the LDA 2. Action - to,amend the disposition contract with Atty. George Vallis for an additional amount not to exceed $15,000. 3. Joan Boudreau • ACCOUNTS PAYABLE - FEB. 22, 1977 ADMINISTRATIVE COSTS 1. New England Telephone Co. - SRA office telephone bill 189.87 2. Crown Coffee Service - office supplies 25.70 3. John S. Sullivan - accounting services for January records 150.00 PROPERTY MANAGEMENT 1. Neville & Quinn, Inc. - plumbing services rendered at Charlie's Market 49.56 2. Boston Gas Co. - gas bill for 224 Essex St. 88.72 3. Mass Electric Co. - electric bill for 226 Essex St. 59.70 PROJECT COSTS 1. Collins DuTot - design study for service access and trash removal • in the Derby Sq. area 570.28 2. Philip Herr & Associates - housing study 744.71 i ySalem • Redevelopment EHN ` DIRECTOR JOOHN WW. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD FEBRUARY 22, 1977 On Tuesday, February 22, 1977 at 7:30 P.M. the members of the SRA Board met in open session for its regular meeting of the SRA office, One Salem Green, Salem,Mass. The Chairman called for roll call and the following answered present: Joyce Cook, Dominic Marraffa, Stanley Smith, Robert Bowman. Donald Koleman is recorded absent. The:Chairman declared the meeting in session with a quorum present. Each member of the Board received a copy of the minutes of the meeting held Jan. 17/19, 977 for advance reading and the Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Joyce Cook, seconded by Dominic Marraffa, and by unanimous vote, the minutes of the meeting held Jan. 17/19, 1977 stands approved as copied and mailed. The Chairman declared the motion carried. BILLS - After the SRA's February 7th meeting was cancelled, each member of the. Board received a copy of the accounts payable list in the mail for consideration for payment. The Board discussed the payment to John Emerson for work on the Kinsman Block project.in the amount of $61.00. The Board agreed that the check should be held back until the pro- blems are resolved on the work that has to be done on the building. A motion was made by Joyce Cook, seconded by Dominic Marraffa, and by roll call vote the Board ratified the action taken to pay the bills as listed and to hold back the check to John Emerson until the problems are resolved. The Chairman declared the motion carried. • A motion was made by Stanley Smith, seconded by Joyce Cook, and by roll call vote, the Board unanimously voted to approve payment of the bills presented for this meeting. MINUTES OF THE MEETING HELD FEB. 22, 1977 Page 2 - I � The Chairman declared the motion carried. COMMUNICATIONS - The following communications were received at the SRA office: 1. The balance sheets for the periods ending Dec. 31, 1976 and Jan. 31, 1977 were received from the office of John S. Sullivan. Copy of same was distributed to each member of the Board for review. 2. Salem Corporation stated in its letter dated Feb. 15, 1977 that they would like to reaffirm their intention to develop Derby Square as a complementary project to the East India Sq. complex.using local funds. 3. Salem Historical Commission advised the SRA that it is pursuing the question of the creation of a local district in the Salem Redevelopment Authority area and will keep the Authority advised. EXECUTIVE DIRECTOR'S REPORT •1 All the contracts with Frasca Construction Co. , Inc. have been executed. John Kieran, Clerk of the Works, has been placed on temporary layoff due to the lack of work in the renewal area. Office space has been made available to the City's Market Agent within the Redevelopment office. The HUD Form 6202 for the Parking Garage facility has been completed, signed by all parties, and is being delivered to HUD. UNFINISHED BUSINESS a. Kiosks - SRA approved lettering - DRB approved 4" letters b. Fountain text - approved, John Collins getting prices, the base should be submitted to the DRB for approval. c. Essex St. lights - contractor is modifying the base holes for anchor bolts d. Salem News - letter was sent by George Vallis - no response - SRA will wait until its next meeting (3/7/77) to see if the--News answers the letter. e. Waterworks buildings - will be cleaned in the Spring f. National Park Service - will be meeting with the Park Service people on 2/24/77 to go over the procedures for permits and moving the building. They will move one in •� April and one in July. 1 g. Ticket Booth - Mr. Collins has no interest in it, too costly, not usable. It was recommended the story be given to Peter Homan in the hope that someone in Salem may come forward with a use for it in Salem. It was also recommended that it could be given to the Essex Institute. MINUTES-OF THE SRA MEETING HELD FEB. 22, 1977 Page 3 • h. Front St. Developer - 13 Developer Kits were distributed to real estate brokers. It was recommended that the brokers be advised to reproduce the kits and give them to their clients. They have four weeks to come in with a proposal. i. Dennis Shoe - Atty. Vallis will be going back to court Thursday (3/24) to make the best arrangements he can for -the benefit of the SRA j. Derby Square Rubbish Removal - the SRA has three proposals from John Collins and a work session will be arranged to go over the plans. k. Court cases - Atty. John McNiff is waiting for a letter from Atty. Ronan 1. Historic District - letter drafted and sent to SRA Board for approval - SRA Board approved the letter M. Empire - Mr. Axelrod is ready to build - would like to build`:20 feet along Essex Street. Will contact an architect to prepare plans n. Silvers = no tenant yet o. Mondev - building permit is on file in the Building Inspector's office. Frasca is ready to go as soon as he gets the word from Montreal. Made a call to Montreal - no response. Recommendation was made to send a strong letter that there is no cure date p. Brochure - Essex Mall Fountain — it was agreed to send the text to the Essex .Institure for approval. NEW BUSINESS At this time Joan Boudreau advised' the Board about the problems she' is having trying to remove the rubbish from the Restaurant area as .well as obtaining deliveries to the 4Restaurant. The Heritage Bank has put up a fence between the two'buildings and .the' only'access" to the building is through One Salem Green. The Board discussed the many alternatives to the problem and it was agreed that the area behind the fire station could be' used' for a dumpster', if it were landscaped', fenced in, and locked. The Board agreed to look into this solution.to the problem'. A motion was made by Joyce Cook,' seconded by Dominic Marraffa, and by unanimous vote, the Board ratified the action taken by. the' Chairman to notify Mondev that they are in default on ..submission requirements for parcel RC-11B (Pavillion) in accordance with the Land Disposition Agreement. The Chairman declared the motion carried'. • A recommendation was made to amend the disposition contract with Atty. George Vallis for an additional amount not to exceed' $15,000 for work performed over the past years in MINUTES OF THE SRA MEETING HELD FEB. 22, 1977 Page 4 • preparing the disposition documents for Third Heritage Plaza-East Association. The Executive Director went to HUD to find out the procedure we should go through and- t_was. recommended that we amend the existing contract and that we should have a breakdown of the hours expended over the years. The Board requested that the budget be checked first to see where the money will come from and the Board noted that they would like to see the transfers first before paying the fee. A motion was made by Joyce Cook, seconded by Stanley Smith, and by roll call it was unanimously voted to amend the existing contract with Atty. Vallis for an additional amount not to exceed $15,000. The Chairman declared the motion carried. The Board discussed the recommendations made by the Design Review Board at its Oeting held February 9, 1977. Ask Mr. Foster Travel-- SRA Board approved the sign and location as recommended Big "L" - SRA approved the sign as recommended 30-32 Church St. (Old Fire�Station Bldg.) - SRA approved the new location for the exhaust system as recommended. Custom House Paint - SRA approved the paint selection as recommended A motion was duly made, seconded and unanimously voted the meeting stand adjourned (9:35 P.M.). Respectfully submitted, John W. Barrett • 1 f - A The Salem Redevelopment Authority is extremely pleased to announce the sale • of the building complex at the intersection of the Essex Street Mall and Central Street to Pasquanna Developers Inc. which is owned by members of the Deluliscfamily of Lynn, the same firm that has been and is presently engaged in the construction of the Essex Street Mall under contract to the Salem Redevelopment Authority. This building is commonly known as the Old Custom House and served as such in 1804. The rehabilitation plans call for complete restoration of the exterior and renovation of the interior to provide new stores on the first floor and apartments on the upper levels. This is in keeping with the Authority's desire to not only have new commercial space in the Central Business District, but also to add a good portion of residential units to the area. This will give life to the area 24 hours per day and eventually should help curb the problems of vandalism. The building is located at a strategic location in the revitalized downtown, at the intersection of two malls (Essex St. and Central St.) and across from our largest • retailor, Almy's. The work is being done with the help of a,facade. easement from the Salem Redevelopment Authoiity and a 312 loan from the Department of Housing and Urban Development. As part of the agreement to purchase;':the developer will pay to the Salem Redevelopment Auth- ority, effective July 1, a payment in lieu of taxes and this sum will be turned over to the City of Salem. This is a further effort of the Authority to restore properties to the tax:irolls. The present contract that the Delulis firm has with the Salem Redevelopment Authority is for the construction of the Essex St. Mall and other related work. I think the merchants and others who have watched the construction work by the firm will agree with me when I say that the Authority is pleased somebody, with the care and expertise and timing in construction by this firm,will be carrying out the work on this historic Custom House. We hope that construction will be completed by Jan. 1977. • we will have other positive announcements similar to this one in the near future. l On behalf of the Mayor, the Redevelopment Authority and staff, I want to welcome L the Delulis family to the long list of local.'.developers in the new downtown Salem. • 1 • /AGENDA - JANUARY 19, 1977 1. Roll call - Joyce Cook" Donald Koleman Dominic Marraffa Stanley Smith Robert Bowman / 2. Approve minutes of the meeting �held � Dec. 20, 1976 as copied and mailed Motion* Second 3. Approve minutes of the meeting held Jan. 3 & 5, 1977 as copied and mailed Motion k" ' Second !/ 4. Communications / a. Salem Corporation V b. Dept. of HUD • 5. Executive Director's report 6. Unfinished business a. Kiosks, lights, fountain texts - refer to Design Review Board comments b. Salem Evening News - letter to be sent by George Vallis c. Bricks at Waterworks building - to be cleaned in the Spring d. National Park Service - awaiting letter of commitment due by April 1 e. Ticket Booth 2- f. Developer for old Beef & Oyster site - __--.� _✓n ! // "' -'OVh. g. Relocation of Dennis Shoe and transfer of property to R. Khouri y,_ay /" h. Rubbish removal for Derby Sq. area_0/G i. Silvers - letter sent in regard to potential new tenants for Midda Earth stor j. Mondev - Mall, housing and(Derby Sq. - .,�,� e..vz //w k. Court cases 1. Historic District for downtown area M. Empire Clothing l 7. New business a. Recommendations made by the DRB at its meeting held Jan. 12th b. Appointment to the DRB as Associate Member - recommendation, Staley McDermet c. Amend the Land Disposition Agreement • d. Ratification of votes relative to Third Heritage Plaza-East documents F ACCOUNTS PAYABLE • FEBRUARY 7, 1977 ADMINISTRATIVE COSTS 1. New England Tel. Co. - bell boy service and office telephone bill 182.13 2. George P. Vallis - legal services for Jan. 1977 250.00 3. Office Products Service - typewriter supplies 14.50 typewriter lease 4. Pitney Bowes - leasing fee for postage machine 33.00 5. John S. Sullivan - accounting services for Dec. 1976 150.00 6. Sawtell's - office supplies 12.00 PROJECT COSTS 1. Walsh Construction Co. , Inc. - pay estimate 113 - Kinsman Project 3,690.00 2. Collins DuTot Partnership - balance due for Town House Sq. sculpture 1,014.28 • 3. Major Construction Management - demolition for 216 Essex St. project 858.00 site preparation 5,471.00 - 4. Collins DuTot Partnership - administration services for contract 114 332.09 administration services for contract 115 9.81 5. John Emerson - architectural services - Old Custom House 118.75 Kinsman Block 61.00 6. Robert Scagliotti - consulting services for Colonial Men's Store project 25.00 DISPOSITION COSTS 1. George P. Vallis - legal services in connection with the transfer of streets and ways to the City of Salem 458.00 2. George P. Vallis - reimbursement for filing and recording fees for transfer of property to Third Heritage Plaza-East Association 178.25 PROPERTY 'MANAGEMENT 1. City of Salem - water bills for SRA owned properties 60.30 i 2. Mass Electric - electric bills for SRA owned properties 58.81 3. Pickering Oil Heat, Inc. - oil delivery at 226 Essex St. 471.14 4. Donald Famico - snow removal 135.00 5. Boston Gas - gas bill for 35 Front St. 141.60 • Salem • CTOR Redevelopment JOHNN WW.E%E . BARREIT ETT . Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01.970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD JAN. 17, 1977 and JAN. 19, 1977 On January 17, 1977, the date set for the regular meeting of the Salem Redevelop- ment Authority Board, the Chairman and Executive Director, being the only members present, declared the meeting adjourned and scheduled for January 19, 1977 at 7:30 P.M. On January 19, 1977 the members of the SRA met in open session for its regular meeting at 7:30 P.M. at One Salem Green, Salem, Massachusetts. • The Chairman called for roll call and the following answered present: Joyce Cook, Dominic Marraffa, Stanley Smith and Robert Bowman. Donald Koleman is recorded absent. The Chairman declared the meeting in session with a quorum present. It was noted that each member received a copy of the minutes of the meeting held December 20, 1976 for advance reading and called for omissions or corrections. Being no omissions or corrections noted, a motion was made by J. Cook, seconded by D. Marraffa, it was unanimously voted the minutes of the meeting held Dec. 20, 1976 stands approved as copied and mailed. The Chairman declared the motion carried. Each member received a copy of the minutes of the meeting held Jan. 3/5, .1977 for advance reading. MINUTES OF THE MEETING HELD JAN. 19, 1977 Page 2 • A motion was made by D. Marraffa, seconded by J. Cook, that the minutes show that the'.letter received from the Salem Off Street Parking Commission, in regard to its request for ownership of the Almy parking lot, was read to,-.the members of the SRA Board at its meeting held Jan. 5th,.. It:.was_unanimously voted the minutes of the meeting held Jan. :15, 1977 stands approved with the addition of the letter noted above. The Chairman declared the motion carried. COMMUNICATIONS 1. A letter was received from Salem Corp. which indicated that it is their intention to maximize the number of parking spaces available to downtown shoppers. 2. A letter from the Dept. of HUD advised the SRA that a credit of $315,044 has been granted to the City of Salem for the construction of the Central Fire Headquarters. At this time the Board agreed to change the order of business and discuss the Design • Review Board's recommendations listed under' new business. Helen Baldwin, member of the DRB, attended the meeting to answer questions relative to the proposals reviewed by the DRB at its meeting held Jan. 12, 1977. Fire Station Building - The SRA reviewed all the changes noted on the drawing and voted to approve the following items: 1. the new doorway, 2) location of the air conditioning unit, 3) location of the kitchen exhaust, k) gutters, as installed. The SRA noted that they would like to have more information in regard to the pro- posed paving,- especially,-," ;it relates to the existing granite. Colonial Men's Store - After reviewing the two signs that were submitted to the DRB, the SRA unanimously agreed to approve the DRB's recommendation for the Colonial Men's Shop sign which would be the full figure of the man. "Ask Mr. Foster" Travel Service = The SRA Board reviewed the sketch of the proposed sign and agreed that no action would be taken on this matter since the DRB is waiting for a • sketch showing the placement of the sign on the building before giving final approval. MINUTES OF THE MEETING HELD JAN. 19, 1977 Page 3 • CVS Sign - Helen Baldwin explained to the SRA Board that the'DRB--has^no objection to the CVS sign. Members of the SRA Board noted that they would like to ask CVS to reduce the size of the letters. A motion was made by J. Cook, seconded by' D. Marraffa, and unanimously voted, to authorize sending a letter to +;C V_S• _rand' ask them t(5reduce the size of the letters`on the-sign to 2' _feet. The Chairman declared the motion carried. East India Sq. Fountain The Board reviewed the text and comments for- the East India Sq. Fountain. A motion was made by S. Smith, seconded by J. Cook and unanimously voted to' approve the Palatino type letters and the locationstshown on theP are to._be_indicated by number. • The Chairman declared the motion carried'. At this time the Chairman noted that the Board should discuss the situation in regard to Mondev. The Chairman read the attached news release and asked the Mayor to make comments on the news release. The Mayor advised the SRA that although he is pleased and encouraged with the develop- ments of the past few weeks, he has been disappointed too many times..by:.th'ecdevelopercand asked that, before the Board releases the statement, he would like to see all of the docu- ments, in proper order, before he' signs for' the City's share. The Mayor re-stated that he is pleased with the' accomplishments and the work the Board has done and it appears that we'have reached our goal but there is still the area of doubt and rather than eat our words on Friday, he would like to wait until he has a • chance to review 611; the documents. The SRA Chairman noted that he has no objection to bringing the contract documents to the Mayor's office as soon as they come in,.. As far as the statement is concerned, it MINUTES OF THE MEETING HELD JAN. 19, 1977 Page 4 • has already been read into the record and the transfer of the Essex House property is public record at the Registry of Deeds. The Mayor stated that if he is asked for his comments by the press he would have to say he cannot support the press release tonight. UNFINSHED BUSINESS The Board discussed the following items of unfinished business: a. Kiosks, lights and fountain texts were all covered under the DRB's recommendations. b. Salem Evening News - letter to be sent by George Vallis c. Waterworks buildings - bricks are to be cleaned in the Spring d. National Park Service - waiting for a letter of commitment due by April 1, '77 e. Ticket Booth - letter from the Planning Dept. stating that it is not feasible for the City to move and store it. Suggested contacting the developer • for Pickering Fuel property to see if they have a use for it. f. Developer for old Beef & Oyster site - authorization was given to prepare a letter to go out to brokers in the area. g. Meeting is scheduled for Thursday (20th) with Dennis Shoe in regard to relocation resources h. Rubbish removal for Derby Sq. - John Collins and owner of compactor company met, drawings will be reviewed by J. Collins i. Sent letter to Silvers in regard to signs for new tenant for Middle Earth Store. j . Mondev - sent letter to Montreal in regard to default dates for Derby Sq. k. Court cases - talked to Atty. McNiff - the hold up is the settlement between the two attorneys. ' 1. Sent a letter to the Mayor and Council in regard-to downtown historic district which has raised some questions with respect to the feelings of the Council on this matter. M. Letter went to Empire Clothing on agreement with the Board for the development of the parcel RC-10 - notified thein they have 30 days to come before the DRB with a plan. MINUTES OF THE MEETING HELD JAN. 19,_1977 Page 5 J. Cook advised the Board that she has talked to a potential developer who would like to move the building owned by Mr. Lappin, from Barton Square, to the vacant site (corner of Lafayette and Front Street) and asked the Board what their feeling would be in this case. A motion was made by S. Smith, seconded by D. Marraffa, the Board go on record encouraging the use of the site and give the developer 45 days to come in with prelim- inary plans for the DRB to review. The Chairman declared the motion carried. In regard to the Derby Sq. project for Mondev J. Cook stated that the SRA, in every respect, should absolutely-stick to every default date, with no excuses. NEW BUSINESS A motion was made by S. Smith, seconded by J. Cook, and unanimously voted, to • approve the appointment of Staley McDermet' as an Associate Member to the Design Review Board. The Chairman declared the motion carried. The SRA Board discussed the amendment to Mondev's land disposition agreement. A motion was made by S. Smith, seconded by D. Marraffa, and by roll call, unani- mously voted to ratify the votes taken by the SRA Board approving the following documents: 1. An easement to L.H. Rogers; Inc. dated Jan. 5, 1977; 2. An easement to Third Heritage Plaza-East Association dated Jan. 14, 1977; 3. An Agreement between the Salem Off-Street Parking Commission and-the :Sal`em.Redevel- opment Authority dated' Oct. 9; 1975; 4. An easement to the Salem Off-Street Parking Commission dated Jan. 14, 1977; 5. An assignment of agreement to Third Heritage Plaza-East Association dated Jan. 11, '77 ' 6. A lease to Third Heritage Plaza-East Association dated Jan. 14, 1977. A motion was made by J. Cook, seconded by S. Smith,' it was unanimously voted the • meeting adjourned. Respectfully submitted, John W. Barrett • The Salem Redevelopment Authority has transferred title to land and buildings at 174-180 Essex Street (commonly known as the Essex House) extending from Almy's to East India Square, as well as 61,558 square feet of land under the Off-Street Parking Garage to Third Heritage Plaza-East Association, a Massachusetts limited partnership which is wholly owned by Mondev Ltd. for a purchase price of $151,600. "The transfer of title of this land, after many months of negotiations by members of the Board of the Salem Redevelopment Authority and representatives of Mondev, insures the construction of approximately 71,000 square feet of commercial sales space on ground level and an additional 10,000 square feet on the second level of the Essex Street frontage," commented Bowman. "The Salem Redevelopment Authority will construct a pedestrian walkway on 15,250 square feet of space connecting the commercial area at East India Square on Essex Street, to Church Street and to the elevators and stairwells from the garage. This • walkway will also connect to Almy's Department Store. The expenditure of public funds to provide this pedestrian walkway affords the shopping public of Salem trading area approximately 156,000 square feet of commercial space in an enclosed climate controlled area," continued Bowman. "Access from the parking garage through Almy's and from the Mall itself to the Essex Street Mall offers to the shopping public of the North Shore trading area tremendous opportunities to do business in a community that is .enhanced by excellent reputable commercial, financial, restaurant, service and office facilities. The overall potential is tremendous," commented 'Bowman Construction of both the public walkway and the commercial space will be undertaken by Frasca Construction Corp. of Lynn. The Salem Redevelopment Authority is obligated to an expenditure of $325,300 for the pedestrian area and completion of this portion is 255 days..from the date.-of the notice:.to proceed. Total cost of construction for the • entire project is in excess of $2,500,000. The demolition of the existing buildingsthat front on Essex Street is the responsi- bility of the developer. This is the culmination of many.years of activity, and a very concentrated period of • hard work during the past two months. In spite of public and political pressure to move faster and impose severe demands on the potential developer, we felt it was necessary particularly during this last crucial phase, to look at all the ramifications, and to eliminate as many problems as possible after the- transfer of title, in order to assure that the new construction is qualitatively comparable to the visual standards of the new downtown area of Salem. `y • Chairman Bowman pointed out that numerous individuals and boards are responsible'' for this action. Among them, former Mayors and Councillors of the City of Salem, former members of the Board of the Salem Redevelopment Authority, its staff, Attorney, and Consultants, Mayor Jean A. Levesque, the members of the current SRA Board, Joyce C. Cook, Atty. Donald Koleman, Dominic Marraffa, Stanley Smith, Mondev, its staff, Attorneys and consultants, the City Council especially its Community Development • Committee and its liaison Councillor Leonard Cawley, City Solicitor William J. Tinti, City Planner, W. Gregory Senko, the Planning Board, the Off Street Parking Commission, the Dept. of Housing & Urban Development Staff, the SRA's Design Review Board Committee, Almy Realty Trust, Mr. Fred Rogers, various departments of city government andthe dept. heads involved, the press and radio. Sincere appreciation is expressed to all, but especially to the citizens of Salem for whom members of the Board and staff of the Salem Redevelopment Authority have been diligently working. • � � � WVVL �� S� AGENDA - JANUARY 3, 1977 • 1. Roll call Joyce Cook Donald Koleman Dominic Marraffa Stanley Smith Robert Bowman 2. Waive approval of the minutes of the meeting held December 20, 1976 - not ready at this time 3. Bills - copy of the accounts payable list distributed to each member of the Board Motion Second 4. Communications a. National Park Service b. Gorin Stores c. Major Construction Management e 5. Executive Director's report r� 6. Unfinished businessG �(�✓ " a. Kiosks and rubbish removal sketches to be submitted by John Collins for DRB's Jan. 12th meeting b. Salem Evening News - letter to be sent by George Vallis C. Bricks at 30 Church St. - will be cleaned and pointed when the weather gets warmer d. National Park Service - letter received e. Ticket Booth f. Lights for Essex St. Developer for the old Beef & Oyster site Y h. Mondev i. Transfer of property to R. Khouri - relocation of Dennis Shoe 7. New business • a. Design Review Board recommendations Discussion-extend the contract with R. Scagliotti for architectural services wt`/ for 216-220 Essex St. project AGENDA - JANUARY 3, 1977 1. Roll call Joyce Cook Donald Roleman Dominic Marraffa� Stanley Smith ✓✓✓� Robert Bowman 2. Waive approval of the minutes of the meeting held December 20, 1976 - not ready at this time 3. Bills - copy of the accounts payable list distributed to each member of the Board Motion Second 4. Communications • a. National Park Service b. Gorin Stores c. Major Construction Management 5. Executive Director's report 6. Unfinished business a. PisKiosks and rubbish removal sketches to be submitted by John Collins for DRB's Jan. 12th meeting b. r salem.Evening News - letter to be sent by George Vallis C. ✓Bricks at 30 Church St. - will be cleaned and pointed when the weather gets warmer d. ✓National Park Service - letter received e. /Ticket Booth f. V Lights for Essex St. g. ✓Developer for the old Beef & Oyster site h. Mondev i. Transfer of property .to R. Khouri - relocation of Dennis Shoe 7. New business • a. Design Review Board recommendations b. Discussion-extend the contract with R. Scagliotti for architectural services for 216-220 Essex St. project ACCOUNTS PAYABLE - JAN. 3, 1977 ADMINISTRATIVE COSTS 1. New England Telephone Co. - bell boy service $24.25 office telephone bill 162.40 2. George P. Vallis - general legal services for Dec. '76 250.00 3. Crown Coffee Service - office supplies 26.45 4. Sawtell's - office supplies 2.75 PROJECT IMPROVEMENTS COSTS R. L. Scagliotti - Colonial Men's Store facade easement work 525.00 Whitman & Howard, Inc. - engineering services re: Ash Street, Rust St. and North St. Ct. closing) 68.33 subdividing RC-9 on Essex St. 459.81 • PROPERTY MANAGEMENT COSTS 1. Allied Builders Supply - miscellaneous hardware 8.06 2. Mass. Electric Co. - 14-16 Central St. electric bill 24.63 3. Donald Famico - cleaning alleyway at Newmarks building during month of Oct. 1976 & snow removal on 12/17 49.00 4. Picketing Oil Heat, Inc. - oil deliveries for 226 Essex St. 298.83 • SaIeMEE p EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD JANUARY 3, 1977 The members of the SRA Board met' in open session for its regular meeting on Monday, January 3, 1977 at 7:30 P.M. at One Salem Green, Salem,Massachusetts. - The Chairman called' for roll call and the following answered present: Joyce Cook, Stanley Smith and Robert Bowman. Donald Koleman and Dominic Marraffa are recorded absent. The Chairman declared the meeting in session with a quorum present. • A motion was .made by Joyce Cook, seconded by Stanley Smith, and unanimously voted to waive approval of .the minutes of the meeting held Dec. 20, 1976 until the next SRA meeting. The Chairman declared the motion carried. BILLS - The Board received a copy of the accounts payable list for review and consideration for payment. After due consideration of the items lis.ted, a motion was made by J. Cook, seconded by S. Smith, and by roll call vote it was unanimously voted to hold back payment to. Robert Scagliotti for the invoice submitted for work performed on the Colonial Men's Store facade easement project until more detailed information is received on additional work performed by Robert Scagliotti; and that all other bills be paid as presented. The Chairman declared the motion carried. COMMUNICATIONS - The following communications were received at the SRA office: I. A letter from the National Park Service requested permission to do some archaeo- 40Dgical investigations on the Front Street buildings prior to moving the buildings to the erby Wharf area. MINUTES OF THE SRA MEETING HELD JAN. 3, 1977 Page 2 • The Board recommended that a specific time be given to the .National Park Service to be ready to move the buildings from Front Street. A motion was made by J. Cook, seconded by S. Smtih, and by unanimous vote, it was agreed to notify the National Park Service by letter that the SRA will grant permission to the NPS to perform the investigations when the SRA is advised by April 1, :1977;that the National Park Service will be ready to move the buildings by April 30, 1977 and that if a commitment is not received by,the tirst ot.April',the SRA will advertise the buildings for sale to other parties. No work is to be performed until the SRA is so notified. The Chairman declared the motion carried. The SRA Board agreed that a 90 day vacate notice be sent to the owner of Charlie's Market at 31 Front Street, Salem, Mass. • 2. A letter was received from Gorin Stores advising the SRA that Gorin Stores, Inc. will construct an opening to the garage, at its expense, beneath the garage, adjacent to the Almy's Essex Street property. UNFINISHED BUSINESS The Board discussed the following items of unfinished business: 1. Kiosks/Rubbish removal for Derby Sq./Lights for Essex Street - recommendations will be coming from John Collins for the Jan. 12th DRB meeting. 2. Silver's sign removal - letter will be sent by Atty. George Vallis by Feb. 15th. - SRA set a deadline date of March 1st to have all signs removed. 3. Salem Evening News - Atty. George Vallis noted that a letter will be sent to the News next week for certain. 4. 30 Church St. - bricks will be cleaned and pointed when the weather gets warmer. 5. National Park Service - letter received relative to moving the Front St. buildings and will be responded to by the Executive Director as voted by the SRA Board under communica- tions noted in the agenda. •6. Ticket Booth - no discussion held with the Planning Dept. - will have a report for the next meeting. MINUTES OF THE SRA MEETING HELD JAN. 3, 1977 Page 3 • 7. Developer for Front/Lafayette St. corner - The Board instructed the Executive Director to advertise the property for sale and to notify Mr. McDougall the Board is advertising the property for sale and would be willing to review his proposal if he desires to present one to the Board. 8. Relocation for Dennis Shoe - the Executive Director noted that he offered them everything available at this time and nothing seems to satisfy their needs. It will probably take the course of eviction proceedings. Atty. Vallis has already notified Dennis Shoe to vacate the premises on or before Jan. 31, 1977. The Executive Director was advised of other relocation resources for Dennis Shoe (Dexter's and a store opposite the Post Office Building) . 9. . Mondev - The Chairman advised the Board that in order to pass papers there are four items to be resolved, among them, land court sub-division. The land court plan has been completed and sub-divided and will go to land court Tuesday (1-4-77) for approval. Atty. Vallis has prepared an agreement between L. H. Rogers in regard to the release of an easement. Off-Street Parking Commission - meeting was held with its Attorney and all matters • are in proper order. Meeting will be held with DSPC Chairman Shatswell to explain it to him before going before the Parking Commission for approval. Salem Corp. will be meeting with Frasca Construction to go over the final contract. Whitman & Howard is drawing up our construction contract with Frasca and should be ready shortly. The only other problem is the easements which Mondev will live with. The time problem is with the land court matter. It was recommended that no action be taken by the Board until Atty. George Vallis goes to land court tomorrow to see how long it will take to resolve the problem. It was noted by S. Smith that, at the last meeting, the Board voted to ask George Vallis to prepare termination papers. The Board was advised that a default letter was sent to Mondev. S. Smith requested a copy of the letter and noted that it is important we have all documents in draft form which would be required for termination so that if there is any last minute preparation, we can be prepared. A recommendation was made that the meeting be recessed until Wednesday morning. • It was also recommended that the Board go into executive session after new business is completed. NEW BUSINESS The Board reviewed the recommendations made by the Design Review Board at its meeting MINUTES OF THE SRA MEETING HELD JAN. 3, 1977 Page 4 December 8, 1976. The proposed sign for the CVS store (200 Essex Street) was reviewed. The SRA Board was displeased with the non-descript sign. A motion was made by J. Cook, seconded by S. Smith, and by unanimous vote, the Board agreed to return the proposed sign for CVS back to the DRB and highly recommended that the DRB come up with some alternatives. The Chairman declared the motion carried. The Executive Director was instructed to communicate with the sign company and advise them that the SRA Board has disapproved the sign as submitted. In regard to the contract with R. Scagliotti, it was agreed that this would be discussed further after more detailed information is received from Mr. Scagliotti. • With the conclusion of new business, a motion was made by S. Smith, seconded by J. Cook and by unanimous vote; the SRA Board went into executive session to discuss personnel matters and real estate negotiations. The Chairman declared the motion carried. Before executive session began, Mr. Peter Homan of the Salem Evening News questioned the Board's reasons for executive session and asked for comments from the Board in regard to the Mayor's annual address. The Chairman noted the Mayor is as frustrated with the situation with Mondev as is the SRA Board, beyond that, no comment. J. Cook and S. Smith noted that they would resign if negotiations are not completed within the specificed time of. 30 days, although, they are optimistic that Salem is highly developable, including the Essex House site, and that all the ramifications will be ironed out. • The Board entered executive session at approximately 9:10 p.m. - resumed regular session at 9:40 P.M. MINUTES OF THE MEETING HELD JAN. 3, 1977 Page 5 • A motion was made by S. Smith, seconded by J. Cook, and unanimously voted to recess the meeting until Wednesday morning at 7:30 A.M. Jan. 5, 1977. The Chairman declared the motion carried. On Wednesday, January 5, 1977, at 7:30 A.M. the SRA Board resumed its regular meeting with the following Board members present: J. Cook, D. Koleman, D. Marraffa, S. Smith and R. Bowman. The Chairman declared the meeting in session with a quorum present. The Chairman reported to the Board, with respect to negotiations with THPEA, he and Atty. George Vallis were in land court on Tuesday, and Atty. Vallis will go back Friday to see what progress has been made.. Atty. Vallis is to deliver a maintenance easement for signature by Fred Rogers and • there are three documents that have been discussed by Arty. Vallis and the Parking Com- mission which should be resolved momentarily and that THPEA is meeting with Frasca Company today with respect to a construction contract. With respect to the Parking Commission, the Authority has in its agreement with THPEA a clause that states, upon substantial completion of the mall, the Developer has a right to request that all parking areas north of Church Street be closed to parking. After conversation between Robert Bowman and Mr. Shatswell, it was agreed that the lots presently owned by the Authority (North of Church St.) and presently utilized for parking can, if construction on same has not commenced by the date of substantial completion, be utilized for auxiliary parking facilities when, and only when, the parking garage is filled. After discussion, the following action was taken: A motion was made by Donald Koleman, seconded by Joyce Cook, and unanimously voted, the Salem Redevelopment Authority will agree to recind all default notices previously given 40 to Third Heritage Plaza-East Association (THPEA) provided however, that THPEA does execute MINUTES OF THE MEETING HELD JAN. 3, 1977 Page 6 • all instruments relative to the transfer of property for the East India Sq. Mall simulta- neously with the execution of the construction contract; and A new default date for commencement of construction be incorporated in the Land Dis- position Agreement, which would be the latter of the following three dates: 1. 15 days after the transfer of title; 2. 24 hrs. after THPEA obtains its building permits from the Building Inspector; 3. 24 hrs after approval by Land Court of the sub-division of that portion of registered land within the property to be transferred; ;and There would be no further provision to cure the new default date notwithstanding any language to the contrary in the Land Disposition Agreement. The Chairman declared the motion carried. At this time, Atty. Vallis presented a proposal for the property located at 3-7 Central •Street which is within the project area and approved by the Board of Appeals at its meeting held Jan. 1977. The plans call for eight one bedroom apartments. A motion was made by Donald Koleman,, seconded by J. Cook and unanimously voted to approve the proposed concept, and the plans, as drawn for Robert and George Maguire, is in the philosophy of combining commercial and residential use and the Salem Redevelopment Authority has no objection to the proposal as presented. The Chairman declared the motion carried. The Salem Corporation submitted an invoice for the preparation of construction drawings at the previous SRA meeting. The Board agreed that the invoice submitted must be checked out by the SRA's project engineer. It has been checked out and payment is recommended in the amount of $7,127.04. A motion was made by S. Smith, seconded by D. Marraffa, and unanimously voted, the invoice be processed through the City out of its Urgent Needs Funds and payment is to be • MINUTES OF THE MEETING HELD JAN. 3, 1977 Page 7 held back from Salem Corporation until all documents are signed. The Chairman declared the motion carried. The Executive Director presented a letter of explanation from Robert Scagliotti in regard to the extra work accomplished on the Colonial Men's project. After due consideration of the work involved, a motion was made by Donald Koleman, seconded by Dominic Marraffa, and by roll call, it was unanimously voted to approve payment to Robert Scagliotti, in the amount of $525, -as submitted at the previous meeting. The Chairman declared the motion carried. It::was noted that there may be some minor inspections involved at the end of the construction work, as well as the certificate of completion that must be issued by. the architect in charge when all the work is completed. A motion was made, seconded, and unanimously voted the meeting adjourned (8:45 A.M.) . • Respectfully submitted, John W. Barrett • V Salem •� EXECUTIVE OIRECTOR Redevelopment .JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE-.SALEM REDEVELOPMENT'AUTHORITY HELD JANUARY 3, 1977 The members of the SRA Board met in open 'session' for its regular meeting on Monday, January 3, 1977 at 7:30 P.M. at One Salem Green, Salem,Massachusetts. The Chairman called for roll call and the following answered present: Joyce Cook; Stanley Smith and Robert Bowman. Donald Koleman and Dominic Marraffa are recorded absent. The Chairman declared the meeting in- session with a quorum present. r A motion was made by Joyce Cook, seconded by Stanley Smith, and unanimously voted to waive approval of the minutes of the meeting held Dec. 20, 1976 until the next SRA meeting. The Chairman declared the motion carried. BILLS - The Board received a copy of the accounts payable list for review and consideration for payment. After due consideration of the items listed, a motion was made by J. Cook, seconded by S. Smith, and by roll call vote it was unanimously voted to hold back payment to Robert Scagliotti for the invoice submitted for work performed on the Colonial Men's Store facade easement project until more detailed information is received on additional work performed by Robert Scagliotti, and that all other bills be paid as presented'. The Chairman declared the motion carried. COMMUNICATIONS.- The following communications were received at the SRA office: 1. A letter from the National Park Service requested permission to do some archaeo- logical investigations on the Front Street buildings prior to moving the buildings to the �•by Wharf area. MINUTES OF THE SRA MEETING HELD JAN. 3, 1977 Page 2 • The Board recommended that a specific time be given .to:.the„National Park Service to be ready to move the buildings from Front Street. A motion was made by J. Cook, seconded by S. Smtih, and by unanimous vote, it was agreed to notify the National Park Service by letter that the SRA will grant permission to the NPS to perform the investigations when the SRA is advised by:April 1;`_1977;.that7. the-National Park Service will be ready to move the buildings by April 30, 1977., and that if a commitment is not received byi rst of.Aprili,the SRA will advertise the buildings for sale to other parties. No work is to be performed until the SRA is so notified. The Chairman declared the motion carried. The SRA Board agreed that a 90 day vacate notice be sent to the owner of Charlie's Market at 31 Front Street, Salem, Mass. 2. A letter was received from Gorin Stores advising the SRA that Gorin Stores, Inc. 02111 construct an opening to the garage, at its expense, beneath the garage, adjacent to the Almy's.Essex Street property. UNFINISHED BUSINESS The Board discussed the following items of unfinished business: 1. Kiosks/Rubbish removal for Derby Sq./Lights for Essex Street - recommendations will be coming from John Collins for the Jan. 12th DRB meeting. 2. Silver's sign removal - letter will be sent by Atty. George Vallis by Feb. 15th. - SRA set a deadline date of March 1st to have all signs removed. 3. Salem Evening News - Atty. George Vallis noted that a letter will be sent to the News next week for certain. 4. 30 Church St. - bricks will be cleaned and pointed when the weather gets warmer. 5. National Park Service - letter received relative to moving the Front St. buildings and will be responded to by the Executive Director as voted by the SRA Board under communica- tions noted in the agenda. 6. Ticket Booth - no discussion held with the Planning Dept. - will have a report for the next meeting. MINUTES OF THE SRA MEETING HELD JAN. 3, 1977 Page 3 '07. Developer for Front/Lafayette St. corner - The Board instructed the Executive Director to advertise the property for sale and to notify Mr. McDougall the Board is advertising the property for sale and would be willingtito review his_proposal_1f_he__ desires to present one to the Board. 8. Relocation for Dennis Shoe - the Executive Director noted that he offered them everything available at this time and nothing seems to satisfy their needs. It will probably take the course of eviction proceedings. Atty. Vallis has already notified Dennis Shoe to vacate the premises on or before Jan. 31, 1977. The Executive Director was advised of other relocation resources for Dennis Shoe (Dexter's and a store opposite the Post Office Building) . 9. Mondev - The Chairman advised the Board that in order to pass papers there are four items to be resolved, among them, land court sub-division. The land court plan has been completed and sub-divided .and will go to land court Tuesday :(1-4-77) for approval. Atty. Vallis has prepared an agreement between L. H. Rogers in regard to the release of an easement. Off-Street Parking Commission - meeting was held with its Attorney and all matters are in proper order. Meeting will be held with OSPC Chairman Shatswell to explain • , it to him before going before the Parking Commission for approval. Salem Corp. will be meeting with Frasca Construction to go over the final contract. Whitman & Howard is drawing up our construction contract with Frasca and should be ready shortly. The only other problem is the easements which Mondev will live with. The time problem is with the land court matter. It was recommended that no action be taken by the Board until Atty. George Vallis goes to land court tomorrow to see how long it will take to resolve the problem. It was noted by S. Smith that, at the last meeting, the Board voted to ask George Vallis to prepare termination papers. The Board was advised that a default letter was sent to Mondev. S. Smith requested a copy of the letter and noted that it is important we have all documents in draft form which would be required for termination so that if there is any last minute preparation, we can be prepared. A recommendation was made that the meeting be recessed until Wednesday morning. It was also recommended that the Board go into executive session after new business is completed. "NEW BUSINESS The Board reviewed the recommendations made by the Design Review Board at its meeting MINUTES OF THE SRA MEETING HELD JAN. 3, 1977 Page 4 • December 8, 1976. The proposed sign for the CVS store (200 Essex Street) was reviewed. The SRA Board was displeased with the non-descript sign. A motion was made by J. Cook, seconded by S. Smith, and by unanimous vote, the Board agreed to return the proposed sign for CVS back to the DRB and highly recommended that the DRB come up with some alternatives. The Chairman declared the motion carried. The Executive Director was instructed to communicate with the sign company and advise them that the SRA Board has disapproved the sign as submitted. In regard to the contract with R. Scagliotti, it was agreed that this would be discussed further after more detailed information is received from Mr. Scagliotti. • With the conclusion of new business, a motion was made by S. Smith, seconded by J. Cook and by unanimous vote, the SRA Board went into executive session to discuss personnel matters and real estate negotiations. The Chairman declared the motion carried. Before executive session began, Mr. Peter Homan of the Salem Evening News questioned the Board's reasons for executive session and asked for comments from the Board in regard to the Mayor's annual address. The Chairman noted the Mayor is as frustrated with the situation with Mondev as is the SRA Board, beyond that, no comment. J. Cook and S. Smith noted that they would resign if negotiations are not completed within the specificed time of 30 days, although, they are optimistic that Salem is highly developable, including the Essex House site, and that all the ramifications will be ironed out. • The Board entered executive session at approximately 9:10 p.m. - resumed regular session at 9:40 P.M. MINUTES OF THE MEETING HELD JAN. 3, 1977 Page 5 • A motion was made by S. Smith, seconded by J. Cook, and unanimously voted to recess the meeting until Wednesday morning at 7:30 A.M. Jan. 5, 1977. The Chairman declared the motion carried. On Wednesday, January 5, 1977, at 7:30 A.M. the SRA Board resumed its regular meeting with the following Board members present: J. Cook, D. Koleman, D. Marraffa, S. Smith and R. Bowman. The Chairman declared the meeting in session with a quorum present. The Chairman reported to the Board, with respect to negotiations with THPEA, he and Atty. George Vallis were in land court on Tuesday, and Atty. Vallis will go back Friday to see what progress has been made. Atty. Vallis is to deliver a maintenance easement for signature by Fred Rogers and • there are three documents that have been discussed by Atty. Vallis and the Parking Com- mission which should be resolved momentarily and that THPEA is meeting with Frasca Company today with respect to a construction contract. With respect to the Parking Commission, the Authority has in its agreement with THPEA a clause that states, upon substantial completion of the mall, the Developer has a right to request that all parking areas north of Church Street be closed to parking. After conversation between Robert Bowman and Mr. Shatswell,' it was agreed that the lots presently owned by the Authority (North of Church St.) and presently utilized for parking can, if construction on same has not commenced by the date of substantial completion, be utilized for auxiliary parking facilities when, and only when, the parking garage is filled. After discussion, the following action was taken: A motion was made by Donald Koleman, seconded by Joyce Cook, and unanimously voted, the Salem Redevelopment Authority will agree to recind all default notices previously given • to Third Heritage Plaza-East Association (THPEA) provided however, that THPEA does execute MINUTES OF THE MEETING HELD JAN. 3, 1977 Page 6 • all instruments relative to the transfer of property for the East India Sq. Mall simulta- neously with the execution of the construction contract;' and A new default date for commencement of construction be incorporated in the Land Dis- position Agreement,- which would be the latter of the following three dates: 1. 15 days after the transfer of title; 2. 24 hrs. after THPEA obtains its building permits from the Building Inspector; 3. 24 hrs after approval by Land Court of the sub-division of that portion of registered land within the property to be transferred; ;and There would be no further provision to cure the new default date notwithstanding any language to the contrary in the Land Disposition Agreement. The Chairman declared the motion carried. At this time, Atty. Vallis presented a proposal for the property located at 3-7 Central Street which is within the project area and approved by the Board of Appeals at its meeting held Jan. 1977. The plans call for eight one bedroom apartments. A motion was made by Donald Koleman, seconded by J. Cook and unanimously voted to approve the proposed concept, and the plans, as drawn for Robert and George Maguire, is in the philosophy of combining commercial and residential use and the Salem Redevelopment Authority has no objection to the proposal as presented. The Chairman declared the motion carried. The Salem Corporation submitted an invoice for the preparation of construction drawings at the previous SRA meeting. The Board agreed that the invoice submitted must be checked out by the SRA's project engineer. It has been checked out and payment is recommended in the amount of $7,127.04. A motion was made by S. Smith, seconded by D. Marraffa, and unanimously voted, the •invoice be processed through the City out of its Urgent Needs Funds and payment is to be r MINUTES OF THE MEETING HELD JAN. 3, 1977 Page 7 • held back from Salem Corporation until all documents are signed. The Chairman declared the motion carried. The Executive Director presented a letter of explanation from Robert Scagliotti in regard to the extra work accomplished on the Colonial Men's project. After due consideration of the work involved, a motion was made by Donald Koleman, seconded by Dominic Marraffa, and by roll call, it was unanimously voted to approve payment to Robert Scagliotti, in the amount of $525, as submitted at the previous meeting. The Chairman declared the motion carried. It .was noted that there may be some minor inspections involved at the end of the construction work, as well as the certificate of completion that must be issued by the architect in charge when all the work is completed. A motion was made, seconded, and unanimously voted the meeting adjourned (8:45 A.M.) . • Respectfully submitted, John W. Barrett •