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1976-SALEM REDEVELOPMENT AUTHORITY -1 � f�- rill. i. (I liY�c� / � / e f ' a MM Salemmm • Redevelopment OEHN W. DIRECTORRETT r JOHN W. RARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY MEETING HELD MONDAY, DECEMBER 20,1976 On Monday, December 20, 1976, the SRA Board met in open session for its regular meeting at One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Robert Bowman, Joyce Cook, Donald Koleman, Dominic Marraffa and Stanley Smith. The Chairman declared the meeting in session with a quorum present. The Chairman noted that each member received a copy of the minutes of the meeting held December 6, 1976 for advance reading and called for omissions or corrections. Being • no omissions or corrections noted, a motion was made by Joyce Cook, seconded by Donald Koleman, and by unanimous vote, the minutes of the meeting held December 6, 1976 stands approved as copied and mailed. The Chairman declared the motion carried. BILLS The Board reviewed the accounts payable list as submitted. The Executive Director noted that a bill was received late in the day from Salem Corporation requesting payment in connection with the preparation of *construction drawings for the mall. The Board agreed to hold 'the:Anvoice until it is reviewed and approved by the SRA's project engineer. If it is approved by the project engineer, it may be submitted to the City for.cpayment out of Urgent Needs Funds. A motion was made by Joyce Cook, seconded by Donald Koleman, and by roll call vote, • it was unanimously voted to approve payment of all the other bills, as submitted. The Chairman declared the motion carried. MINUTES OF THE MEETING HELD DECEMBER 20, 1976 Page 2 • At this time the Board revised the order of business and discussed the unfinished business on the agenda. Kiosks and Rubbish Compactor - John Collins is to send a sketch on both items for review by the DRB Palladian window - Mort Braun is still interested in purchasing the Palladian window at the original price offered ($100) Salem Corp. is still interested in the ticket booth for use in the mall area although they have not made a definite decision on how it will be used. The Executive Director was instructed to check with the Planning Dept. to see if they have a particular use for the ticket booth in the City. Silver's - they have been granted an extension to March 1st to remove the signs Salem Evening News - Atty. Vallis has not had the opportunity to send the letter. He noted that he will send it before the next SRA meeting. 30 Church St. - the DRB will inspect the bricks after the owner has had the building • sand blasted and pointed. National Park Service - no letter received from the Regional Office to date in regard to moving the building from Front Street. It was noted that there is a good possibility that the Park Service might not move the building and the Board discussed the various alternatives such as selling the buildings for rehab by the developer, or, the SRA could do the exterior rehab work and sell the building. It was also considered the buildings could be moved to another location in the urban renewal area. A suggestion was also made that the buildings could be given to the Century Bank for rehab on the Central Street site. The Executive Director was instructed to find out if the plans and cost figures are available from the National Park Service for our use. In regard to the Developer for the old Beef_&_Oyster_ site the Developer_ has not had the opportunity to get together with other parties concerned. More information will be made available in time for the next SRA meeting. It was recommended that the Board establish a plan for the warehouse buildings at the next SRA meeting. The Board discussed the light fixtures for Essex Street and the problem of delivery of the fixtures by Lightolier Manufacturdug_ Co. It was noted that the SRA project • engineer has been in touch with the distributor and was told the fixture has not been manufactured as yet. A call will be made to the manufacturer and the SRA will be advised of the status of the light fixture. MINUTES OF THE SRA MEETING HELD DEC. 20, 1976 Page 3 • A suggestion was made by one of the Board members that we find a standard fixture that would be a stock item. S. Smith noted that John Collins should be appraised of the fact that the SRA Board is distressed that there are no lights available and that he submit to the DRB samples of lights that are available from existing stock. It was suggested that the existing order be cancelled. After a lengthy discussion on the matter, a motion was made by J. Cook, seconded by D. Koleman that first of all we investigate other alternatives and ask John Collins to do so and present samples to the DRB at its next meeting and have the DRB recommend to the SRA Board what we should do. The Chairman declared the motion carried. At this time the Board discussed the problems encountered with Mondev on the transfer of property for the retail mall. Atty. William Hawkes represented Mondev at this meeting and noted that Mr. Peter Howlett could not make the trip from Montreal. Atty. Hawkes noted that Mr. Howlett agreed to come down to Salem Thursday to pass papers and that the papers will be held in escrow until a few problems are • resolved such as the agreement between Mondev and Almy's. Mr. Fred Rogers of L. H. Rogers' store attended the meeting to hear what Mondev had to say and after listening to Mr. Hawkes statement, stated that he' did not believe in what he had to say in regard to the development of' the' Mall. As far as the agreement with Almy's is concerned', the Board repeated the statement that they made at the July '76 meeting and that is, the agreement with Almy's is not the Board's concern, it is between' Mondev' and Almy's. It was suggested by a Board member that the SRA advise Mondev to sign or we shall take steps necessary to find them in default and terminate arrangements. Atty. George Vallis stated that if the Board decides to terminate Mondev's designa- tion, a letter from him will follow stating his objection. S. Smith asked Arty. Vallis who is to be notified if we should decide to terminate arrangements. Atty. Vallis stated the Bank that is holding the letter of credit would be notified. S. Smith noted that six months has passed and Mondev has not met any deadline dates and for all the time spent by the Board on this matter we really have not been doing anything for the City of Salem and he is distressed that we have .been going on so long and is not at all satisfied with an escrow agreement. We are past that, it is time to act. Atty. Vallis noted that Mondev is moving along and after spending a day with HUD representatives he was advised that this is typical with other renewal agencies in negotiating with developers. 'MINUTES OF THE MEETING HELD DEC. 20, 1976 Page 4 The Chairman asked Mr. Hawkes, if the matter with Almy's is resolved by Thursday, could the papers be passed then? Joyce Cook noted that if this cannot be accomplished by Thursday she would go along with S. Smith's recommendation to prepare for terminating arrangements. Atty. Hawkes advised the SRA Board that Mondev wants to build in Salem. The matter of a contract with the general contractor is being worked out and can guarantee a construc- tion contract will be ready soon and that is another item that must be completed before papers are passed. Mr. Hawkes also advised the Board that there is a serious problem that just turned up which deals with the deed which shows easements that run through the property. The problem is in the language of the easement. Donald Koleman noted that the reason the Board is frustrated is because the work to be done has not been done on schedule. The Chairman asked the Board what is its desire. J. Cook felt that the Board should not sign an escrow agreement and the Board give Mondev a date to work out the problems, and if they do not, they are terminated. The Chairman noted that the SRA is willing to see what it can do with Almy's by meeting with Mr. Gorin. • After further discussion by the Board, and visitors attending the meeting, a motion was made by S. Smith, seconded by J. Cook the SRA Atty. be instructed to take all necessary steps to assure that all contractural arrangements, especially the transfer of title and construction contract, to be prepared for signing on December 31, 1976. Further, the SRA demands Mondev representatives execute the agreements on or before that date and our Attorney is instructed to prepare termination papers to circulate to the Board and advise us of any implications arising from the termination. The Chairman declared the motion carried. The SRA Board resumed the order of business. COMMUNICATIONS The Balance sheet for the period ending Nov. 30, 1976 was received and distributed to the Board for review. EXECUTIVE DIRECTOR'S REPORT Relocation of Pekins Store is projected. He will be moving into DeIulis' building on Central Street. No progress has been made in regard to moving Dennis Shoe. He has been offered four • different locations, some at no charge. He was not satisfied with any of the suggestions that were made to him. MINUTES OF THE MEETING HELD DEC. 20, 1976 Page 5 40 The 312 Loan for Pasquanna Developers, Inc. has been finalized and we received the money from the Federal Government for deposit into the account at Century Bank. The meeting was held with the merchants in regard to trash and snow removal from the Essex Mall. The meeting went along well even though there was a rather small attendance due to the holiday season. NEW BUSINESS A motion was made by Donald Koleman, seconded by Dominic Marraffa, and by roll call it was unanimously voted to amend the contract for legal services with Atty. George Vallis for another six months period at $250 per month. The Chairman declared the motion carried. A motion was made by Donald Koleman, seconded by Dominic Marraffa, and by roll call it was unanimously voted to amend the contract for accounting services with John S. Sullivan for another six months period at $150.00 per month. The Chairman declared the motion carried. The Board discussed the need to extend the contract with Robert Scagliotti for architectural services for the 216-220 Essex Street project. It was agreed that no action will be taken on this matter at this time and the Executive Director was instructed to check with R. Scagliotti to see how much more time will be needed to complete the project and how much money would be involved. A motion was made by Dominic Marraffa, seconded by Stanley Smith, and unanimously voted the meeting adjourned. (9:45 P.M.) Respectfully submitted, John W. Barrett • ACCOUNTS PAYABLE DECEMBER 20, 1976 1\ ADMINISTRATIVE COSTS 1. John S. Sullivan - accounting services for Nov. 1976 $150.00 2. Crown Coffee Service - office supplies 29.00 N�kA 3. Compass Press - printing of urban renewal brochures 641.00 pct: PROJECT COSTS ado ; 'L. 1. Collins DuTot Partnership - field review of contract 114 planting installations V L and inspections during Nov. 190.50 YaJ � 2. Collins DuTot Partnership - construction administration, inspection of :work completed under contract 115 (to be reimbursed to the SRA by the City out of Urgent Needs Funds 390.99 3. DeIulis Bros. - work completed under contract #5 (to be submitted to the .' City for payment out of Urgent Needs Funds) 27,364.45 4. Major Construction Management - 216-220 Essex St. Project site preparation 18,623.00 pP demolition 3,642.00 PROPERTY MANAGEMENT 1. Pickering Oil Heat, Inc. - oil delivery at 226 Essex St. 145.31 2. Boston Gas Co. - gas bill for 224 Essex St. 42.48 3. Mass. Electric Co. - electric bill for 226 Essex St. 47.79 4. Neville & Quinn - repair water pipe at 35 Front St. (CArd Shop) 60.00 AGENDA - DECEMBER 6, 1976 �. Roll call Robert Bowman Joyce Cook v Donald Koleman Dominic Marraffa Stanley Smith ✓ 2. Approve minutes of the meeting held November 15, 1976 as copied and mailed to each member o(f//t'he' Board Motion Second 3. Historic District Commission— 4. Bills - copy of the accounts payable list distributed to each member of. the Board Motion S S Second� L � 5. Communications • .la. Peabody`Museum/Atty. Leonard Berkal b. Dept. of HUD - Audit C. Balance sheet for period ending Oct. 31, 1976 (copy distributed) d. Silver's Supply e. Major Construction Management 6. Unfinished business a. Kiosks - lettering 6 paint i b. �TzaasEer-e---2-26Essex S6.-to-My._Khouri 1r )� C. 300 Derby St. - paint for building d. Middle Earth e. Salem Evening News f. Bricks for 30 Church St. (acceptable) g. Mayor's signature on transfer h. National Park Service i. Rubbish Pickup for Derby Sq. j. Palladian window a Booth 7. New business a. Renewal of contract for Atty. George Vallis - general legal services b. Renewal of contract for John S. Sullivan - accounting services C. Request for placement of a temporary mobile office at One•Salem Green d. Authorize 54e Chairman tormenter into a-contract BF� - for walkway in the amount of $321;300 in accord with he LDA at ub ect tom D's approval- ACCOUNTS PAYABLE - DEC. 3, 1976 ADMINISTRATIVE COSTS 1. James M. Kieran - fee for moving SRA furniture out of Town Hall $30.00 2. New England Tel. Co. - SRA office telephone bill 270.35 3. George P. Vallis - general legal services for Nov. 1976 250.00 4. John S. Sullivan - accounting services for Oct. 1976 150.00 5. Sawtell's - office supplies 7.00 DISPOSITION COSTS 1. Salem Evening News - advertisement for transfer of property to Mr. Khouri 94.25 PROPERTY MANAGEMENT 1. Waters & Brown Inc. - miscellaneous hardware 18.55 2. Delande's - supplies for SRA's work on the Kinsman Block (interior) 5.42 3. Boston Gas Co. - gas bill for 35 Front St. 25.79 PROJECT COSTS 1. Robert Scagliotti - consulting services for Colonial Men's Shop 575.00 2. Whitman & Howard - plan for Parcel RC-5 307.19 3. Collins DUTot Partnership - services rendered for contract N5 (reimburse- ment from City out of Urgent Needs Funds) 1,604.33 4. Collins DuTot Partnership - services rendered under contract N4 Aug. through Sept. 727.56 5. Robert M. Rumpf & Assoc. - professional services for Colonial Men's Shop (check shop drawings) 30.00 6. Universal Air Conditioning - remove air conditioner from 10 Central St. as agreed at time of relocation 27.00 7. Walsh Construction Co. - pay estimate #2 (Kinsman Block facade) 4,457.70 a mm Salemmm • Redevelopment QxE N IVW. DAR BARRECTOR ETT JOHN W. ETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD DECEMBER 6, 1976 The members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting on Monday, December 6, 1976 at 7:30 P.M. at One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Robert Bowman, Joyce Cook, Stanley Smith. Donald Koleman and Dominic Marraffa are recorded absent. Each member received a copy of the minutes of the meeting held November 15, 1976 for advance reading. The Chairman called for omissions or corrections. Being no omissions r corrections noted, a motion was made by Stanley Smith, seconded by Joyce Cook and unanimously voted the minutes of the meeting held November 15, 1976 stands approved as copied and mailed. The Chairman declared the motion carried. BILLS The SRA Board reviewed the accounts payable list as distributed. After due consid- eration of the items listed, a motion was made by Stanley Smith, seconded by Joyce Cook and unanimously voted, the SRA approves payment of the bills presented with the exception of the invoice submitted by Whitman 6 Howard which is to be held until the plan for RC-5 is corrected. The Chairman declared the motion carried. COMMUNICATIONS - The following communications were received at the SRA office: • 1. Atty. Leonard Berkal submitted a copy of a letter from the Peabody Museum requesting the SRA's permission to move the red schoolhouse within the Peabody Museum property. The SRA Board requested that a site plan including landscaping be submitted to the ,MINUTES OF THE MEETING HELD DEC. 6, 1976 Page 2 •sign Review Board for approval. A call should be made to Atty. Berkal and Mr. Dodge to notify them that a site plan is needed for the DRB's review. It was noted by the Authority that they are in favor of the move but will wait for DRB review before taking formal action. 2. The Dept. of HUD advised the SRA that it should not delay or waive the requirement for an audit. A motion was made by Stanley Smith, seconded by Joyce Cook and by unanimous vote, authorized the submission of the low bidder for the SRR audit to the Dept. of HUD for approval. 3. The balance sheet for the period ending Oct. 31, 1976 was received and distributed to each member of the Board. a. A letter was received from Silvers, addressed to Atty. Vallis, explaining what has been done in regard to removing the signs and requested an extension of time to have the remaining signs removed. A motion was made by Joyce Cook, seconded by Stanley Smith and by unanimous vote, to notify Silver!,s they have until March 1st to remove the signs and to notify them that prior to March 1st they must come in with a suitable drawing for a sign for the DRB's review. The Chairman declared the motion carried. 5. A letter was received from Major Construction Management requesting an extension to its contract for the 216-220 Essex Street project due to various delays in the execution of the contract. It is the opinion of the architect i=:charge they should be given a three week extension. After due consideration, a motion was made by Stanley Smith, seconded by Joyce Cook and by unanimous vote, approved a three week extension to the facade easement contract. • The Chairman declared the motion carried. ,MINUTES OF THE SRA MEETING HELD DEC. 6, 1976 Page 3 At this time the Chairman noted that the members of the Historic District Corr mission are attending the SRA meeeting to discuss the urban renewal area and the possibility of establishing an historic district within the downtown urban renewal area. Angela LeBlanc noted that she is present to speak for the Historic'District Chairman. The SRA Chairman explained that the SRA has received a grant out of the City's Urgent Needs Funds to do facade easement work in the urban renewal area. It was also noted by the SRA that the reason for the request is to protect the facade work completed on a number of buildings in the downtown area as much as we can after the SRA goes out of existence. S. Smith noted that he feels the Design Review Board should be continued. In discussion the Board agreed that the logical boundary for an historic district in the downtown area should extend from Washington Street to Hawthorne Boulevard. • Angela LeBlanc advised the SRA the Historic District Commission will discuss the matter at its next meeting and a vote will be taken and the SRA will be so advised. In the meantime they would like the SRA to write a letter to the Community Development Dept. , Mayor and City Councillors, stating that the SRA has requested the Historic District Com- mission to look into the establishment of an historic district within the SRA's urban renewal area. The SRA agreed to provide such a letter to that affect. UNFINISHED BUSINESS The SRA discussed matters of unfinished business on the agenda as follows: Kiosks - agreed to get John Collins of Collins DuTot Partnership to select the lettering for the kiosk for Derby Square. The other kiosks are not ready for lettering. Transfer of 226 Essex St. property - meeting will be held with the tenant to look at new locations and to get him to agree to move after Christmas. • 300 Derby St. Restaurant - building will be painted at a later date. MINUTES OF THE SRA MEETING HELD DEC. 6, 1976 Page 4 • Middle Earth/Silver's - removal of the existing signs will most likely be handled by Silver's when and if they extend their location into the building where Middle Earth is located. Salem Evening News - Atty. George Vallis will write a letter to the News in regard to the plans for landscaping the New Derby St. area. Bricks for 30 Church St. building - acceptable to the SRA - must be inspected by the Design Review Board before final approval. Transfer of site improvement work completed by the SRA - transfer of the streets to the City of Salem has been recorded at the Registry of Deeds. No word has been received from the National Park Service in regard to moving the buildings from Front St. Rubbish removal for Derby Sq. - Problems have been created under the SRA's new plan and the owners of property in that area would like the SRA to help them resolve the matter of rubbish removal. It was agreed that we would ask John Collins how this matter is being dealt with in other areas and to come up with some suggestion when he comes to Salem for the meeting on'i:the fourteenth of Dec. • Palladian window and Booth - It was recommended that telephone calls be placed to find out if the individuals are still interested in both items. New Business The SRA discussed the bids received for the construction of the walkway. Atty. George Vallis explained all the work that has to be done before Mondev s ' and the SRA will be ready to execute an agreement between Third Heritage Plaza- East for the transfer of the property and execution of the contract for the walkway. The Board agreed to take a vote on the authorization to execute a contract for the construction of the walkway. A motion was made by Joyce Cook, seconded by Stanley Smith and by unanimous vote, authorized the Chairman to enter into a contract for the construction of the walkway who will be the contractor of the developer's choice. The Chairman declared the motion carried. • MINUTES OF THE SRA MEETING HELD DEC. 6, 1976 Page 5 Stanley Smith requested a check list from Atty. George Vallis on items to be completed prior to the actual transfer of property to Third Heritage Plaza-East Association. In regard to Liberty Mutual's temporary mobile office at One Salem Green, the SRA informally agreed to allow the placement of the mobile office at One Salem Green for a .period of 60 days. A motion was duly made, seconded, and unanimously voted, the meeting is adjourned (10:00 P.M.) . Respectfully submitted, John W. Barrett • • J AGENDA - NOVEMBER 15, 1976 • 1. Roll call / Robert Bowman /v Joyce Cook ✓ pp Donald Koleman Dominic Marraffa Stanley Smith 2. Approve minutes of the meeting held November 1, 1976 as copied and mailed to each member/ of the Board Motion Second J 3. Bills (copy the off the accounts payable list distributed to each member of the Board) Motion 1Z Second 4. Communications a. Major Construction Management:re.216-220 Essex St. • b. Copies of letters sent to Silvers & Middle Earth by Atty. Vallis c. Collins DUTot Partnership - Courthouse drawings for review (refer to unfinished business) CP 5. Unfinished business a. Collins DuTot Partnership 6. New business a. DRB recommendations b. Action: authorization to execute Certificates of Completion and return the good faith deposit (plus interest earned) to individuals involved. (Market Sq. Co. - Beckett St. Realty Trust - J. N. Plelch - Arthur Jannell) c. Discussion - Central St. project and Town House Sq. fountain text • ACCOUNTS PAYABLE - NOV. 15, 1976 c ADMINISTRATIVE COSTS 1. Pitney Bowes - leasing fee for postage machine 12/76 to 2/77 33.00 2. Sawtell Office Supply, Inc. office supplies 2.21 3. General Office Equipment - rental fee for typewriter 29.00 PROJECT COSTS 1. Registry of Deeds - certified copy of the Order of Taking (urban renewal plan) 17.50 2. Walsh Construction Co. , Inc. - Pay estimate #1 - Kinsman Block 4,983.30 3. Eastern Construction Co.-work completed at Daniel Low area 500.00 4. Whitman & Howard, Inc. - engineering services (modifying parcels R-1 & RC-9 per our letter dated Aug. 24, 1976) 410.85 5. Delulis Bros. - pay estimate #10, contract #5 (to be submitted to the City of Salem for payment out of Urgent Needs Funds) 31,713.77 Major Construction Mgmt. - work completed at Colonial Men's shop (facade easement project) (subject to receipt of payroll 21,442.00 sheets) pay estimate #3 DEMOLITIONCCOST 1. Delulis Bros. - balance of payment due for work completed under contract #13 500.00 2. Major Construction Mgmt. - Exterior demolition work at Colonial Men's shop in connection with facade easement work 4,864.00 PROPERTY MANAGEMENT COSTS 1. Sherwood welding Co. - repaik bollard light 20.00 2. Waters & Brown - hardware 1.10 3. Neville & Quinn - service call to 226 Essex St. (no heat) 36.00 4. Pickering Oil Heat, Inc. - oil delivery at 226 Essex St. 102.79 5. Mass. Electric Co. - electric bill at 226 Essex St. 39.49 • Y _ MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY • HELD NOVEMBER 15, 1976 The members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting on Monday, November 15, 1976, at 7:30 P.M. , at One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Robert Bowman, Joyce Cook, and Stanley Smith. Donald Koleman arrived while the meeting was still in session. Dominic Marraffa is recorded absent. It was noted that each member received a copy of the minutes of the meeting held November 1, 1976 for advance reading-and the Chairman asked for omissions or corrections. Being no omissions or corrections noted, a motion was made by S. Smith, seconded by Joyce Cook, and unanimously voted the minutes of the meeting held November 1, 1976 stands approved as copied and mailed. • The Chairman declared the motion carried. BILLS Each member present received a copy of the accounts payable list for review and con- sideration'.for payment. After due consideration of the items listed, a motion was made by Joyce Cook, seconded by S. Smith, and by roll call vote, it was unanimously voted to approve payment of the bills as presented. The Chairman declared the motion carried. COMMUNICATIONS The following communications were received at the SRA office: 1. A letter was received from Major Construction Management in regard to the proposal for interior work at 216-220 Essex Street, Salem, Mass. The SRA Board agreed to table this matter for further discussion. • MINUTES OF THE. MEETING. HELD NOV,. 15, 1976 Page 2 • 2. Copies of the letter sent to Silver's and Middle Earth by Atty: George Vallis, in regard to the signs, was received and read into the record. The Board agreed to give them until the end of the week (11/19/76) to do some- thing about the signs. A motion was made by J. Cook, seconded by S. Smith, and unanimously voted, Atty. George Vallisis authorized to proceed with legal action if the Authority does not hear from them by the end of the week. The Chairman declared the motion carried. 3. Collins DuTot Partnership returned the drawings on the Courthouse area with his recommendations noted. The Board agreed to send the drawing to the Design Review Board for approval. NEW BUSINESS The Board discussed the Good Faith Deposits being held for Market Square Co. , • Beckett St. Realty Trust, J. Norman Welch and Arthur Jannell. A motion was made by J. Cook, seconded by S. Smith and unanimously voted to execute a Certificate of Deposit for each project and return to them the Good Faith Deposit as well as the interest earned on each account, The Chairman declared the motion carried. The Board reviewed the Design Review Board's recommendations. in regard to the following projects: Document Vault for the rear of City Hall - presented by Robert Scagliotti S. Smith noted that there is no question about the need for preserving the records but he would like to see other alternatives. The Board discussed the matter at length and Robert DeGrass, ;from the Bicentennial Commission explained that they investigated other areas before making a final decision on the location and it was agreed by all parties involved that the best location would • be next to City Hall. MINUTES OF THE MEETING HELD NOV. 15, 1976 Page 3 • A motion was made by J. Cook, seconded by D. Koleman, it was voted to approve the construction drawings as submitted and the location of the vault was also approved. Stanley Smith strongly opposed the location for the vault and requested it be noted in the record. The Chairman declared the motion carried. A motion was made by Donald Koleman, seconded by J. Cook, and unanimously voted the Mayor be requested to sign the transfer of completed streets to the City of Salem. The Chairman declared the motion carried. PURE & SIMPLES sign - the SRA reviewed and approved the sample of the sign as submitted. (Donald Koleman refrained from voting'on this matter) EAST INDIA SQUARE MALL - construction drawings were submitted by the architect and approved by the SRA Board with only minor changes noted in the drawings. LIBERTY MUTUAL - temporary sign - no action necessary on temporary signs THE OLD FIRE STATION BUILDING - changes were made in the original approved drawings as •noted by Robert Scagliotti in regard to the location of the HVAC system, fire alarm system and type of shingles and color of trim. The SRA Board approved the changes as noted in the DRB minutes. 30 CHURCH STREET BUILDING - The SRA Board was advised that the bricks used in repairing the damaged portion of the building were the same bricks that were removed from the site and after they are cleaned up they should match the existing bricks and will look better. The changes in the approved drawings was explained by Robert Scagliotti in regard to the entrance being moved to resolve problems with the stairway and the addition of five skylights to provide more light in the offices where there is very little light. It was noted that the County's architect for the Courthouse is not in favor of the fire escape. The SRA approved the drawings with the exception of the fire escape area which is �ubject to the County's acceptance of the location as well as the Building Inspector's. office. MINUTES OF THE MEETING HELD NOV. 15, 1976 Page 9 • PUB - entrance sign presented by Joan Boudreau The SRA Board reviewed the proposed sign and drawing for installation of sliding glass doors for the Pub windows. The sliding glass doors would match the existing windows along Church Street. The SRA Board approved the proposed sign and the future installation of the sliding glass doors. ALMY'S - Almy's requested a change in the appearance of its Essex Street windows to cut down the expense of replacing large lites of glass. The large lites will be replaced with three panes (tempered glass on the lower level and 4" glass on the upper levels) . The DRB .approved. the installation of three sections of glass subject to the use of dark bronze finish for aluminum frames. The SRA approved the drawings as submitted. •JLD BOOKS - A sketch of the proposed sign was submitted for approval. The SRA approved the sketch as submitted. The Board discussed the problems of identification for the downtown areas, especially, Derby Sq. , due to the fact that there are no signs at any entrance to Derby Square. The DRB requests a letter be sent to the Planning Dept. to find out what they are planning to do about information maps in the renewal area. A motion was made by S. Smith, seconded by J. Cook, that in order to identify Derby Square and other areas the Authority have painted in white letters,"Derby Square,"East India Square"and"St. Peter's Square"on the kiosks in the downtown area and to notify the Planning Dept. that we are doing this. Helen Baldwin is to select the letters and size for this project. The Chairman declared the motion carried. It was also stated that the SRA is to communicate with the Planning Dept. to find •out if any work is being done on informational plaques for the area. At this time the Board discussed the possible change in the drawings for the Courthouse MINUTES OF THE MEETING HELD NOV. 15, 1976 Page 5 doin regard to the parapet coping. The County engineer was contacted and the SRA Board was advised that the County is going to go along with the original submission as approved and is not revising the drawings at this time. The SRA Board reviewed the.construction drawings. for Central Street and after careful consideration of what needs to be. done in that area a motion was made by J. Cook'; seconded by S. Smith, that Delulis Bros. shall proceed with. the following work-items as" ' part of Contract H5 which is to be. done at the southern section of Central Street (near '* Front and Lafayette Streets) : the sidewalks, the circle in front- of the Police.Station; *. and the landscaping in front of the. Salem Laundry Co. The Chairman declared the motion carried. At this time the Board discussed the proposed housing for the development of the •Bridge St. , Federal Street area. Mr. Elliot 'Schrank explained the type of housing that would be in that area and the approximate sale price. ' It was noted the price would be in the area of $33,500 for single family units and a study will have to be made on the parking ratio. Mr. Schrank was not prepared to submit a plan to the:SRA and he would like to ask the SRA to have George Vallis communicate with Atty. Hawkes and put a concept in writing. The. SRA Board did not feel that it was the time to put it in the hands of the Attorneys. No formal action was taken on the housing concept. A motion was duly made, seconded, the meeting stands adjourned. (9:50 P.M.) . Respectfully submitted, John. W. Barrett AGENDA - NOVEMBER 1, 1976 • 1. Roll call , / Robert Bowm��/// Joyce Cook✓ Donald Koleman Dominic Marraffa Stanley Smith ✓ 2. Approves minutes of the meeting held October 18, 1976 as copied and mailed to each member of the Board Motion ,y�(/ Second 3. Bills - copy of the accounts payable list distributed to each member of the Board Motion f 5 Second, 4. Communications Bicentennial Commission - refer to new business S. Unfinished business a. Building at 34 Church Street (Mr. Maguire) 6. New business a. DRB recommendations b. Vote - right of entry c. Vote - additional six feet of sidewalk space to the County for the Courthouse cP MINUTES OF THE MEETING OF THE BOARD OF THE 'SALEM REDEVELOPMENT AUTHORITY HELD - NOV. 1, 1976 The members of the SRA Board met in open session for its regular meeting held on Monday, November 1, 1976 at 7:30 P.M. at the SRA office, One Salem Green,..Salem, Mass. Upon roll call the following answered present: Robert Bowman, Joyce Cook, Stanley Smith. Dominic Marraffa and Donald Koleman are recorded absent. The Chairman called for omissions or corrections to the minutes: of the meeting held October 18, 1976. It was noted that Donald Koleman arrived for the meeting while the meeting was still in session and that Dominic Marraffa should be.recorded..absent. A motion was made by J. Cook, seconded by S. Smith, and by unanimous vote, the minutes of the meeting held October 18, 1976 stands corrected as noted above and approved. The Chairman declared the motion carried. BILLS - 'Copy of the Accounts Payable list distributed to each member present. The Chairman noted that Delulis Bros. Construction Co. , Inc. submitted an invoice for payment for work completed under demolition1contract #13 (Camera Supply Shop) . It was noted that the architect .in charge, Robert Scagliotti, felt that the contractor should be paid for work completed. There is a section of brick to be cleaned and that a reten- tion of $500 from the invoice would be sufficient to cover the remaining work to be done. After due consideration of all the items listed, a motion was made by S. Smith, seconded by J. Cook and by roll call it was unanimously voted to approve payment of the bills presented, including a $10,000 payment to Delulis Bros. Construction Co. for contract 13. The Chairman declared the motion carried. COMMUNICATIONS The following communications were received at the SRA office: 1. The office of the Bicentennial Commission requested a right of entry onto �roperty now owned by the Redevelopment Authority for the purpose of installing a document vault. This matter was discussed by the Board and referred to new business for action. MINUTES OF THE SRA MEETING HELD NOV. 1, 1976 Page 2 • 2. For the. record, the bids received for the $2,796,000 in project notes were read. The low bidder came from Salomon Bros./Morgan Guaranty Trust Co. of New York at a bid of 2.85% with a premium of $182.00 HUD has been notified of all bids received. UNFINISHED BUSINESS The Board discussed the matter of the rehabilitation of the building at 34 Church Street since the damaged portion of the building has been repaired. The Board questions the bricks that were used in repairing the damage since the owner was sup- posed to use the original bricks that were taken down and stored for this purpose. It.appears that the bricks used do not match the rest of the building. Mr. Maguire telephoned ;the Chairman and advised him that they will match fairly well after they are cleaned. He agreed to clean and point a section of the building • to see if it will match the rest of the brick work. NEW BUSINESS The Board discussed the request from the County and the drawings submitted by the County's architect. After due consideration of the DRB's recommendation, it was agreed the drawing would go to John Collins for his review of the Federal Street and Washington Street area. A motion was made by Joyce Cook, seconded by Stanley Smith, and unanimously voted to provide the County with six feet of additional sidewalk space for the Courthouse building to bring the sidewalk in line with the rest of Washington Street. The Chairman declared the motion carried. A motion was made by Stanley Smith, seconded by Joyce Cook, and unanimously voted to approve the progress print submitted for the East India Square Mall subject to there being no radical changes made in the drawing after it is reviewed by the structural • engineer. The Chairman declared the motion carried. MINUTES OF THE MEETING HELD NOV. 1, 1976 Page 3 In line with the proposed document vault at the rear of City Hall, a motion was node by J. Cook, seconded by S. Smith to allow a right a entry to the City onto land owned by the Redevelopment Authority subject to the plans for the document vault being presented to the Design Review Board for approval and subsequent approval by the Redevelopment Authority. The Chairman declared the motion carried. The Board agreed to meet with Philip Herr on Monday, Nov. 8, 1976 to discuss the study being prepared for the development of the housing sites. At this time the Board discussed its status with Mondev International. The Chairman noted that the Salem Redevelopment Authority has received the necessary public disclosure statement from Third Heritage Plaza-East Association which is necessary in order to advertise the proposed sale of land to Third Heritage Plaza-East Association. •This advertisement will be placed in the local newspaper on Wednesday, Nov. 3, 1976. The Chairman has been advised that final plans will be available from Mondev on Nov. 4, 1976 and he emphasized the,:fact. that the SRA will not transfer title to the land until they provide us with everything that we have asked them for. It was also stated that the Essex House building will not be demolished until they (Third Heritage Plaza- East Assoc.) has performed., - At this time a motion was made by J. Cook, seconded by S. Smith, and unanimously voted, in view of the act, Mondev has not submitted construction plans for review by the Design Review Board and approval by the Redevelopment Authority and, as a result of that, it is not possible to convey property by Nov.' l, 1976, the date which is provided in the Land Disposition Agreement, that they be given thirty (30) days to cure this default. After which time the Agreement and any rights of Third Heritage Plaza-East Association be terminated by the Salem Redevelopment Authority. • The Chairman declared the motion carried. MINUTES OF THE MEETING HELD NOV. 1, 1976 Page 4 • The Board discussed the possible system that could be used in the development of the housing sites and also discussed the future of the house located at the rear of the Lappin Building (140 Washington Street) . It was suggested that the building and the two warehouse buildings on Front Street could be located on the old Beef & Oyster site (corner of Lafayette and Front Street) . Atty. Vallis noted that the building would have to be chemicallu Heated for fire prevention but it would have to be checked out with the Building Inspector's office. In line with this discussion the Board authorized sending out a letter to the Dept. of Interior, Colorado Division, to request the specifications for the removal of the warehouse buildings on Front Street be put out for bid before January 1, 1977 to be in a position to move them by the Spring of '77 or the Authority will make some other arrangements to preserve the buildings for tax revenue to the City of Salem. • The Board discussed the future of the buildings in the renewal area where the Authority has executed a facade easement agreement and what will happen when the Rede- velopment Authority goes out of existence to see that the buildings are not aborted by the present or future owners at a later date. A recommendation was made that the Redevelopment Authority meet with the Historic District Commission and that a letter be sent to arrange said meeting. It was also recommended that a liaison from the City Council be present at said meeting when it is scheduled. A motion was made, seconded and unanimously voted to adjourn (9:40PM) . Respectfully submitted, John W. Barrett MINUTES OF THE MEETING OF THE BOARD OF THE SALE14 REDEVELOPMENT • AUTHORITY HELD - NOV. 1, 1976 The members of the SRA Board met in open session for its regular meeting held on Monday, November 1, 1976 at 7:30 P.M. at the SRA office, One Salem Green, Salem, Mass. Upon roll call the following answered present: Robert Bowman, Joyce Cook, Stanley Smith. Dominic Marraffa and Donald Koleman are recorded absent. The Chairman called for omissions or corrections to the minutes:.of the meeting held October 18, 1976. It was noted that Donald Koleman arrived for the meeting while the meeting was still in session and that Dominic Marraffa should be recorded absent. A motion was made by J. Cook, seconded by S. Smith, and by unanimous vote, the minutes of the meeting held October 18, 1976 stands corrected as noted above and approved. The Chairman declared the motion carried. ILLS - Copy of the Accounts Payable list distributed to each member present. The Chairman noted that Delulis Bros. Construction Co. , Inc. submitted an invoice for payment for work completed under demolition contract #13 (Camera Supply Shop) . It was noted that the architect ,in charge, Robert Scagliotti, felt that the. contractor should be paid for work completed. There is a section of brick to be cleaned and that a reten- tion of $500 from the invoice would be sufficient to cover the remaining work to be done. After due consideration of all the items listed, a motion was made by S. Smith, seconded by J. Cook and by roll call it was unanimously voted to approve payment of the . bills presented, including a $10,000 payment to Delulis Bros. Construction Co. for contract 13. The Chairman declared the motion carried. COMMUNICATIONS The following communications were received at the SRA office: 1. The office of the Bicentennial Commission requested a right of entry onto •property now owned by the Redevelopment Authority for the purpose of installing a document vault. This matter was discussed by the Board and referred to new business for action. MINUTES OF THE SRA MEETING HELD NOV. 1, 1976 Page 2 r •2. For the record, the bids received for the $2,796,000 in project notes were read. The low bidder came from Salomon Bros./Morgan Guaranty Trust Co. of New York at a bid of 2.85% with a premium of $182.00 HUD has 'been notified of all bids received. UNFINISHED BUSINESS The Board discussed the matter of the rehabilitation of the building at 34 Church Street since the damaged portion of the building has been repaired. The Board questions the bricks that were used in repairing the damage since the owner was sup- posed to use the original bricks that were taken down and stored for this purpose. It appears that the bricks used do not match the rest of the building. Mr. Maguire telephoned ithe Chairman and advised him that they will match fairly well after they are cleaned. He agreed to clean and point a section of the building •to see if it will match the rest of the brick work. NEW BUSINESS The Board discussed the request from the County and the drawings submitted by the County's architect. After due consideration of the DRB's recommendation, it was agreed the drawing would go to John Collins for his review of the Federal Street and Washington Street area. A motion was made by Joyce Cook, seconded by Stanley Smith, and unanimously voted to provide the County with six feet of additional sidewalk space for the Courthouse building to bring the sidewalk in line with the rest of Washington Street. The Chairman declared the motion carried. A motion was made by Stanley Smith, seconded by Joyce Cook, and unanimously voted to approve the progress print submitted for the East India Square Mall subject to there being no radical changes made in the drawing after it is reviewed by the structural engineer. The Chairman declared the motion carried. MINUTES OF THE MEETING HELD NOV. 1, 1976 Page 3 • In line with the proposed document vault at the rear of City Hall, a motion was made by J. Cook, seconded by S. Smith to allow a right a entry to the City onto land owned by the Redevelopment Authority subject to the plans for the document vault being presented to the Design Review Board for approval and subsequent approval by the Redevelopment Authority. The Chairman declared the motion carried. The Board agreed to meet with Philip Herr on Monday, Nov. 8, 1976 to discuss the study being prepared for the development of the housing sites. At this time the Board discussed its status with Mondev International. The Chairman noted that the Salem Redevelopment Authority has received the necessary public disclosure statement from Third Heritage Plaza-East Association which is necessary in order to advertise the proposed sale of land to Third Heritage Plaza-East Association. •This advertisement will be placed in the local newspaper on Wednesday, Nov. 3, 1976. The Chairman has been advised that final plans will be available from Mondev on Nov. 4, 1976 and he emphasized the fact that the SRA will not transfer title to the land until they provide us with everything that we have asked them for. It was also stated that the Essex House building will not be demolished until they (Third Heritage Plaza- East Assoc.) has performed. At this time a motion was made by J. Cook, seconded by S. Smith, and unanimously voted, in view of the '•fact, Mondev has not submitted construction plans for review by the Design Review Board and approval by the Redevelopment Authority and, as a result of that, it is not possible to convey property by Nov. 1, 1976, the date which is provided in the Land Disposition Agreement, that they be given thirty (30) days to cure this default. After which time the Agreement and any rights of Third Heritage Plaza-East •Association be terminated by the Salem Redevelopment Authority. The Chairman declared the motion carried. MINUTES OF THE MEETING HELD NOV. 1, 1976 Page 4 • The Board discussed the possible system that could be used in the development of the housing sites and also discussed the future of the house located at the rear of the Lappin Building (140 Washington Street) . It was suggested that the building and the two warehouse buildings on Front Street could be located on the old Beef & Oyster site (corner of Lafayette and Front Street) . Atty. Vallis noted that the building would have to be chemically, treated for fire prevention but it would have to be checked out with the Building Inspector's office. In line with this discussion the Board authorized sending out a letter to the Dept. of Interior, Colorado Division, to request the specifications for the removal of the warehouse buildings on Front Street be put out for bid before January 1, 1977 to be in a position to move them by the Spring of 177 or the Authority will make •some other arrangements to preserve the buildings for tax revenue to the City of Salem. The Board discussed the future of the buildings in the renewal area where the Authority has executed a facade easement agreement and what will happen when the Rede- velopment Authority goes out of existence to see that the buildings are not aborted by the present or future owners at a later date. A recommendation was made that the Redevelopment Authority meet with the Historic District Commission and that a letter be sent to arrange said meeting. It was also recommended that a liaison from the City Council be present at said meeting when it is scheduled. A motion was made, seconded and unanimously voted to adjourn (9:40PM) . Respectfully submitted, John W. Barrett • • AGENDA - OCTOBER 18, 1976 1. Roll call / Robert Bowman; /v Joyce Cook / f Donald Koleman Dominic Marraffa Stanley Smith L--1 2. Approve minutes of the meeting held Oct. 4, 1976 as. copied and mailed to each member f the Board Motion 5 Second C� 3.' Bills (copy of� the accounts payable list distributed to each member present) Motion 7tIV Second .S .5 l�l� • 4. Communications 1. Mondev International 2. Dept. of HUD 5. Executive Director's report 6. Unfinished business 7. New business �l a. Authorization to advertise the proposed sale of property to Third Heritage Plaza East Association and authorization to execute and submit to the Dept. of HUD a Proclaimer Certificate establishing theale price to Third Heritage Plaza-East Association - S/,5 ./7//L ca b. Authorization to execute and submit a Proclaimer Certificates for pu¢lic improvements on the walkway to be constructed under the garage. Ty S 5 C. " Authorization to execute a. contract with Phillip Herr as Planning Consultant for a fee not to xceed $1,000 to a alyze ,9 parcels designated for housing purposes. — �f�S ��� • d. Discussion - Mondev International d�L �/ EXECUTIVE DIRECTOR'S • REPORT L. Kinsman Block - started grading, drains, walks, bulkheads - starting to remove windows and openings for doors 2. Colonial Men's - roof framed - sheathing roof - brick gables being installed Central Street - underground complete - utilities working - working on concrete base - (base on Essex St.) 4. Flagpole & hitching post - cost of Fraternity 5. East India Sq. plans 9(for transfer) 6. East India Sq. plans (for construction) 7. 312 HUD loan B. Proposals for audit - 6 invited - 2 replied • 9. Article in Herald Advertiser (Sun.) �l �o � I ACCOUNTS PAYABLE • OCTOBER 18, 1976 ADMINISTRATIVE COSTS 1. Essex Stationery - office supplies 9.35 PROPERTY MANAGEMENT COSTS 1. City of Salem - water bills for SRA owned properties 60.30 2. Pickering Oil Co. - oil delivery for 226 Essex Street 44.94 3. Boston Gas Co. - gas bill for 224 Essex St. 15.54 PROJECT COSTS 1. George P. Vallis - legal services for facade easement (Kinsman Block) 311.00 • 2. T. M. Ralph Co. , Inc. - lock for pedestal for Salem Green 7.43 3. Registry of Deeds - copies of recorded documents for transfer of streets to the City 12.40 4. DeIulis Bros. - pay estimate for Contract 414 (final) 894.17 5. DeIulis Bros. - pay estimate for contract 415 (to be reimbursed by the City from Urgent Needs Funds) 71,623.28 6. Collins DuTot Partnership - construction administration for Sept. 1,107.35 (to be reimbursed by the City) 7. Pickering Co. - reimbursement for raising the fill pipe 143.93 8. Major Construction Management - 216 Essex St. project - demolition 11,192.00 site preparation 12,839.00 • • EXECUTIVE DIRECTOR'S REPORT L. Kinsman Block - started grading, drains, walks, bulkheads - starting to remove windows and openings for doors 2. Colonial Men's - roof framed - sheathing roof - brick gables being installed 3. Central Street - underground complete - utilities working - working on concrete base - (base on Essex St.)owlyw. 4. Flagpole & hitching post - cost of Fraternity - c m r 5. East India Sq. plans 9(for transfer) 6. East India Sq. plans (for construction) 7. 312 HUD loan B. Proposals for audit - 6 invited - 2 replied • 9. Article in Herald Advertiser (Sun.) • MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD HELD OCTOBER 18, 1976 • The members of the SRA Board met in open session for its regular meeting held on Monday, October 18, 1976 at 7:30 P.M. at the SRA office, One Salem Green, Salem, Mass. Upon roll call the following answered present: Robert Bowman, Joyce Cook and Stanley Smith. Donald Koleman arrived for the meeting while the meeting was still in session. Donald Koleman is recorded as absent. The Chairman declared the meeting in session with a quorum present. The Chairman called for omissions or corrections to the minutes of the meeting held October 4, 1976 as copied and mailed for advance reading. A motion was made by Stanley Smith, seconded by Joyce Cook, and by unanimous vote the minutes of the meeting held Oct. 4, 1976 stands approved • as copied and mailed. The Chairman declared the motion carried. The SRA Board received a copy of the accounts payable list for review and consideration for payment. After due consideration of the items listed, a motion was made by Joyce Cook, seconded by 'Stanley Smith, and by roll call, it was unanimously voted to approve payment of the bills, as presented. The Chairman declared the motion carried. At this time the Chairman requested the order of business be changed so that the Board may take action on the matters under new business. A motion was made by Joyce Cook, seconded by Stanley Smith, and unan- imously voted the SRA Board retire to executive session to discuss real estate matters. (7:45 P.M. ) • At 8:15 P.M. the SRA Board resumed its regular meeting. The Vice Chairman made the following statement: "The Salem Redevelopment Authority has letters from Mondev and their mortgage banker, Sonnenblick-Goldman MINUTES OF THE MEETING HELD OCT. 189 1976 Page 2 • Corp. , Mr. Jerome J. Steiker, Senior Vice-President, which indicates that a loan in the amount of $4,000,000 has been arranged and agreed to by Mr. Peter Howlett, Vice-President of Mondev. The SRA is presently awaiting actual commitment documents regarding this arrangement from Mondev in time to transfer title as scheduled by November 1, 1976. " The Vice Chairman noted that the SRA is satisfied with what we have seen of the terms and what we want to see now is a commitment letter, which we can see no problem in getting the letter within two weeks. It was noted that the next step will be to pass papers by November 1st which we will not do until we have seen a commitment letter. The Board discussed the matter of the housing area north of Church Street and informed the public attending the SRA meeting that we have engaged the services of a planner to study the area for the best use, • density, type of construction, etc. It was agreed that Mondev should be informed of what we are doing and give them a deadline date of November 15 to submit plans to the SRA for the proposed housing area. It was noted by David Jaquith that there are others interested in that site. The Board was asked about what the SRA has done to advertise the sites as being available. The public was informed that we have not advertised due to Mondev's tentative designation as developer for that area� and also when we do, we want to be in a position to tell a developer just what we want for that area, after the analysis is made. • In regard to the evidence of financing, a motion was duly made, seconded, and unanimously voted that Third Heritage Plaza-East Associa- tion be notified that in view of the fact the Authority has not received MINUTES OF THE MEETING HELD OCT. 189 1976 Page 3 • evidence of necessary equity capital and mortgage financing in satis- factory form by Oct. 14„1976, which date was provided in the Land Disposition Agreement, ald that they be given thirty (30) days to cure this default after which time the Agreements, and any rights of Third Heritage Plaza-East Association be terminated by the Salem Redevelopment Authority. The Vice-Chairman declared the motion carried. A motion was made by S. Smith, seconded by D. Koleman, and by unanimous vote, the Executive Director is authorized to advertise the proposed sale of land to Third Heritage Plaza-East Association and is authorized to execute and submit to the Dept. of Housing & Urban Develop- ment a Proclaimer Certificate establishing the sale price of land to Third Heritage Plaza-East Association. The Vice-Chairman declared the motion carried. A motion was made by D. Koleman, seconded by S. Smith, and by unanimous vote the Executive Director is authorized to execute and submit to the Dept. of HUD a Proclaimer Certificate for technical speci- fications for public improvements on the walkway to be constructed under the garage. The Vice-Chairman declared the motion carried. A motion was made by S. Smith, seconded by Donald Koleman, and by roll call vote it was unanimously voted to execute a contract with Philip Herr as Planning Consultant to analyze the parcels designated for housing purposes for a fee not to exceed $1,000. The Vice-Chairman declared the motion carried. The Board reviewed the Design Review Board's recommendations of October 13, 1976 meeting. The SRA Board agreed that they could not take action of the sketches submitted by Mondev relative to the trellis design in East India Sq. MINUTES OF THE MEETING HELD OCT. 18, 1976 Page 4 • The Executive Director was instructed to contact Mondev and request they submit final drawings for--review-on;or before October '25, 1976 for DRB and SRA approval. FIRE STATION BUILDING - David Jaquith Approved as submitted 200 ESSEX STREET - Stephen Schein Shingles and bricks, approved as submitted FIRST NATIONAL SIGN - Mr. Maggliozzi Appr6ved lettering as submitted on the condition that the vertical sign be removed. SMALL WONDERS - M. Baumbach Approved sample letters as submitted 140 Washington Street (Barton Realty) - David Jaquith • A motion was duly made by D. Koleman, seconded by S. Smith, it was unanimously voted the Executive Director communicate with the Board of Appeals by letter indicating that the SRA would be in favor of granting the variance to convert the building at 140 Washington Street to include 12 residential units and our recommendation is conditional on the Board of Appeals granting the variance without the need for additional parking with the intent that the wooden framed residence to the rear of the building be restored. The Vice-Chairman declared the motion carried. The Board also agreed that it , supports the activity for the re- placement of the existing signs for something more in keeping with the building changes. COMMUNICATIONS The following communications were received at the SRA office. 1. Mondev International confirmed in its letter dated Oct. 4, 1976 that they are still interested in developing the residential section • MINUTES OF THE MEETING HELD OCT. 18, 1976 Page 5 north of Church Street and they will inform the SRA of its proposal. 2. The Dept. of HUD advised the SRA that $581,689 may be transferred to the Project Expenditures Account as available cash for operating expenses. EXECUTIVE DIRECTOR'S REPORT The work at the Kinsman Block is proceeding and they have started the grading for drains, walkways and bulkheads. They have also started to remove the windows and openings for new doorways. On the Colonial Men's Shop project, the roof is framed and they started sheathing the roof. The brick gables are being installed. On Central Street, all underground work is complete and they are now working on the concrete base. • The Fraternity Club has requested permission to install a new flagpoleyand the hitching post that was previously installed. The construction plans for the East India Sq. Mall will be going out for bid and has been advertised in the Dodge Report for November 4. s The Board emphasized the fact that a letter be sent to Mondev and their architect to advise them that construction drawings are to be submitted for review by the 25th of October. The Executive Director advised the Board that we have solicited proposals for an audit of its books. Out of the six letters that were sent out, we received only two replies, both within the range of $2,000. The Board discussed the use of project funds for this purpose at this time and agreed that a letter be sent to HUD to find out if there may be some other means at their disposal to allow for an audit at this time. 'MINUTES OF THE MEETING HELD OCT. 18, 1976 Page 6 An article appeared in the Herald Advertiser on Salem's urban renewal program. A motion was made by D. Koleman, seconded by S. Smith and unani- mously voted to adjourn the meeting (10:00 P.M. ) . Respectfully submitted, John W. Barrett AGENDA - OCT 4 , 1976 • 1. Roll call Robert Bowman Joyce Cook 9 Donald Koleman Dominic Marraffa / Stanley Smith L/ 2. Approve minutes of the SRA meeting held Sept. 20, 1976 as copied and mailed �� Motion /j Second 3. Approve minutes of the SRA' s special meeting held Sept. 27th as copied and mailed Motion- Second 4 . Bills (copy of the accounts payable list distributed to each member of the Board) Motion Second • 5. Communications Dept. of HUD - Project Grant J,John. Collins . 6. Executive Director' s report 7. Unfinished business 8. New business a. Discussion - Future governing of facade easements after project closeout b. Design Review Board recommendations - item 2 & 3 Sept. 24 and Century Bank, Sept. 29 C. Transfer of streets to the City of Salem • • ACCOUNTS. PAYABLE OCTOBER 4, 1976 ADMINISTRATIVE COSTS 1 . Compass Press - printing of urban renewal booklets 750.00 2. New England Telephone Co. - SRA telephone bill 241 .77 3• George P. Vallis - general legal services for Sept. 1976 250.00 4. The Bond Buyer - advertisement for the sale of .project notes 29.29 PROPERTY MANAGEMENT BILLS I • Waters b Brown, Inca - hardware supplies 16.38 2. Boston Gas - gas bill for 35 Front St. 32. 16 • 3. T. Ralph Co. , Inc. - installation of new light (to be reimbursed by the insurance company) 488.00 PROJECT COSTS 1 . Jack's - reimbursement for services rendered by Universal Air conditioning Co. to reset pressure control unit 16.00 due to SRA shutting off water 2. F. M. Forbes - surveying services for sale of parcel R-IA 92.00 3. R. Scagliotti - Colonial Men' s contract 600. 00 4 . T. Ralph Co. - replace broken base pedestal 220. 00 5.--Salem Glass Co. - lexan for bollard lights 2. 75 n1Sa0gjTTnn COSTS . 1. Peter A. Laudati - disposition appraisal review 19 parcels @ $40. 00 per 760. 00 • 2 . George P. Vallis - legal services rendered in the disposition of parcel R-lA to J. Boudreau 225. 00 Salem@H • Redevelopment JOHN W. DIRECTORRETT r JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE SALEM REDEVELOPMENT AUTHORITY MEETING HELD OCT. 4, 1976 The members of the Salem Redevelopment Authority Board met in open session for its regular meeting at the SRA office, One Salem Green, Salem, Mass. , on Monday, Oct. 4, 1976. The Chairman called for roll call and the following answered present: Robert Bowman, Dominic Marraffa, Stanley Smith. Donald Koleman arrived shortly after roll call. Joyce Cook is recorded as absent. The Chairman called for omissions or corrections to the minutes of the meeting held Sept. 20, 1976. It was noted that the vote to adjourn the meeting should have been seconded by Joyce Ook. A motion was made by Dominic Marraffa, seconded by Stanley Smith, and by unanimous vote, the minutes of the meeting held Sept. 20, 1976 stands approved with the change noted above. The Chairman declared the motion carried. The Chairman called for omissions or corrections to the minutes of the special meeting held Sept. 27, 1976. Being no omissions or corrections noted, a motion was made by Stanley Smith, seconded by Dominic Marraffa, and by unanimous. vote the minutes of the meeting held Sept.27, 1976 stands approved as copied and mailed. The Chairman declared the motion carried. BILLS The SRA Board reviewed the accounts payable list. • Stanley Smith made a report of his investigation in regard to the invoice submitted by the Contributory Retirement Board in the amount of $14,251.50 for 1975/76. MINUTES OF THE MEETING HELD OCT. 4, 1976 Page 2 • After discussing the matter with Mr. Grifone of the Division of Insurance, the amount the SRA has to pay is determined by the number of employees and total salaries as of Sept. 30th of the preceeding year. Based on that fact, and the legislation, the SRA is required to make the payment. The-Board discussed the installation of lights for the planting area in Derby Square. The Chairman advised the Board that the City Electrician will not approve, nor install, the up-lights even if we ordered them. It was decided that the responsibility lies with John Collins and that Mr. Collins should come up with a solution and he should work with the City Engineer's office to resolve the matter. A motion was made by S. Smith, seconded by D. Marraffa, and by roll call, unanimously voted to approve the bills presented, including the past due bill to the Contributory �tirement System in the amount of $34,251.50. The Chairman declared the motion carried. COMMUNICATIONS , The following communications were received at the SRA office: 1. The Dept. of HUD approved the Project Grant in the amount of $365,184 which will deposited into the Project Temporary Loan Repayment Fund account. 2. John Collins of Collins DuTot Partnership requested partial payment on the invoice submitted July 22, 1976 for work completed on the Town House Square Fountain. Mr. Collins stated that the letter "A" will be replaced with an "E" in the word "Nathaniel." After due consideration, the Board agreed that partial payment should be made. A motion was made by S. Smith, seconded by D. Marraffa,_ and by roll call it was unani- mously voted to pay Collins DuTot. Partnership $1,120.00 and hold the balance ($1,014.28) until the correction is made. • The Chairman declared the motion carried. MINUTES OF THE MEETING HELD OCT. 4, 1976 Page 3 IRECUTIVE DIRECTOR'S REPORT In line with the work on Central Street, the water. lines are being installed and all drain and sewer branches will be connected into the buildings. Major Construction Management is moving slowly. They are adding additional workers to step .up the work and should be receiving steel and truss deliveries tomorrow. Work on the Kinsman block will start Wednesday. Last week the Executive Director spent many hours meeting with the owners and their Attorney and had to visit each tenant. to explain the work involved. The contract will be executed between the SRA and Walsh by the end of this week. We are going to seek accountants to do an audit (biennial) per HUD's instructions. The audit guide will be sent out to six accountants for their proposal which is to be submitted to us by the 15th of October. • Israel Davidson met with Mondev's representatives, architect and construction people, specification writers to go over the contract documents in regard to federal requirements and it appears that there will be no problem in. putting the documents together. Conversation was held with Mr. Khouri. He has applied for financing and should know within two weeks when the property may be transferred to him. Talked to Mr. Cliver of the National Park Service and it was indicated that they would not be prepared to do anything until the Spring. By that time the contracts should be awarded. This information came out of the Denver Office. No interest has been received on the development of the Old Beef & Oyster site. We will mail a prospectus to. real estate people in the local area.' S. Smith noted that we should be out selling the property. The SRA office was broken into over the weekend and a leased typewriter was taken and a calculator is also missing. We have notified the insurance agent. MINUTES OF THE SRA MEETING HELD OCT. 4, 1976 Page 4 • In regard to the temporary sign, the 300 Derby Restaurant has removed its sign, Crock Pot will take its sign down, Pure & Simple will remove all signs, except for the name and will come in with a presentation for a sign on the 13th of Oct. DRB meeting. Nothing has been heard from Silver's and Middle Earth in regard to the removal of temporary signs. It was requested that Atty. Vallis send a letter to the Middle Earth and Silver's in regard to the sign ordinance. The letter should be sent registered mail. UNFINISHED BUSINESS' At this time the Board discussed the "Developer's Guide to the DRB's Process." It was noted that this write-up was never officially adopted by the SRA Board. It was recommended that the DRB be asked to draft a simplified one page sheet for submission requirements, mainly for alterations on a building. • It was also recommended that the Design Review Board be asked to elect a Chairman and Vice Chairman for a one year term of office. A motion was made by S. Smith, seconded by D. Koleman, and unanimously voted the Developer's Guide to the Design Reivew Process be adopted and to facilitate the submission we request the Design Review Board to prepare a simplified set of guide lines for shop keepers and building owners that wish to make minor modifications on their building. The Chairman declared the motion carried. It was also noted by S. Smith that a motion is 'in order to give the Design Review Board a vote of thanks, in particular where we have had to call on them very quickly for special meetings. A motion was made by S. Smith, seconded by Donald Koleman, and by unanimous vote, the Executive Director is authorized to express, on behalf of the SRA Board, sincere thanks and appreciation to the members of the Design Review Board for their deep concern in the 03ign of downtown Salem. The Chairman declared the motion carried. MINUTES OF THE SRA MEETING HELD OCT. 4, 1976 Page 5 • The Chairman suggested to the Board that a working meeting be scheduled with the City Planner to discuss the housing elements in the project area and the new project grant funds as to where the money will be spent. NEW BUSINESS The agenda called for discussion of the future governing of the facade easements after the project closes. It was agreed that this matter be tabled for the next meeting when J. Cook will be present. The minutes of the DRB meeting held on Sept. 24, 1976 was received from John Collins. The Board discussed and voted on the following items. 1. Appraisal office for Salem Corporation DRB ACTION: Approved SRA ACTION:• Approved - Motion made by D. Koleman, seconded' by D. Marraffa, motion • carried. 2. Almy's awning DRB ACTION: Resubmission requested - suggested a more lively color. SRA ACTION: No action SRA suggested sending a letter to Almy's requesting that they take a close look at at the sign - would like to see a sign installed that people could see. 3. Panel for East India Square Fountain DRB ACTION: Resubmission requested SRA ACTION; No action necessary 4. Essex House & East India Sq. Mall (VOTED FOR .APPROVAL AT SRA SPECIAL MEETING SEPT. 29, 1976) At this time the Executive Director explained that in regard to the presentation for the' 12 Front Street awning proposal submitted Sept. B, 1976, the DRB would have no objection MINUTES OF THE MEETING HELD OCT. 4, 1976 Page 6 • if Mr. Panos came in with another color, other than the color that Kate Hardiman has over her windows. Helen Baldwin was authorized to review and approve the color submission. Mr. Panos submitted a color swatch, it was reviewed by Helen Baldwin and approved with the recommendation that the letters be cream colored. DRB ACTION: Approved per H. Baldwin's review and note of approval. SRA ACTION: Approved At this time Atty. George Vallis noted that he has prepared a document dedicating all rights, title and interest to the City of Salem. The document outlines the various streets in the urban renewal area where site improvement work has been completed. A motion was made by D. Koleman, seconded by S. Smith, and by roll call it was unani- mously voted to authorize the Chairman of the Salem Redevelopment Authority to execute the document on behalf of the SRA conveying all the areas outlined in the dedication to the Oty of Salem for a fee of $1.00. The Chairman declared the motion carried. Atty. Vallis noted the instrument will have to go to the City Solicitor for approval as to form and he will. bring it before the Council for acceptance. A letter will have to come from the Planning Dept. , Street Dept. , and City Engineer's office approving the work. At this time the Board expressed concern that the SRA has not received any drawings from Mondev. in regard to the housing. A suggestion was made that we send a letter requesting drawings. The Board did not make a final decision on this matter. It was agreed that the matter be tabled until Wednesday.morning for further discussion. It was suggested that the Authority engage someone to come up with a sketch plan on the potential use for the property which could be done in a day or two. • At this time Atty. Vallis noted that the owners of the property at the corner of Barton Sq. and Washington Street will be going before the Board of Appeals with a proposal MINUTES OF THE MEETING HELD OCT. 4, 1976 Page 7 ar a variance for the B-4 District which would include apartments on the upper floors. Atty. Vallis explained how the apartments would be located in the building. The SRA Board was enthusiastic with the idea of residential apartments in the downtown area. A motion was made by S. Smith, seconded by D. Marraffa, and unanimously voted the SRA endorses and encourages the owner of the building to install high grade housing units in the building at 140 Washington Street (rear) subject to exterior alterations of the building and open space designs come before the SRA's Design Review Board to assure its compatibility with the renewal area and that Mr. Lappin be commended for seeking an economi- cally viable solution to the use of the real estate in downtown Salem, and that we strongly recommend they take advantage of the advisory capacity of the Design Review Board. The Chairman declared the motion carried. At this time the Board discussed the special DRB meeting for review of the proposal Or Century Bank. The SRA Board did not have the proposal to review therefore, no action was taken by the SRA. It was recommended that Mr. Rubin be contacted to request that he provide a set of drawings for the SRA to review Wednesday morning. A motion was made by S. Smith, seconded by D. Marraffa, and by unanimous vote the meeting is recessed until Wednesday morning so that the Board may review the Century Bank drawings. On Wednesday morning the SRA Board resumed its regular meeting with R. Bowman, J:,; ; Cook and S. Smith present. The Board reviewed the drawings for Century Bank and a motion was duly made, seconded, and unanimously voted the final drawings are approved and the DRB comments accepted. • The Chairman declared the motion carried. MINUTES OF THE MEETING HELD OCT. 4, 1976 Page 8 • The Board discussed the matter of a study for the housing area north of .Church Street. After a lengthy discussion, a motion was made by J. Cook, seconded by S. Smith, it was unanimously voted to engage a planning consultant for a fee not to exceed $1,000 for the purpose of making an analysis of the sites 'designated for housing and to make a recommendation for the best allowable density. The Chairman declared the motion carried. A motion was made by J. Cook, seconded by S. Smith, and unanimously voted the meeting adjourned. Respectfully submitted, John W. Barrett Salem • EX OW.ECU DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 AGENDA - ANNUAL MEETING OCTOBER 4, 1976 1 . Roll call Robert Bowman / Joyce Cook W _ l Donald Koleman r+� Dominic Marraffa / Stanley Smith ✓ i 2. Approve minutes of the previous annual 'meeting as copied and mailed • Motion S J Second ✓ /'� 3. Executive Director's report -for 1975/1976 4. Election of Officers Chairman - names in nomination Motion ✓� Second nominations close d '1I� Motion Second election S1S Motion - Second Vice Chairman - names in nomination Motion J G Second nominations closed Motion Second election Motion Second Treasurer - names in nomination Motion S& Second nominations closed Motion Second election Motion Second Asst. Treasurer - names in nomination Motion / Second nominations closed Motion Second • election Mot.i•on Second Secretary (Director's name in accordance with the by-laws) Motion Second r- ' Motion - that all actions and dispositions by the Board of the Salem Redevelopment • Authority during the past year be ratified Motion Second Adjourn Motion Second • • 'Salem • EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE ANNUAL MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD HELD OCTOBER A, 1976 The members of the SRA Board met in open session for its annual meeting on October 4, 1976 at 7:00 P.M. at One Salem Green, Salem, Massachusetts. The Chairman called for roll call and the following answered present: Dominic Marraffa, Stanley Smith, and Robert Bowman. The Chairman declared the meeting in session with a quorum present. A motion was made by Stanley Smith, seconded by Dominic Marraffa, and unani- mously voted to approve the minutes of the previous annual meeting for 1975 as copied and mailed. The Chairman declared the motion carried. The Executive Director read the annual report (see attached copy) . A motion was duly made to approve the Executive Director's annual report as read.'. • Motion was seconded and carried. At this time the Board proceeded to elect its officers for the coming year. CHAIRMAN - Motion was made by Dominic Marraffa, seconded by Stanley Smith,+ to^:nominate Robert Bowman for the office of Chairman. Motion was made, seconded, and unanimously voted the nominations be closed. Motion was made by Stanley Smith, seconded by Dominic Marraffa, and by roll call, unanimously voted to-.elect Robert Bowman as Chairman. VICE-CHAIRMAN - Motion was made -by Stanley Smith, seconded by Dominic Marraffa to nominate Joyce Cook for the office of Vice-Chairman. Motion was made, seconded,and unanimously voted the nominations be closed. Motion was made by Stanley Smith, seconded by Dominic Marraffa,. and by roll call, unanimously voted to elect Joyce Cook as vice-Chairman. TREASURER - Motion was duly made, seconded to nominate Stanley Smith for the office of Treasurer. Motion was made, seconded, and unanimously voted the nominations be closed. Motion was duly made,by,�Dominic Marraffa, seconded by Robert Bowman, and by • roll call, unanimously voted to elect Stanley Smith as Treasurer. 'MINUTES OF THE SRA'S ANNUAL MEETING HELD OCT. 9, 1976 Page 2 • ASST. TREASURER - A motion was made by Stanley Smith, seconded by Dominic Marraffa, to nominate Donald Koleman for the office of Asst. Treasurer. A motion was duly made, seconded, the nominations be closed. Motion was duly made by Stanley Smith, seconded by Dominic Marraffa, and by roll call, unanimously voted to elect Donald Koleman for the office of Asst. Treasurer. SECRETARY - A motion was duly made Dominic Marraffa, seconded by Stanley Smith, and by roll call, unanimously voted to elect John W. Barrett as Secretary to the Board of the Salem Redevelopment Authority. A motion was duly made, seconded, and unanimously voted the annual meeting of the SRA Board stands adjourned. Respectfully submitted, John W. Barrett • • �" _ _ T_; - . , -}Jt��� �n�v�!' �L�� �L � � D�r SalemgE Redevelopment EXCCUJOHN W. DIRECTOR p JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 ANNUAL REPORT OF THE SALEM REDEVELOPMENT AUTHORITY FOR 1976 As the 1975 annual report was being written, plans were underway for awarding the contract for the construction of the Essex Street Mall to Deiulis Bros. Construction Co. , Inc. , 58 Collins Street, Lynn, Massachusetts. The major public improvements to date show the Essex Street Mall approximately 80% complete, two fountains on the mall complete, and the major underground work on Central Street underway. To the north of the Mall (on Church St.) an open space area' and St. • Peter Square have also been completed. comments from the .general public have been most favorable. The sale of land and/or buildings to Almy's Realty Trust, the North Shore Group Realty Trust, Pasquanna Developers, Inc. , Joan and Joseph Boudreau, and the New England Telephone. Company, were made. Negotiations, which should culminate in a transfer of property to Third Heritage Plaza-East Association and to Ernest Khouri (for Ralph Khouri & Sons) , are immanent. Relocation activities are now at a much slower pace. Although relatively fewer in number, the intricacy of the moves, because of the varying types of business, is time consuming. Three facade easements are underway on the Moustakis property on Essex Street, the Kallas property on Washington Street, and the Custom House on Central Street. The completion of these facade easements will complete the program as the program • relates to buildings of historical or architectural merit. -2- • Although there are relatively few parcels available for resale, it is antici- pated that this aspect of our activity should wind up during the current year. The major developer, the Salem Corporation, is presently undertaking an economic and planning study of the area north of Church Street and will present to the Authority for review and concurrence a housing program that will encompass conventionally financed townhouses. The acquisition program of the Authority has long been completed. However, lengthy delays in the judicial process has dragged court settlements to such a point that interest costs continue to mount. As of this date only one case remains to be tried in the courts. As the project activities head to a closeout, staff reductions have resulted in the loss of James Field and Kevin Hurley. Both men gave of themselves in many facets • of the program and their dedication to work is sincerely appreciated. During the past year Mrs. Joseph A. Furnari, Dr. David Johnson, and Lawrence Olsson completed service as members of the Board. Their attention to detail, diligence,' and many hours of service to the community, through their service on the Authority, cannot go unrecognized. Their replacements, Stanley Smith, Mrs. Joyce Cook and Dominic Marraffa have taken up the cudgel, so to speak, and continued the activity in an orderly and expedi- tious manner. . .:When I first wrote an annual report, I never anticipated that a renewal project would be as lengthy as has this one. when discussing this matter with other professional: in the field, I find that we are far ahead of other communities in accomplishments. To attest to this fact, the federal government has awarded the Authority $629,998 to com- plete the project. This grant comes from Urgent Needs Community Development Funds.. -3- To the Mayor and City Council, the press and radio, federal and state officials, staff and consultants, my sincere appreciation. To the Members of the Authority, my sincere thanks for allowing me to serve. Respectfully yours, John W. Barrett • - as Salemmm . EXECUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE SPECIAL MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD HELD SEPTEMBER 27, 1976 The members of the SRA Board met in open session for a special meeting Monday, September 24, 1976 at 5:00 P.M. at the SRA office, One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present : Robert Bowman, Joyce Cook, Donald Koleman, Dominic Marraffa and Stanley Smith. The official posted notice was read calling for a special meeting for the purpose of taking formal action on the presentation made by Third Heritage Plaza-East Associa- tion. The Chairman called on Mr. Max Pounder of Aldrich, Pounder Associates to make the presentation as was reviewed by the Design Review Board. Mr. Pounder explained the changes that were made from the original design such as the elimination of the third floor, although, by way of design, the third floor could be added on at a later date. It was noted that the Uype` of brick would be the same as the brick at One Salem Green. Stanley Smith questioned item four of the DRB' s recommendations (regarding the trellis structure) since that area is critical to the Square. Mr. Pounder stated that they are working on that area right now. Elliot Schrank stated that in regard to the trellis drawing and other items, there wiAI be items that will be presented way on down the line, the trellis work will be 4"MINUTES OF THE SPECIAL MEETING - SEPT. 27, 1976 Page 2 • added on. The concern is to have the construction drawings out to bid by the deadline date of October 14, The Chairman was concerned about the trellis work being included in the drawings by the 14th since it is a major item. Joyce Cook noted that they should get the trellis design into us first. Mondev has had since June to get it ready. The Chairman read the comments made by the DRB in connection with the presentation made by Third Heritage Plaza-East Association. - A motion was made by Donald Koleman, seconded by Joyce Cook, and by unanimous vote, approved the DRB's comments in regard to the Third Heritage Plaza-East Association presentation for the Essex House area with a condition that the architect supplies the SRA with working drawings for the trellis structure prior to the Oct. 14, 1976 date. The Chairman declared the motion carried. • A motion was made by Donald Koleman, seconded by Joyce Cook and unanimously voted the meeting adjourned (5:50 P.M. ) . Respectfully submitted John W. Barrett • AGENDA" SEPTEMBER 20, 1976 Roll call Robert Bowman % / Joyce Cook ✓ ✓/ Donald Koleman �} Dominic Marraffa Stanley Smith 2. Approve minutes of the meeting held September 7, 1976 as copied and mailed to each�mmber of the Board. Mot ion /l1 L/ Second Bills (copy of the accounts payable list distributed to each member of the Board) Motion J\ Second • . Communications a. Dept. of HUD - Project Loan Bid Opening Budget N7 - Urgent Needs Funds b. Balance sheet for period ending August 1976 (copy distributed C. Copy of the Mayor's letter from the Dept. of HUD (/ >• Executive Director's Report 6. Unfinished business Retirement 'Fund Payment 7. New business /a. Establish price .of $344 for additional 160+ Sq. Ft. of land to be sold to Joseph E Joan Boudreau. Advertise LDA and public disclosure and execute proclaimer /�b. Vote executive session - discussion on real estate negotiations with Atty. John McNiff . ✓ Resume open session - vote or recommendation as necessary V c. Design Review Board recommendations 8. Adjourn MM Salemmm • DIRECTORRedevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD SEPTEMBER 20, 197 The members of the SRA Board met in open session for its regular meeting at the SRA office, One Salem„ Green, Salem, Mass. Monday, September 20, 1976. The Chairman called for roll call and the following answered present: Robert Bowman, Joyce Cook and Donald Koleman. Stanley Smith and Dominic Marraffa are recorded absent. The Chairman declared the meeting in session with a quorum present. • It was noted that each member received a copy of the minutes of the meeting held September 7, 1976 for advance reading and the Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Joyce Cook, seconded by Donald Koleman, and unanimously voted the.,minutes of the meeting held September 7, 1976 stands approved as copied and mailed. The Chairman declared the motion carried. BILLS The members of the Board received a copy of the accounts payable list for review and consideration for payment. After due consideration of the items listed, a motion was made by Donald Koleman, seconded by Joyce Cook, and by roll call , unanimously voted to approve payment of the bills, as presented. The Chairman declared the motion carried. • The Chairman recommended a change in the order of business. The Board had no objection to the recommendation. MINUTES OF THE MEETING HELD SEPT. 20, 1976 Page 2 • NEW BUSINESS A motion was made by Joyce Cook, seconded by Donald Koleman, and by roll call , unanimously voted to establish a price of $344 as the sale price of 160+ sq. ft. of land to be sold to Joseph € Joan Boudreau; the Executive Director is authorized to advertise the intent to sell (Land Disposition Agreement E Public Disclosure Statement) )Proclaimer Certificate for submission to HUD .relative to the sale of the parcel . The Chairman declared the motion carried. The SRA Board reviewed the following recommendations by the Design Review Board: 12 Front Street - � the SRA Board will wait for the next submissi:6n before taking final action. Old Town Hall - sign - Motion was made by Joyce Cook, seconded by Donald Koleman, and by unanimous vote approved the sign as presented. .00 Essex Street - The SRA Board agreed to wait for the next submission. There was no objection to what has been submitted to date. Pickering Wharf - no action necessary on this item by the SRA Board. Khouri Rugs - A motion was made by Donald Koleman, seconded by Joyce Cook and by unanimous vote approved the plans submitted. Kinsman Block - It was unanimously voted to accept the changes as submitted. A motion was made by Joyce Cook, seconded by Donald Koleman, and unanimously voted to authorize the Executive Director to send a letter to the 300 Derby Restaurant, Crock Pot, Ltd. , Silver's Electrical E Plumbing and Middle Earth requesting them to remove all temporary signs as of October 1 , 1976. The Chairman declared the motion carried. At this time a motion was made by Donald Koleman, seconded by Joyce Cook and by unani - mous vote the SRA Board went into executive session to discuss real estate negotiations. (8: 10, P.M.) . MINUTES OF THE MEETING HELD SEPT. 20, 1976 Page 3 • At 8:25 P.M. the SRA Board resumed its open meeting. A motion was made by Donald Koleman, seconded by Joyce Cook, and by roll call it was unanimously voted to empower Atty. John McNiff to settle the pending litiga- tion for an additional payment to Salem Realty Company as awarded by Judge Donahue in the amount of $92,312.50(plus interest)for the property located on the corner of ' Bridge, Washington and Federal Street (once known as the A&P building) . The Chairman declared the motion carried. A motion was made by Donald Koleman, seconded by Joyce Cook, and by roll call it was unanimously voted to empower Atty. John McNiff to settle the pending litiga- tion for an additional payment to Salem Realty Company as awarded by Judge Morse . in the amount of $107,854. 33 (plus interest) for the property located at 200 Essex Street (once known as the Woolworth building) .: • The Chairman declared the motion carried. COMMUNICATIONS The Dept. of HUD advised the SRA of the bid opening date for Project Notes in the amount of $2, 796,000 (Oct. 13, 1976) . The Dept. of HUD approved the SRA's revised budget (Budget k7) for an additional $630,000 as Urgent Needs Funds. The balance sheet for the period ending August 31 , 1.976 was received from the office of John S. Sullivan (copy of same was distributed ,to each member of the Board) . The SRA received a copy of the letter to the Mayor from the Dept. of HUD approving the application for Urgent Needs Funds. EXECUTIVE DIRECTOR'S REPORT The Design Review Board has scheduled a special meeting for Sept. 24 to review the Mondev proposal . The next SRA meeting (Oct. 4, 1976) at 7:00 P.M. will be the annual meeting for MINUTES OF THE MEETING HELD SEPT. 20, 1976 Page 4 • the election of officers. The regular meeting will follow at 7:30 P.M. In regard to the Kinsman Block project, the architect and contractor will meet to review changes and get a revised price. The 312 Loan for the Custom House project (Pasquanna Developers) is being reviewed by HUD and we are awaiting a legal determination on a second mortgage. The Central/Charter Street parcels have been transferred to Century Bank. ' Underground work on Central Street commenced Thursday. A change order was submitted to HUD and they are now doing the grade work (to Front Street) . Mr. Cliver for the National Park Service called Denver. No decision has been made, there was a hold up in the architectural office. McDougall Associates has asked for a delay for a week to ten days to make a decision on the Front Street property. At this time the Chairman noted that in talking to a member of the Design • Review Board he was told that Robert Scagliotti would like to become a member of the Design Review Board. A motion was made by Joyce Cook, seconded by Donald Koleman, and by .unanimous vote Robert Scagliotti was appointed as a member of the D si n Review Board. A motion was made by Donald Koleman, seconded by , it was unani- mously voted the meeting adjourned (8: 50 P.M. ) . p° Iv Respectfully submitted, John W. Barrett • EXECUTIVE DIRECTOR'S REPORT • l.. DRB MEETING - Friday Sept. 24th for Mondev 2. Next SRA meeting (Oct. 4th) will be the annual meeting or the election of officers - regular meeting will follow Q` 'v V, 3• Kinsman Block L �`PC q jT�O )2cez�� 4. Delulis (Custom House 312/ oan) 4oan 5• Transferred property to Century Ban 6. Underground work on Central Street commenced Thursday - submitted change order YZ) and are now doing above grade work (to Front Street) 7. National Park/ Service 8. ViU /'--.'�✓`K/�CO�1/L W C//� �(iC C� V�" L.lil Cir-�/�LC / `��l�Z(J 8. McDougall re: Front Street property ala a� ' o SaIeM . • E%EC DTIV fiOIREROR ' Authority �{ 1� JOHN W. BARRETT Redevelopment e%" uthoJ ity ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE DESIGN REVIEW BOARD MEETING HELD ON SEPTEMBER 8, 1976 Present: E'Iizabeth Padjen, Helen Baldwin, John Wright, Ronald Barnes and Dan Mansur 12 Front Street Presentation - John Fagone & Co. - Alex Panos Mr. Panos presented a proposal for two awnings to be placed over the windows at Front Street elevation. The design is similar to those at Kati Hardiman. The Board recommended approval of the design with a condition of a better color selection and a good type face on the printed sign on the awnings. • Mr. Panos will resubmit a proposal for approval . At the next DRB meeting he will also present a proposal for window box planters. DRB ACTION: e SRA ACTION: Wo awmr-55� AAJ.AAAAAJ.J. AJ.A 4AJ.J.� Old Town Hall Presentation - David Lash, Salem Planning Dept. Mr. Lash submitted a sign proposal "Town Hall" located over palladian windows at North and East elevations (Gold letters. on black background) . The proposal was approved as submitted. An early photograph shows the sign to be early in design and located in the same position.' DRB ACTION: Approved p SRA ACTION: �IV JII� Design Review Board Meeting held Sept. 8, 1976 Page 2 • 200 Essex Street (Almy's) - received by mail Mr. Schein submitted a set of working drawings for final approval . A review of the gutter detail suggests a longer moulding (about two times in size) is needed just below the gutter to create a better transition between the gutter and the frieze board. The DRB would like to know what material the counter flashing at the new back wall is to be? Please submit a sample' of brick and roof shingle for approval . DRB ACTION: Approves this submittal with the suggested conditions noted above. SRA ACTION: --ri �---? �✓ . PICKERING WHARF - ADD, INC. Architects - Philip Briggs, Arch. , Jim Van Cycle, Arch. The architect submitted an excellent presentation of a proposed development • for Pickering Wharf which .will include: 1 . 47 housing units located mainly on second and third floors with one parking space per. unit. 2. A theatre (of historic nature) showing the history of Salem and the United States. 3. Commercial spaces will be located at ground level with apartments above. 4. Two restaurants are expected to locate near the harbor front. 5• The sea wall is to be repaired and a marina is to be added. DRB ACTION: The DRB enthusiastically approved the submittal . SRA ACTION: i:Ji:Jrfni<::J:is i[iO is JAJAAJ.J.i(i! • MINUTES OF THE DESIGN REVIEW BOARD MEETING SEPT. 8, 1976 Page 3 • KHOURI RUGS - Ralph Khouri , owner and Denis Doyle, Arch. Presentation was made to include all the recommended changes made by the-DRB at previous meetings. DRB ACTION: Approved plan submitted SRA ACTION: KINSMAN BLOCK - Presentation received by mail The DRB approved changes necessary because of insufficient funds. DRB ACTION: Approved • SRA ACTION: iJ,AA;..rr.i(::irif ilAA.Ii J,Aii�i�ii i��ii Ji•l The DRB would like to request the Authority to advise the owner of the 300 Derby Restaurant, Crock Pot, Ltd. , Silver's Electrical E Plumbing, Middle Earth to remove all temporary signs as of October 1 , 1976. li4 A,i,AA„.I J.AIiii�i[A AAJ�AAAIJ.J. ' The next meeting of the Design Review Board will be held October 13, 1976• Respectfully submitted, Ronald Barnes • a AGENDA - SEPT. 7, 1976 i 1 . Roll call Robert Bowman Joyce Cook ✓ / Donald Koleman Dominic Marraffa Stanley Smith 2. Approve minutes of' the meeting held Aug. 16, 1976 as copied and mailed Motion Second �In 3. Bills (copy of the accounts payable list distribu_Ld to each member of the Board) Motion Second /M 4. Communications / • a. Balance sheet received from the office of. John S. Sullivan for period ending July 31 , 1976 (copy distributed) b. Commonwealth of Mass. C. James H. Ballou 5• Executive Director's report 6. Unfinished business 7. New business a. Authorization for the Chairman to execute the contract between the SRA and Walsh Construction Co. , Inc. for facade easement work on the Kinsman Block (subject to problems. being resolved. b. Authorize $500 per correspondence (re-review) on the exterior of the Daniel Low warehouse building C. Limit Central Street work as described - budgeted at $91 ,000 ACCOUNTS PAYABLE SEPTEMBER 7, 1976 ADMINISTRATION COSTS 1. General Office Equipment Co. - repairs to adding machine and ribbons for machine 32.00 2. John S. Sullivan - accounting services for July, 1976 150.00 3. New England. Tel. Co. - SRA office telephone bill 246.55 bell boy service 27 4. The Lyceum - Mondev luncheon meeting July, 1976 23.22 5. Sawtell 's - office supplies 4.95 6. George P. vallis - Legal services rendered for August, 1976 250.00 7. Gerald T. McCarthy -'Premium adjustment for workmen's compensation policy 234.00 • SURVEY & PLANNING COSTS 1. Robert Scagliotti - architectural consultant contract 150.00 OPERATION OF ACQUIRED PROPERTY COSTS 1. Salem Five Cents Savings Bank - for damage to drapes due to water leak at Woolworth building when it was owned 453.14 by the SRA 75.00 2. Mass. Electric Co. - electric bills for SRR owned properties 13.49 3. Taylor Rental - rental fee for lawnmower 8.00 4. Gerald T. McCaithy - liability insurance premium (Maryland Casualty) 2,307.00 PROJECT COSTS 1. Collins DuTot Partnership - construction administration for contract N5 (to be reimbursed from Urgent Needs Funds) 2,488. 78 • 2. Hanover Contracting Co. - final payment for work completed on Contract N3 3,529.26 3. Robert Scagliotti - consulting contract for 216 Essex St. 450.00 J. -2- 4. Three Associates - architectural services - Custom House contract 175.00 ch) vt_ a �, / Kinsman Block contract 50.00 5. Whitman & Howard, Inc. 6,261.10 6. DeIulis Bros. Construction Co., Inc. - final payment for contract #4 1,110.00 • MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD HELD ON SEPTEMBER 7, 1976 • The members of the SRA Board met in open session for its regular meeting at the SRA office, One Salem Green, Salem, Mass. on Tuesday, September 7, 1976. The Chairman called .for roll call and the following answered present : Robert Bowman, Joyce Cook, Donald Koleman and Dominic Marraffa. Stanley Smith is recorded as being absent. The Chairman declared the meeting in session with a quorum present. It was noted that each member of the Board received a copy of the minutes of the meeting held August 16, 1976 for advance reading. The Chairman called for omissions or correct;cns. Joyce Cook noted that it should be recorded in the minutes of the August 16, 1976 meeting the reason the Board requested further information from the Division of Insurance was based on the fact that the data received was based on the 1974 payroll schedule. • A motion was duly made by Donald Koleman, seconded by Dominic Marraffa , and by unani- mous vote, the minutes of the meeting held August 16, 1976 stands approved with the above statement included in the record. The Chairman declared the motion carried. BILLS A copy of the accounts payable list was distributed to each member of the Board for review and consideration for payment: The Executive Director noted that the payment to Robert Scagliotti ($150.00) would bring the total payments of $175.00 over the contract amount. After due consideration, a motion was made by Joyce Cook, seconded by Donald Koleman and unanimously voted the SRA Board allow the additional charge over the contract amount which totals $175.00 The Chairman declared the motion carried. The Executive Director recommended that the SRA Board not make the payment of $50.00 Three Associates for work performed on the facade easement project for the Kinsman Block. MINUTES OF THE MEETING HELD SEPT. 7, 1976 Page 2 • After due consideration of all the bills listed, a motion was made by Joyce Cook, seconded by Dominic Marraffa , and by roll call it was unanimously voted to pay all items listed on the accounts payable list with the exeception of the $50.00 due Three Associates for services rendered in connection with the Kinsman Block project. The Chairman declared the motion carried. COMMUNICATIONS The following communications were received at the SRA office: 1 . The balance sheet for the period ending July 31 , 1976 was received from the office of John S. Sullivan. 2. The Commonwealth of Mass. Energy Policy Office requested the use of the Essex Mall to put "The Little House of Big Energy Savings" at East India Square. • The SRA Board had no objection to the use of the Mall for this purpose. 3. Mr.. James Ballou confirmed the fact that the chimney at the rear of 216 Essex Street will not be needed by the future tenants in the building. EXECUTIVE DIRECTOR'S REPORT The Design Review Board will hold its meeting Sept. 8, 1976 for Almy's, Mr. Khouri , the Old Town Hall presentation, Pickering Wharf presentation and signs for the hairdresser for Front Street. We have the construction drawings for the old Woolworth Store for Almy' s. Major Construction Management is moving ahead on the Colonial Men' s Store. They will be putting the roof on next. No problems to date. The Executive Director noted that he plans to meet with HUD representatives to go over the 312 loan paper work once again to see what else has to be done. Relocation claim for Dr. Blackabey should be wrapped up by the end of the week. • Property should be transferred to the North Shore Bank this week. A developers kit was sent out to three individuals who showed interest in the.. old MINUTES OF THE MEETING HELD SEPT. 7, 1976 Page 3 • Beef & Oyster site. i Delulis Bros. is just about finished on Essex Street. A meeting was held with the contractor for facade easement work on the Kinsman Block and gave the contractor his Notice to Proceed. There is the possibility that we may have to recind the Notice to Proceed. The contractor raised questions on the work involved with regard to the doors and windows. The Executive Director received a telephone call at home to advise him of th a problems. After talking to Three Associates it was agreed that John Emerson will have to come back with a solution on the design after he talks to the tenants. UNFINISHED BUSINESS .• It was noted that the problems with the East India Square Fountain has diminished considerably with the change in the weather. NEW BUSINESS The Board discussed the need for a liaison at the Design Review Board meetinqs. It was noted by John Barrett that Robert Scagliotti did keep the DRB under control ; offered suggestions and reviewed the minutes of the meetings ,for formal submission. After a lengthy discussion, it was agreed that no action would be taken on this matter until after one or two DRB meetings to see how they are run. The contract for facade easement work between the SRA and Walsh Construction Co. , Inc. is ready for execution. A motion was made by Joyce Cook, seconded by Donald Koleman, and by roll call , it was unanimously voted to authorize the Chairman to execute the contract in the amount of $14,420 subject to all problems being resolved in regard to design. The Chairman declared the motion carried. • A motion was made by Joyce Cook, seconded by Donald Koleman, and by roll call , unani- mously voted to authorize the expenditure of $500 for exterior work on the Daniel Low Warehouse. • MINUTES OF THE MEETING HELD SEPT. 7, 1976 Page 4 The Chairman declared the motion carried. A recommendation was made to increase Ethel Crowell 's salary by $9.00/wk. to bring the salary .to the top level of the existing grade. A motion was made by Joyce Cook, seconded by Donald Koleman, and unanimously voted that said increase be effective retroactive to July 1 , 1976. The Chairman declared the motion carried. A motion was made by Joyce Cook, seconded by Dominic Marraffa, and unanimously voted the meeting adjourned (8: 15 P.M. ) . Respectfully submitted, • John W. Barrett • • AGENDA AUGUST 16, 1976 1 . Roll call Robert Bowman/ Joyce Cook ✓ / // Donald Koleman ✓✓✓ Dominic Marraffa� Stanley Smith 2. Approve minutes of the meeting held August .2, 1976 as copied and mailed to each membe,r� of the Board Mution Second 1k, — 3. Bills (copy of the 'accounts payable list distributed to each member of the Board) • Motion Second s S nl�j 4. Communications a. Israel b Goldenberg - re: Almy's MA- b. Division of Insurance c. Thomas J. Freedman - re: L. H. Rogers d. Salem Corp. e. Dept. of HUD f. Balance sheet for period ending June 30, 1976 (copy distributed) 5• Executive Director 's Report 6. Unfinished business 7. Ne,:i business Action - DRB recommendations Notice is given the next meeting of the SRA will be held Tuesday, Sept . 7, 1976 MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD HELD AUGUST 16, 1976 • •On Monday, August 16, 1976, the SRA Board met in open session for its regular meeting at the SRA office, One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Robert Bowman, Joyce Cook, Donald Koleman. Dominic Marraffa and Stanley Smith arrived shortly after roll call . The Chairman declared the meeting in session with a quorum present. It was noted that each member of the Board received a copy of the minutes of the meeting held August 2, 1976 for advance reading and the Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Donald Koleman, seconded by Joyce Cook, and by unanimous vote, the minutes of the meeting held August 2, 1976 stands approved as copied and mailed. The Chairman declared the motion carried. BILLS - A copy of the accounts payable list was distributed to each member of the Board for review and consideration for payment. After due consideration of the items listed, a motion was made by Donald Koleman, seconded by Stanley Smith, and by roll call , unanimously voted, all bills are approved for payment, as listed. The Chairman declared the motion carried. COMMUNICATIONS The following communications were received at the SRA office: 1 . Atty. Stephen Goldenberg, on behalf of his client, Almy!s Realty Trust, requested amendments to the Purchase and Sale Agreement. Atty. Vallis explained the reasons for the amendments. The SRA has included in its Purchase E Sale Agreement, the owner may not enter into alease or transfer the property without written approval of the SRA until all the improvements are completed. MINUTES OF THE MEETING HELD AUGUST 16, 1976 Page 2 • After discussion by the Board, a motion was made by Donald Koleman, seconded by Dominic Marraffa to assent to approve the leasing of the Woolworth Building (200 Essex St. , Salem, Mass. ) by Almy Realty Trust to Gorin Stores Inc. and Salem, Mass. CVS Inc: fqr the operation of a CVS store in said location.and it is agreed the premises are devised subject to the provision's, restrictions, and conditions set forth in the executed agreement from the Salem Redevelopment Authority to the Trustees of Almy Realty Trust, the urban renewal plan, and said lease between the Salem Redevelopment Authority and Gorin Stores, Inc. The Chairman declared the motion carried. 2. The Division of Insurance provided an explanation of the computation for the Salem Retirement System. The Salem Redevelopment Authority felt that a further explanation is needed to • satisfy the request of the amount received in our invoice, $14,251 .50. It was agreed that Stanley Smith would write another letter for further informa- tion. 3. Atty. Thomas Freedman, on behalf of his client, L. H. Rogers, made a formal request for information and documents relative to Mondev, such as, a copy of the lease agreement and the latest timetable for completing all stages of development . It was agreed by all the Board members that Atty. Freedman be advised that the documents are available in this. office for perusa'1 and that he can come into the office at any time during business hours to look at the documents. 4. The Salem Corp. submitted its first bill for plans and specifications for the pedestrian walkway. 5. The Dept. of HUD approved the Change Order as proposed for Contract N5 for Central Street and approved Walsh Construction for the facade easement work at • 73-85 Washington Street. .MINUTES OF THE MEETING HELD AUGUST 16, 1976 Page 3 • 6. The balance sheet for the period ending June 30, 1976 was received from the office of John S. Sullivan. A copy of same was distributed to the Board Members. EXECUTIVE DIRECTOR'S REPORT The Executive Director noted that the application for Pasquanna Developers, Inc. 312 Loan will be in the HUD area office Tuesday morning after spending many hours putting the paper work together. Three parcels are involved for a total amount, without changes on the first floor, which comes to $411 ,600 which includes 312 loan money and other cash sources. Maryland Casualty Co. will insure the SRA for liability coverage on the premise that we will transfer all properties over to the City that are completed. Mr. Pagotto of Mondev International staff came to Salem to look over the Essex • House area and did agree that we could go within 10 feet of the building with the brick work. The owners of the Pure E Simples requested permission .to place a temporary sign on Lally's building to let people know they will be moving in soon. They will present a sign at the next Design Review Board meeting for approval . The Board had no objection to the temporary sign for the building. The -Executive Director advised the Board that he has received a number of complaints relative to the use of 'the East India Square Fountain. The Salem Police called to complain and they were notified that it was designed as a wading pool . The Chairman noted that the original intent was that it be designed for kids to go wading in it. The matter of the pool being designed without a filter was discussed and it was agreed that the Project Engineer contact Collins DuTot Partnership to find out how • that can be corrected. .MINUTES OF THE MEETING HELD AGUST 16, 1976 Page 4 • The Board was also advised that the pool was shut off and cleaned out and after it was all drained it was found to be plugged up with hair, gum in the bottom of the pool and paper thrown into the pool . Mr. Fiengold of the Salem Kiddie Shop explained to the Board what he has seen going on around the fountain area and that water is being thrown into the stores along Essex Street. It was agreed by the Board that John Collins be contacted to find out the effect of reducing the water level in the pool to eliminate the swimming element and how we can correct the situation of no filter being installed which could cause a health situation and the matter will be discussed again at the Wednesday morning meeting. The Board agreed we should get some input from John Collins on a method of putting up some kind of sign to explain how the pool may be used. . NEW BUSINESS The Board reviewed the minutes of the August 11 , 1976 Design Review Board meeting relative to the following proposals: ALMY'S - Mr. Schein submitted three sets of drawings for preliminary approval . The DRB approved the preliminary drawings with the recommended changes noted relative to the frieze board. A motion was made by Donald Koleman, seconded by Stanley Smith, and by unanimous vote approved the DRB' s recommendation f6r approval . 34 CHURCH STREET BUILDING David Jaquith submitted preliminary plans for approval . The DRB recommended a change in the first floor window and approved the drawings with the recommended change. A motion was made by Donald Koleman, seconded by Stanley Smith, and by unanimous vote, approved the preliminary plans with the window change. LYCEUM - The DRB approved the sketches submitted by Joan Boudreau for an emergency exit for the Lyceum with recommended changes. Plans will be resubmitted with changes MINUTES OF .THE MEETING HELD AUGUST 16,1976 Page 5 noted. A motion was made by. Donald Koleman, seconded by Dominic Marraffa, and by unanimous vote approved the DRB' s recommendation for approval . MARKET STALLS - The DRB approved the plans submitted by John Collins for the parti- tioning of the market stalls. A motion was made by Dominic Marraffa, seconded by Stanley Smith, and by unani - mous vote approved the proposal submitted for the market stalls. EAST INDIA SQUARE FOUNTAIN PLAQUE - The DRB recommended the script lettering be changed to a better form of legibility. A motion was made by Donald Koleman, seconded by Joyce Cook, and by unanimous vote, approved the DRB' s recommendation to change the lettering. • SALEM EVENING NEWS A sketch of the landscaping, as prepared by John Collins, was presented to the Design Review Board. The DRB approved the landscaping for the New Derby Street side of the building, as presented. A motion was made by Donald Koleman, seconded by Joyce Cook, and by unanimous vote, approved the DRB's recommendation for approval . The Chairman declared all motionr:carfi.ed. Notice was given that the next meeting of the Board of the Salem Redevelopment Authority will be held on Tuesday, Sept. 7, 1976 due to the holi.day. Respectfully submitted; John W. Barrett • MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD • HELD AUGUST 16, 1976 On Monday, August 16, 1976, the SRA Board met in open session for its regular meeting at the SRA office, One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Robert Bowman, Joyce Cook, Donald Koleman. Dominic Marraffa and Stanley Smith arrived shortly after roll call . The Chairman declared the meeting in session with a quorum present. It was noted that each member of the Board received a copy of the minutes of . the meeting held August 2, 1976 for advance reading and the Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Donald Koleman, seconded by Joyce Cook, and by unanimous vote, the minutes of the meeting held August 2, 1976 stands approved as copied and mailed. ' The Chairman declared the motion .carried. BILLS A copy of the accounts payable list was distributed to each member of the Board for review and consideration for payment. After due consideration of the items listed, a motion was made by Donald Koleman, seconded by Stanley Smith, and by roll call , unanimously voted, all bills are approved ' for payment, as listed. The Chairman declared the motion carried. COMMUNICATIONS The following communications were received at the SRA office: 1 . Atty. Stephen Goldenberg, on behalf of his client, Almy's Realty Trust, requested amendments to the Purchase and Sale Agreement. Atty. Vallis explained the reasons for the amendments. The SRA has included in its Purchase E Sale Agreement, the owner may not enter into a lease or transfer the • property without written approval of the SRA until all the improvements are completed. MINUTES OF THE MEETING HELD AUGUST 16, 1976 Page 2 • After discussion by the Board, a motion was made by Donald Koleman, seconded by Dominic Marraffa to assent to approve the leasing of the Woolworth Building (200 Essex St . , Salem, Mass. ) by Almy Realty Trust to Gorin Stores Inc. and Salem, Mass. CVS Inc. fqr the operation of a ,CVS store in said location and it is agreed the premises are devised subject to the provisions, restrictions, and conditions set forth in the executed agreement from the Salem Redevelopment Authority to the Trustees of Almy Realty Trust, the urban renewal plan, and said lease between the Salem Redevelopment Authority and Gorin Stores, Inc. The Chairman declared the motion carried. 2. The Division of Insurance provided an explanation of the computation for the Salem Retirement System. The Salem Redevelopment Authority felt that a further explanation is needed to • satisfy the request of the amount received in our invoice, $14,251 .50. It was agreed that Stanley Smith would write another letter for further informa- tion. 3. Atty. .Thomas Freedman, on behalf of his client, L. H. Rogers, made a formal request for information and documents relative to Mondev,_ such as, a copy of the lease agreement and the latest timetable for completing all stages of development. It was agreed by all the Board members that Atty. Freedman be advised that the documents are available in this office for perusal and that he can come into the office at any time during business hours to look at the documents. 4. The Salem Corp. submitted its first bill for plans and specifications for the pedestrian walkway. 5. The Dept. of HUD approved the Change Order as proposed for Contract N5 for Central Street and approved Walsh Construction for the facade easement work at • 73-85 Washington Street. MINUTES OF THE MEETING HELD AUGUST 16, 1976 Page 3 • 6. The balance sheet for the period ending June 30, 1976 was received from the office of John S. Sullivan. A copy of same was distributed to the Board i Members. EXECUTIVE DIRECTOR'S REPORT The Executive Director noted that the application for Pasquanna Developers, Inc. 312 Loan will be in the HUD area office Tuesday morning after spending many hours putting the paper work together. Three parcels are involved for a total amount, without changes on the first floor, which comes to $411 ,600 which includes 312 loan money and other cash sources. Maryland Casualty Co. will insure the SRA for liability coverage on the premise that we will transfer all properties over to the City that are completed. Mr. Pagotto of Mondev International staff came to Salem to look over the Essex • House area and did agree that we could go within 10 feet of the building with the brick' work. The owners of the Pure & Simples requested permission to place a temporary sign on Lally' s building to let people know they will be moving in soon. They will present a sign at the next Design Review Board meeting for approval . The Board had no objection to the temporary sign for the building. The Executive Director advised the Board that he has received a number of complaints relative to the use of the East India Square Fountain. The Salem Police called to complain and they were notified that it was designed as a wading pool . The Chairman noted that the original intent was that it be designed for kids to go wading in it. The matter of the pool being designed without a filter was discussed and it was agreed that the Project Engineer contact Collins DuTot Partnership to find out how that can be corrected. MINUTES OF THE MEETING HELD AGUST 16, 1976 Page 4 • The Board was also advised that the pool was shut off and cleaned out and after it was all drained it was found to be plugged up with hair, gum in the bottom of the pool and paper thrown into the pool . Mr. Fiengold of the Salem Kiddie Shop explained to the Board what he has seen going on around the fountain area and that water is being thrown into the stores along Essex Street. It was agreed by the Board that John Collins be contacted to find out the effect of reducing the water level in the pool to eliminate the swimming element and how we can correct the situation of nc `ilter being installed which could cause a health situation and the matter will be discussed again at the Wednesday morning meeting. The Board agreed we should get some input from John Collins on a method of putting up some kind of sign to explain how the pool may be used. • NEW BUSINESS The .Board reviewed the minutes of the August 11 , 1976 Design Review Board meeting relative to the following proposals: ALMY'S - Mr. Schein submitted three sets of drawings for preliminary approval . The DRB approved the preliminary drawings with the recommended changes noted relative to the frieze board. A motion was made by Donald Kolemah, seconded by Stanley Smith, and by unanimous vote approved the DRB's recommendation for approval . 34 CHURCH STREET BUILDING - David Jaquith submitted preliminary plans for approval . The DRB recommended a change in the first floor window and approved the drawings with the recommended change. A motion was made by Donald Koleman, seconded by Stanley Smith, and by unanimous vote, approved the preliminary plans with the window change. • LYCEUM - The DRB approved the sketches submitted by Joan Boudreau for an emergency exit for the Lyceum with recommended changes . Plans will be resubmitted with changes MINUTES OF THE MEETING HELD AUGUST 16, 1976 Page 5 noted. A motion was made by Donald Koleman, seconded by Dominic Marraffa, and by i unanimous Dote approved the DRB' s recommendation for approval . . MARKET STALLS - The DRB approved the plans submitted by John Collins for the parti- . . tioning of the market stalls. A motion was made by Dominic Marraffa, seconded by Stanley Smith, and by unani- mous vote approved the proposal submitted for the market stalls. EAST INDIA SQUARE FOUNTAIN PLAQUE - The DRB recommended the script lettering be changed to a better form of legibility. A motion was made by Donald Koleman, seconded by Joyce Cook, and by unanimous vote, approved the DRB' s recommendation to change the lettering. ' • SALEM EVENING NEWS A sketch of the landscaping, as prepared by John Collins, was presented to the Design Review Board. The DRB approved the landscaping for the New Derby Street side.of the building, as presented. A motion was made by Donald Koleman, seconded by Joyce Cook, and by unanimous vote, approved the DRB's recommendation for approval . The Chairman declared all motions,.car�i.ed. Notice was given that the next meeting of the Board of the Salem Redevelopment Authority will be held on Tuesday, Sept. 7, 1976 due to the holiday. Respectfully submitted, John W. Barrett i AGENDA - AUGUST 2, 1976 • 1 . Roll call Robert Bowman Joyce Cook Donald Koleman Dominic Marraffa Stanley Smith 2. Approve minutes of the special meeting held July 14, 1976 as copied and mailed Motion Second 3. Approve minutes of the regular meeting held July 19, 1976 as copied and mailed Motion Second 4. Bills (Copy of the accounts payable list distributed to each member of the Board) • Motion Second 5• Communications a. Canadian Universal Ins. Co. b. Dennis Kapnis _ C. United State Dept. of the % New business (continued) • c. Action - Increase the facade easement funds from $10,000 to $14,420 for the Kinsman Block d. Action - Request the City of Salem to give access over the land south of City Hall to abutters for purposes of delivery e. Review - Design Review Board procedure f. Review - Text of the plaque for the East India Fountain - changes or omissions • • ACCOUNTS PAYABLE AUG. 2, 1976 ADMINISTRATIVE COSTS 1 . Pitney Bowes - leasing fee for postage machine (Sept. thru Nov.) 33.00 2 New England Tel . Co. - SRA office telephone bill 375.32 3• The Lyceum - luncheons 29.75 4. George P. Vallis - general legal services 250.00 5• Sawtell 's - office supplies 9.95 6. Master Charge - luncheons ;. 25.00 PROPERTY MANAGEMENT COSTS 1 . Mass. Electric Co. - electric bill for 16 Central and 200 Essex 65.42 2. Waters b Brown - miscellaneous hardware 10. 18 3. Taylor Rental - lawnmower rental fee 8.00 4. Boston Gas - gas bill for 35 Front St. 40.80 • PROJECT IMPROVEMENT COSTS 1 . W. T. Rich Co. - final payment for work at Daniel Low' s Warehouse 9, 193.02 2. Boylston St. Graphics Center - printing bid documents 320.30 3. Boston Globe - advertising rehab work (216-220 Essex St.) 175.00 4. Robert Scagliotti - Colonial Men' s Store contract 150.00 5• Collins DuTot Partnership - administration work contract N5 to be reimbursed by Urgent Needs Funds 2,492.64 0 (� 6. Collins DuTot Partnership - services rendered for fountain sculpture 2, 134 P� 1 SURVEY b PLANNING COST 1 . R. Scagliotti - DRB consulting services for July 1976 325.00 DISPOSAL COSTS 1 . Peter A. Laudati - review of disposition appraisals 1 ,500.00 •~l Executive Director's Report 1 . Pagotto to let us know in a day or so relative to Essex St. I i 2. Pagotto may be here this week re construction contract 3. Construction commenced on Colonial Facade Easement 4. Relocation - Book Store, Camera Supply, Card Shop and Dr. Blackabey 5• 312 Loans - bid opening Aug. 3, Pasquanna 2:00 P.M. ; Moustakis 11 :00 A.M. Loan package must be put together then 6. Central St. addition to Delulis contract • a c i MINUTES OF THE MEETING OF THE SALEM REDEVELOPMENT AUTHORITY BOARD HELD AUGUST 2, 1976 w On Monday, August 2, 1976, the SRA Board met in open session for its regular meeting at the SRA office, One Salem Green, Salem,Massachusetts. The Chairman called for roll call and the following answered present: Robert Bowman, Donald Koleman, Stanley Smith. Dominic Marraffa and Joyce Cook are recorded absent. The Chairman declared the meeting in session with a quorum present. It was noted that each member of the Board received a copy of the minutes of the special meeting held July 14, 1976 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Donald Koleman, seconded by Stanley Smith, and by unanimous vote,the minutes of the special meeting held July 14, 1976 stands approved as copied and mailed. The Chairman declared the motion carried. • Each member received a copy of the minutes of the regular meeting held July' 19, 1976 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Donald Koleman, seconded by Stanley Smith, and by unanimous vote, the minutes of the meeting held July 19, 1976 stands approved as copied and mailed. BILLS Each member present received a copy of the accounts payable list for review and approval for payment. After due consideration of the items listed, a motion was made by Donald Koleman, seconded by Stanley Smith, and by roll call vote, it was unanimously voted that the invoices for Collins DuTot Partnership ($2, 134.28) and Peter Laudati ($1 ,500) be held for discussion and that all other items listed be approved for payment. The Chairman declared the motion carried. MINUTES OF THE MEETING HELD AUG. 2, 1976 Page 2 • COMMUNICATIONS The following communications werg received at the SRA office. 1 . Canadian Universal Insurance Co. has notified the SRA of the cancellation of its liability insurance policy as of August 18, 1976. 2. Mr. Dennis Kapnis requested permission to locate his popcorn wagon on the Essex Street Mall . The Board had no objection to this request provided he maintain the area and keep it clean. 3. The Dept. of Interior advised the SRA that our letter is being forwarded to Washington for a determination for the acquisition of the warehouse buildings on Front Street, 4. The Salem Heritage Days Committee requested permission to locate history • vans on the Essex Mall during Heritage Days. I The Board had no objection to the request as long as the vans are placed in the area of East India Square. 5• Mondev International confirmed that they are still interested, in the develop- ment of the residential elements north of Church Street. EXECUTIVE DIRECTOR' S REPORT In telephone conversation with Mr. Pagotto the Executive Director was advised that the SRA should know in a day or so about the work to be done on Essex Street . Mr. Pagotto may have .a meeting with Aldrich this week and will meet with the SRA on the same day. The facade easement work has commenced on 216-Essex.Street building. There are four relocation claims in process, Old Book Store is moving in the YMCA building, Camera Supply has moved to the Daniel. Low warehouse building, Dr. • Blackabey has moved to Washington Street and the Salem Card Shop has discontinued her business operation. MINUTES OF THE MEETING HELD AUG. 2,. 1976 Page 3 • Once the bids are opened for the 312 loan work we will put .the paperwork together for the financing to be submitted to HUD. We have verbal approval from HUD for the additional work for Central Street. A letter will be forthcoming from HUD confirming HUD approval . NEW BUSINESS In regard to the rehabilitation funds, a motion was made by Stanley Smith, seconded by Donald Koleman, and by roll call , unanimously voted the Executive Director is authorized to transfer rehabilitation funds from the Naumkeag Trust Company to North Shore Bank and that the federal government be so notified of the change of despository. The Chairman declared the motion carried. The Salem Redevelopment Authority Board reviewed the recommendations' made by • the DRB. A motion was made by Donald Koleman, seconded by Stanley Smith, and by unani - mous vote, approved the lattice work and wrought iron brackets for the Lyceum Restaurant. A motion was made by Stanley Smith, seconded by Donald Koleman, and by unanimous vote approved the Bancroft House entrance sign, sign for inactive door, and down lighting. A motion was made by Donald Koleman, econded by Stanley Smith, and by roll call , unanimously voted to increase the Kinsman Block facade easement funds from $10,000 to $14,420. The Chairman declared the motion carried. The SRA Board discussed the problems of the developer for the 226 Essex Street building (Mr. Khouri ) . MINUTES OF THE MEETING HELD AUG. 2, 1976 Page 4 . Mr. Khouri stated--in--conversation wi-th -the Executive Director that he needs a drive up area for people to drop off their rugs to be cleaned. The Board discussed the possibility of using the property south of the City Hall building. The Board was not in favor of using this area and no action was taken on this matter. It was agreed that this item be tabled for discussion at .a work meeting. The SRA Board agreed to hold up on action of the Design Review Board proce- dures until it is discussed at a later meeting. The SRA Board discussed the text for the plaque for the East India Sq. fountain. The Executive Director is authorized to send the text to Collins DuTot Partner- ship with corrections/changes noted by the SRA Board. A motion was made by Donald Koleman, seconded by Stanley Smith, and by unani- mous vote the meeting stands adjourned (8:45 P.M.) . Respectfully submitted, John W. Barrett �l AGE14DA • JULY 19, 1976 1. Roll call Robert Bowman ✓ Joyce Cook 1 Donald Koleman ✓n Dominic narraffa Stanley Smith ✓ 2. Approve minutes of the meeting held July 6, 1976 as copied and mailed to each member of the Board Ilot.ion �/ Second_ 3. Bills (copy of the accounts payable list distributed to each member of the Board) 1-lotion .Second_)_�/�/ �, • 4. Communications a. Bancroft House -b. Richard Heath 5. Executive Director's report 6. Unfinished business 7. New business a. Design Review Board recommendations (request has been made to -place this first on the agenda on the order of business) .1 I b. Recommendation - the Board notify Salem Corporation that they have until L I Aug. 16, 1976 to notify the SRA of its interest in permanent: designation as developer .for residential elements north of Chbrcn St. T.f there is �f G no interest .in immediate consummation of same, the tentative designation should be w.ithd.rawn, the parcels appraised, and advertised for availability c•. Terminate agreement with Pounder, Aldrich and request billing for work 7 accomplished to date. - M • d. Empire Clothing /\ -2- e e. Authorization to proceed with work on Central .Street in accordance with recommendations by Collins Du Tot Partnership and regue.st HUD's concurrence in the addition of work to the existing contract. f. A determination of where work should cease on Essex Street at the easterly end of the so-called Essex House under current contract with Delulis. . • ACCOUNTS PAYABLE • JULY 19, 1976 ADMINISTRATIVE COSTS 1. Group Insurance Commission - Authority's share of health premium for Jan. , Feb., March 1976 464.13 2. Kevin J. Hurley - travel expenses incurred June/July 1976 31.05 3. Contributory Retirement System - Authority's share of operational costs for 1976/77 14,251.50 4. Delulis Bros. - pay estimate #7 for contract N5 (to be paid as soon as funds are received from City's Urgent Needs Funds) 89,421.13 DEMOLITION COSTS 1. Ace Exterminators - exterminating services at 222 Essex St. prior to demolition work (to be reimbursed by contractor) 25.00 PROPERTY MANAGEMENT • T: r .[daters &:'.Brown - miscellaneous hardware for watering landscape: work 33.60 2. Mass. Electric Co. - electric bills for SRA owned property 31.43 3. City of Salem - water bills for SRA properties 60.30 RELOCATION COST 1. George P. Vallis - legal services rendered in connection with Ben's 125.00 2. Salem Evening News - advertisement for sale of property for Camera Shop 7.10 PROJECT IMPROVEMENT COSTS 1. Graphics:,Servide,.Operation - printing contracts and drawings 402.60 2. Collins DuTot Partnership - services rendered for contracts 3 & 4 178.89 DISPOSITION COSTS 1. Salem Evening News - advertisements 'for the sale of properties and facade easement contracts 319.75 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT • AUTHORITY HELD JULY 19, 1976 The members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting Monday, July 19, 1976 at 7:30 P.M. at the office of the Salem Redevelopment Authority, One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Robert Bowman, Joyce Cook, Donald Koleman and Stanley Smith. Dominic Marraffa was absent from the meeting. The Chairman declared the meeting in session with a quorum present. A request was made that the Design Review Board recommendations be discussed first on the agenda as the order of business. The Board had no objection to the change in the order of business. Robert Scagliotti attended the meeting to go over the recommendations made by •the.Design Review Board in regard to the following presentations: Camera Supply Shop - Antique camera sign prepared by Salem Sign Co. was approved by the DRB. A motion was made by Donald Koleman, seconded by Stanley Smith, and unanimously voted the Camera Supply Shop sign is approved as submitted. The Lyceum - Proposal 1-for the roof fan was approved by the DRB Proposal 2 - rear sign for the Pub was approved Proposal 3 - outside furniture was approved Proposal 4-fence and planter - to be "resubmitted Proposal 5 - for 7 Ash Street was approved A motion was made by Stanley Smith, "seconded by Donald Koleman, and unanimously voted approval of proposals 1,2,3,and 5 as submitted. Colonial Men's Store - a sample of the brick to match existing brick work was approved by the DRB. A motion was duly made, seconded and by unanimous vote, approved the brick sample as submitted. 1UNUTES OF THE MEETING HELD JULY 19, 1976 Page 2 •Century Bank - presentation to be resubmitted.- no action necessary at this time. Design Review Board guidelines - tabled for a later meeting for discussion. 300 Derby Restaurant - Proposal 1 - dumpster enclosure - approved by the DRB Proposal 2 - planting - held in abeyance Proposal 3 - Hanging sign - approved Proposal 4-paint for building - awaiting field trip at at special DRB meeting July 28 A motion was made by Joyce Cook, seconded by Stanley Smith, and by unanimous vote proposals 1 and 2 are approved: Old Town Hall - Mr. Scagliotti explained that the priorities for the Old Town Hall are to be established at the time the contract is awarded with relationship to alterna-. tives. The presentation was previously approved by the DRB. A motion was made by Joyce Cook, seconded by Donald Koleman and by unanimous vote approved the presentation for the Old Town Hall. • The SRA Board resumed the order of business noted on the agenda. It was noted that each member of the Board received a copy of the minutes of the meeting held July 6, 1976. The Chairman asked for omissions or corrections. Stanley Smith noted that page 5 of the minutes of July 6th meeting should be amended in regard to the lights for the Naumkeag Trust Company building. It should be amended to read "It was the consensus of the SRA Board that the lights should be ordered and installed." A motion was made by Donald Koleman, seconded by Stanley Smith the minutes of the meeting held July .;6, 1976 be approved as amended. The Chairman declared the motion carried. BILLS A copy of the accounts payable list was distributed to each member of the Board for review and consideration for payment. 41 The Board questioned the repeat`of the invoice for the Contributory Retirement System in the amount of $14,251.50. • MINUTES OF THE MEETING HELD JULY 19, 1976 Page 3 The Board was advised of the information received from the Division of Insurance •office in Boston. The Board felt that it still needs information as to how the Authority's share is computed. ' A motion was made by Joyce Cook, seconded by Donald Koleman, that Stanley Smith confer, as Treasurer, with the Division of Insurance to get the answers to the pertinent questions and that the SRA will hold up payment until they have the answers and that the invoice will be considered at the next meeting. The Chairman declared the motion carried. A motion was rade by Joyce Cook, seconded by Donald Koleman, and by roll call unanimously voted to approve payment.of the bills presented, except item N3 (Retirement) . The Chairman declared the motion carried. COMMUNICATIONS • A letter was received from the owner of the Bancroft House Restaurant asking the SRA Board to consider a service drive perpendicular to Central Street connecting the right of way on the east side of the Old Town Hall and running parallel to the southerly sides of the old Custom House and the Ingemi's building which would also provide an area for a compactor to be used by the Derby Square community as well as allowing larger fire fighting equipment to enter the area. The Board felt that the idea was worth considering. The Board discussed the matter. of trash being left on the Essex Mall overnight. It was agreed that the Executive Director would work with the project engineer and come up with some ideas at the next Wednesday morning meeting for the service drive area and also details with regard to trash pickup on the Essex Street Mall. A letter was received from Richard Heath offering one dollar for the purchase of the ticket booth at the old Paramount Theatre. • The Board agreed that until Mondev presents its financing, the property will not be touched. The Board also felt that we should be soliciting proposals to consider keeping the ticket booth in Salem and the most effective use for the ticket booth. MINUTES OF THE MEETING HELD JULY 19, 1976 Page .4 •EXECUTIVE DIRECTOR'S REPORT A meeting is being arranged with Mr. Khouri for July 28th. Colonial Men's Shop work will start about July 26th. The bids will be opened for 216-220 Essex Street (312 Loan) on August 4, 1976. The exterior work on the Custom House building has started. The Custom House 312 loan will be ready to go to bid by this week. Demolition on the Camera Supply Shop building has started. Almy.'.s_is scheduled to make a presentation at the DRB meeting (special meeting) ,July 28, 1976. The problems at the Town House Square have been minimized to the best of our ability. we have to put hot top across Washington Street and we will have to close 1 the street altogether. The SRA has an outstanding bill of $52,000. A meeting is scheduled to meet with • representatives from Whitman 6 Howard to resolve the matter. We should be able to make a partial payment after tomorrow's meeting. �1 The matter of the Kinsman Block work has not beesettled. The owners do not have the money to pay for the extra work. They cannot come up with the additional $8,000. The only thing we can do is demand that they fix the one door that the Redevelopment Authority paid for, if the facade easement work is not done. UNFINISHED BUSINESS Joyce Cook asked if the Board has heard any more about the Almy's Agreement. It was noted that there is no further information on this matter. NEW BUSINESS At this time the Chairman recognized the visitors attending the meeting on their own behalf: Peter Meo, Ray Tetrault, Barbara Lally, Fred Rogers and Nick Laffredo. Mr. Rogers was the spokesman for the group noting that they are developers in the City and commended the Board for the tremendous job that has been done in the City. MINUTES OF THE MEETING HELD JULY 19, 1976 Page 5 • Mr. Rogers explained that they are 'going to form a group to seek out an alternate developer in the event that the major developer for the mall does not go through with the plan. It was noted by Mr. Rogers that nothing will happen in the City until the area under the garage is developed. He is also interested in the area because of his own business and he knows for a fact that the developer has not signed any leases for under the garage. The Chairman disagreed with Mr. Rogers on this matter. The Chairman also noted that the people in the City have made a tremendous invest- ment in the City and the Board is concerned and wants to get Mondev moving on the construction of the mall. Mr. Rogers stated that the 'Board has been more than generous in dealing with the developer and that he knows other people that might be interested in looking at what •the SRA has to offer. The Chairman explained that the SRA has just signed an agreement with Mondev this week and we.'§hall give them every opportunity to meet their deadlines. It was noted by Joyce Cook that the SRA has made a commitment to them for 90 days. Stanley Smith stated that it is the Board's intent to get moving on this matter of construction. The element of housing was also discussed and it was noted that Mondev has a tent- ative designation as developer for the housing and we are trying to get a straight answer from. Mondev. Mr. Rogers was advised that the Board is appreciative for the concern for the. development of the retail space and he was told that the agreements that were signed are available as public records for anyone to look at. The visitors thanked the Board for the opportunity to express their feelings on •the matter. MINUTES OF THE MEETING HELD JULY 19, 1976 Page 6 • The Board resumed the order of business on the agenda. The matter of the tentative designation to Third Heritage Plaza-East Association was discussed and a recommendation was made the Board notify Third Heritage Plaza- East Association (Mondev) that they have until Aug. 16, 1976 to notify the SRA of its interest in permanent designation as developer .for residential elements north of Church Street. If there is no interest in immediate consummation of same, the tentative designation should be withdrawn, the parcels appraised, and advertised for availability. A motion was made by Donald Koleman, seconded by Joyce Cook and by roll call unanimously voted that Third Heritage Plaza-East be so notified. The Chairman declared the motion carried. A motion was made by Stanley Smith, seconded by Donald Koleman, and unanimously voted to terminate the .agreement with Pounder, Aldrich Associates and request billing for work •accomplished to date. The Chairman declared the motion carried. In regard to Empire Clothing the Executive Director advised the Board that he met with Mr. Axelrod and he promised that he would engage Mr. Lenox as his architect to prepare a plan for the addition to the existing store. The Board discussed the proposed work for Central Street. A motion was made. by Donald Koleman, seconded by Joyce Cook, and by unanimous vote, approved the expenditure of funds in accordance with plans for. the entire area and subject':to HUD's concurrence of the addition of the work to the existing contract.and the southern..crosswalk at Lafayette and Central Streets are to be scheduled as alternate "A" and if funds are available that area should be completed also in accordance with the plans. The Chairman declared the motion carried. • The Board discussed the matter of where the work should cease at the easterly end of the Essex House building. The Board agreed the work should cease on the northerly side of the vehicular line. MINUTES OF THE MEETING HELD JULY 19, 1976 Page 7 • It was noted for .the record that Jim Shea's article that appeared in the Saturday edition of the News was quite impressive. A motion was made by Joyce Cook, seconded by Donald Koleman, and by unanimous vote, a letter be sent to the Editor telling him how appreciative we are of the article. The Chairman declared the motion cariied. Stanley Smith noted that we have one less staff member and made a motion to commend Kevin Hurley for his dedication and hard work during the time he worked for the Salem Redevelopment Authority and that he be given a good recommendation. Donald Koleman seconded the motion. The Chairman declared the motion carried. A motion was duly made, seconded, and unanimously voted the meeting adjourned (9:45 P.M.) . • Respectfully submitted, John W. Barrett • d- eeAjel`o ✓ Yea JOHN ODAIRRERCETOTTR a ONE SALEM GREEN rr" a3 ' � XO�IX;{ �yy�,} 4�;,yHyE�.;{,X.3Q:jP_X6Y.s�1;YP..i;•'�'( SALEM, MASS. 01970 TELEPHONE 744-6900 NOTICE OF MEETING Notice is hereby given in accordance with Section 23A, Chapter 39 of the General Laws of the Commonwealth of Massachusetts that a • meeting of the Board of the Salem Redevelopment Authority will be held Monday, August 2, 1976 at 7:30 P.M. at the office of the Redevelopment Authority, one Salem Green, (Third Floor) , Salem, Massachusetts. SALEM REDEVEWP14ENT AUTHORITY John W. Barrett Executive Director Salem, Massachusetts This notice Hosted on "Cffici-nl- r'Illetin Board" July 29, 1976 City Hall Ave. , Salem, ..ass. ; on � .2- y,, /cj 76 at 3 ' t S P Al, in acco'_danc; r ith C-1 a,). 628 of the Acts of 1958. • JUL 2 91916 CITY OF SALEM City Clerk MAYOR'S OFFICE CI•A:RH A\ YIC I:-CTIA 111M/•N TPCiSV RCR ASST. AGENDA • SPECIAL 14EETING - JULY 14, 1976 1. Roll call Robert Bowman✓ Joyce Cook Donald Koleman v' Dominic marraffa Stanley Smith 2. Reading of the purpose for the call for a meeting 3. Adoption for Resolution 1, 2, and 3 • 4. Negotiation for real estate (eligible for executive session in accordance with the Law) S. Return to regular session for any necessary votes 6. Adjourn w I • J AGENDA . SPECIAL MEETING - JULY 14, 1976 1. Roll call Robert Bowman a Joyce Cook Donald roleman Dominic Marraffa Stanley Smith 2. Reading of the purpose for the call for a meeting 3. 907tion for Resolution 1, 2, and 3 • 4. Negotiation for real estate (eligible for executive session in accordance with the Law) . 5. Return to regular .>e�ssion for any necessary votes I 6. Adjourn J/ J/ • MINUTES OF THE SPECIAL MEETING OF THE SALEM REDEVELOPMENT • AUTHORITY BOARD - HELD JULY 14, 1976 The members of the SRA Board met in open session for a special meeting July 14, 1976 at 11:00 A.M. at the office of the SRA, One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Robert Bowman, Joyce Cook, Donald Koleman, Dominic Marraffa and Stanley Smith. The Chairman declared the meeting in session with a quorum present. The Secretary read the posted notice for the purpose of the call for a meeting. Donald Koleman read Resolution #1 as follows: RESOLVED, the Authority waives the requirements of the urban design criteria of the urban renewal plan with respect to the store front designs of the stores to be constructed by Third Heritage Plaza-East Association facing the public walkway- within the enclosed shopping mall insofar as those criteria may be in force and applicable and be it further •resolved that with respect to those stores to be located within said enclosed shopping mall the Authority adopts the attached store front design objectives and criteria entitled "Exhibit B - Storefront Design Objectives and Criteria." A motion was made by Dominic Marraffa, seconded by Joyce Cook, and by roll call vote, it was unanimously voted. that Resolution #1, noted above, be adopted. The Chairman declared the motion carried.and said Resolution adopted. Stanley Smith read Resolution H2 as follows: RESOLVED, the modifications to the exterior of the building to be erected on Parcel R4-1 (the Essex House so-called) as shown on plans attached hereto entitled "The Mall at East India Square" dated May 30, 1974 as revised, be approved subject to the submittal of final exterior design plan for consideration by the Design Review Board and approval by the Salem Redevelopment Authority. • A motion was made by Joyce Cook, seconded by Dominic Marraffa, and by roll call vote, unanimously voted that Resolution #2, noted above, be adopted. The Chairman declared the motion carried and said Resolution adopted. MINUTES OF THE SPECIAL MEETING HELD JULY 14, 1976 Page 2 • Joyce Cook read Resolution #3 as follows: RESOLVED, the preliminary design entitled "East India Square - North Edge Design Study - Alternate "C", dated June 17, 1976, prepared by Collins DuTot Partnership" be approved, subject to the submittal of final exterior design plan for consideration by the Design Review Board and approval by the Salem Redevelopment Authority. A motion was. made by Stanley Smith, seconded by Donald Koleman, and by roll call vote, unanimously voted that Resolution #3, noted above, be adopted. The Chairman declared the motion carried and said Resolution adopted. The Board recommended that it go into executive session to discuss real estate matters. A motion was made by Joyce Cook, seconded by Dominic Marraffa, and by roll call the following voted aye: Robert Bowman, Joyce Cook, Donald Koleman and Dominic Marraffa. •Stanley Smith voted present. The Chairman declared the Board in executive session for purpose of discussion of real estate natters. (11:35 A.M.) The Board resumed its open meeting (12:05 P.M.) . The Board agreed that it is necessary to vote on the lease agreement with Mondev. A motion was made by Donald Koleman, seconded by Joyce Cook, and by roll call, it was unanimously voted to sign the lease agreement with the parcel delivery date estab- lished as 11/1/76 as shown on Modified Schedule C. The Chairman declared the motion carried. A motion. was made by Joyce Cook, seconded by Donald Koleman, and by unanimous vote it was agreed by the Board to recess the meeting until such time as Mondev's representatives arrive for the meeting. The Chairman declared the meeting recessed. • MINUTES OF THE SPECIAL MEETING HELD JULY 14, 1976 Page 3 • The Board resumed the meeting (12:25P.M.) upon arrival of Mr. Howlett of Mondev, Atty. William Hawkes, attorney for Mondev, Elliot Schrank, Project Manager. Mr. Howlett listed the items for discussion, either to be voted ony- or resolved today in order to sign the agreements for the construction of the mall under the garage. First, the Almy's agreement ,was discussed by the Board and Mr. Howlett. Mr. Howlett did not accept the agreement as written. He felt the wording to be too broad and is not a binding obligation on the part of Almy's and also the lender, in reading the agreement, would ask for changes in the agreement. It was noted by the members of the Board that the agreement is between Mondev and Almy's and it is up to them to come to an agreement on this and that the Salem Redevelopment Authority will help them in any way possible to reach an agreeable •solution. The Chairman advised Mr. Howlett that he does not want the Almy's agreement to hold up the signing of the documents today. Joyce Cook emphasized the fact that the SRA will agree to whateverMondev works out with Almy's since it is a matter between Mondev and Almy's to tie in together. Atty. Vallis noted that the dates agreed upon by the SRA will certainly give Mondev enough time to work out an agreement with Almy's. A motion was duly made, seconded and by roll call unanimously voted the Board go into Executive Session to discuss real estate matters. After executive session the Board resumed its open meeting. A motion was made by Donald Koleman, seconded by Joyce Cook, and by roll call, unanimously voted to substitute Modified Schedule B with "Modified Scheduled C" and •substitute "Parcel RC5-8 to RC5-14 inclusive, Parcel R4-1 and R4-2 and the airspace over Parcel P-30A" for Parcel RC-5 and R-4. and that the following dates be established for "Modified Schedule C", Parcel Delivery date 11/1/76; Time for Commencement of MINUTES OF THE MEETING HELD JULY 14, 1976 Page 4 • Improvement (Optimum)1211176; (Default) 12/14/76; and Time for Submission of Evidence of Financing 10/14/76. The Chairman declared the motion carried. A motion was made by Donald Koleman, seconded by Joyce Cook, and by roll call, unanimously voted the.Authority agrees to pay to the Developer the sum of $24,700 for plans and specifications for the Walkway and that such payment shall be made in installments upon submission of bills to the Authority for work performed through the date of the billing. The Chairman declared the motion carried. A motion was made by Dominic 'Marraffa, seconded by Joyce Cook, and by roll call the following voted aye: Robert Bowman, Joyce Cook, Dominic Marraffa and Stanley Smith (Donald Koleman could not remain for the remainder of the meeting) to accept the following •dates in Modified Schedule C for Parcel RC-11A: Parcel Delivery Date 3/15/77, Time for Commencement of Improvement (Optimum) 4/1/77 (Default) 5/1/77 and Time for Submission of Financing 2/15/77. The Chairman declared the motion carried. A motion was made by Dominic Marraffa, seconded by Stanley Smith, and by roll call, unanimously voted the SRA Board go into executive session::to discuss real estate matters. The Chairman declared the motion carried. The Board agreed with the content of the Construction Agreement and resumed its open session. It was recommended that the SRA's Project Engineer and Executive Director meet with Mr. Pagotto in discuss the construction procedure to clarify any matters before the construction work starts. A motion was made by Stanley Smith, seconded by Joyce Cook and by roll call, unani- •mously voted to authorize the Chairman to execute the Construction Agreement on behalf MINUTES OF THE SPECIAL MEETING HELD. JULY 14, 1976 Page 5 • of the Salem Redevelopment Authority between Third Heritage Plaza-East and the Salem Redevelopment Authority for the construction of the enclosed shopping mall on parcels R4-1, R4-2, RC-5 through 14 as shown on Exhibit A together with certain air rights over Parcel P-30A. The Chairman declared the motion carried. A motion was made by Stanley Smith, seconded by Jouce Cook and upon roll call, unanimously voted, to authorize the Chairman to execute an Agreement on behalf of the Authority which would assign its rights in. the existing Operating Agreement between the Salem Redevelopment Authority and the Salem Off-Street Parking Commission dated October 9, 1975 to Third Heritage Plaza-East Association. A motion was duly made, seconded and unanimously voted the meeting adjourned (3:20 P.M.) . • Respectfully submitted, John W. Barrett • 4 Sail 4j�t%Ljh ,yQ / (((JJJgp aq gy yq� F.%ECU i:YE .IR ECTOR �,g.�[ 0�1, �{ �q,• Lp(, ry"J �f+1�1Y�y0� JOHN W. BARRETT .m �D'm(dl�+i���6�,dlri!VaO.ySl wry lf11f7� .0 5 ppc�d ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 74,.6900 July 13, 1976 Mr. James B_ Leahy, Chairman Salem Licensing Board One Salem Green Salem, Mass. 01970 Dear Mr. Leahy: The Salem Redevelopment Authority wishes to go on record in favor of the granting of a liquor license to the LaStrega Restaurant at 6 Front Street, Salem, Massachusetts. It is the intent of the Salem Redevelopment Authority to encourage commer- cial development in the Central Business District, especially the operation of restaurants serving food as a principle part of its business with the serving of alcoholic beverages as a secondary service. The urban renewal plan in no way allows for the establishment of barrooms, as such. It demands that over 500 of the restaurant area be used for the service of foods. The apparent success of 300 Derby Restaurant, Bancroft House, Beef & Oyster House and the Lyceum Restaurant in the renewal area encourages people to come to the City to do business who normally would not have been attracted to the City in the past. The addition of a restaurant such as LaStrega, which will be serving food that is not duplicated in other restaurants, would only add to the attraction of the Central Business District. The Salem Redevelopment Authority, in principle, encourages outdoor dining, where practical, and is in favor of the granting of necessary permits to the Lyceum Restaurant. Failure to grant a license to the restaurants could be a hardship to the principals involved and would certainly not bode well for the economic welfare of the Central Business District. The Salem Redevelopment Authority urgently requests that a liquor license nn�] be granted to the LaStrega Restaurant in a further effort to restorWIl 1111 �a n and activity to the Central Business District. U r • .,Sincerely yours, JUL 14 7976 hn w. Barrett CITY OF MAYOR'S Gr JC•lB/ec � � . cc: LaStrega Restaurant Mayor Jean A. Levesque ✓ AGENDA - JULY 6, 1976 • 1. Roll Call Robert Bowman Joyce Cook Donald Koleman Dominic Marraffa Stanley Smith 2. Approve minutes of the meeting held June 21, 1976 as copied and mailed to each member of the Board Motion Second 3. Bills (copy of the accounts payable list::distributed) Motion Second 4. Communications a. Office of Ronan & Harrington b. Office of Atty. John Serafini • c. Dept. of HUD d. Salem Off-Street Parking Commission 5. Executive Director's report 6. Unfinished business 7. New business a. Election of Officers Vice-Chairman Treasurer Asst. Treasurer b. Reconsideration of the lights c. Design Review Board recommendations • Y ACCOUNTS PAYABLE - JULY 6, 1976 ' ADMINISTRATIVE COSTS ., 1. Contributory Retirement System - Authority's share of operational costs for July 1976 to June 30, 1977 $14,251.50 i 2. Lyceum - luncheon with Mr. Newbegin and SRA Board 30.84 3. Lavender Printing Co. - new stationery 45.93 4. IBM - service agreement July 176 to June '77 59.50 5. New England Tel. Co. - bell boy service 24.25 6. Sawtell's - office supplies 7.20 7. George P. Vallis - legal services for month of June. 250.00, PROPERTY MANAGEMENT • 1. Anco Construction - work performed at the Salem Five Cents Savings Bank 843.00 2. Gourdeau Construction Co. - work performed at the Salem Five Cents Savings Bank 292.66 3. Mass. Electric Company = SRA electric bill for 16 Central St. 1.99 PROJECT IMPROVEMENT COSTS 1. Robert Scagliotti - Colonial Mens Shop contract payment 325.00 Consulting Services contract 650.00 • f, Salem • EXE CUTIVE DIRECTOR Redevelopment JOHN W. BARRETT Authority ONE SALEM GREEN, SALEM, MASSACHUSETTS 01970 TELEPHONE 744-6900 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY JULY 6, 1976 Members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting on Tuesday, July 6, 1976 at 7:30 P.M. , Third Floor Conference Room, One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present : Robert Bowman, Joyce Cook, Dominic Marraffa and Stanley Smith. The Chairman declared a quorum present and the meeting in session. Donald Koleman was absent from the meeting. It was noted that Members of the Board received a copy of the minutes of the meeting • of June 21 , 1976 for advance reading. The Chairman called for omissions or corrections and Stanley Smith asked that Page 4, paragraph 6, 3rd and 4th line, be corrected to read : "by unanimous vote it was agreed to go along with Alternative 'A' ($846.20) and urge the City to do this with all due dispatch insteadiof letting it drag on". A motion was made by J. Cook, seconded by S. Smith, and unanimously voted to approve the minutes of the meeting of June 21 , 1976 as amended by S. Smith. The Chairman declared the motion carried. BILLS A copy of the Accounts Payable list was distributed to each member of the Board for their review and consideration. At this time Donald Koleman joined the meeting (7:50 P.M.) . Discussion was held on the bill presented by the Contributory Retirement System for the Authority' s share of operational costs for July 1 , 1976 to June 30, 1977, in • the amount of $14,251 .50. J. Cook asked if the bill included coverage for the employee who is to leave July 16th and the Executive Director replied that it did. After further Minutes of the Meeting of July 6, 1976 Page 2 questions about the operation of the Contributory System J. Cook recommended that • payment be withheld until the Executive Director investigated the following: 1 ) how does it work, how are they basing the payroll and on what payroll period ; 2) how an employee can be removed from the list; 3) request the Contributory Retirement System to submit a new cost based on Kevin Hurley' s termination on July 16, 1976 and the possibility of other staff members leaving; 4) after the amount has been paid , how it comes back to the City. After further review of the bills, a motion was made by' S. Smith, seconded by J. Cook, and unanimously voted to approve payment of the bills as presented with the exception of $14,251 .50 for the Contributory Retirement System, said bill to be held until further information has been received. The Chairman declared the motion carried. UNFINISHED BUSINESS S. Smith recommended that the Board discuss Mondev at this time. The Chairman advised that Peter Howlett was coming to Salem July 14, 1976 prepared to sign the document, • assuming that Attorneys Vallis and Hawkes have their work completed by Friday of this week. Included will be the operating agreement, the lease and the construction agreement . It was noted that proof of financing will take place on August 14, 1976 and , if Mondev doesn' t perform by then, they will be in default. The Chairman noted that a letter was received from HUD relative to the payment schedule and that Mondev is still going to talk with the Regional Office of HUD. Mr. Koleman recommended that the Board go through a punch list on a day-to-day basis to stay on top of the situation and to 'be aware of any difficulties. A motion was made by D. Koleman that (1) the Board assign the date of Wednesday, July 14, 1976 for the execution of all legal documents relative to Mondev' s institution of their contract with us as the major developer; (2) that starting tomorrow we be in touch with them on a daily basis, going over all the points on a punch list to absolutely ascertain there are going to be no problems. If there are any problems whatsoever, they . will be identified immediately and brought to the attention of the Board. That each and every member of the Board should be kept informed of any snags on a daily basis, through John Barrett' s office, and that the Board go on record now stating they are Minutes of the Meeting of July 6, 1976 Page 3 willing to give every bit of cooperation that can possibly be given to'-the developer, • but that the documents have to be executed by July 15, 1976. If the documents are not executed by July 15, 1976, through no fault of the Salem Redevelopment Authority, that we will have to initiate the procedure to select a new developer. The motion was seconded by J. Cook, unanimously voted, and the Chairman declared the motion carried. COMMUNICATIONS Ronan b Harrington notified the Authority that La Strega Restaurant, located at 6-8 Front Street, has applied for a liquor license and that there will be a hearing on same. The Authority is an abutter to this property. There was no objection on the part of the Board for this liquor license. Notification was received from John Serafini , Esq. that his clients, Colonial Cafe, Inc. , d/b/a The Lyceum, 35-43 Church Street, have applied for a restaurant all alcoholic beverage license in four rooms on the first floor, two rooms in the second floor , one • room in the loft on the third floor, and in an open diningterrace area. The Authority is an abutter to this property. There was no objection to this application from the Board. Mr. James Feeley, Dept. of HUD, advised the Authority that it would be in the best interest of the project if the proposed public walkway and the contiguous private commercial retail facilities can be constructed by one contractor. To achieve this certain HUD requirements must be observed in preparing the bidding documents and Mr. Feeley advised that the Authority must comply with all of the requirements. The Salem Off-Street Parking Commission requested the Authority's approval to in- stall new parking meters and their respective poles on Church, Front and Washington Streets inasmuch as the City of Salem has not taken over street and sidewalk improvements from the Authority. The SRA Board agreed that there was no objection to this. EXECUTIVE DIRECTOR' S REPORT • Mr. Scagliotti was present at the meeting and advised the Board that the contractor for the Colonial Men' s Shop has not ordered the bricks as yet. When the specifications were written for this job in 1975 an allowance was included for the bricks - $175.00/1 ,000. Minutts of the Meeting of July 6, 1976 Page 4 The same bricks now will cost $210.00/1 ,000. Goodrich brick is almost a perfect match • but they will have to be sandblasted. Mr. Scagliotti advised this will result in a $3,000 change order, along with a minor change order for about $300. The superintendent of the job expects to begin work by next week. They have six months in which to complete the contract but they expect to do it in four months. The Board recommended that a letter be sent to the contractor stating the Authority recognizes a problem exists, and although there are 180 days .in which to complete the contract, in the interest of getting Salem going again, the Board would hope that work would commence shortly. Bids were received for the Custom House and the low bid was $38,000 or $13,000 over the amount allocated for the facade easement. Delulis will sign the contract for the facade easement. There will be a change order on the facade easement as tempered glass will be changed to single thickness glass to help reduce the cost. Bids were received on the facade easement for the Kinsman Block. We have talked to the attorney representing the owner of the property, and we notified him it was $8,840 • over the budget. Atty. Panagopolous advised he would be in touch with us shortly. 312 Loan - Delulis is doing an analysis of design after reappraisal of commercial space. He anticipates submitting his figures by the end of the week. This will have to be rebid because the bids that were out were for 8 apartments and now there will be 13 apartments. 312 Loan - Mr. Marcopolis, Colonial Men' s - This one, too, will have to be rebid. The plans are presently being refined and they should be ready to send to HUD by Friday of this week. Changes will be made by eliminating carpeting and some work in the basement, but most of the changes are in redoing the ventilation system. Camera Supply Shop has been relocated and most of the services have been cut off. The building will be exterminated early next week and Delulis will start demolition. Mr. Schein, Mr. Anderson, Mr. Scagliotti and the Executive Director will meet tomorrow • to discuss the design of the Woolworth Building. The City Engineer has made the recommendation that if Naumkeag Trust would allow the Authority to put lights on the top of their building, it would greatly enhance the ' Minutes of the Meeting of July 6, 1976 Page 5 • area as opposed to putting ground lights in the landscaping on the east side of the building. S. Smith advised he would like to refer this matter to the Design Review Board for their opinion. NEW BUSINESS The Chairman asked for names to be placed in nomination for the offices of Vice- Chairman, Treasurer and Assistant Treasurer of the Salem Redevelopment Authority Board. D. Marraffa made a motion to place Joyce Cook' s name in nomination for the office of Vice-Chairman, seconded by Donald Kolemah. S. Smith made a motion to close the nominations, seconded by D. Marraffa. Upon roll call the following voted "Aye'': • D. Koleman, D. Marraffa, S. Smith, R. Bowman. Joyce Cook voted "Present". The Chairman declared Joyce Cook the Vice-Chairman of the SRA Board. J. Cook nominated Stanley Smith for Treasurer. The motion was seconded by D. • Marraffa. D. Marraffa made a motion to close the nominations, seconded by J. Cook. Upon roll call the following voted "Aye": J. Cook, D. Koleman, D. Marraffa, R. Bowman. Stanley Smith voted "Present". The Chairman declared Stanley Smith the Treasurer of the SRA Board. D. Marraffa made a motion to place Donald Koleman's name in nomination for the office of Assistant Treasurer. The motion was seconded by S. Smith. Mr. Marraffa made a motion to close the nominations, seconded by S. Smith. Upon roll call the following voted "Aye": J. Cook, D. Marraffa, S. Smith, Robert Bowman. Donald Koleman voted "Present". The Chairman declared Donald Koleman the Assistant .Treasurer of the SRA Board . The Board reviewed the minutes of the DRB meeting held June 8, 1976 and the • recommendations made on the following items: Minutes of the Meeting of July 6, 1976 Page 6 • Bancroft House - Mort Braun - Motion made by J . Cook, seconded by S. Smith and unanimously voted to approve the wood stained frame box, for insertion of menu specials, to be placed to the right ofj the main door. Motion carried. La Strega Restaurant - A motion was made by D. Koleman, seconded by D. Marraffa, and unanimously voted to approve the submission of the plan for location of roof vent as necessitated by the Board of Health, as approved by the Design Review Board, subject to painting fixture to match the roof. Motion carried. Almy' s - no action required. Lyceum - Joan Boudreau - no action required. Middle Earth - Robert Brown - The SRA Board discussed the recommendation noted and a'motion was made by D. Koleman,- seconded by S. Smith and unanimously voted to approve the recommendations of the Design Review Board. Motion carried. The Members also recommended that a letter be sent to Mr. Brown stating the Board 's action, requesting • Mr. Brown to commence immediately to correct all the defaults, and that the DRB is always available to recommend proper treatment and to give guidance. Silver's - The DRB reviewed the flashing "Open" sign, 2 exterior SILVER'S signs and window singgage. Mr. Leo Toleos is managing the store for Mr. Silver who is in Florida. The DRB requested Mr. Toleos to remove the SYLVANIA sign and window signage; ENTRANCE TO sign on Central Street; the flasher relay from OPEN sign; SILVERS sign above entrance; and to move projecting sign to right of entrance. SRA Board members voted unanimously on a motion made by S. Smith, seconded by D. Koleman, to approve the recommendations of the DRB. The motion was carried. A recommendation was made to send a letter to the Manager, to be forwarded to Mr. Silver, informing him of the action taken by the SRA, urging that work commence immediately to comply with the recommendations. Photography - Andy Xenios - A motion was made by S. Smith, seconded by J. Cook, and • unanimously voted to approve the DRB's request to redo the sign on the door to be compatible with the window sign which was approved. Motion carried. Minutes of the Meeting of July 6, 1976 Page 7 • At this time the Executive Director noted there was an item omitted in the Accounts Payable list, Relocation expenses of Ben's Smoke Shop. After review of the item, a motion was made by S. Smith, seconded by. Joyce Cook and unanimously voted to approve payment of the $500 to Ben 's Smoke Shop. The Chairman declared the motion carried. Discussion was held on the three lawsuits that are pending - the A b P property, the Woolworth property, and the Paramount Theater. A recommendation was made by Donald Koleman to request Atty. McNiff to attend the Wednesday morning, meeting, July 14, 1976. A motion was made by D. Koleman, seconded by S. Smith, and unanimously voted to adjourn the meeting at 9:05 P.M. Respectfully submitted, • John W. Barrett AGENDA - JUNE 21, 1976 - Q� 1. Roll call Robert Bowman J Joyce Cook // Donald Koleman Dominic Marraffa ✓/ Stanley Smithv/ 2. Approve minutes of the meeting held June 7, 1976 as copied and mailed Motion Second o (/ 3. Bills (copy of the accounts payable list distributed to each member of the Board) Motion * !� Second I U 4. Communications a. Dept. of HUD - demolition contract 1113 b. Balance sheet for period ending May 31, 1976 (copy distributed) 5. Executive Director's report 6. Unfinished business Off Street Parking Commission - lease 7. New business Action- recommendations made by the Design Review Board (meeting held June 8) Note: Next SRA meeting will be Tuesday, July 6, 1976, due to holiday MiD 41 Action - approve pay estimate 115 from Delulis Bros. (to be submitted to the City for payment out of Urgent Needs Funds) in the amount of $124,091.19) Action - repair of lighting in plant beds (Derby Sq.) �Ic (� Note. -B ag� of Essex St. Mall June 24th at 7:25 P.M. LAdjourn to meet with John Collins ACCOUNTS PAYABLE JUNE 21, 1976 ADMINISTRATIVE EXPENSES 1. J. S. Sullivan - accounting services for May, 1976 $150.00 2. New England Telephone Co. - SRA office telephone bills 265.84 3. George P. vallis - expenses during trip to Montreal 21.00 DEMOLITION COSTS 1. George P. Vallis -. legal services for court case between SRA and Neptune Wrecking Co. 315.00 PROPERTY MANAGEMENT COSTS 1. Pickering Oil Heat, Inc. - oil delivery to 226 Essex St. 111.71 2. Mass. Electric Co. - SRA electric bills 20.07 DISPOSAL COSTS 1. George P. Vallis - legal services for disposition of parcel R-1 (7 Ash St.) 800.00 2. R. S. Foster Co. , Inc.- appraisals for disposition parcels (up- dates) 2,000.00 PROJECT IMPROVEMENT COSTS 1. George P. Vallis .- legal services for Custom House Facade Easement 324.00 2. Credit Bureau of Greater Lynn - credit reports for 312 Loans 16.00 3. Salem Glass Co. - work performed at Daniel Low's warehouse building 75.00 4. Collins DUTot - services rendered for contract NS for May (to be reimbursed by the City out of Urgent Needs Funds) 3,242.36- 5. Collins DuTot - services rendered for contracts 3 6 4 (Dec. 1975 through May 1976) 1,220.91 6. DeIulis Bros. - services rendered under contract 115 (refer to new business) 124,091.19 to be paid by the SRA as soon as received from the City A� ylJ EXECUTIVE DIRECTOR'S REPORT 1. Facade easement - Custom Nouse bids - Delulis $38,800 AMT Renovations $48,826 (Dorchester) Getting prices for millwork 2. 312 Loans - appraisals - Wednesday - (Federal) 3. Major Management Construction - contract 'signed - scheduled to start today 4. Delulis Bros. - Demolition contract will be signed Tuesday 5. Relocation of Camera Supply will take place over this weekend 6. Mondev Redesign - method of payment (Hud) J• Two contracts - one master bid 7. Advertised Almy's/Woolworth June-:1'8_- transfer June 29 or thereafter Advertised Century Bank parcel same dates 8. Delulis Bros. - Mall work Almost complete to Central St. Fountain in Square to be installed first then pump installation on E. India Sq. Brick work started on Easterly end from Liberty St. intersection (area without concrete is approximately area we will have to keep back from Essex Nouse Lighting to be completed by tomorrow P.M. 9. Ceremony Thursday June 24 @7;15P.M. near Salem 50 Savings Bank & Naumkeag Trust w MINUTES OF THE MEETING OF THE BOARD OF .THE SALEM REDEVELOPMENT AUTHORITY • JUNE 21, 1976 The members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting on Monday, June 21, 1976 at 7:30 P.M. at the SRA office, One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Robert Bowman, Joyce Cook, Donald Koleman, Dominic Marraffa and Stanley Smith. The Chairmen declared the meeting in session with a quorum present. It was noted that each member of the Board received a copy of the minutes of the meeting held June 7, 1976 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Donald Koleman, seconded by Joyce Cook, and by unanimous vote, the minutes of the meeting held June 7, 1976 stands approved as copied and mailed to each member of the Board. The Chairman declared the motion carried. •BILLS A copy of the accountspayable list was distributed to each member of the Board for review and consideration for payment. After due consideration of the items listed, a motion was made.by Donald Koleman, seconded by Joyce Cook, and by roll call, unanimously voted to approve payment of the bills as presented. • .It was noted that item 4 and item 6 on the list of accounts payable is to .be reimbursed by the City out of Urgent Needs Funds. The Chairman declared the motion carried. COMMUNICATIONS The Dept. of Housing & Urban Development advised the SRR office that it has no objection to the general contractor, Delulis Bros. , for demolition contract #13. The balance sheet for the period ending May 31, 1976 was received from the office of John S. Sullivan and distributed to each member of the Board for review. • MINUTES OF THE MEETING HELD JUNE 21, 1976 Page 2 • EXECUTIVE DIRECTOR'S REPORT Bids were opened for the Custom House facade easement project. Delulis Bros. was the low bidder at $38,800. The only other bid received was from AMT Renovations for $48,826., Delulis Bros. is negotiating with his supplier for a better price on the millwork to bring his base bid down lower so that we will not have to rebid the job. We have only $25,000 to spend on the facade work. We have asked for a review of all the HUD appraisals based on commercial use only. we should have an answer from the HUD office by Wednesday (June 9th) . ' The contract with Major Construction Mgmt. has been signed and the contractor was scheduled to start today. He was not able to start right away, we are waiting for the execution of the contracts with the sub-contractor. It is hoped that he will be •able to start shortly. He has 10 days to commence work as of the date on the Notice ' to Proceed. It is also hopeful that Camera Supply Shop will be able to relocate the business .this coming weekend. (June 24, 25,26) . is far as Mondev is concerned we still have to review the redesign and resolve the method of payment and the possibility of having two contracts out for bid with one master contract. The proposal will be changed further to concrete with brick on the easterly side (Essex House) and the elimination of the addition to the front. We have advertised the proposed sale of the Essex Street property to Almy's (200 Essex Street) and also the proposed sale of land to Century Bank (Charter & Central Street) to let the public know of the transfer. The transfer will take place 10 days after the advertising. . • MINUTES OF THE MEETING HELD JUNE 21, 1976 Page 3 • Delulis Bros. is almost finished with contract H5 as far as Essex Street is concerned. The fountain will be installed first and then the pump will be hooked UP- The brick work has commenced on ,the easterly end of Essex Street and. the lights for Essex Street will be tested Tuesday night. UNFINISHED BUSINESS The Board discussed the matter of the execution of a lease with the Salem Off- Street Parking Commission. The SRA Board agreed that no action will be taken on this matter until after funds are received from the City to take care of the Parking Commission's outstanding obligation. NEW BUSINESS At this time Stanley Smith noted that he would like to see the draft of the agenda cite the critical activities for the Board to act on. A motion was made by Stanley Smith, seconded by Joyce Cook, and by unanimous vote, the draft of the agenda shall report on the status of all critical projects, in particular, the nearest deadline for completing each phase of the project. The Chairman declared the motion carried. It was noted that the 'list provided by Robert Bowman (remaining business '75-176) could be utilized for this purpose. It was noted that the next meeting of the SRA Board will be held July 6, 1976, due to the holiday. The Board had no objection to this date. In regard to the pay estimate .submitted by Delulis Bros. in the amount of $124,091.19, a motion was made by Donald Koleman, seconded by Joyce Cook, and by roll call it was unanimously voted to authorize submission of a requisition for payment to the City of • Salem from the City's Urgent Needs Funds in the amount of $124,091.19 to be paid to the SRA for direct payment to Delulis Bros. The Chairman declared the motion carried. MINUTES OF THE MEETING HELD JUNE 21, 1976 Page 4 The natter of repairing the lights in Derby Sq. was discussed by the members of the SRA Board. i Stanley Smith noted that he is concerned about light fixtures that invite people to sEehow strong they are. The Board reviewed the memo received from the project engineer citing cost alter- natives to fix the lights in the Derby Sq. area, Alternate "A" $846.20 (labor by the City) , Alternate "B" $1,266.20 (labor and parts) , Alternate "C" $2,250 (purchase new lights) . John Collins (SRA Consultant) advised the SRA that if he had to do it over again he would not use this type of light. The SRA has no recourse with the manufacturer due to the time period. After due consideration and discussion of the cost alternatives submitted by the project engineer, a motion was made by Donald Koleman, seconded by Stanley Smith, and by unanimous vote it was agreed to go along with Alternative "A" ($846.20) and let the City do the installation work.. when they have the available time. The Chairman declared the motion carried. The Executive Director advised- the Board that there will be a ceremony at the Essex Street Mall, June 24th, at 7:15 P.M. All are invited by the City Council President to attend the ceremony. Atty. George Vallis adivsed the Board he received a letter from Almy's attorney which he read asking the SRA for a waiver letter relative to Page 28 of the Salem Urban Renewal Plan, Paragraph 3. A motion was made by Donald Koleman, seconded by Stanley Smith and by unanimous vote, the Board granted a waiver to Almy's on that part of the Salem Urban Renewal Plan (Page • 28, Paragraph 3) and that Atty. George Vallis shall prepare the letter to be given to Almy's attorney at the time of transfer. The Chairman declared the motion carried. MINUTES OF THE MEETING HELD JUNE 21, 1976 Page 5 • The Board reviewed the minutes of the DRB meeting held June 8, 1976 and the recommendations made on the following items: Salem Sign presentation - L. H. Rogers sign in MDO plywood A motion was made by Donald Koleman, seconded by Stanley Smith, and by unanimous vote, the sign was approved as submitted. Motion carried. Salem Sign presentation - La Strega Restaurant A motion was made by Donald'Koleman, seconded by Stanley Smith, and by unanimous vote, approved the sketch of a hanging sign, as submitted. Motion carried. Old Town Hall presentation - Three Associates The SRA Board discussed the recommendations noted and questioned the type of mortar to be used on the building and the possible replacement of the existing stairs. It was the Board's feeling that the building is a historic building and there should • be more information in the specifications.as to what materials are to be used, and since there is a limited amount of money to be spent on the building for rehabili- tation; there are certain priorities that should be considered. The Board agreed to send the presentation back to the Design Review Board and ask that they schedule a list of priorities on the rehabilitation work to be done on the Old Town Hall, and to come in with a resubmission of plans. Lyceum Restaurant In regard to the chain link fence belonging to the Heritage Bank, adjacent to the Restaurant building, the SRA Board's instructions were to communicate with the Bank to replace the fence with a recommendation that it could be similar to that fence in- stalled by the Salem Five Cents Savings Bank in the Salem Green area. Ralph Khouri - submission by mail • The DRB made its recommendations relative to the drawing in regard to the frieze and the granite plinth and requested a resubmission. The Salem Redevelopment Authority agreed to the resubmission. MINUTES OF THE MEETING HELD JUNE 21, 1976 Page 6 Fire House Building - David Jaquith & Mr. Aulson After review of the presentation made of the preliminary plans for the Fire House Building the SRA Board agreed that preliminary approval is noted with reservation that the windows on the east side be opened up at the first signs of activity .going on in that area in the future. Letter to be sent to the owners on this matter. Colonial Men's Shop - James Ballou The SRA Board approved the use of brick vents for the ventilating.system. A motion was made by Donald Koleman, seconded by Stanley Smith, and by unanimous vote approved the use of brick in lieu of roof top units for the exhaust system. Motion carried. Century Bank - Marshall Sloane and Laurance Rubin The SRA Board and .the SRA's landscape consultant reviewed the Century Bank submis- • sion. After lengthy discussion a motion was made by Joyce Cook, seconded by Donald Koleman and by unanimous vote approved preliminary approval subject to resubmission to include a higher wall on the Charter Street side and moving the trees closer to Central Street with the possible use of a hedge where the trees now stand. Motion carried 300 Derby Restaurant - Parker Reidy The sketch of a 9 x 4 hanging sign was discussed. A motion was made by Donald Koleman, seconded by Stanley Smith, and by unanimous vote approved the hanging sign subject to resubmittal showing the recommended placement of the sign on the building. Motion carried. Camera Supply Shop - no action necessary - resubmission requested by Salem Sign. . At this time the Board discussed the various alternatives to Mondev's design . changes. The SRA's consultant, John Collins, prepared three alternatives to the design change after discussing the matter with Edmond Bacon, representing Mondev. MINUTES OF THE 16JEETING HELD JUNE 21, 1976 Page 7 • John Collins submitted three alternative sketch plans and sections. Alternative "A" kept the interior walkway and where currently planned, would retain one bay of the two story space. Alternative "B" was a landscape solution which included moving the interior ma11 over one bay to the west. This alternative was not recommended for serious consideration. Alternative "C" would also move the mall west but would replace the two story building with brick columns and paving and would insist that provisions:"for future enclosure be made. Mr. Collins feels that this alternative would be a reasonable compromise. What- ever Mondev does, the SRA should insist it should be constructed in such a way that it could be made permanent. Jouce Cook stated that if we like alternative "C" revised, we should move quickly. Stanley Smith stated that we should require the roof structure be enclosed. It was agreed by all the Board members that an Alternative "D" (which would be • a rendering of "C" revised) would be the combination of the SRA's requirements showing one story space enclosed when built. John Collins was advised to draw Alternate "D" and submit it to the Board and to Mondev. Atty. George Vallis noted that the schedule of payments still has to be resolved. Stanley Smith suggested the SRA should get Mondev to sign a statement on all the things' Mon dev has agreed to. In regard to the schedule of payments, the Board agreed the SRA should pay a pro rata share of the work completed until we reach the $350,000. A motion was made by Stanley Smith, seconded by Joyce Cook, and by unanimous vote the SRA will pay a pro rata share of the overall construction costs with relationship to $350,000 upon certification by the contractor of the percentage of completion of •e whole project, including the walkway. The Chairman declared the motion carried. MINUTES OF THE MEETING HELD JUNE 21, 1976 - Page 8 • A motion was made by Stanley Smith, seconded by Joyce Cook, the Board accepts John Collins' proposal to move thejshops under the garage out to the pedestrian way by building a high, one storey, fully enclosed addition to the column Zine,. as indicated by John Collins and that an architectural plan be submitted to the Design Review Board on the 29th of June, 1976. The Chairman declared the motion carried. Stanley Smith noted once again that he wants a signature on a document on things that are agreeable by Mondev. . They are to sign one copy and return same to us. George Vallis was instructed to draw up the letter of understanding for Mondev's signature. A motion was made, seconded, and by unanimous vote the meeting stands adjourned. • (10:30 P.M.) . Respectfully submitted, John W. Barrett SalemEE M VVeiop e ONE SALEM GREE7 JOHN V tW. BARRETT Authority SALEM, MASS. 01970 TELEPHONE 744.6900 .JUL p, 1916 CITY OF SALEM MAYOR'S OFFICE NOTICE OF MEETING Notice is hereby given in accordance with Section 23A, Chapter . 39 of the General Laws of the Commonwealth of Massachusetts that a meeting of the Board of the Salem Redevelopment Authority will be held • Tuesday, July 6, 1976 at 7:30 P.M. at the office of. the Redevelopment Authority, One. Salem Green, (Third Floor) , Salem, Massachusetts. SALE14 REDEVELOPMENT AUTHORITY eorrett Director Salem, Massachusetts June 30, 1976 This notice DOst'%d On "�fflClal Bulletin Board" City Hall <-veA , Sales, 1a8's atIn ,^� c—or'r.an:'e .':it=♦ CPa7. 626 Of the Acts Of _9vo. _•-`� City Clerk C..'RM AN VICDCMAIRMAN TREASURER ASST, TREASURER MCM.ER WILLIAM J. TINTI. ESO. LAWRENCE J. OLSSON IDA J. FURNARI DAVID S. JOHNSON. M. D. ROBERT B. BOWMAN AGENDA June 7, 1976 • 1. Roll call Robert Bowman Joyce Cook ✓ Donald Koleman Stanley Smith 2. Approve minutes of the meeting held May 17, 1976 as copied and mailed to each member of the Board. Motion SLS SecondT 3. Bills (copy of the accounts payable list distributed to each member of the Board) MotioSecond f S U 4. Communications a. Dept. of HUD - contractor clearance • b. Comm. of Mass. - contractor clearance c. Off-Street Parking Commission d. Historic Salem Inc. 5. Executive Director's report 6. Unfinished business 7. New business a. Authorization to submit and execute a Proclaimer Certificate for technical specifications for the rear of 73 Washington Street b. Action - recommendations made by the DRB c. Authorization to award and execute a contract with DeSulis Bros. for the demolition of 226 Essex St. at a bid price of $10,500 d. Authorization to sell to Joan &Joseph Boudreau of piece of land (approx. 150 sq. ft.) in front of 7 Ash Street. e. Authorization to enter into a lease with the Salem Off-Street Parking • Commission for use of the A & P lot, Almy's Lot and Mazzarini Lot for parking purposes at a fee of $300/mo. and that the SRA must be provided with evidence of liability insurance coverage. AGENDA • June 7, 1976 i 1. Roll call Robert Bowman Joyce Cook Donald Koleman Stanley Smith 2. Approve minutes of the meeting held May 17, 1976 as copied and mailed to each member of the Board. Motion Second 3. Bills (copy of the accounts payable list distributed to each member of the Board) Motion Second 4. Communications a. Dept. of HUD - contractor clearance • b. Comm. of Mass.: - contractor clearance c. Off-Street Parking Commission d. Historic Salem Inc. 5. Executive Director's report 6. Unfinished business 7. New business a. Authorization to submit and execute a Proclaimer Certificate for technical specifications for the rear of 73 Washington Street b. Action - recommendations made by the DRB c. Authorization to award and execute a contract with Delulis Bros. for the demolition of 226 Essex St. at a bid price of $10,500 d. Authorization to sell to Joan &'Joseph Boudreau of piece of land (approx. 150:; sq. ft.) in front of 7 Ash Street. e. Authorization to enter into a lease with the Salem Off-Street Parking • Commission for use of the A & P lot, Almy's Lot and Mazzarini Lot for parking purposes at a fee of $300/mo. and that the SRA must be provided with evidence of liability insurance coverage. y� ACCOUNTS PAYABLE - JUNE 7, 1976 • ADMINISTRATIVE COSTS 1. New England Tel. Co. - bell boy service $24.25 office telephone bill 265.80 2. The Lyceum - luncheons from March and April 1976 100.18 3. George P.' Vallis - legal services for May 1976 250.00 4. Monroe - Narcus - accounts payable voucher forms 25.00 5. B. L. Makepeace - paper for copy machine 22.16 6. Sawtell's - office supplies 7.25 7. Essex Camera Shop - film for documentation 20.10 8. Graphics Service Operation - printing specs and drawings for Kinsman Block Facade Easement 131.40 printing specs and drawings for Custom House facade and interior contracts 679.75 • 9. Witch City Travel - air fare to Montreal for Atty. Vallis 75.60 10. Kevin J. Hurley - travel expenses Jan. to June 65.75 SURVEY & PLANNING COSTS 1. Robert Scagliotti - consulting services 300.00 OPERATION OF ACQUIRED PROPERTY 1. Taylor Rental - lawn mower rental fee 8.00 2. Boston Gas - gas bill for 35 Front St. 73.37 3. Mass. Electric - electric bills 114.79 4. Delande's - bulbs for Derby Sq. 14.56 5. E. Amanti & Son - plumbing services at Bell Shop and Woolworth,.- 253.34 PROJECT IMPROVEMENT COSTS 1. Salem Evening News - advertisements inTconnection with 312 Loans 247.00 2. Barnett Fabric Store - replace drapes at Salem Five due to damage 13.98 . 3. Three Associates - architectural work on facade (Kinsman) 446.42 4. Robert L. .Scagliotti - Colonial Men's consulting services 25.00 5. Oscar Padjen - feasibility study for Church St. building 1,000.00 EXECUTIVE DIRECTOR'S WORK SCHEDULE FOR WEEK OF JUNE 7, 1976 1. Seek temporary help for maintenance from City personnel 2. Arrange Mondev meeting 3. Meet with HUD to review alternatives on 312 Loan (Colonial Men's) 4. Review construction agreement as presented from the office of Atty. Hawkes 5. Order final appraisals and engineering work if finalized - plans received 5. Advertise Woolworth building, Century Bank parcel and Khouri parcel as soon as materials are complete 6. Set up a new meeting for street transfer 7. Follow through on lien bond for Major Construction 8. Set up maintenance meeting (T. Fletcher, A. Bouregard, J. Collins, J. Foley) 9. Contract with the Parking Commission to commence July 1, 1976 for $330/mo for Almy's lot - A & P - Mazzarini ($5300 to be used up by July 1) 10. Check on National Park Service progress • 11. Study 312 Loan Program and relocation process • MINUTES OF THE SALEM REDEVELOPMENT AUTHORITY MEETING HELD JUNE 7, 1976 • The members of the Salem Redevelopment Authority Board met in open session for a regular meeting on Monday, June 7, 1976 at 7:30 P.M. at the office of the Salem Redevelopment Authority, One Salem Green, Salem, Massachusetts. The Chairman called for roll call and the following answered present: Robert Bowman, Joyce Cook, Stanley 'Smith. Donald Koleman is recorded absent. The Chairman declared the meeting in session with a quorum present. Each member of the Board received a copy of the minutes of the meeting held May 17, 1976 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Stanley Smith, seconded by Joyce Cook, and by unanimous.'vote, the minutes of the meeting held May 17, 1976 stands approved as copied and mailed. The Chairman declared the motion carried. • BILLS - A copy of the accounts payable list was distributed to each member of the Board for review and consideration for payment. After due consideration of the items listed, a motion was made by Joyce Cook, seconded by Stanley Smith, by roll call it was unanimously voted to approve payment of the bills, as presented. The Chairman declared the motion carried. COMMUNICATIONS The following communications were received at the SRA office: 1. The Dept. of HUD advised the SRA that they have no objection to Major Construc- tion Management as general contractor for the rehabilitation contract for 216-220 Essex Street. 2. The Comm. of Massachusetts Dept. of Labor and Industries stated in its letter to Atty. George Vallis, the awarding agency (SRR) is justified in not selecting Neptune Wrecking Company as the lowest eligible bidder for demolition-contract #13. The Agency •did not act arbitrarily and capriciously in the selection of the second low bid. MINUTES OF THE MEETING HELD JUNE 7, 1976 Page 2 • 3. The Salem Off Street Parking Commission advised the SRA that they installed the ramps for the handicapped at the request of the Building Inspector. 4. Historic Salem, Inc. thanked the Authority for the use of the Essex Street store for display of the preservation inventory maps. EXECUTIVE DIRECTOR'S REPORT The Executive Director notedthat the Salem Redevelopment Authority transferred property to the New England Telephone Company and also transferred property to Joan Boudreau. The City received the State's share of renewal funds for 1976. The Board questioned where this money goes once the City receives it. After discussion relative to the amount of money owed by the City for site improvement work completed by the SRA, a motion was made by Stanley Smith, seconded by • Joyce Cook, it was unanimously voted the Executive Director draft a letter to the Mayor, for the Chairman's signature, requesting the $57,945.45, and any other funds received from the State, be applied to funds owed to the SRA. The Chairman declared the motion carried. The Executive Director advised the Board that the bids for the rehabilitation work for the Colonial Men's Shop (216-220 Essex St.) came in too high and will have to be re-bid. James Ballou is working on it now to bring the costs down. HUD has a deadline for applications for 312 loans and we have been told to go ahead with the revisions and that we will be granted an extension on the application for funds. Major Construction Management will have the necessary bonding by Friday (June 11, 1976) and will be ready to sign the contract for the rehabilitation work for 216-220 Essex St. r MINUTES OF THE MEETING HELD JUNE 7, 1976 Page 3 • George Vallis has the Kinsman Block facade easement agreement ready for signature. He made an agreement with the owner that he will not record the facade easement agreement until such time as all the bids are in, due to the fact that the owner must pay for all work over $10,000. At this time the Board questioned why it is taking so long to get this work started. It was noted that the owners of the building have held this work up for months. The application for funds for Delulis Bros. for the rehabilitation of the Custom House is in the process of being approved. We should have a report on the status of the application by Wednesday morning (June 9) . Delulis is ready to go to work on the building as soon as we get an indication when the application will be approved.by HUD. • We had.:a meeting with municipal department heads to discuss the transfer of streets in the project area to the City of Salem. No decision was made as a result of this meeting as yet. On Tuesday,(June 8, 1976) the Design Review Board will meet with our landscape consultant, John Collins, to go over the guidelines to developers. The members of the Design Review Board will get a writeup of the guidelines as soon as they are prepared by Robert Scagliotti. At this time the Board recognized Atty. James Murphy who attended the meeting on behalf of Mr. Joseph Roche. Atty. Murphy questioned the Board as to whether or not there is a building available that Mr. Roche may purchase. It was Atty. Murphy's understanding that there are buildings in the project area that have not been sold. The Board explained the only building that has not been sold is the former Bell Shop building which has been designated to a tentative developer and that it will MINUTES OF THE MEETING HELD JUNE 7, 1976 Page 4 • cost approximately $300,000 to bring the building up to standard code and to com- plete the exterior work. Atty. Murphy asked the Board what they intend to do for Mr. Roche as a prior tenant in the urban renewal area. The Chairman noted that we have land available for purchase on the corner of Lafayette and Front Street that is available (the old Beef & Oyster site) and pro- vided him with the cost of the vacant land. Mr. Murphy asked if Mr. Roche will be able to stay in his present location until Sept. of this year. He was advised that a decision on this would have to be made by the new owner and that Mr. Roche would have to work with Mr. DeIulis. A question was raised as to when Mr. Roche moved into the project area from his former location on North Street. The Board advised Mr. Murphy that the SRA will review Mr. Roche's relocation • record and would be happy to meet with him and Mr. Roche on any Wednesday morning when the Board meets at 7:30 A.M. Mr. Murphy advised the Board that he will review his clients position and will be back in touch with the Board for the morning meeting. The SRA Board discussed the lights for the Derby Sq. area. It was noted that it would cost $1,100, assuming the City Electrician will do some of the work. A nation was made by Stanley Smith,seconded by Joyce Cook, and by unanimous vote to have the lights repaired and to insist that indestructible fixtures be put in that cannot be broken and that we write a letter to the City Electrician that we want it done this summer, to be completed by July 15, 1976, if at all possible. The Chairman declared the motion carried. NEW BUSINESS . The SRA Board discussed the signing of agreements with Mondev. The lease that George Vallis revised is being reviewed by Mondev. Mr. Howlett indicated that he MINUTES OF THE MEETING HELD JUNE 7, 1976 Page 5 • did not receive the construction agreement. The Board dictated a night letter (copy attached) to be sent to Mondev reconfirming the Board's position on the meeting date for all parties to sign the agreements. The Executive Director noted that a Proclaimer Certificate must be prepared for technical specifications for rehabilitation of 73-85 Washington Street. A motion was made by Joyce Cook, seconded by Stanley Smith, and by unanimous vote, the Executive Director is authorized to execute and submit to the Dept. of Housing & Urban Development a Proclaimer Certificate for Technical Specifications for the rear of 73-85 Washington Street, Salem, Mass. The Chairman declared the motion carried. The Board reviewed the recommendations made by the Design Review Board. • After due consideration,, the SRA Board approved the DRB's recommendation for the 300 Derby Restaurant sign; doorways for 6 Front Street and window boxes for the Bancroft House. A motion was made by Stanley Smith, seconded by Joyce Cook, and by roll call, unanimously voted to award demolition contract #13 to Delulis Bros. at a bid price of $10,500. The Chairman declared the motion carried. A motion was made by Stanley Smith, seconded by Joyce Cook, and by unanimous vote, authorized the sale of a piece of land in front of 7 Ash Street (appox. 150 sq. ft.) to Joan and Joseph Boudreau. The Chairman declared the motion carried. The Board discussed the leasing of the A & P lot, Almy lot, and Mazzarini lot to the Salem Off-Street Parking Commission. No action was taken on this matter and • it was referred to unfinished business. MINUTES OF THE MEETING HELD JUNE 7, 1976 Page 6 • A motion was duly made and seconded that the meeting of the Salem Redevelopment Authority stands adjourned (9:45 P.M.) . The Chairman declared the motion carried. Respectfully submitted, John W: Barrett • • • ,IpTES POSTn O • N Y Mailgram® W 9 MGMBSNT HSB `- 5 2-059531EI59002 06/07/76 western union u R ICS IPMMTZZ CSP w*****# 1 6177446900 MGM TOMT SALEM MA 06-07 0842P EST SALEM REDEVELOPMENT AUTHORITY MRS CROWELL 1 SALEM GREEN SALEM MA 01970 0 THIS MAILGRAM IS A CONFIRMATION COPY OF THE FOLLOWING MESSAGE { 6177446900 NL TDMT SALEM MA 157/152 06.07 0842P EST PMS PETER HOWLETTi MONDEV CORP 1 WESTMOUNT SG MONTREAL PG CAN DEAR MR HOWLETT AT OUR MEETING THIS EVENING THE SALEM REDEVELOPMENT AUTHORITY RECONFIRMED THE PROPOSED SIGNING OF DOCUMENTS .AT THE DATE GIVEN YOU LAST WEDNESDAY FOR 1030AM JUNE 9 AT THE SECOND FLOOR OF 1 • SALEM GREEN. WE ARE STEADFAST IN OUR DESIRE TO REACH A MUTUALLY SATISFACTORY ARRANGEMENT IN THE TIMELY EXECUTION OF THESE DOCUMENTS AND COMMENCEMENT OF CONSTRUCTION. PLEASE BE PREPARED TO CONFIRM YOUR ATTENDANCE AT THE PROPOSED MEETING OR AN ALTERNATE DATE WITHIN ONE WEEK THEREAFTER, THE SCHEDULE OF PAYMENTS CONTAINED IN THE CONSTRUCTION AGREEMENT IS TOTALLY UNEXCEPTABLE, WITH THE EXCEPTION OF SECTION SEVEN EXHIBITB REFERENCE, THE LEASE P{yGREEMENT IS ACCEPTABLE , A SPECIALIMEETING OF THE DESIGN REVIgW BOARD HAS BEEN CALLED FOR 6PM TUESDAY JUNE 8 TO REVIEW AND RESPOND TO DESIGN CRITERIA OBJECTIVES REFERRED TO AS EXHIBIT 8 SECTION SEVEN OF THE PROPOSED LEASE , PLEASE TELEX THE DESIGN CRITERIA FOR DESIGN REVIEW Ap BOARD REVIEW ON TUESDAY . ROBERT B , BOWMAN. CHAIRMAN.— - — ,� 20142 EST MGMBSNT HSB n a� N a REPLY BY MAILGRAM - SEE REVERSE SIDE FOR WESTERN UWON'S TOLL - FREE PHONE NUMBERS P , • ep yyy���//Wp ExECUT1VE DIRECTOR Redevelopment JOHN W. BARRETT CCCJJJ���AAAu4thority ONE SALEM GREEN C�ik1XS�d(W�K91'�4(�Cg�1StXA�S'X�XD(X'X1�U4dCXlYtlCi, SALEM, MASS. 01970 TELEPHONE 744-6900 1 P May 26, 1976 Beef & Oyster Restaurant 145 Washington Street Salem, Mass. 01970 Gentlemen: Reference is made to my discussion with your Mr. John Ingemi relative to cleaning out the catch basin on Front Street located opposite to the service • entrance to the Beef & Oyster House. The catch basin has been cleaned out. Attached herewith is a letter from the Superintendent of Streets and Sewers, City of Salem, dated 5/26/76, with an attachment from his general foreman, dated 5/21/76, outlining their findings and recommendations that are self-explanatory. It is requested that the dumping of food scraps and grease in the catch basin be stopped immediately. Sincerely yours, Israel Davidson Project Engineer ID/ec cc: Anthony V. Fletcher, City EErginee r fl Mayor Jean A. Levesque ^ r7l7m� Dr. John J. Toomey, Health Agent .! V IJJJJJI 11► MAY 2 71976 • CITY OF MAYOR's OFFICg CNAIPMiN VICE-CHAIRMAN TREASURER ASST. TREASURER MEMBER WILLIAM J. TINTI. ESO. LAWRENCE J. OLSSON IDA J. FURNARI DAVID S. JOHNSON. M. D. ROBERT D. BOWMAN lllitu of "ittlem, fflummhusetts • Q A Street 3.Depertment G�yE ARMAND F. BEAUREGARD �ypP �alPm ( IPPtt Superintendent May 26, 1976 Mr. Israel Davidson Redevelopment Authority 1 Salem Green Salem, Massachusetts Dear Mr. Davidson: Attached please find report of General Foreman, Wilfred Garrette, concerning the catch-basin on Front St. located opposite the service entrance to Beef and Oyster. Dumping of food scraps • and grease is a daily occurrence and should be stopped immediately. Very truly yours, D G% Armand F. Beauregard Superintendent of Streets and Sewers AFB:mb . cc : Mayor Jean A. Levesque City Engineer, A. Fletcher • C/I AGENDA - MAY 17, 1976 • 1. Roll call / Robert Bowman Joyce Cook Donald Koleman ✓/ Stanley Smith ✓ 2. Approve minutes of the meeting held May 3, 1976 as copied and mailed to each mem_beer� of the Board J Motion �(_7 Second 3. Bills (copy of the accounts payable list distributed to each member of the Board) D I Motion S S Second •4. Communications a. Dept. of HUD - Project Capital Grant #6 b. Balance sheet for period ending April 30, 1976 5. Executive Director's report 6. Unfinished business 7. New business a. Recommendations made by the Design Review Board b. Approve final payment to Bedi-Makky Foundry in the amount of $2,384.20 subject to receipt of a letter from John Collins that the shipment is in satisfactory condition. c. Action - authorization for the Chairman to execute the rehabilitation contract with Major Construction Management for 216-220 Essex St. d. Action - approve pay estimate, submitted by Delulis Bros. in the amount of $116,749.95, to be submitted to the City for payment out of Urgent Needs Funds AGENDA - MAY 17; 1976 • 1. Roll call Robert Bowman Joyce Cook Donald Koleman Stanley Smith 2. Approve minutes of the meeting held May 3, 1976 as copied and mailed to each member of the Board Motion Second 3. Bills (copy of the accounts payable list distributed to each member of the Board) Motion Second •4. Communications a. Dept. of HUD - Project Capital Grant H8 b. Balance sheet for period ending April 30, 1976 5. Executive Director's report 6. Unfinished business 7. New business a. Recommendations made by the Design Review Board a S9S!a0 b. Approve final payment to Bedi-Makky Foundry in the amount of $�273&4-28 subject to receipt of a letter from John Collins that the shipment is in satisfactory condition. c. Action - authorization for the Chairman to execute the rehabilitation contract with Major Construction Management for 216-220 Essex St. d. Action - approve pay estimate, submitted by DeIulis Bros. in the amount of $116,749.95, to be submitted to the City for payment out of Urgent Needs Funds • ACCOUNTS PAYABLE • MAY 17, 1976 ADMINISTRATION COSTS 1. IBM Corp. - leasing fee for typewriter June/Aug. , 1976 67.50 2. John S. Sullivan - accounting services rendered 150.00 3. Camera Supply Shop - cost for processing one slide 2.20 4. Group Insurance Commission - Authority's share of insurance premiums for period Oct., Nov. , Dec. , 1975 654.30 5. Credit Bureau of Greater Lynn - credit reports for Pasquanna Dev. , Inc. 16.00 6. The Bi-da-way Plant Branch - plant for 300 Derby 16.75 SITE IMPROVEMENT COSTS 1. Graphics Service Operation - reproducing second run on rehabilitation specs and drawings for 216 Essex St. project 244.00 2. Salem Evening News - advertisement for rehabilitation project 138.00 3. Collins Du Tot Partnership - administration services for contract #5 (to be reimbursed by the City) 3,858.68 SITE CLEARANCE COSTS 1. Salem Evening News - advertisement for demolition contract #13 144.00 ACQUISITION COSTS 1. Meredith & Grew - Court costs (Salem Realty Co.) 300.00 DISPOSITION COSTS 1. Salem Evening News - advertisement for the sale of the Custom Rouse to Pasquanna Developers, Inc. 52.00 PROPERTY MANAGEMENT . 1. Mass. Electric Co. - SRA electric bills 22.89 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY - MAY 17, 1976 Members of the SRA Board met in open session for a regular meeting, Monday, May 17, 1976 at 7:30 P.M. at the SRA office, One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Robert Bowman, Donald Koleman, Stanley Smith. Joyce Cook is recorded absent. Each member of the Board received a copy of the minutes of the meeting held May 3, 1976 for advance reading: The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Stanley Smith, seconded by Donald Koleman, and by unanimous vote, the minutes of the meeting held May 3, 1976 stands approved as copied and mailed. The Chairman declared the motion carried. BILLS A copy of the accounts payable list was distributed to each member of the Board • for review and consideration for payment. After due consideration of the. items listed, a motion was made by Stanley Smith, seconded by Donald 'Koleman, and by roll call , unanimously voted to approve payment of the bills as presented. The Chairman declared the motion carried. COMMUNICATIONS The following communications were received at the SRA office. 1 . The Dept. of HUD advised the SRA the latest application (#8) for a Project Capital Grant has been approved in the amount of $2,508,879• 2. The balance sheet for the period ending April 30, 1976 was received from the office of John S. Sullivan. EXECUTIVE DIRECTOR'S REPORT We will transfer to Joseph and Joan Boudreau. the property located at 7 Ash • Street.on Monday, May 24, 1976. The 216 Essex Street Project (Colonial ) is being advertised on May 18 and bids will be opened May 25, 1976• MINUTES OF THE. MEETING HELD MAY 17, 1976 Page 2 • The Custom House project will be advertised May 19, 1976 and bids will be opened May 26, 1976. A special Design Review Board meeting will be held Tuesday, May 25th for a presentation by the Century Bank. Almy's has been contacted to see if they will be ready for a presentation on that date. To date we have had no communication from Almy' s on this matter. Atty. George Vallis is in Montreal today to go over the agreement for the pedestrian walkway. We will know where we stand with Mondev when he returns with . ., his report. Delulis Bros. is on schedule with his work on Essex Street. The facade easement work for the Custom House will be advertised by the end of the week or early next week. • John Collins sent us a draft of the maintenance manual for the landscaping work in the downtown area for Councillor Cawley's information. Major Construction Management has been cleared for the rehabilitation project at 216 Essex Street. He is presently getting the necessary bonds and insurances he will need for the contract and we will then hold a job conference. Appraisals are being up-dated on all parcels where we do not have an executed Land Disposition Agreement. A date has been tentatively set for .Wednesday, May 19, 1976 for transfer of the land to the New England Telephone Co. The LDA' s for Almy's and for Century Bank have been given to their Attorneys for review and if approved'by all parties concerned, ready for execution. A telephone call fo George Vallis in Montreal indicated that he is optimistic as far as the negotiations are concerned. Suggestions were made that one contractor • MINUTES OF THE MEETING HELD MAY 17, 1976 Page 3 • be used for the complete job in one bid and the SRA pay its pro rata share. The Executive Director will spend a day in HUD to go over the financial admin- istration of the 312 loan money once the award is made since it will be the SRA's responsibility for the disbursement of the funds. The Court had Neptune Wrecking Company's restraining order removed. It is now in the hands of the Coimnonwealth of Mass. Dept. of Labor. The SRA has seven days to file an answer. This will be handled by Atty. Vallis. NEW BUSINESS The SRA Board reviewed the Design Review Board's recommendations (see attached) . Mr. Robert Scagliotti attended the SRA meeting to explain the proposals sub- mitted to the Design Review Board and to answer questions that may be asked of the Redevelopment Authority Board. • The following proposals were submitted: Salem Carpet Center; Federico's Beauty Salon (no action necessary) ; Beef b Oyster Restaurant: & ' 300 Derby Restaurant. After a thorough review of the proposals submitted, a motion was made by Donald Koleman, seconded by Stanley Smith, it was unanimously voted to approve the DRB's recommendations as noted in the minutes of the DRB meeting held May 11 , 1976. The Chh1rman declared the motion carried. The bronze castings were delivered to Parker Bros. for safe keeping and final payment is requested. by the Bedi-Makky Foundry for work completed. John Collins is expected in Salem this week and will make his inspection of the shipment. A motion was made by Donald Koleman, seconded by Stanley Smith, and by roll call , unanimously voted to make final payment to Bedi -Makky Foundry, subject to the receipt • of a letter from John Collins that the bronze castings are in satisfactory condition. The Chairman declared the motion carried. MINUTES OF THE MEETING HELD MAY 17, 1976 Page 4 • A motion was. made by Donald Koleman, seconded by Stanley Smith and by roll call vote the Chairman is authorized to execute the rehabilitation contract with Major Construction Management for rehabilitation work at 216=220 Essex Street, Salem, Mass. The Chairman declared the motion carried. Delulis Bros. Construction Co. , Inc. submitted pay estimate #5 for work com- pleted under Contract k5 in the amount of $116,749.95 to be submitted to the City for payment out of Urgent Needs Funds. The City will pay the SRA and when received, the SRA will pay Delulis. In this way the payment will show up as an expenditure against project costs. A motion was made by Stanley Smith, seconded by Donald Koleman, and by roll call vote, it was unanimously voted to approve payment of pay estimate #5 to Delulis Bros. • The Chairman declared the motion carried. A motion was made by Donald Koleman, seconded by Stanley Smith and unanimously voted to adjourn (8:20 P.M.) . The Chairman declared the motion carried. Respectfully submitted, John W. Barrett • AGENDA - MAY 3, 1976 •1. Roll call Robert Bowman Joyce Cook �'yy Donald Koleman r� Stanley Smith v 2. Approve minutes of the meeting held April 20, 1976 as copied and mailed to each Board member Motion J Ci Second ( f 3. Bills (copy of the accounts payable list distributed toeachmember of the Board) Ffotion f S Second ✓I C� /I G 4. Communications a. Atty. Samuel F. Hyland b. Historic Salem, Inc. c.. Salem Planning Dept. - refer to new business d. Ernest Khouri • e. Robert L. Scagliotti 5. Executive Director's report 6. Unfinished business 7. New business i i a. Action -40esign Review Board recommendations: Kinsman Block Lyceum Restaurant i Burger King 300 Derby Restaurant 216 Esser. St. b. Action - subject to approval of the DRB's recommendation on the Kinsman Block authorization to allow John Emerson to proceed with drawings and specifications to go out to bid c. Action - Accept the Planning Dept. 's proposal subject to receipt of approval of application for Urgent Needs Funds �I • it ACCOUNTS PAYABLE - MAY 3, 1976 •ADMINISTRATIVE COSTS 1. Pitney Bowes - leasing fee for postage machine 33.00 2. IBM - typewriter ribbons 37.71 3. New England Tel. Co. - SRA office telephone bill 274.07 4. Sawtell's - office supplies 18.15 5. George P. Vallis - general legal services 250.00 LEGAL COSTS 1. 'George P. Vallis - disposition parcels R-5A-1,-2,"-3 to Pasquanna:. Developers, Inc. 1,200.00 Stamps, recording deed, recording plan 72.74 SURVEY & PLANNING 1. Robert Scagliotti - consulting services contract 200.00 • PROPERTY MANAGEMENT 1. S & N - service call to 10 Central St. 12.00 2. Neville & Quinn - repair broken pipe at Charlie's Market (Front St.) 46.50 SITE IMPROVEMENT COSTS 1. Robert L. Scagliotti (Colonial Men's Store) (Facade easement bids) 625.00 2. Three Associates (Kinsman Block and Custom House) 573.97 ACQUISITION COSTS 1. R. S. Foster Co. , Inc. - court appearances for Salem Realty 200.00 MINUTES OF THE MEETING OF:'•THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY • HELD MAY 3, 1976 Members of the SRA Board met in open session for its regular meeting, Monday, May 3, 1976, at 7:30 P.M. at the office of the SRA, One Salem Green, Salem, Mass. The Chairman called for roll call and the following answered present: Robert Bowman, Joyce Cook and Stanley Smith. The Chairman called the meeting to order with a quorum present. Donald Koleman arrived for the meeting during discussion under "new business Each member of the Board received a copy of the minutes of the meeting held April 20, 1976 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Joyce Cook, seconded by Stanley Smith, it was unanimously voted, the minutes of the meeting held April 20, 2976 stands approved as copied and mailed. • BILLS A copy of the accounts payable list was distributed to each member of the Board for review and consideration for payment. After due consideration of the items listed, a motion was made by Stanley Smith, seconded by Joyce Cook, and by roll call, it was unanimously voted to approve payment of the bills, as presented. The Chairman declared the motion carried. COMMUNICATIONS The following communications were received at the SRA office: 1. Atty. Samuel Hyland noted his objection to then location of the Burger King Restaurant on Washington Street as well as the proposed sign for the building. Atty. Hyland stated that if the location is approved the SRA will approve the facade and the proposed sign in accordance with strict standards. • The Executive Director advised Mr. Hyland that the SRA has not right to object to the location since it is outside the renewal area but the Authority has reviewed MINUTES OF THE MEETING HELD MAY 3, 1976 Page 2 • the facade designs as well as the sign proposals. 2. Historic Salem, Inc. thanked the SRA and its Project Engineer for the assistance provided in making the Benjamin Peirce Liberty Tree and Plaque project a reality. 3. Gregory Senko, Salem City Planner, submitted a "Proposal for Planning Services" for the SRA's consideration. This matter was referred to new business. 4. Mr. Ernest. Khouri advised the SRA Board that he would be willing to pay $25,000 for parcel RC-9 (226 Essex St.) in his letter dated April 29, 1976. Mr. Khouri noted seven conditions on the sale. The SRA Board discussed the conditions listed and agreed that Atty. Vallis would respond to the letter. 5. Robert Scagliotti advised. the SRA Board that he would be willing to attend the SRA's second .Monday meeting, at no charge to the Authority, to answer,any questions • that may arise as a result of the Design Review Board meetings. The Executive Director was instructed to advise Mr. Scagliotti by letter that we accept and appreciate his offer. EXECUTIVE DIRECTOR'S REPORT It was noted that the work on the Essex Street Mall is coming along on schedule and the contractor, Delulis Bros. , is costing us the least problems of any contractor we have had. Castings for the fountains will be delivered to Parker Bros. this week for storage until needed and John Collins will inspect the shipment when he comes to Salem. The 312 Loan specifications and drawings for two buildings have been in HUD for three weeks. As soon as they are approved we will go out for bids on both jobs (Custom House and 216 Essex St.) . . The facade easement specifications are complete for the Custom House and they are ready for bid as soon as the 312 Loan Application is approved. MINUTES OF THE MEETING HELD MAY 3, 1976 Page 3 • With respect to Camera Supply relocation, it will be relocated in the Daniel Low Warehouse building with the cooperation of Norman Welch. Furniture was moved out of Daniel Low's into Norman Welch's building so that Camera Supply can move in. NEW BUSINESS The Board reviewed the DRB's recommendations on the following items: KINSMAN BLOCK The SRA Board approved the DRB's recommendation for preliminary approval of the landscaping plan and substitution of concrete paving for brick paving, painting or moving of the existing air-conditioning unit. LYCEUM The SRA approved the DRB's recommendation for approval of the paint color, air-conditioning unit and preliminary approval of outside furniture. • BURGER KING The SRA Board approved the DRB's preliminary approval on the sign, awning and lighting. 300 DERBY RESTAURANT The Board discussed the proposed sign for the Resaurant. The SRR Board recognized the problem of the restaurant's location on Central Street and the fact that the wall facing Derby Street is so large and that the building needs some identification. Questions were raised relative to the future use of the empty space fronting Derby Street in regard to possible landscaping. After due consideration of the problem, the SRA Board recommended the sign be returned to the DRB and suggest that they look at the sign on the building and ask that they consider the sign within the context of any eventual landscaping in the area of the • sign. MINUTES OF THE MEETING HELD MAY 3, 1976 Page 4 216-220 ESSEX STREET The SRA Board approved Scheme "B", as submitted. A motion was made by Joyce Cook, seconded by Stanley Smith, and by unanimous vote, approved the DRB's recommendation with the exception of the 300 Derby Restaurant submission. ItWwas recommended that it be returned to the DRB with a recommendation that the DRB look at the sign on the building and consider the sign within the context of any eventual landscaping in. that area. The Chairman declared the motion carried. A motion was made by Stanley Smith, seconded by Joyce Cook, and by roll call, it was unanimously voted to allow John Emerson to prepare specifications for the Kinsman Block facade and go out to bid for the facade easement project. The Chairman declared the motion carried. In regard to the proposal received from the Planning Department, the Board agreed •to defer action on this matter until Wednesday morning. A memorial, to be dedicated by Historic Salem,Inc.,-was discussed and it was noted that certain locations for the memorial have been designated in the Essex Street Mall plan in the area of Central/Essex Street and inefront of the Colonial Men's store. Xerox copies of the location will be forwarded to Historic Salem,Inc. for a final decision. The Board discussed the future of the Essex House. After a lengthy discussion, a motion was made by Stanley Smith, seconded by Donald Koleman, and by unanimous vote, the Board agreed we do not touch the Essex House until we are ready to develop the site and the Bancroft House owners will have first priority on the Palladian window. The Chairman declared the motion carried. A motion was made by Joyce Cook, seconded by Stanley Smith, and by unanimous voted, the meeting stands adjourned (8:20 P.M.) . Respectfully submitted, John W. Barrett AGENDA — APRIL 20, 1976 • 1. Roll call / Robert Bowman Joyce Cook Donald Koleman Stanley Smith 2. Approve minutes of the meeting held April 5, 1976 as copied and mailed to each member of the Board Motion Second 3. Bills (copy of the accounts payable list distributed to each member of the Board for review) Motion Second 4. Communications a. Atty. R6bert:'W.:-.Welch 'fib. John S. Sullivan (balance sheet distributed to each member of the Board) C. Historic Salem Inc. d. Delulis Bros. - pay estimate #4 $113,120.63 (to be paid by the City) e. North Shore Community College (refer to new business) f. Robert Scagliotti - (refer to new business) 3�'' 5. Executive Director's Report 6. Unfinished business 7. New business L alAction - Establish a price for 200 Essex St. (Woolworth) at $70,000;and declare' Almy Realty Trust a wholly owned subsidiary of Gorin Stores, Inc. as developer; authorize our Atty. to draw up an LDA for the Chairman to execute; request public disclosure forms; and as soon as they are received to advertise the intent to sell the property . p/j� J/S ek( -2- action - Award 216-220 Essex St. Rehabilitation contract to Major Construction Management / for a base bid of $77,700 (rehab) and $38,800 (demolition) / Authorize the- Executive Director to execute and submit a Proclaimer Certificate to the Dept. of HUD - contractor be so notified of the award. G Action - Camera Supply demolition contract ,Ie/,3 Action - Approve and execute a contract for general legal services with Atty. George Vallis for a peiiod of ene y r at $250 per month. sS/S YC 6 ^ ./ Action - Approve and execute a contract for accounting ser icewith John S. Sullivan,CPA, for a period of eas-4 a at $150 per month(/,,✓ Action - Authorization for Atty. John McNiff to Hm `e on behalf of the Authority Ur4-4�wt-a price on the A &' P lot (Salem Realty Co.) without going throw another court case. ��C - DIK ,/1 � �t r„h - e e preparation of specifications for the demolition of two buildings on Central Street (wenfield Frame and Cameracraft) _ Action - DRB recommendations: Bancroft House • Lyceum Restaurant Daniel Low Burger King Century Bank - no action necessary Kinsman Block (if approved need authorization to prepare plans and specifications for bidding, subject to execution of the facade easement between the owners of the building) Action - Refund of th e good faith deposit to Ted and Eleanor Cole (with interest) - % 7C Action - North Shore Community College request / ACCOUNTS PAYABLE - APRIL 20, 1976 ADMINISTRATIVE COSTS 1. Essex Stationery - office supplies 11.34 2. Gerald T. McCarthy Insurance - first installment office insurance 141.00 (three year policy) 3. John S. Sullivan - accounting services for Feb. & March 300.00 4. Crown Coffee Service 25.70 5. John J. Bochynski Ins. Agency - Continuation of Bond 200.00 PROPERTY MANAGEMENT 1. Mass. Electric Co. - electric bills for SRR properties 93.73 2. City of Salem - water bills 47.39 03. Pickering Oil Heat, Inc. - oil delivery 216.47 4. Boston Gas Co. - gas bill for 224 Essex St. 21.32 PROJECT IMPROVEMENTS - 1. C. K. Wilkinson - hardware for Daniel Low's 24.00 2. Graphics Service Operation - printing and collating contract documents 425.75 3. Collins DuTot - services rendered for contract k5 (to be reimbursed by the City of Salem) .2,113.49 DISPOSITION COSTS 1.:'.^Peter Laudati & Son - real estate consultant's services (East India Mall) 200.00 • MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY HELD APRIL '20, 1976 • The members of the SRA Board met in open session for its regular meeting April 20, 1976 at the SRA office, One Salem Green, Salem, Massachusetts. The Chairman called for roll call and the following answered present: Robert Bowman, Joyce Cook, Donald Koleman and Stanley Smith. The Chairman declared the meeting in session with a quorum present. The Chairman noted that each member of the Board received a copy of the minutes of the meeting held April 5, 1976 for advance reading and called for omissions or corrections. Donald Koleman entertained a motion to correct the .minutes of the meeting held April 5, 1976 relative to Century Bank, Page 5, item N6 shall read as follows: the price for the parcels of land at the corner of Charter and Central Street is established at $55,000 plus the requirement that Century Bank will build the sidewalk in conformance with the existing new sidewalks constructed by the Salem Redevelopment Authority. • A motion was made by Joyce Cook, seconded by Stanley Smith, and by unanimous vote, ' the minutes of the meeting held April 5, 1976 stands approved with the correction noted above. The Chairman declared the motion carried. BILLS A copy of the accounts payable list was distributed to each member of the Board for review and consideration. for payment. After due consideration of the items listed, a motion was made by Donald Koleman, seconded by Stanley Smith, and by roll call, unanimously voted to approve payment of the bills as presented. The Chairman declared the motion carried. COMMUNICATIONS The following communications were received at the SRA office. • 1. Atty. Robert W. Welch advised the SRA that his client will enter into an agreement with the SRA to release both parties from the Purchase and Sale Agreement for the sale of MINUTES OF THE MEETING HELD APRIL 20, 1976 Page 2 Oe Woolworth building after the good faith deposit is returned in the amount of $7,000. 2. The balance sheet for the period ending March 31, 1976 was received from the office of John S. Sullivan. 3. Historic Salem, Inc. sent an invitation to its annual meeting April 22, 1976. 4. Pay estimate N4 in the amount of $113,120.63 was received from DeIUliS Bros. Construction Co. for work completed under Contract N5. (referred to new business) This payment, if approved, will be made out of the City's urgent needs funds. 5. The North Shore Community College requested the use of the Salem Green area for exhibits May B and 9. 6. Robert Scagliotti submitted his reply to the Board's request for a breakdown of his invoice submitted to the SRA at the April 5th meeting. (referred to new business) . EXECUTIVE DIRECTOR'S REPORT We received three .proposals for 7 Ash Street: Joan & Joseph Boudreau; Pasquanna Wvelopers, Inc.; and Arthur Chalifour. The Board reviewed the proposals received and then discussed the proposed use of the building. It was noted by Stanley Smith that the issue is that we need to get quality housing in the area. It was agreed by all members present that the building should remain a single family dwelling. Donald Koleman entertained a motion to select Joan & Joseph Boudreau as the developer of 7 Ash Street, Salem, Mass. which is to be rehabilitated as a single family dwelling. A motion was made by Joyce Cook, seconded by Donald Koleman, and by roll call, unani- mously voted to select Joan and Joseph Boudreau as developer of 7 Ash Street, Salem, Mass. The Chairman declared the motion carried. . A motion was made by Joyce Cook, seconded by Donald Koleman, and by roll call, unani- mously voted to establish a price of $5,600 as the sale price for 7 Ash Street, Salem, Mass. ; to authorize Atty. George vallis to draw up a land disposition agreement and deed, and MINUTES OF THE MEETING HELD APRIL 20, 1976 Page 3 41hat it shall be specified in both instruments that it can only be for single family,-use; authorize the advertisement of the Salem Redevelopment Authority's intent to sell the property to Joan and Joseph Boudreau and subsequent transfer of said property. The Chairman declared the motion carried. we have all the necessary drawings from Whitman & Howard in regard to the pedestrian mall and we are ready to send them to the appraisers. The Custom House property was transferred to Pasquanna Developers, Inc. today. In connection with the transfer of the property, the Chairman read a statement for the record (copy attached) . We have completed a report on the Certificate of Non-cash Local Grant-in-Aid for the fire headquarters and emergency control center for the Mayor's signature and subsequent submission to HUD. The Project Engineer is now working on the report for the parking garage. A request for the remainder of urgent needs funds ($630,000) was submitted to HUD for approval. The.work on the Peirce monument was completed in time for the dedication with the help of a lot of people. Everything went along well and it looks very nice. We authorized, by letter, to have Aldrich & Pounder Associates proceed with those things that Mr. Pagotto agreed on,on Mondev's behalf, in regard to the pedestrian mall. The material from Mondev will be delivered to Atty. Vallis on Wednesday (April 21, I976) for further review. UNFINISHED BUSINESS The Board discussed the letter received from Robert Scagliotti in regard to the invoice submitted in the amount of $550.. Mr. Scagliotti submitted an explanation of work performed (see letter dated April 6, 1976) on March 22,23,24 and 25, and revised bills (dated April 7, 1976) for the work nvolved. MINUTES OF THE MEETING HELD APRIL 20, 1976 Page 4 • Mr. Scagliotti explained that the drawings for the Colonial Men's Store rehabilitation work was completed when he was an employee. Contract documents for demolition of the Camera Supply Store and Colonial Men's specifications corrections was completed by July 1975. In February 1976 additional corrections were needed and made in the specifications. The Board agreed that Mr. Scagliotti should be paid for time spent and it was also agreed that, if necessary, at the end of the contract, the Board could up-date the contract. A motion was made by Joyce Cook, seconded by Stanley Smith, and by roll call, unanimously voted to pay the $550 ($175 under the Colonial Men's contract and $375 under the Consultant's contract) . The Chairman declared the motion carried. At this time the Board discussed the future of 'the Design Review Board. Mr. Scagliotti was asked to explain his role and services in connection with the DRB. It was noted by Mr. Scagliotti that he organizes the meeting; calls the necessary Qarties involved to make sure they have a proposal to submit; advises if an architect is necessary and what should be submitted to the DRB; in conversation, after- review,-he answers questions in connection with the proposal; stamps the preliminary drawings after approval; after final review, stamps drawings approved for submission to the Building Inspector. NEW BUSINESS At this time the Board discussed the upcoming court case for Salem Realty Co. on the old A & P lot (Bridge, Washington & Federal St.) . Joyce Cook felt that more information is needed on this matter before it can be discussed. A request was made for more information on action taken at previous SRA meetings, and then the matter can be discussed at the next meeting. The Chairman noted that we are only asking Atty. John McNiff to find out if there is an interest in making a settlement in the case. • A motion was made by Joyce Cook, seconded by Donald Koleman, to authorize Atty. John McNiff to explore, on behalf of the Authority, what price Salem Realty Co. would accept MINUTES OF THE MEETING HELD APRIL 20, 1976 Page 5 • for the old A & P lot without g6itig through another court case. The Chairman declared the motion carried. The Board discussed the need for the demolition of the two buildings on Central Street (Wenfield Frame and Cameracraft) . After discussion, .the Board agreed that it should have more information from Salem Corporation on its plans for the area and that we will negotiate with them when we see something going on under the garage. In the meantime the specification may be prepared. The SRA Board reviewed the Design Review Board's recommendations as follows: BANCROFT HOUSE - The SRA Board approved the DRB's recommendation to reduce,:`height of entrance wall; elimination of steps, deepening of planter railing; turn entrance steps to Pub, lighting for sign. LYCEUM - The SRA Board approved the glass-door;-ai�r-conditioning unit, outdoor dining Orea concept. DANIEL LOW - The SRA Board approved the southeast doorway steps. BURGER KING - The SRA Board reviewed the sketch submitted. It was noted that the SRA Board did not approve the sign in the sketch. They would prefer to see a handpainted wooden sign. It was agreed that Robert Scagliotti would talk to Mr. Mathews to discuss the possibility of a compromise on the sign. At this time the Board unanimously voted to reaffirm its action approving the use City Hall Green by the North Shore Community College for its Arts Exhibit May 8 and 9. They are to be informed that the. necessary liability insurance coverage will be needed during that time. Robert Scagliotti advised the SRA Board of the bid results for the 216-220 Essex Street rehabilitation project. The apparent low bidder is Major Construction Management, Inc. for a total base bid of $116,500. The adjusted bid (with alternates included) is 118,250. Other bids: Deiulis Bros. , 128,200; Desmond & Larcom, $128,574; J. J. welch $154,350; and Aliberti Bros. , $116,773. MINUTES OF THE MEETING.HELD APRIL 20, 1976 Page 6 0 Telephone calls were made by Mr. Scagliotti and comments were read in regard .to.-indivi- duals contacted to check the ability of the low bidder. All reports were favorable. .It was recommended that Major Construction Management, 12 Day St. Office Building, Lynn, Mass. , be awarded the rehabilitation contract. A motion was made by Donald Koleman, seconded by Joyce Cook, and by roll call, unanimously voted to award the rehabilitation contract for 216-220 Essex Street to Major Construction Management, Inc. (Part R & Part D) for a total base bid of $116,500. The Chairman declared the motion carried. A motion was made by Donald Koleman, seconded by Joyce Cook, and unanimously voted to authorize the Executive Director to execute and submit a Proclaimer Certificate for Technical Specifications for 216-220 Essex St. to the Dept. of HUD. The Chairman declared the motion carried. • The contract for general legal services and contract for accounting services will expire May Ist. A motion was made by Joyce Cook, seconded by Stanley Smith, and by unani- mous vote, to approve a general legal services contract .with Atty. George Vallis for six months at a fee of $250 per month and approve an accounting services contract with John S. Sullivan for six months at a fee of $150 per month. The Chairman declared the' motion carried. A motion was 'node by Donald Koleman, seconded by Joyce Cook, and by unanimous vote, the SRA Board voted to approve the return of the good faith deposit (plus interest) to Ted and Eleanor Cole. The Chairman declared the motion carried. A motion was made by Donald Koleman, seconded by Stanley Smith, and by roll call, unanimously voted, to -:establish a sale price for 200 Essex Street at $70,000; declare Almy Realty Trust, a wholly owned subsidiary of Gorin Stores, Inc. as the developer; authorize ty. George Vallis to draw up a land disposition agreement for the Chairman to execute; request public disclosure forms from Almy's and as soon as received, to advertise the SRA's intent to sell the property to Almy Realty Trust. MINUTES OF THE MEETING HELD APRIL 20, 1976 Page 7 toThe Chairman declared the motion carried. The bid results for demolition contract #13 were read: Neptune Wrecking Co., $6,165; Delulis Bros. , $10,500; Mystic Building 6 Wrecking Co., $14,850; Aliberti Bros. , $22,917. It was noted that Neptune Wrecking Co. (the low bidder) had been disqualified by the Salem Redevelopment Authority on two previous bids. Atty. George Vallis explained that the Authority is justified in rejecting the low bid if, in their opinion, the lowest bidder does not possess the skill, ability, and integrity necessary to the faithful performance of the work. Mr. Vallis brought to the Board's attention the memorandum from the SRA Project Engineer, Israel Davidson, dated February 25, 1974, with reference to demolition contract'"'. #I1 and a letter from Israel Davidson dated June 27, 1974 relative to demolition contract #12 explaining why Neptune Wrecking Company should not be awarded the contract in spite • of the fact that it was the lowest bidder. Portions of the letter and memorandum were read to the Authority and it was further brought out that litigation between Neptune Wrecking Co. and the Authority is still pending, which would make the relationship incompatible. A motion was duly made and seconded to reject the low bid by Neptune Wrecking Company because the Board felt that Neptune Wrecking Co. does not possess the skill, ability, and integrity necessary to perform the work, therefore, is not the lowest responsible bidder. The Board requested Mr. Vallis to submit a letter giving his opinion as to whether the Authority is justified in rejecting the lowest bidder. Upon roll call the following voted aye: Robert Bowman, Joyce Cook, Donald Koleman and Stanley Smith. The Chairman declared the motion carried. • A motion was made by Donald Koleman, seconded by Stanley Smith, and by unanimous vote, the meeting was adjourned at 9:45 P.M. Respectfully submitted, John W. Barrett AGENDA - APRIL 5, 1976 • 1. Roll call / Robert Bowman / Joyce Cook ✓✓✓ Donald Koleman� Stanley Smith 2. Approve minutes of the meeting held March 15, -1976 as copied and mailed to each member of the Board Motion 16,11 second 3. Bills (accounts payable list distributed to each member of the Board)' Motion I` Second �I(/ 4. Communications a. Salem Off-Street Parking Commission • b. Atty. John McNiff c. Dept. of HUD d. Atty. John Serafini e. J. S. Sullivan (balance sheet for period ending Feb. 19761copy distributed) f. Salem Heritage Days Committee (refer to new business) g. Collins DuTot Partnership (refer. to new business) 5. Executive Director's Report 6. Unfinished business 7. New business a. Action: Salem Heritage Days Committee letter — /'� f/J b. Action: Collins DuTot - Authorization to pay '.ad ed: costs of $60 for welding and $210 for crating and to forward to Collins DuTot a 2/3 payme t in the amount of $5,035.80 against total .payment of $7,630.00 • C c. Action: Grant an easement to the County for sewer purposes for the Courthouse d. Action: Tentative designation of Century. Bank as developer of parcels RC-15A ,`PIK and RC-16 (Charter & Central Streets)- e. Note: Next meeting of the SRA will be held April 20, 1976 due to holiday • i ACCOUNTS PAYABLE - APRIL 5, 1976 ADMINISTRATIVE COSTS 1. Sawtell's - office supplies 2.63 2. Essex Stationery - office supplies 14.00 3. New England Tel. Co. - SRA office telephone bill 203.21 4. George P. Vallis - general legal services for March 1976 250.00 5. John S. Sullivan - accounting services for Feb. 1976 150.00 6. Gerald. T. McCarthy - office liability & workmen's Comp. insurance 785.00 SURVEY & PLANNING 1. Robert Scagliotti - architectural consulting services 550.00 PROPERTY MANAGEMENT EXPENSES 1. Delande's - lamps for bollard lights 15.08 2. Mass. Electric Co. - electric bill for 4, 14 x,;16 Central and 226 Essex St. 73.78 3. Neville & Quinn, Inc. - boiler repairs at 226 Essex St. 163.01 4. Pickering Oil Co. - oil delivery to 226 Essex St. 295.40 5. Donald Famico - snow removal March 3 & 16 316.00 6. Boston Gas Co. - gas bill for 35 Front St. 197.24 7. Line Lumber Co. - lumber to board up Essex Nouse 137.80 8. S & N Oil Corp. - oil delivery to 6 Central St. 663.10 • 9. Gerald T. McCarthy - property liability insurance premium 3,150.00 10., Allied Builders Supply - lumber to board up Essex Rouse 551.36 SITE CLEARANCE 1. Salem Evening News - advertisement of demolition contract 156.00 PROJECT IMPROVEMENT COSTS 1. Salem Evening News - advertisement of rehab contract 149.50 2. J. D. Moulison - services.rendered at 226 Essex St. 510.00 3. Lipsky Moving & Storage - moving estimate for Otto the Tailor 25.00 4. Collins DUTot Partnership - services for Essex St. Mall (to be reim- bursed by the City) 1,265.65 DISPOSITION COSTS 1. Salem Evening."News--advertisement for sale of 7 Ash St. 74.00 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY APRIL 5, 1976 • / a On April 5, 1976, the members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting at the office of the SRA, One Salem Green, Salem, Mass. at 7:30 P.M. The Chairman called for roll call and the following answered present: Robert Bowman, Joyce Cook, Donald Koleman and Stanley Smith. The Chairman declared the meeting in session with a quorum present. It was noted that each member of the Board received a copy of the minutes of the meeting held March 15, 1976 for advance reading and the Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Stanley Smith, seconded by Joyce Cook, and by unanimous'.vote, the minutes of the meeting held March 15, 1976 stands approved as copied and mailed. ' The Chairman declared the motion carried. •BILLS A copy of the accounts payable list was distributed to each member of the Board for review and consideration.for payment. After due consideration of the items listed, a motion was made by Donald Koleman, seconded by Joyce Cook, and by roll call it was unanimously voted that all bills, with the exception of the invoice submitted by Robert Scagliotti, be approved for payment. It was requested that Robert Scagliotti provide additional information on the items charged for March 23,24 and 25, 1976, which will be discussed at a later date. The Chairman declared the motion carried. COMMUNICATIONS The following communications were received at the office of the Salem Redevelopment Authority: 1. The Salem Off-Street Parking Commission advised the SRA that the vacant land adjacent to the Salem Jail building would be used for the purpose of parking buses. The Board discussed the matter of the Parking Commission's request to use the 14INUTES OF THE MEETING HELD APRIL 5, 1976 Page 2 • vacant land for the purpose of parking buses. After due consideration of the request made, the Board agreed that it would not take any action on this matter and that a letter be forwarded to the Parking Commission stating that the SRA Board is sympathetic to. its intent and its need for space for this purpose but the SRA Board will not take action on the Parking Commission's request until such time as the Parking Commission pays its out- standing obligation to the Salem Redevelopment Authority for one year's lease in the amount of $3,600. 2. . Atty. John McNiff advised the Board that the Court has assigned the Salem Realty Co. case for trial during the first week in April. 3. The Dept. of Housing & Urban Development has advised the Salem Redevelopment Authority that funds from the existing urban renewal project may not be used out- side the project's boundaries and it was suggested that the matter of funding for the rehabilitation of structures outside the project area be discussed with the City Planner and the Mayor relative to the use of Community Development Funds. 4. AEty. John Serafini replied to our letter relative to work that should have been accomplished on the Beef & Oyster Restaurant Building/Heritage Lounge Building. Mr. Serafini stated the work on all items (except q4) would be accomplished within the next thirty days, depending on the availability of people to do the re- quired work. Atty. Serafini noted in his letter that the owners of the building met with individuals responsible to the Authority and that the location of they fire alarm system and QVer€low pipe had been approved at the time of inspection, although, a sketch was not sub- mitted to the Design Review Board for approval. After a lengthy discussion the Board requested further information from Robert *Scagliotti relative to the side=walk.-cdnference held relative to the location of the fire alarm and over-flow pipe and any other information he may have on the matter. MINUTES OF THE MEETING HELD APRIL 5, 1976 Page 3 •5. The balance sheet for the period ending Feb. 1976 was received and a copy of same was distributed to each member of the Board for review. 6. The Salem Heritage Days Committee requested use .of the Derby Sq. and Town Hall area for the purpose of art exhibits, band concerts, etc. , during the week of August 15 through the 22nd. This matter was referred to new business. 7. The Collins DuTot Partnership recommended a payment to Bedi-Makky Foundary as a two thirds payment toward the bronze plaque. when this payment is made, the foundry will ship the plaque to Salem. This recommendation was referred to new business. At this time the Chairman recommended the Board recognize Mr. Marshall Sloane •of Century Bank. Mr. Sloane attended the meeting to explain the intended use of the parcels designated as RC-15A and RC-16. Mr. Sloane's architect provided a preliminary sketch for the building and landscaped area for the Board's review. After reviewing the drawing a recommendation was made that the building be moved closer to the Charter/Central Street corner for a better view from Front/Washington Street area. It was also recommended that the proposal be brought before the Design Review Board as soon as possible. The SRA. Board agreed that it would like to see a bank located in the area. Mr. Sloane thanked the Board for the opportunity to make its presentation to the Board. At this time it was noted that, after a meeting with the owners of the Kinsman Block, John Emerson will have his proposal ready for the Design Review Board. • It was noted that a time period should be arranged for the Design Review Board to review the proposed facade easement work. MINUTES OF THE MEETING HELD APRIL 5, 1976 Page 4 • At this time the matter of obtaining information for a bronze plaque was discussed and instructions were given to follow up on the matter to see that Collins DuTot receives the necessary information. EXECUTIVE DIRECTOR'S REPORT The Executive Director's report was read as follows: The Salem Redevelopment Authority advertised the invitation for bid for the 216- 220 Essex Street project (Colonial Men's Shop) , sub-bids are to be opened April 9, general bids will be opened the 15th. We also advertised the bids for demolition contract #13 for the Camera Supply store. Demolition bids will also be opened the 15th. The advertisement for the sale of 7 Ash Street was placed in the Salem Evening News. Proposals will be received up to April 14, 1976. The application for a 312 Loan for Pasquanna Developers was submitted to HUD and the • intent to sell the property to Pasquanna Developers was advertised in the Salem News. The SRA received construction estimates from Nelson Aldrich Associates for work to be accomplished under the garage. A meeting has been scheduled with Mr. Pagotto of Mondev for Tuesday, April 6;1976. A representative from the HUD area office will be here April 6 to go over the Urgent Needs Funds application. A meeting is scheduled for Tuesday, April 6, to meet with the owners of the Kinsman Block to discuss the facade easement project. DeIulis Bros. is presently planting the trees in the Church St., Brown St. , area and is on schedule with the construction work on the Essex Street Mall. NEW BUSINESS In line with the request received from the Heritage Days Committee, a motion was made by Donald Koleman, seconded by Stanley Smith, and by unanimous vote, the SRA Board • approved the use of the Derby Sq./Town Hall area for art exhibits, band concerts, etc. during the week of August 15 through the 22nd, 1976. MINUTES OF THE MEETING HELD APRIL 5, 1976 Page 5 • The Chairman declared the motion carried. The Board discussed the recommended payment to Bedi-Makky Foundry which would include an additional cost of $60 for welding and $210 for crating for a total payment of $7,630.00 for the two bronze casts for the Heritage Plaza-East project. A motion was duly made by Joyce Cook, seconded by Stanley Smith, and by roll call, unanimously voted to approve the additional costs in the amount of $270 and authorize a two thirds payment in the amount of $5,035.80 to Bedi-Makky Foundry. The Chairman declared the motion carried. It was recommended that the SRA Board approve an easement to the County for sewer purposes for the new Courthouse being construction of Washington/Church Street. A motion was made by Joyce Cook, seconded by Donald Koleman, and by unanimous vote;', approved the easement to the County for sewer purposes. • The Chairman declared the motion carried. The Board discussed the tentative designation to Century Bank asr;developers of parcel RC-15A and RC-16. After a lengthy discussion relative to the conditions that should be placed on the tentative designation the following motion was made by Stanley Smith: the SRA approves the tentative designation of Century Bank as the developer of parcels RC-15A and RC-16, subject to the following conditions: 1. All plans are to be submitted to the Design Review Board; 2. The building site, as shown on the drawing dated 4-5-76, be moved closer to the Charter/Central Street corner; 3. Access and egress be provided between both streets; 4. The area reserved for future expansion is to be landscaped during the interim period of construction. Landscaping plans shall be submitted to the Design Review Board; 5. By a 3 'to 5 year period new construction shall take place on the reserved land- scaped area which shall be at least two stories, or higher; 6. The price for the parcels of land at the Corner of Charter and Central is • established at $50,000 plus the requirement that Century Bank will build the sidewalk in conformance with the existing new sidewalks:!constructed by the Salem Redevelopment Authority. MINUTES OF THE MEETING HELD APRIL 5, 1976 Page 6 • Motion was seconded by Joyce Cook and by unanimous vote Century Bank was approved as the tentative developer of parcel RC-15A and RC-16. The Chairman declared the motion carried and that Mr. Sloane be so notified. It was noted that the next meeting of the Salem Redevelopment Authority will be held April 20, 1976 due to the holiday, Monday, April 19,. 1976. A motion was duly made by Joyce Cook, seconded by Stanley Smith, and unanimously voted the.:meeting adjourned. (9:15 P.M.) . Respectfully submitted, John W. Barrett • • AGENDA - MARCH 15, 1976 1. Roll call. Robert Bowman Joyce Cook `' Donald Koleman A Stanley Smith ✓ ( 2. ) Approve minutes of the meeting held March 2, 1976 as copied and mailed to each member of the Board Motion Second 3. Approve minutes of the meeting held March 4, 1976 as distributed to each member of the Board Motion �� . Second S� 4. Communications a. Salem Off-Street Parking Commission - refer to new business • b. T. R. Kerr c. City of Salem Fire Dept. d. City of Salem Planning Dept. e. John S. Sullivan (copy of the balance sheet distributed) f. Dept. of HUD g. Historic Salem, Inc. -refer to new business 5. Executive Director.'s report ' 6. Unfinished business 7. New business Action - approval of Ralph Khouri as tentative developer for parcel RC=9 (226 Essex St.) 3 b. Action - appointment of additional members to the Design Review Board (Helen Bal in) (Daniel Mansur and William Versaci as to CvtiSU'1�v7 members) c. Action - The Salem Redevelopment Authority votes to enter into a contract with Nelson W. Aldrich & Associates to design public pedestrian areas • . (known as "Walkway") on parcel R4 and RC5 (ground) in accordance with attached correspondence. The fee for services to be $17,000 and, as part of this contract, Mr. Aldrich be requested to prepare f for review by the SRA a series of alternates, any combination of which, by estimate, would not exceed $350,000 for construction. Said study to be completed within two weeks. 7 -2- • New business (continued) d. Stanley Smith's proposal on business symposium e. Action on release of escrow - to be prepared by Atty. George Vallis f. Design Review Board recommendations 8. Adjourn S os PC - f,A-i �f i i i i i i i i r ;I _ . AGENDA - MARCH 15, 1976 1. Roll call. Robert Bowman . Joyce Cook ✓ Donald Koleman Stanley Smith 2. Approve minutes of the meeting held March 2, 1976 as copied and mailed to each member of the Board /( or I�y Motion � Fi/ Second ISAC 3. Approve minutes of the meeting held March 4, 1976 as distributed to each member of the Board Motion j (/ Second 4. Communications a. Salem Off-Street Parking Commission - refer to new business • b.. T. R. Kerr . c. City of Salem Fire Dept. d. City of Salem Planning Dept. e. John S. Sullivan (copy of the balance sheet distributed) f. Dept. of HUD g. Historic Salem, Inc. -refer to new business 5. Executive Director's report 6. Unfinished business 7. New business a. Action - approval of Ralph Khouri as tentative developer for parcel RC-9 (226 Essex St.) b. Action - appointment of additional members to the Design Review Board (Helen {{ Baldwin) (Daniel Mansur and William Versaci as affiliate or associate members) 1 C. Action - The Salem Redevelopment Authority votes to enter into a contract with Nelson W. Aldrich 6 Associates to design public pedestrian areas • (known as "Walkway") on parcel R4 and RC5 (ground) in accordance 1 with attached correspondence. The fee for services to be $17,000 and, as part of this contract, Mr. Aldrich be requested to prepare for review by the SRA a series of alternates, any combination of which, by estimate, would not exceed $350,000 for construction. Said study to be completed within two weeks. i -2- New business (continued) d. Stanley Smith's proposal on business symposium e. Ac6io r ea c,.of-,e&crow�o�ze-pre a by At-t eorge al�lis f. Design Review Board recommendations 8. Adjourn I j 3 } a ACCOUNTS PAYABLE • MARCH 15, 1976 ADMI TRATIVE COSTS ' 1. John S. Sullivan CPA - accounting services for Jan. 1976 150.00 2. IBM - ribbons for typewriter 49.86 3. Group Insurance Commission - Authority's share of health premiums July, Aug. Sept. 1975 for SRA employees 654.30 SITE IMPROVEMENTS COSTS ° 1. Collins DuTot Partnership - construction administration services for contract #5 (to be reimbursed by the the City from Urgent Needs Funds) Oct. 1975 invoice (never received) 762.32 Jan. 1976 invoice 11;579:33 • PROPERTY MANAGEMENT 1. Mass Electric Co. - electric bills for SRA owned properties 40.48 2. Line Lumber Co. , Inc. of Danvers - plywood for Essex House 337.61 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY MARCH 15, 1976 • On March 15, 1976 the members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting, at the office of the SRA, One Salem Green, Salem, Mass. at 7:30 P.M. The Chairman called for roll call and the following answered present: Robert Bowman, Joyce Cook and Stanley Smith. Donald Koleman is recorded absent. The Chairman declared the meeting in session with a quorum present. It was noted that each Board. member received a copy of the minutes of the meeting held March 2, 1976 and called for omissions or corrections. Stanley Smith noted that he would like to have his statement clarified in regard to the Design Review Board and outdoor dining areas, as follows: "Stanley Smith stated that he feels the Design Review Board should be encouraged • to develop guidelines including such things as how the limits of dining areas should be visually demarcated." In regard to the appointments to the Design Review Board, "Stanley Smith noted that he would like to talk to other people about the Design Review Board and expressed his reservation about having City employees serve as regular voting members of the Board." A motion was made by Joyce Cook, seconded by Stanley Smith, and unanimously voted the minutes of the meeting held March 2, 1976 stands approved with the above corrections noted. The Chairman declared the motion carried. A motion was made by Joyce Cook, seconded by Stanley Smith, and upon roll call, unanimously voted, the minutes of the meeting held March 4, 1976 stands approved as distributed to each Board member. • The Chairman declared the motion carried. MINUTES OF THE MEETING HELD MARCH 15, 1976 Page 2 • BILLS Each Board member received a copy of the accounts payable list. A motion was made by Stanley Smith, seconded by Joyce Cook, and by roll call, unanimously voted to approve payment of the bills, as presented. The Chairman declared the notion carried. COMMUNICATIONS The following communications were received at the SRA office: , 1. The Salem Off-Street Parking Commission is interested in controlling the vacant land at the corner of Bridge and St. Peter St. This item was referred to new business The Off-Street Parking Commission requested the Board's consideration to • integrating the air conditioning system,near the office garage, with the work to be done under the garage. The Parking Commission requested the remaining area of the Essex House building be boarded up in the interest of safety. 2. Mr. Carl Harris, owner of the Washington Street building, requested a meeting with the Design Review Board, Tuesday, March 16,1976, for the purpose of discussing plans for the Burger King. 3. The Salem Fire Dept. , Chief James F. Brennan, suggested.he meet with the SRA to discuss the immediate future of the Essex House building. 4. The balance sheet, for the period ending Jan. 31, 1976, was received from the office of John S. Sullivan. 5. The Dept. of HUD forwarded an executed copy of the Fourth Amendatory Loan and Grant Contract. • MINUTES OF THE MEETING HELD MARCH 15, 1976 Page 3 • 6. Historic Salem, Inc. requested the Authority's authorization to dedicate the center tree, and plaque, in St. Peter's Square, in the memory of Benjamin Peirce for an April 19th dedication. The Executive Director was instructed to check with the contractor, Delulis Bros. , to see if the tree could be planted by that time. EXECUTIVE DIRECTOR'S REPORT The Executive Director reported that he feels that we are.:making good progress with Mondev as a result of our last meeting. The facade easements for the Custom House, the Kinsman Block and the Colonial Men's Shop are nearly finished and just about ready to go out for bid. We had a meeting with the downtown merchants to discuss the closing off of Essex Street and to advise them of the construction schedule for the work to be done along the Essex Street Mall. r • The response from the business community was favorable. We are going to take a good look at the traffic plan, correct any imperfections, and may come in with a recommendation to make it permanent. . We will have two representatives here at the SRA office from the HUD area office to review the work to be done under the garage. Whitman 6 Howard and the appraisers are ready, in a preliminary way, with their work so that we may proceed with our plans for the work under the garage. Delulis has started the work at both ends of Essex Street right on schedule. . NEW BUSINESS A recommendation was made that Ralph Khouri be designated the developer for parcel RC-9. A motion was made by Joyce Cook, seconded by Stanley Smith, and by roll call, unanimously voted, Ralph Khouri is .selected as tentative developer for parcel RC-9, • (226 Essex Street) . MINUTES OF THE MEETING HELD MARCH 15, 1976 Page 4 • The Chairman declared the nation carried. At this time Mrs. James Baldwin was interviewed by the Redevelopment Authority . Board as a possible candidate for the Design Review Board. After said interview was completed, a motion was made by Joyce Cook, seconded by Stanley Smith and by unanimous vote, Mrs. James Baldwin, 47 Warren Street, Salem, Mass., is selected as an appointed member to the Design Review Board. The Chairman declared the motion carried. A recommendation was made that Mr. Daniel Mansur, Asst. Building Inspector,and Mr. William Versaci, architect for Community Development, be requested to serve as consulting members to the Design Review Board. At this time the Chairman advised the Board that he spoke with Mr. I. R. Ransen of Mondev Ltd. and was advised by Mr. Ransen that the material submitted was read by him and that he saw no major problems, only minor adjustments. • The Chairman recommended the SRA enter into a contract with Nelson W. Aldrich & Associates for design work and ask Mr. Aldrich to report to us in two weeks with the cost estimate for the design of the walkway. The SRA may want a progress report after a week to keep right on top of the situation and that his letter dated February 12, 1976 shall be made part of the contract. Atty. Vallis noted that he will be meeting with the Attorney for Mondev (Mr. . Hawkes) on March 16 and should be able to report back to the SRA by Wednesday. A motion was made by Joyce Cook, seconded by Stanley Smith, and by unanimous vote, the center tree in the park, in front of St. Peter's Church, be planted by the SRA contractor under the present contract and said tree shall be dedicated (with a plaque) in the memory of Benjamin Peirce by Historic Salem, Inc. The Chairman declared the motion carried. • MINUTES OF THE MEETING HELD MARCH 15, 1976 Page 5 • The Executive Director noted that we' have been working with Historic Salem, Inc. on the Witch Memorial. We have planned for the base for the memorial in the contract N5 construction plans which may be located either at the corner of Essex and Central Street or near the Colonial Men's Store building. The Chairman advised the Board that he has prepared a Resolution for the Board's consideration. The Resolution reads as follows: "WHEREAS, Mrs. Joseph A. Furnari, known to all as Terry, has been a member and Vice Chairman of the Salem Redevelopment Authority, and has served the Authority and the people of Salem for five years with her time and her intelligence in pursuing the projected plan of urban renewal, and, whereas, her ability to maintain decorum has directed the Authority through many a stormy sea. Let it be known that the thanks and best wishes of this Authority are extended to Terry as she leaves the Authority • and that this Resolution should be spread upon the minutes of this meeting by vote of the Authority. We shall miss her presence and her abilities." A motion was made by Stanley Smith, seconded by Joyce Cook, and by unanimous vote, the Board voted to adopt said Resolution. The Chairman declared the motion carried. The Board discussed the rehabilitation of the building where Giblee's Men's Store is located on Washington Street. The Executive Director was instructed to check with the HUD representatives when they visit Salem to see if we can extend the project to the other. side of Washington Street and also check to see if Urgent Needs Funds could be used for that purpose. The Executive Director advised the Board that he would have a revised budget ready for review on April 6, 1976. A motion was duly made, seconded,and unanimously voted,the meeting adjourned (9:18 PM) . Respectfully submitted, John W. Barrett EXECUTIVE DIRECTOR'S REPORT We advertised the contract documents for the Colonial Men's Shop project bid opening for subs, April 9, Generals, April 15 and also advertised the demolition contract (April 15) Advertised 7 Ash Street Property for sale - proposals to be received April 14, 1976 Application:-for 312 roan for Pasquanna Developers submitted to HUD, property being advertised Received estimates from Aldrich & Associates for work to be accomplished under the garage and will meet with Mr. Pogatto Tuesday Will meet with HUD representative Tuesday, April 6 relative to Urgent Needs Application A meeting is scheduled Tuesday with the owners of the Kinsman. Block (Kallas) Delulis is planting the trees in the Church St. , Brown Street area and he is on schedule with the construction work on the Essex Street Mall. • i H Ib O i_LA i i[I Li :1 '.11 ri'::iILi*N[i i!:I`,rt,�rt; i' �t IIP i EII[H[Hltli[t� �h[�Ci ;-`- I_ I[f:-.1[F-;[f T�` I�t ITf Q 1 I: 12"r lFT-�T rf av l{n'I-[f r, 1'. il:J.ajt 2t } ilf'_ I� .- 'F�• �'-rt+A° � as I '' �,. �... t +f= ;�t Nf IT}= ;If o �Ir O E., �! ,`t fj t �. •� A' , 1= IT ar `•;iIlrz; ='.4 - 1 • : •i'',-r:'' -1 it 1J1 �t ��yT1r ;i, i cT; --1If ;F Z_4T - .=11 zfT- �r t +,Ir ;T4-i f Ti ,,Tr::- r ``-1• �f--1=`ilFc. _}tl.= 'i' -ilk=7j J. =- UH=f--;I_1-.= -:- :;[f.-_,-[t..;���rf=;� Tf ;[t �1' i7 ;L. = LF t= 11a+,a� rnl`-451�It-,�Tf7..: L_ 1 l..�� t:.w�T ,�-•_J I.'-i 1 �-1 l f: f 'J I -� LO !. M w�LJ:i,,H-elf [hr .iTr a,f_ It. ILL ���� th' I�_ft..,1f lit {�f-'If0 h jl�i'-_IJcai f--;T`=11 i_iT�sfi=''rf: -J_Za.i;r--il �}-�C"'�[1-=;1t-'}It:,1!..rn f !lwt,a: h.filt" II}rl1t C _ ' =!�� w,-+ �_ W ail=fTi r= ­11N, --- .Ill ' i•-= d.<-1Tf�aTf- �(•� . CIA.. _ ,. �(:;-aft:-fjHjr=,w -1f--i �=.a � =-;Ii=i]'t, ,r,• Jjz f= 1f �r--aT, - =1 3Tt,JI i I F IT:= H - Zt-= 1 �b SALEM REDEVELOPMENT AUTHORITY . , -:4 . �.. PROJECT.EXPENDITURES-MA55R79S _ . _ {'.•.-'ONE, SALEM GREEN' - z '•• i .SALEM," MASS. 01970Ma.X_C�5 19 76.. PAY TO THE . 63176/1 t3 ORDER OF CITY OF SALEM - $17.1000.00*, . _1 cFI ' J JI rCr I!. , I,Ir Ni 1111 till Cale � SLI Cale r' I �I:— DOLLARS" Shawmut c --- Merchants Bank,NA J SALEM. MASSACHUSETTS J S �4 gUTH: SIG. / .' 1:0 1 1 31110 11 7 61: m03111¢54$$111,■ ^i • MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY MARCH 4, 1976 PRESENT: Robert Bowman, Joyce Cook, Stanley Smith ABSENT: Donald Koleman The SRA Board interviewed Elizabeth Padjen as a potential appointment to the Design Review Board. After the interview, by formal action,the SRA Board unanimously voted that Elizabeth Padjen, 27 Chestnut Street, Salem, Mass. be appointed a member of the Design Review Board. By formal action, a motion was made by Stanley Smith, seconded by Joyce Cook, it was unanimously voted to engage the services of Three Associates, at a fee not • to exceed $1,000 to prepare all drawings and necessary bid documents as well as supervision of the work for the rear of the Kinsman Block, 75-83 Washington St. , (total amount of the facade casement work should not exceed $10;000) . Respectfully submitted, John W. Barrett • AGENDA - MARCH 2, 1976 • 1. Roll call Robert Bowman Joyce Cook ✓ Donald Koleman p/ Stanley Smith ✓ 2. Approve minutes of the meeting held February 17, 1976 as copied and mailed to each member of the Board Motion Second � I 3. Bills (copy of the accounts payable list distributed to each member of the Board) Motion .S S Second .T C, 4. Communications a. Attys. Mahoney, Hawkes6 Golding b. Salem Off-Street Parking Commission - c. Derby Sq. Co. d. Front Street Realty e. Atty. Albert Pitcoff f. , Report received from Oscar Padjen on the condition of the Veterans Services building g. Atty. George Vallis - re: Salem Evening News h. Horse of Another Color - per Mr. Duke of Duke Machine Co. 5. Executive Director's report 6. Unfinished business 7. New business a. Election of Officers (vice Chairman, Treasurer, Asst. Treasurer) • b. Request from Derby Sa. Co. - re: outdoor service C. Reauest from Front Street Realty — i -2- New business (continued) d. Action - approving DRB's recommendation to approve doors for Bancroft{House e. Action - change in the by-laws to change the meeting time 7;30 PH J ' 1# � G f. Action - authorizing the SRA to make an "in lieu of tax payment" to the City of Salem in the amount of $17,000 -J/G — �f $ _� /g. Action - new appointments to the Design Review Board ,/ h. Action - selection of a developer for parcels R-5A1, A2, A3 known as // Pasquanna Developers, Inc. 56 Collins St. , Lynn, Mass. establish a sale price of $20,400 for parcels R-5A1, A2 and A3 authorize the Chairman to execute a Land Disposition Agreement and authorize advertising the parcel for sale to Pasquanna Developers, Inc. i. Action - authorization to proceed with the eviction process of the Book Store on Central Street j. Action - authorizatio to advertise the Monroe House (7 Ash Street) property for.sale G SIS 141,-.^a a k. Action - relative to the letter received from the Off Street Parking Commission 1. Action - Beef & Oyster Site - housing vs. mixed use m. Action - authorization to award contract to John Emerson (Three Associates) for professional services for the facade easement on the Kinsman Block - payment not to exceed $1,000. n. Action - authorization to execute a facade easement agreement with the owners of the Kinsman Block not to exceed $10,000 �. o. Action - authorization to 1440 2 a facade eaAent agreement with Paasq^uanna Developera7:,- c. for the Custom Hou e build' gfnot to exceed $25,000 -1 7ti w-�1- Y-7 n e�_—'^ �- „4d CI�t,,,+e, n y PG ate- - p. Action - authorization to put out for bid e .:Faea nt documents for tha, ,�^^® x(216 Essex St.) q. Action - Reaffirmation of the action taken after a':phone 'ca1l to Board' members authorizing the SRA to enter into a contract with Oscar Padjen for the, purpose of studying the condition of the veterans Services building for an amount not to exceed $1,000 due to an emergency situation r. Action - authorization to put fill in at the rear of the Essex House s. Resolution - Robert Bowman • t. miction - veteran's Services Building EXECUTIVE DIRECTOR'S REPORT Mr. Sloane - x C n (9-1X we have had Whitman 6 Howard draw up plans for the new design for Mondev Talked to Mr. Aldrich relative to architecture Talked to Mr. Groszyk relative to taxes t Had a meeting with Peter Laudati and Robert Foster relative to appraisals for the Mondev proposal Blackabey relocation and Pekin's Burger King Have scheduled a meeting with the Merchants for March 9 at 2:30 at the Salem Five Cents Savings Community Room • witch City Memorial DeIulis starting at both end of Essex Street Suggestion from the appraisers that manholes be included in their plans for telephone and electiic utilities especially where they go under property ate, Salem@E • Redevelopment EXECUTIVE DIRECTOR FFNI{ JOHN W.. BARRETT Authority One Salem Green R}C&a'PD;wY�$�faS4,Y,�BCXXR9,}9�X3�8, SALEIn, MASS, 01970 TELEPHONE 744-6900 February 26, 1976 FEB 2 71976 CITY I^- John B. Powers MAY O k'a Supt. of Public Property City of Salem One Salem Green Salem, Mass. 01970 Dear Mr. Powers: Reference is made to our discussion concerning the police officer's box at the intersection of Washington and Essex Streets. • At one of our meetings the possible relocation of the box. to the northerly tip of the island on Washington Street and Essex Street was mentioned. Any relocation of the box will necessitate the revamping of the existing police and fire alarm cables in the Square by the City of Salem. This work will . have to be undertaken and completed prior to our commencement of the site improvements in the Square under the current contract H5 with Delulis Bros. Construction Co. , Inc. It is recommended that a decision be rendered on the disposition of the police officer's box. Sincerely yours, Israel Davidson Project Engineer ID/ec / cc: Mayor Jean A. Levesque ✓ Lt. Jeffery, Police Dept. • CHAIRMAN VICE-CHAIRMAN TREASURER ASST. TREASURER MEMBER WILLIAM J. TINTI. ESO. LAWRENCE J. OLSSON IDA J. FURNARI DAVID S. JOHNSON. M. D. ROBERT S. BOWMAN .f MINUTES OF THE MEETING OF THE- BOARD OF THE BOARD OF THE SALEM REDEVELOPMENT • AUTHORITY - MARCH 192, 1976 On March 1, 1976, the SRA Board met for its regular meeting March 1, 1976 at 5:00 P.M. at the SRA office, One Salem Green. The Chairman, being the only member of the Board present, declared the meeting adjourned and scheduled for Tuesday, March 2, 1976, at 7:00 P.M. On March 2, 1976, at 7:00 P.M. the members of the Board of the Salem Redevelopment Authority met for its .regular meeting at the office of the SRA, One Salem Green, Salem, Massachusetts. The Chairman called for roll call and the following answered present: Robert Bowman, Joyce Cook and Stanley Smith. The Chairman declared the meeting in session with a quorum present. It was noted that each member of the Board received a copy of the minutes of the meeting held February 17, 1976 for advance reading. The Chairman called for omissions •or corrections. Being no omissions of corrections noted, a motion was made by Stanley Smith, seconded by Joyce Cook, and unanimously voted, the minutes of the meeting held February 17, 1976 stands approved as copied and mailed to each member of the Board. The Chairman declared the motion carried. BILLS A copy of the accounts payable list was distributed to each meinber of the Board for review and consideration for payment. After due consideration of the items listed, a motion was made by Joyce Cook, seconded by Stanley Smith, and upon roll call, unanimously voted, that all bills presented be approved for payment out of the SRA's Project Expenditures 'Account. The Chairman declared the motion carried. In connection with the bills presented for services 'rendered by Collins DuTot Part- nership for contract H5 for site improvement work, a motion was made by Stanley Smith, seconded by Joyce Cook, and upon roll call it was unanimously voted, payment for services rendered to Collins DuTot Partnership out of Urgent Needs Funds for Nov. invoice $901.38 MINUTES OF THE MEETING HELD MARCH 2, 1976 Page 2 • for Nov. 1975 and Dec. 1975 $1,160.37 is approved for payment out of Urgent Needs Funds and shall be forwarded to the City Planner's office for processing. The Chairman declared the motion carried. COMMUNICATIONS The following communications were received at the office of the SRA: 1. -A letter was received from the Attorney representing Mondev in regard to the "Walkway" through the mall. The letter stated that Mondev is acceptable to the Authority's proposal, subject to comments and modifications noted in the letter. A copy of the letter and attachments was hand delivered to each Board member for advance reading. It was agreed that this matter will be discussed later due to the length of the letter. • 2. The SOSPC noted in its letter to the SRA that the deteriorating condition of the Essex House building could be disastrous and recommended demolition of the building. 3. The Derby Sq. Company requested approval for the placement of window boxes for the first and second floor windows of the Bancroft House, second story windows of One Derby Sq. , and for the book shop on Derby Sq. It was also requested that they be allowed to have outdoor dining areas for the Bancroft House which would help create activity, interest; and color, in the Derby Sq. area. After a lengthy discussion on the requests noted above, the Board agreed that the letter and sketch should go before the Design Review Board. 4. A letter was received from Front Street Realty requesting use of the vacant lot adjacent to the east end of 6 Front Street for the purpose of outdoor dining. This item is scheduled for discussion under new business. 5. Atty. Albert Pitcoff advjsed the SRA that his client, the Salem Evening News, Sould be pleased to consider. whatever suggestions the SRA may have regarding future develop- ment of its property formally occupied by Royal Beverage Shop. The Executive Director noted that Mr. Oscar Padjen has been engaged to make the MINUTES OF THE MEETING HELD MARCH 2, 1976 Page 3 Salem News proposal to the Design Review-Board. 6. A report was received from Oscar Padjen, as instructed by the SRA, on the condition of the 30-34 Church St. building (Waterworks Building) . 7. . Atty. George Vallis submitted a progress report on the negotiations between the SRA and the Salem Evening".News. A copy of the'.letter, and documents attached, was distributed to each Board member. 8. A letter was received-"from a potential tenant for the building presently owned by Duke Machine Co. Since the proposed use is questionable in regard to zoning, the Executive Director requested an opinion from the Planning Dept. on the zoning regulations and the proposed use. This item is scheduled for further discussion under new business. EXECUTIVE DIRECTOR'S REPORT • The Executive Director reported that Mr. Sloane of Century Bank has advised the SRA that Century Bank will not be able to contemplate any new construction in this area for the time being. We have had Whitman 6 Howard draw up plans for available square footage under the garage and the Essex House. Contact has been made with Nelson Aldrich in regard to architecture and with Mr. Groszyk in regard to taxes. The Executive Director met with Peter Laudati and Robert Foster relative to appraisals for the Mondev proposal. We have been in contact with Dr. Blackabey and Pekin's in regard to relocation. DR. Blackabey knew that this was coming and has been. looking for a new location on his own. As far as Pekin is concerned, the Executive Director noted that, under the previous City administration, a commitment was made to Mr. Pekin that he would not have to move from this location. This commitment was not confirmed in writing. • MINUTES OF THE MEETING HELD MARCH 2, 1976 Page 4 t • Mr. Delulis advised- the Executive Director that he would talk to Mr. Pekin about relocating prior to his rehabilitation work starting on the building. We are stillworking on the 312 loan application for Pasquanna Developers, Inc. (Delulis Bros.). for the Custom House Building. we are sending, letters to the owners of properties in the project area notifying them that if changes are made on any building within the project area, a plan should be submitted to the Design Review Board for approval . No permits will be issued until the plans are approved by. the SRA. There has been cases where the Building Inspector has stopped work where SRA approval was not received. Burger King has been in for a construction permit for work on the building owned by Carl Harris (Kerr Furniture) . The Building Inspector allowed for a permit for interior work only. • The Executive Director was instructed to call Carl Harris to advise him that Burger King should submit its plans to the Design Review Board at the March 9th meeting. John Collins will be here in Salem for the DRB meeting and he will review the Salem Evening News proposal. We have booked the Salem Five Cents Savings Bank community room for March 9th at 2:30 P.M. for a meeting with the merchants to let them know Essex Street will be closed March 15, 1976 to start the brick work. Delulis Bros. has completed the fountain work in East India Sq. and is ready to do underground work from Central Street up. He will have a whole crew working.on March 15th. . All the merchants, the City Council, and the Board, will be notified of the meeting. The Executive Director net with Robert Murray in regard to the Witch City Memorial. �s soon as Israel Davidson returns to work� a site will be located on the construction plan, at the head of Central Street, as the location for the memorial. The SRA will bear the cost of the base work under contract N5. MINUTES OF THE MEETING HELD MARCH 2, 1976 Page 5 • The design for the memorial will be submitted to the Design Review Board for approval. Our appraisers suggested that we instruct Mondev to make sure that there are manholes for utilities in the pablic::way. The value of the property will be determined by whether or not they have to go through the stores fon repairs. NEW BUSINESS The next item on the agenda is election of officers. A motion was made, seconded, and unanimously voted, the Board defer further elections at least until all Board members. are present. The Chairman declared the motion carried. In regard to the request from the Derby Sq. Company and Front St. Realty, the Board discussed the possible land use for outdoor dining. The SRA Board felt that it should encourage outdoor dining. • The Executive Director stated that in the past all former planners (Robert Kerr and Mort Braun) always felt that it was the right thing to do. The Board questioned the type of controls that should be placed on this use:.,) Stanley Smith stated he feels the Design Review Board should be stringent and limitations should be spelled out precisely. It was suggested that we ask the owners of the Bancroft House to come before the Design Review Board with more information. Stanley Smith suggested the Board might need a write up such as our sign control booklet. The Executive Director was instructed to contact the Boston Redevelopment Authority to find out what type of controls they have set up for outdoor dining.areas. A motion was made by Stanley Smith, seconded by Joyce Cook, the Authority go on record for the encouragement of outdoor dining on all suitable sites, subject to the development of suitable criteria. MINUTES OF THE MEETING HELD MARCH- 2, 1976 Page 6 • The Chairman declared the motion carried. The Chairman called for discussion on the Design Review Board's recommendation to approve the doors for the Bancroft House. 'Joyce Cook noted for the record that she will not participate in discussion or voting on the Bancroft House. After review and discussion by the other members of the Board, on the sketch submitted by the owners of the Bancroft House, a motion was made by Stanley Smith, seconded by Robert Bowman to accept and approve the DRB recommendation on the type of doors to be used on the Derby Square side of the Bancroft House. Joyce Cook answered present. The Chairman declared the motion carried. The Board recommended a change in the by-laws in regard to the designated time loor the SRA meeting. A motion was made by Joyce Cook, seconded by Stanley Smith, and by roll Call, unanimously voted, the SRA by-laws be amended to read "the regular meeting of the Salem Redevelopment Authority will be held the first and third Monday of each month at 7:30 P.M. at One Salem Green." The Chairman declared the motion carried. The Chairman noted that the SRA does not have any more money to pay taxes to the City. We have offered to pay the City $17,000 as an "in lieu of tax payment" which the Mayor is agreeable to accept and we have set up a new system that we will, in the LDA, call upon the new owner to pay to the City an "in lieu of tax payment." A motion was made by Joyce Cook, seconded by Stanley Smith, and upon roll call, unanimously voted, authorization to pay to the City of Salem $17,000 as an "in lieu of spax payment." The Chairman .declared the motion carried. MINUTES OF THE MEETING HELD MARCH 2, 1976 - Page 7 i It was recommended that the SRA Board consider making added appointments to the Design Review Board. The names of Elizabeth Padjen, William Versaci and Daniel Mansur were recommended as new appointments to the Design Review Board. Stanley Smith noted that he would like to talk to other people about the Design, Review Board. A motion was made by Joyce Cook, seconded. by Stanley Smith, the SRA Board interview the three individuals noted and that Stanley Smith submit his list of candidates for the Board's review. The Chairman declared the motion carried. The Board discussed the eviction process for the tenant at the Book Store on Central Street. • The Board agreed to table the matter for future action. The Executive Director requested authorization to advertise the Monroe House (7 Ash St.) for sale for residential purposes. It was also noted by the Executive Director that the First Universalist Society advised him that they cannot afford to take the Monroe House and that there are other individuals interested in buying it. The Board was advised that the plans, prepared by James Ballou for Historic Salem, are available to anyone that would care to utilize them. In regard to the letter received from the Salem Off-Street Parking Commission (OSPC) , the Executive Director. was instructed to advise them the SRA is not allowed to demolish the building at this time, per order of HUD, and the-:sale price of the property to Mondev is determined by which party pays for the demolition work. The Executive Director recommended that we take steps to Board up the front of the •Essex House building. We have a price of $900 to do the front and side to make it as secure as possible. MINUTES OF THE MEETING HELD MARCH 2, 1976 Page 8 • A motion was made by Joyce Cook, seconded by Stanley Smith, it was unanimously voted the 'Executive Director is authorized to board up the Essex House Building at a cost not to exceed $900. The Chairman declared the motion carried and advised the Executive Director to notify the OSPC that we are going to proceed with the work to board up the building. The Board was advised that we do not have a formal vote on the Board's feelings in regard to a proposed use of the parcel formally occupied by the Old Beef 8 Oyster House. A motion was made by Joyce Cook, seconded by Stanley Smith, and unanimously voted, parcel RC-14A and 14B be developed to accommodate housing exclusively or housing and commercial combined. The Chairman declared the mot16n. carried. The Board discussed the selection of a developer for parcels R-5A1, 5A2, 5A3. • After a lengthy discussion it was recommended that we establish a construction schedule and completion date of some nature. Atty. Vallis noted that this schedule is incorporated into the LDA, based on the date. of transfer of the property. A.-emotion was made, . seconded, and unanimously voted, Pasquanna Developers, Inc. is selected.as the developer of parcels R-5A1, 5A2, 5A3; to establish a sale price of $20,400 for said parcels; to authorize the Chairman to execute the Land Disposition Agreement with the developer; to advertise the sale of the parcel to Pasquanna Developers, Inc. for public information; authorization for Atty. Vallis to draft a facade easement with the developer for the Custom :.'House building, not to exceed $25,000, and the Chairman is authorized to execute same, subject to conveyance of the property to Pasquanna Developers, Inc. • The Chairman declared the motion carried. MINUTES OF THE MEETING HELD MARCH 2, 1976 Page 9 • The Board discussed the awarding of a contract to Three Associates (John Emerson) for professional services for the Kinsman Block facade easement (east side) and the execution of a facade easement agreement with the owners of the building. Stanley Smith noted he would like to table action on this natter until he has a better knowledge of the budget. A motion was node by Stanley Smith, seconded by Joyce Cook, and unanimously voted, authorization to put out for bid the contract documents for rehabilitation work on the 216 Essex Street facade. The Chairman declared the motion carried. A motion was rode by Stanley Smith, seconded by Joyce Cook, and upon roll call, unanimously voted, reaffirmation of the SRA Board's action to authorize the SRA to enter into an agreement with Oscar Padjen at a cost not to exceed $1,000 to study and report •on the condition of the 30-34 Church Street building (Waterworks Building) due to an emergency situation. The Chairman declared the motion carried. The Chairman noted, if J. J. Welch Co. is willing, fill being removed from the Courthouse construction site could be used to fill in the hole at the rear of the Essex House. A motion was made by Joyce Cook, seconded by Stanley Smith, it was unanimously voted, the Chairman is authorized to negotiate with Norman Welch for the use of the fill for the rear of the Essex House, provided, the fill is appropriate for this use. The Chairman declared the notion carried. The Executive Director noted that the Board did not take a formal vote on its feelings as to the future of the 30-34 Church Street building. A motion was made by Stanley Smith, seconded by Joyce Cook, and unanimously voted, +the Salem Redevelopment Authority wishes to go on record that every step be taken to retain the Waterworks Building, 30-34 Church St. , because it is an important and integral part of MINUTES OF THE MEETING HELD MARCH 2, 1976 Page 10 • of the highly sophisticated fabric of Church St. Its placement, scale and visual character are such that its removal would destroy an important urban experience. Within the context of Church Street, the building is necessary to the general character of the street as to height, color; lateral space, sky space, architectural texture and cross street relationships, particularly to the Lyceum,. One Salem Green and the passage to Essex Street. The Chairman declared the motion carried. A -motion was made by Stanley Smith, seconded by Joyce Cook, and unanimously voted, ,the Executive Director is authorized to notify Mr. Duke of Duke Machine Co. that the proposed use by the potential tenant does not conform to the urban renewal plan and that the Board does not have sufficient reason to waive the plan. The Chairman declared the motion carried. • The Executive Director was instructed to write a letter to Mr. Pitcoff relative to Mr. Oscar Padjen, selected architect for the Salem Evening News rehabilitation work, to note that he will be appearing before the Design Review Board on behalf of the Salem Evening News. A recommendation was made that the owners of the Bancroft House be allowed to borrow a sign (Essex House) being stored at the Town Hall. A motion was made by Stanley Smith, seconded by Joyce Cook, and unanimously voted, the owners of the Bancroft House be allowed to borrow the Essex House sign with the stipulation that it is merely a loan and may be reclaimed by the Authority at any time. ' The Chairman declared the motion carried. A motion was made, seconded, unanimously voted, the meeting adjourned (9:45 P.M.) . Due to the late hour the Board adjourned to the Lyceum Restaurant for coffee to discuss the detailed letter received from Atty. Hawkes, attorney for Mondev. Respectfully submitted John W. Barrett AGENDA iFEBRUARY 17, 1976 1. Roll call Robert Bowman Joyce 'Cook Donald xoleman ✓ Stanley Smith (if sworn in) 2. Approve minutes of the meeting held February 2,1976 as copied and mailed to each member of the Board Motion ,]/C/ Second 3. Bills (copy of the accounts payable list distributed to each member of the Board) Motion / Second I /L • 4. Communications a. Lawrence J. Olsson g. Chris Bruce b. . Mrs. Ida A. Furnari c. Nelson W. Aldrich & Associates , ,d. Dept. of HUD - o�- e. Salem Chamber of Commerce f. Office of the City Clerk 5. Executive Director's report 6. Unfinished business 7. New business Action - Election of a Chairman Action - Design Review Board recommendations Action- Request the Salem Evening News representative to meet with the Board ACCOUNTS PAYABLE - FEB. 17, 1976 SRA OFFICE BILLS 1. Salem Evening News - advertisements for the sale of cleared land (3-11 Front St.) $111.00 2. Robert Scagliotti - architectural services for Jan. 1976 _ 175.00 3. Northeast Insurance Co. - 1974 past due liability premium 2,802.00 4. Crown Coffee Service - office supplies 28.00 5. Hanover Contracting Co. - pay estimate #11 for work completed 17,827.38 6. Pitney Bowes - leasing fee for postage machine 34.00 7. IBM Corp. - leasing fee for typewriter (March/June) 67.50 PROPERTY MANAGEMENT BILLS 1. Allied Builders Supply - hardware supplies 1.44 • 2. Pickering Oil Heat, Inc. - oil deliveries to 226 Essex St. 367.60 3. Neville & Quinn, Inc: - plumbing services at 226 Essex St. 16.00 4. Delande.'.s: - bulbs for Derby Sq. 6.24 5. Mass. Electric Co. - electric bill for 4 Central St. 13.45 6. Boston Gas Co. - gas bill for 224 Essex Street 40.88 • MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY - FEBRUARY 17, 1976 The members of the Board of the Salem Redevelopment Authority met in open session for its regular meeting, Tuesday, Feb. 17, 1976 at 5:00 P.M. at the office of the SRA, One Salem Green, Salem, Mass. In the absence of a Chairman and Vice Chairman, the Treasurer called for roll call and the following answered present: Robert Bowman, Joyce Cook, Donald Koleman. Stanley Smith, the newly appointed SRA Board member, attended the meeting. Mr. Smith had not been sworn in prior to this meeting, therefore, he is not qualified to make a formal vote on any issue at this particular meeting. The Treasurer declared the meeting in session with a quorum present. It was noted that each member of the Board received a copy of the minutes of the meeting held Feb. 2, 1976 for advance reading. • Joyce Cook noted that on page 3 of the minutes,her statement should be corrected in regard to the Essex House and the removal of the Palladian window. The statement should read that we may be giving up too much by taking the Palladian window out of the Essex House and that we may need everything in the building for leverage. In regard to the Kinsman Block facade easement, it should be clarified that John Emerson is authorized to prepare a preliminary observation and evaluation of the conditions of the building for a facade easement for the east facade. A motion was made by Joyce Cook, seconded by Donald Koleman, and unanimously voted, the minutes of the meeting held Feb. 2, 1976 stands approved with the corrections noted above. BILLS A copy of the accounts payable list was distributed to each member of the Board for review and consideration for payment. The Board reviewed all of the items listed and after due consideration, a motion was MINUTES OF THE MEETING HELD FEB. 17, 1976 Page 2 • made by Joyce Cook, seconded by Donald Koleman, and upon roll call, unanimously voted, approval to pay all bills, as presented. The Treasurer declared the motion carried. In connection with the accounts payable list, the Board agreed that they should review all of the existing contracts. COMMUNICATIONS The following communications were received at the SRA office: 1. Lawrence J. Olsson forwarded a copy of his letter to the Mayor stating, for personal reasons, he is resigning as a member of the SRA Board, effective immediately. 2. Mrs. Ida A. Furnari advised the SRA Chairman that she has received notice from Sec. William Flynn that she has been replaced by Stanley Smith as the State Member of the SRA Board. • Mrs. Furnari extended her sincere thanks to the Board and staff for their friendship. 3. The firm of N. W. Aldrich & Associates submitted a proposal to provide the drawings, specifications, and supervision, to construct the public way under the garage for an estimated cost of $17,000. 4. The Dept. of HUD forwarded an approved revised budget. A copy of same was distributed to each Board member. The Dept. of HUD advised the SRA that the work accomplished outside the project boundaries in the amount of $1,238.90 are ineligible project costs. 5. The Chamber of Commerce thanked the Authority for the use of the vacant store for its Christmas program. 6. The City Clerk's office forwarded a copy of the letter from Marion R. Rogers expressing her thanks to the City for replacing the "Skinner Square" sign at the corner St. Peter, Brown and Church Street. MINUTES OF THE MEETING HELD FEB. 17, 1976 Page 3 • 7. A letter was received from Chris Bruce asking permission to remove the transformers and neon lights from the Paramount Theatre building. The Board had no objection to his removing the lights providing that he has the necessary insurance coverage and that he must first talk to John Barrett to find out what he intends to do with the. lights. At this time the Treasurer requested the Board's permission to take up the new business on the agenda since one of the members of the Board may have to leave the meeting early. The Board had no objection to the change in the order of business. In accordance with the SRA by-laws, the Board is required to elect a Chairman for the SRA Board. A motion was made by Joyce Cook to place the name of Robert B. Bowman in nomination for the office of Chairman. Donald Koleman seconded the motion. • A motion was duly made and seconded to close the nominations. A motion was made by Joyce Cook, seconded by Donald Koleman to elect Robert Bowman to the office of Chairman. Upon roll call the following voted aye: Joyce Cook, Donald Koleman. Robert Bowman answered present. The Chairman declared the motion carried. It was recommended to the Board that no further elections be held for officers until such time as the new Board member, Stanley Smith, 'is sworn in. A motion was made by Donald Koleman, seconded by Joyce Cook that the rules of the by- laws be waived until such time as our new Board member is sworn in. The Chairman declared the motion carried. The Board reviewed the Design Review Board's recommendations on the 226 Essex Street proposal. No formal action was taken by the SRA since the developer is .gling to proceed with next step of scale elevations. MINUTES OF THE MEETING HELD FEB. 17, 1976 Page 4 • In regard to the scheduled meeting for Arthur Ingemi .(Beef & Oyster House) , no representative appeared before the Design Review Board. A telephone inquiry, at the time of the DRB meeting, from DRB member Stanley Smith, asked if the work on the Salem. Evening News building had been presented before the DRB for review. The DRB responded that no presentation had been mode to the DRB for exterior changes on the building. Also, it was asked if the leaning rail is to be reinstalled. No one seemed to know about the leaning rail. In connection with the approved signs for Uncle Louie's Coffee Shop, there are now two signs on the building where there should be only one. The DRB recommended that, in the future, any proposal presented to the DRB should be Wesented by the owner of the building instead of the tenant. A request was made for formal action by the SRA Board to request a Salem Evening News representative to meet with the Board to discuss the work being accomplished on its building. It was noted that a strong letter should go to the News advising them they are out of line by going ahead with this work and that they meet with the SRA Board to discuss the work being done. A copy of the letter should go to the Building Inspector's office and they should be advised that a permit should not have been granted without the SRA's approval. In regard to the SRA's action on the sale of land to the Telephone Co. , the Board agreed to wait until Atty. Vallis comes back from vacation before taking any further action on the transfer of the property. EXECUTIVE DIRECTOR'S REPORT The Executive Director noted that he had hoped that Mondev would have replied to 9e SRA proposal by this meeting date but no word has been received as yet. Elliot Schrank met in Montreal the first of this week and expects to go back again Thursday and hopes MINUTES OF THE MEETING HELD FEB. 17, 1976 Page 5 • to have an answer by the next meeting. Elliot Schrank has been asked to provide an outline of the walkway that we may use for appraisal purposes. The Executive Director read a memo from Elliot Schrank stating that Mondev is still reviewing the proposal from the Salem Redevelopment Authority. To date there are three parties interested in the house on Ash Street. The Church is interested in using it as a function facility. The Executive Director distributed a copy of the open meeting law which is important . to each member of the Board and mention was made of the conflict of interest law which is also important to each Board member should anyone decide to perform work in the urban renewal area. If work is to be done by. a Board member, a statement of the work to be done must be filed with the City Clerk's office. • There is an individual interested in developing the old Beef & Oyster site and would like to make a proposal that would be totally residential. I have asked the County to provide us with an engineering plan for the realignment that part of Washington Street which would bring Washington Street into line with the existing curb in front of the Heritage Cooperative Bank. It was also noted that the final design for the sidewalk must have the approval of the ! full SRA Board after a review by the Collins Du Tot Partnership. In regard to the Essex House the Executive Director noted that he would like to be authorized to get prices for fill and for boarding up the Essex House building before someone gets hurt due to the vandalism in the building. The Board agreed that there is no harm in obtaining prices for this work. The office of the City Planner has accepted proposals for the Veterans Services Building and the old Fire Station Headquarters Building and recommended that the Authority be coopera- • MINUTES OF THE MEETING HELD FEB. 17, 1976 Page 6 ve with the successful developer in the rehabilitation of the buildings. A statement was made in the paper that the elderly is looking for a, place for a center. The Executive Director noted that the Council for the Aging might talk to the Housing Authority and suggest using the site near Liberty Street for the center. The Board agreed that they would like to see that site remain an open area and also felt that the area would be too small for a .center. The Executive Director advised the Board that Mr. Gorin of Almy's is in- Germany and he will arrange a meeting when:`.Mr: Gorin returns. The Board discussed the future of the building where Giblee's is located. After a discussion relative to rehabilitation funds, :the'Executive Director suggested writing a letter to the Federal Government to find out if there are any federal funds available for the restoration of a building outside the project area. In regard to the Colonial Men's Shop, the SRR will go out to bid as soon as the Odget is revised. We are preparing to transfer the Custom House over to Delulis Bros. The Board agreed that the next meeting of the SRA will be held at 5:00 P.M. and at that meeting the by-laws will be revised to change our meeting time to 7:30 P.M. -A motion was made by Joyce Cook, seconded by Donald Koleman, and unanimously voted the meeting adjourned (6:45 P.M.) . Respectfully submitted, John W. Barrett • fic- r �. . AGENDA - FEBRUARY 2, 1976 I i { 1. Roll call Robert Bowman Joyce Cook Ida Furnari Donald Koleman f Lawrence Olsson 2. Approve minutes of the meeting held January 19, 1976 as copied and mailed to each member of the Board Motion \ Second dire, 3. Bills (copy of the accounts payable list distributed to each member of the Board) Motion/ ✓ C/ Second A lv • 4. Communications a. Office of the City Clerk b. New York Times c. The Lyceum d. Dept. of Community Affairs 5. Executive Director's Report ' 6. Unfinished business 7. New business a.fNNext meeting of the SRA will be Tuesday, Feb. 17 due to holiday b.✓a tion - facade easement for Kinsman Block C. %ction - facade easement for Custom House d. ?ction - request made for purchase of window at Essex House e. Action - staging area for J. J. Welch Co. for Court House construction j • f. Action - authorization to apply for State's renewal funds ($57,974.45) ACCOUNTS PAYABLE - FEB. 2, 1976 • SRA OFFICE BILLS 1. George P. Vallis - legal services for month of Jan. 1976 $250.00 2. New England Telephone Co. - office telephone bill 188.83 3. Uneedour Printing Service - printing of loan notes 73.50 4. Sawtell's - office supplies 7.23 5. The Lyceum - luncheons 24.55 6. Lavender Printing Co. - envelopes 59.60 7. George P. Vallis - conveyance of property (Sawtell & Salem Savings) 500.00 PROPERTY MANAGEMENT BILLS • 1. Donald Famico - sanding 52.00 2. Boston Gas - gas bill for 35 Front St. 52.17 3. Mass. Electric Co. - 7 Ash Street 19.37 4. S & N Oil Corp. - oil deliveries to 4 Central St. 576.59 5. Waters & Brown, Inc. - hardware 11.16 • MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY - FEBRUARY 2, 1976 The members of the Board of the Salem Redevelopment Authority met in open session for a regular meeting Monday, February 2, 1976, at 5:00 P.M., at the office of the SRA, One Salem Green, Salem, Mass. The Treasurer, Robert Bowman, called for roll call and the following answered present: Robert Bowman, Joyce Cook and Donald Koleman. Ida Furnari and Lawrence Olsson are recorded absent. The Treasurer declared the meeting in session with a quorum present. It was noted that each member of the Board received a copy of the minutes of the meeting held January 19, 1975, for advance reading and the Treasurer called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Donald Koleman, seconded by Joyce Cook, and unanimously voted, the minutes of the meeting held January 19, 1976 stands approved as copied and mailed. The Treasurer declared the motion carried. BILLS A copy of the accounts payable list was distributed to each member of the Board for review and consideration for payment. After due consideration of the items listed, a motion was made by Joyce Cook, seconded by Donald Koleman, and upon roll call, unanimously voted, all bills are approved for payment, as submitted. The Treasurer declared the motion carried. COMMUNICATIONS The following communications were receivEd at the office of the Salem Redevelopment Authority: • 1. The Office of the City Clerk advised the SRR of a public hearing for the closing off of Ash Street Court and North Court. 2. Ada Louise Huxtable requested permission to use SRA photographs in connection MINUTES OF THE MEETING HELD FEBRUARY 21 1976 Page 2 • with an article. The Executive Director noted that he advised her that there was no objection to her using the pictures with the stipulation that credit be given to the SRA and the photographer at the time of publication. The SRA received a copy of the advertisement for the Lyceum's application for an alcoholic beverage license. The Dept. of Community Affairs forwarded an application for the State's share of renewal funds. The money to be received will be forwarded by the State to the City of Salem. EXECUTIVE DIRECTOR'S REPORT The owner of the Bancroft House applied for a liquor license and it was granted by the Licensing Board. The National Park Service was awarded an appropriation by Congress that would • include money to move the warehouses on Front Street to a more suitable location. A meeting was held at the HUD area office to go over the revised budget. After it is typed they will send it to Salem. we made a few changes in our own revised budget to coincide with HUD's changes. A complete revised budget will be ready for the Board 2/11/76 since all next week will be taken up to prepare for the meeting with Mondev. At the meeting in HUD they explained the closing out phase of a project and how the outstanding loan note is paid off by using all available money from the sale of land and grant money being held by the federal government for this purpose. The meeting with Mondev, scheduled for Tuesday, has been cancelled and re- scheduled for Thursday, 2/5/76. If appears that we will have money in the budget for facade easements for the • Kinsman Block and the Custom House building (Central St.) . MINUTES OF THE MEETING HELD FEB. 2, 1976 Page 3 • The Executive Director requested authorization from the Board to allow John Emerson to proceed with the preliminary work for the Kinsman Block facade easement. The Board discussed the brick work and sash work for the Custom House building. After a lengthy discussion on how the work would be done in conjunction with the 312 loan, it was agreed that the SRA would do the sash work and the contractor will do the brick work. A request was received from the owner of the Bancroft House restaurant to purchase from the Authority for $100 a Palladian window that is on the second floor of the Essex House. Joyce Cook noted that she felt that we are probably giving up too much out of the Essex House, in the event that it is not to be torn down. Robert Bowman noted that things have changed since we made our commitment to • Mondev and the building, as it stands, is a bad news situation. Joyce Cook noted that she has no objection to selling the window to him when it is definite that the building will be torn down. Donald Koleman noted that he felt that the use of the window is appropriate and is glad that it is staying in Salem but it should not be sold at this time. After discussion, it was agreed the window should not be sold at this time but Mr. Braun will have priority when and if the building is scheduled for demolition. In regard to the construction work for the County Courthouse, Norman Welch was advised as to what area he could use for a staging area, since the SRA made a commitment to the County on this matter. The Executive Director advised the Board that Mr. Welch will have to provide us with the proper insurance coverage and the Board agreed that he would be a tenant at • will, in the event the SRR has a need for the property. MINUTES OF THE MEETING HELD FEBRUARY 21 1976 Page 4 • It was noted by the Board that Mr. Welch should be advised that he must also provide protection for the building located at 7 Ash Street. The Board had no objection to J. J. Welch Co. using the vacant property on Federal/Ash Street for a staging area with certain provisions to be noted under new business. NEW BUSINESS It was noted that the next meeting of the SRA Board will be held Tuesday, February 17, 1976, due to the holiday. In connection with the facade easement work, a motion was made by Donald Koleman, seconded by Joyce Cook, to authorize the Executive Director to advise Mr. John Emerson to proceed with the work for the preparation of the Kinsman Block facade easement. • The Treasurer declared the motion carried. A motion was made by Donald Koleman, seconded by Joyce Cook, and unanimously voted the SRA will do the sash work on the Custom House (Central St.) and the contractor will do the brick work. The Treasurer declared the motion carried. It was agreed by the members of the SRA Board that the matter of selling the window out of the Essex House building would be tabled until a later date and that Mr. Braun will be given priority to purchase the window, when, and if, the building is to be demolished. In connection with the staging area for materials for the County Courthouse, a motion was made by Joyce Cook, seconded by Donald Koleman, and upon roll call, unani- mously voted, to allow J. J. Welch Co. to use the area in front of the 7 Ash Street • building (Bessie Monroe House) , bordering Federal and Ash Street, as a staging area provided he submits liability and property damage insurance coverage for the property as well as property damage for the house and that he be advised to keep his staging J MINUTES OF THE MEETING HELD FEB. 2, 1976 Page 5 • area as far away as possible from the Ash St. building. The Treasurer declared the motion carried. A motion was made by Donald Koleman, seconded by Joyce Cook, and upon roll call, unanimously voted the Executive Director is authorized to apply for the State's annual share of renewal funds in the amount of $57,974.45. The Treasurer declared the motion carried. Collins Du Tot submitted a proposal for professional services for administration of site development contract #5 in the amount of $13,900.00 After due consideration of the scope of services involved, a motion was made by Donald Koleman, seconded by Joyce Cook and upon roll call, unanimously voted, to authorize the execution of a $13,900 contract with Collins DuTot Partnership for professional services. • The Treasurer declared the motion carried. The Board reviewed the number of work items provided at the last meeting by Robert Bowman. The price for the sale of land to the Telephone Company was discussed and after due consideration, a motion was made by Donald Koleman, seconded by Joyce Cook, and unanimously voted to have the parcel reappraised. The Treasurer declared the motion carried. The Board was advised that Atty. Vallis will, as soon as he returns from vacation, contact the City Solicitor for a meeting to finalize the conveyance of finished streets to the City of Salem. A meeting is scheduled for Thursday, 2/5/76, to meet with Mr. Sloane of the Century Bank in regard to the land on Central Street. A motion was made by Donald Koleman, seconded by Joyce Cook, and unanimously • voted the meeting adjourned (6:40 P.M.) . Respectfully submitted, John W. Barrett ��°� ��� -% -�-�� - ,3.:. . - m �. n�'-� --rte- - ----- — ` – � -i�- � �� 0 3 Vit: Izl Lits of c i2jcntl Cfflas5�tCjil sctfs w:. ' Jf eparfncent of Public Hlarks ANTHONY V. FLETCHER• R.P.E. CITY ENGINEER C Feb&ua&y 10, 1916 Hon. Jean A. Levebque \ =(OR Mayo& o6 Satem City Hatt Satem, Mabb . RE: Ktop Attey Dean. Mayon Levebque: Attached .E6 a tette& 6from .the Salem Redevelopment Autho&.ity • &etat.ive to .the bubjeet matte&. I have. pu&bued thin matteA th&u out tegat depa&tment and am .in6o&med .that the&e .L6 no tegat de6.in.it.ion on o&d.inanee bon bt&eet acceptance .in the City o6 Salem. Some o6 the majoA St&eetb , E66ex Street ab an exampte, have neve& been accepted 6o&malty by the gove&n.ing bod.ieb o6 the City. Ktop Attey, W h.ibto&.ieatty, been con6.ide&ed a tho&ough6a&e .in Satem and HUD 6unded the o&.ig.inat &etocat.ion co4t6 . 1 Aeccomend you buppo&t City Coune.it action to have Ktop Attey accepted 6o&matty,; .in .it6 p&ebent toeat.ion, bo that the SRA may have documentation box " .itb eta.im bo& &e.inbuAbement. VeAA/y tAuty youA4 , e ��44i� A. V. Ftetehe&, P. E. City Eng.ineeA AVF/cc • I • AGENDA - JAN. 19, 1976 }}!. 1. Roll call { Robert Bowman Joyce Cook ,✓ Ida Furnari Donald Koleman / p Lawrence Olsson V 2. Approve minutes of the meeting held Jan. 6, 1976 as copied and mailed to each member of the Board Motion _R1.6 _I'6 Second K 3. Bills (copy"of the accounts payable list distributed to each member of the Board) Motion Second 4. Communications i • a. Dept. of HUD - Fourth Amendatory Loan and Capital Grant Contract(new business) b. Off Street Parking Commission c. John S. Sullivan, C.P.A. - balance sheet (copy distributed) d. Office of the.City Clerk e. Delulis Bros. - pay estimate N3 for contract 5 (refer to new business) $39,888.86 & The Thompson & Lichtner Co for Engineering Services for $36.00 (check of design'of 3 mixes) 5. Executive Director's report 6. Unfinished business a. Developer for the Woolworth property 7. New business q G - a. Action Recommendations by the Design Review Board / b. ActionljResolution relative to fourth amendatory contract c. Action L Approve payment N3 to Delulis Brosand sub� t saDme to City of Salem, /Community Development,for direct payment. /, /1�� q l� d. Action Change in the by-laws to change the location of the SRA meetings e. Action 1 Authorization for Chairman to execute leases with the Off Street Parking Commission G il* ��� ACCOUNTS PAYABLE - JAN. 19, 1976 • SRA OFFICE BILLS 1. John S. Sullivan - accounting services rendered Jan. 1976 $150.00 PROPERTY MANAGEMENT 1. Mass. Electric Co. - electric bill for 4 Central St. 14.80 2. Pickering Oil Co. - oil delivery for 226 Essex St. 378.53 3. Donald Famico - snow removal and sanding 308.00 • • MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY • HELD - JANUARY 19, 1976 On January 19, 1976, the members of the Board of the Salem Redevelopment Authority met for its regular meeting in the City Hall Conference Room, Washington Street, Salem, Mass. at 5:00 P.M. The Chairman called for roll call and the following answered present: Robert . Bowman, Joyce Cook, Ida Furnari, Donald Koleman and Lawrence Olsson. The Chairman declared the meeting in session with a quorum present. It was noted by the Chairman that each member of the Board received a copy of the minutes of the meeting held January 6, 1976 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Robert Bowman, seconded by Donald Koleman, and unanimously voted, the minutes of the meeting held January 6, 1976 stands approved as copied and mailed. • The Chairman declared the motion carried. BILLS A copy of the accounts payable list was distributed to each member of the Board for review and for consideration for payment. After due consideration of the items listed, a motion was made by Ida Furnari, seconded by Robert Bowman and upon roll call, approved for payment as presented. The Chairman declared the motion carried. COMMUNICATIONS The following communications were received at the SRA office. a. The Dept. of HUD forwarded the Fourth Amendatory Loan and Grant Contract for execution by the SRA. This matter was referred to new business. MINUTES OF THE MEETING HELD JANUARY 19, 1976 \ Page 2 • b. The Salem Off-Street Parking Commission forwarded a letter to the SRA stating the Parking Commission voted to accept the responsibility covering the existing lease for the Almy's lot and acknowledged that the $3,750 is currently due the SRA for past rental fees. This matter was referred to new business. It was noted by the Executive Director that the Parking Commission has submitted to the City Council a request for additional funds. c. The, balance sheet for the period ending Dec. 31, 1975 was received from John S. Sullivan '(a copy of same was distributed to each member of the Board for review) . d. The office of the City Clerk notified the SRA that Mrs. Joyce Cook has been appointed to the SRA Board to fill the unexpired term of Dr. David S. Johnson. e. Delulis Bros. submitted pay estimate H3 for work completed under contract #5 in the amount of $39,888.86 and a bill from Thompson 6 Lichtner 6 Co. for $36.00 • for services rendered was also submitted for approval by the SRR in connection with work completed under contract k5. These items were referred to new business for action. f. The owner of the Bancroft Restaurant applied for a transfer of a liquor license and provided the SRR with a copy of the advertisement relative to same. EXECUTIVE DIRECTOR'S REPORT It was noted by the Executive Director that he discussed the matter of tax abatements with three members of the Board of Assessors and was advised that no decision has been made on how to handle the abatements. Six bids were opened for Temporary Loan Notes in the amount of $4,250,000. The low bid was from the Continental Bank of New York at an interest rate of 3.15% with a two dollar premium. Last year the interest rate was 4.4e. We have notified the HUD Boston Office and they will send the paper work to be completed to finalize the acceptance of the bid. MINUTES OF THE MEETING HELD JANUARY 19, 1976 Page 3 • A request has been forwarded to the City Council for the closing off of Ash Street Court and North Court. These streets are to be closed off so that the Telephone Company may be able to adjust parking and delivery service for its building. A letter has been forwarded to the Salem Evening News Publisher suggesting he meet with the SRA Board to discuss the construction schedule for the News building. A meeting with Mondev was cancelled because the Off Street Parking Commission was not in a position to meet with them. The meeting was rescheduled for next week and the Board will be advised of the day and time. In regard to the matter of the letter of credit for $350,000, a request for the expenditure is in the hands of the Boston HUD office. We were advised that the area office would forward the request to Washington for a determination. We will be notified who we will have to contact in Washington. • An advertisement has been placed in the Salem Evening News for the sale of vacant land on the corner of Front and Lafayette Street (old Beef & Oyster location) . Leonard Cawley is the Chairman for the City Council renewal committee. George Atkins, Council President, is going to arrange a meeting with the new City Councillors and the SRA Board. The Executive Director noted that there is a serious problem with the Essex House building, mainly, the appearance, the safety factor, and the fact that the building is beyond rehabilitation. There will be additional problems since we are getting to the point that Delulis Bros. will be ready to proceed with construction work soon. I feel that it is going to hamper his progress if the building is still standing when he starts his work in the Spring. The Executive Director recommended that he check with the HUD area office to see if we can demolish the building and pass the cost of demolition on to the developer, since we never provided for this expense in the project budget. MINUTES OF THE MEETING HELD JAN. 19, 1976 Page 4 • The City Building Inspector says that the building is structurally sound. He could tell us to board it up, which would be very expensive for us. Donald Koleman stated that he is not in favor of demolishing the building with the possibility that we may be left with a vacant lot. He would like to discuss it further and explore both sides before doing anything. The Executive Director noted that he is concerned for Delulis since once he starts his work he will be wrapped up in July. A copy of the Mayor's letter from the Off Street Parking Commission was hand delivered recommending the demolition of the building. The Executive Director was instructed to find out what he can at the HUD area office in regard to the demolition of the Essex House when he goes up there for a meeting on Wednesday (Jan. 21, 1976) . Also, find out if the Boston office • has had any communication from Washington on the letter of credit and who we would contact in Washington on this matter. UNFINISHED BUSINESS In regard to the development of the Woolworth building, no action can be taken on this matter until the matter of taxes on the property has been resolved by the Assessor's office. NEW BUSINESS The Board reviewed the minutes of the Salem Design Review Board meeting held January 13, 1976. The only item that required SRA approval was the sign for Uncle Louie's Coffee Shop. Since the Board did not have a sketch to review, no action was taken. It was requested that Robert Scagliotti be contacted to provide the Board with a sketch or sample sign for the SRA's Wednesday morning meeting. MINUTES OF THE MEETING HELD JAN. 19, 1976 Page 5 • A resolution relative to a Fourth Amendatory Loan and Grant Contract was read in full and considered, allowing for the execution of said amendatory contract. A motion was made by Donald Koleman, seconded by Joyce Cook, and upon roll call, unanimously voted, to allow the Chairman to execute the Fourth Amendatory Loan and Grant Contract. The Chairman declared the motion carried. The Board considered the application for payment submitted by Delulis Bros. in the amount of $39,888.86 and a bill from Thompson & Lichtner for $36.00 for work completed under contract N5. A motion was made by Ida Furnari, seconded by Robert Bowman; and upon roll call, unanimously voted, approval of estimate N3 and the $36.00 invoice and that they be submitted to the City Planner's office for payment out of Urgent Needs Funds by • the City of Salem. The Chairman declared the motion carried. A nation was made by Robert Bowman, seconded by Donald Koleman, and upon roll call, unanimously voted, a change in the by laws to note that formal meetings of the Salem Redevelopment Authority shall be held at the SRA office, One Salem Green, (third floor) , Salem, Mass. , at 5:00 P.M. The Chairman declared the motion carried. The Board discussed the execution of the leases with the Off Street Parking Commission. After discussion, it was agreed that no action will be taken on this matter until the SRA receives the past due leasing fee from the Off Street Parking Com- mission. At this time Robert Bowman provided a list of work items to be completed before the SRA project is wrapped up. MINUTES OF THE MEETING HELD JAN. 19, 1976 Paye 6 The Board discussed each item and the problems were explained to the new member of the SRA Board, Joyce Cook, to bring her up to date on a number of items. The Executive Director noted that he would be going to HUD Boston office on Wednesday to discuss the budget and after that we will have a better idea of where we can spend our money. A nation was made by Ida Furnari, seconded by Robert Bowman and unanimously voted the meeting adjourned (6:50 P.M.) . Respectfully submitted, SALEM REDEVELOPMENT AUTHORITY John W. Barrett • • AGENDA JANUARY 6, 1976 1. Roll call Robert Bowman Ida Furnari ✓ Dr. David Johnson Donald Koleman Lawrence Olsson 2. Approve minutes of the meeting held December 15, 1975 as copied and mailed to each member of the Board Motion Second 3. Bills (copy of the accounts payable list distributed to each member of the Board) I Motion Secon40* d Communications v 1. Salem Corporation 2. Salem Evening News 3. City of Salem 5. Executive Director's report 6. Unfinished business Action - Developer for the Woolworth property 7. New business A Action - authorization to execute the lease with the Salem Off Street Parking Commission for the use of the lot at Washington, Bridge and Federal Street for parking purposes for a fee of $100 per month. a Action - approve recommendation of the Design Review Board on the Bancroft House Restaurant drawing changes ACCOUNTS PAYABLE - JAN. 6, 1976 SRA OFFICE BILLS W. T. Rich Co. - final payment for site preparation at Daniel Low warehouse building 9,193.02 George P. Vallis - general legal services 250.00 George P. Vallis - disposition of property to Morton Braun . . . . . . . . . . 400.00 eviction proceedings Ben's,Cameracraft & Wenfield Frame . . . . . . . . . . 246.90 transfer of property (Salem Savings/Sawte114 . . . . . 500.00 R. L. Scagliotti - consulting services for Dec. 1975 75.00 Collins DuTot - administration of contracts 3 & 4 631.34 New England Tel. - bell boy services 24.25 New England Tel. - SRA office telephone bill 167.99 .,. Charrette - paper for copy machine 33.05 • Lyceum - luncheon meetings 68.40 Crown Coffee Service - supplies 27.50 ' Sawtell's - office supplies 9.32 Kevin Hurley - travel expenses 27.40 Essex Stationery Co. - office supplies 6.25 The Bond Buyer - advertisement of project notes 23.31 PROPERTY MANAGEMENT BILLS 1. S. & N. Oil Corp. - oil deliveries to 4-10 Central St. 632.78 2. Waters & Brown - hardware supplies 18.46 3. Neville & Quinn, Inc. - services rendered at 226 Essex St. 163.59 4. City of Salem - water bills 44.93 5. Donald Famico - snow removal services 524.00 6. Delande's - lamps for bollard lights 6.24 MINUTES OF THE MEETING OF THE BOARD OF THE SALEM REDEVELOPMENT AUTHORITY • HELD JANUARY 5 6 6, 1976 The members of the Board of the Salem Redevelopment Authority met in open session for the regular meeting January 5, 1976 at 5:00 P.M. at City Hall. There being only one member of the Board present, it was recorded that the regular meeting will be held Tuesday, January 6, 1976 at 4:30 P.M. in the conference room at City Hall. On January 6, 1976 at 4:30 P.M. the members of the SRA Board met in the con- ference room at City Hall. The Chairman called for roll call and the following answered present: Robert Bowman, Ida Furnari and Lawrence Olsson. Dr. David Johnson and Donald Koleman are recorded absent. ,• The Chairman declared the meeting in session with a quorum present. It was noted that each member of the Board received a copy of the minutes of the meeting held December 15, 1975 for advance reading. The Chairman called for omissions or corrections. Being no omissions or corrections noted, a motion was made by Ida Furnari, seconded by Robert Bowman and unanimously voted the minutes of the meeting held December 15, 1975 stands approved. The Chairman declared the motion carried. BILLS A copy of the accounts payable list was distributed to each member of the Board for review and consideration for payment. After due consideration of the items listed, the Board agreed to hold the $500 invoice submitted by Atty. Vallis until he submits aPhourly breakdown of the work involved in the transfer of property for the Salem Savings Bank and George Sawtell. • MINUTES OF THE MEETING HELD JAN. 6, 1976 Page 2 • The Executive Director noted that although final payment to W. T. Rich Co. is listed on the accounts payable list the payment will not be made, if approved, until we receive') all the necessary executed construction .forms from the W. T. Rich Co. A motion was made by Ida Furnari, seconded by Robert Bowman and upon roll call, unanimously voted,to approve payment of the bills as presented with the exception of the $500 due to Atty. George Vallis until a. breakdown is received, and payment to W. T. Rich Co. , until all certifications are received. The Chairman declared the motion carried. COMMUNICATIONS The following communications were received at the office of the Redevelopment Authority: 1. Salem Corporation noted in its letter that it would like to have a status �eport regarding liquor licenses. The Executive Director noted that he is sending him a copy of the letter received from each of the Churches and the results of the conversation with the Senior warden of the Episcopal Church. With regard to the letter of credit, he will be advised that it is in the hands of the Dept. of HUD, Boston office, and that it will probably have to go to Washington. 2. The Salem Evening News requested permission to use the land adjacent to its building for parking purposes. The Executive Director noted that the appraiser will provide us with a rental fee for the property but in no way should we compete with the Parking Commission and allow them to use the property for employee parking. The Executive Director was instructed to contact the News to find out what they intend to do with the property. • 3. The City Council requested a report to the City Council regarding the present accessability of downtown streets and sidewalks to the handicapped. The Executive Director noted that he will be sending a report to the whole council. MINUTES OF THE MEETING HELD JAN. 6, 1976 Page 3 • EXECUTIVE DIRECTOR'S REPORT The Executive Director explained the problem that we were having with the 312 loan application for the Custom House since Mr. Braun had to cancel his commitment to rehabilitate the building due to the fact that he had to invest his money in another venture to protect his interest. Since we found out that the 312 application for a 312 loan is not transferable we had to find another developer for the project. Mr. Frank Delulis indicated he would be interested in doing the work. All of the paper work had to be prepared in a hurry to insure the SRA that the money would be held in reserve. Kevin Hurley spent many hours in preparing the paper work and trying to find out from HUD what documents were necessary to make the formal application to HUD. • The Board, for the record, wishes to thank the SRA office staff, Kevin Hurley and Ethel Crowell, for getting the work done in time and submitted to HUD in time to insure the funds for the Custom House. The Executive Director noted that the developer for the Woolworth Building will, in all probability, would get a construction loan from the Essex County Bank and Atty. George Vallis will revise the Land Disposition Agreement. In regard to the $350,000 for a right of way, the matter is in the hand of the HUD area office in Boston. As soon as they have any information in regard to the matter, they will inform us right away. A suggestion was made that we apply for the balance of the funds requested last year to include the $350,000. The Executive Director was instructed to set up a meeting with the Mayor, Greg Senko, and any one else that may be involved in the matter. MINUTES OF THE MEETING HELD JAN. 6, 1976 Page 4 • UNFINISHED BUSINESS Since the SRA did not receive a direct communication from the developer for the Woolworth property, or its bank for financing same, the Board agreed that no action would be taken on this matter at this time. NEW BUSINESS The Executive Director advised the Board that the Parking Commission requested the SRA to execute a lease for use of the Washington Street vacant lot for a fee of $100 per month and that the old lease for the Almy's lot will expire Jan. 20, 1976 and is up for renewal. To date the Parking Commission owes the SRA $3,750 in back rent for the Almy's lot. After discussion, it was agreed that no action will be taken on either of the leases until the $3,750 has been paid to the SRR. The Executive Director was instructed to notify the Parking Commission of its • decision. At this time the Board discussed the use of the old Beef & Oyster Restaurant vacant lot. It was agreed that we would go ahead and prepare the advertisement for the sale of land. The Board reviewed the Design Review Board's recommendation on the drawing changes on the plans for the Bancroft House Restaurant. A motion was made by Ida Furnari, seconded by Robert Bowman, and unanimously voted to approve the drawing changes as recommended on the Bancroft House Restaurant. The Chairman declared the motion carried. A motion was made by Robert Bowman, seconded by Ida Furnari, and unanimously voted the meeting adjourned (5:30 P.M.) . Respectfully submitted, • John W. Barrett S