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1990-PLANNING BOARD �aav 00 �9 November 13, 1990 Beth: This is a list of the minutes of the meetings for 1990 and when they were approved. j anuary 4, 1990 Approved February 1 , 1990 February=1—, 1 90. Approved February 15, 1990 4,Februar 1:5;,1990 Approved May 10, 1990 ar 1-1"9-9"o`� Approved May 10, 1990 -April 5;..'19 Approved May 31 , 1990 pri7 1-9,__1 990 Approved May 31 , 1990 C.May 10 , 1990 Not Approved MaLr19�0� Approved July 26, 1990 J n99-0 Approved July 26, 1990 Ju y , 1"990 Not Approved ✓September 6,.^.19299 Not Approved t/ ptember_ 20;.1990/ Not Approved ep em er 27 —1"990 Not Approved ctobere1;11999 /-a Not Approved (City Council) u LOcto e`r 1F3, 1990 Not Approved t/ November 1 , 1990 Not Approved . I r i r SALEM PLANNING BOARD MINUTES OF MEETING THURSDAY, DECEMBER 6, 1990 A Regular Meeting of the Salem Planning Board was held on Thursday, December 6, 1990 at 7:30 P.M. in the second floor conference room at One Salem Green. Those present were: Linda Vaughan, Kosta Prentakis, John Moustakis, David Hart, and Chuck Puleo. Also present were: Assistant City Planner Beth Debski, and Eileen Sacco, Clerk. In the absence of Chairman Walter Power, Linda Vaughan served as Acting Chairman and called the meeting to order at 7:30 P.M. DETERMINATION OF SPECIFIC AND MATERIAL CHANGE - 22 WEBB STREET Mr. Page addressed the Board and explained the changes that he has made to plans that were presented to the Board of Appeal on June 27, 1990, and denied by the Board of Appeal . He noted that this is the third time he has presented plans for this property, citing opposition from Councillor Nowak. He noted that he originally proposed 4 units for the property and has now changed his plans to 3 units, with 2 units on the first floor and 1 unit on the second floor. David Hart asked what the zoning for the area was . Beth Debski stated that it was R2 . There being no further questions from the Planning Board members or those present at the meeting, a motion was made by Chuck Puleo to approve the request for a material and specific change at 22 Webb Street, seconded by Kosta Prentakis and approved unanimously. SITE PLAN REVIEW - SALEM HOSPITAL SURGICENTER Attorney John Serafini addressed the Board on behalf of his client, Salem Hospital. He noted that he felt that the conditions arrived at cover the needs of Salem Hospital and the concerns of the Planning Board. Mr. DePanfalo the Architect for the project was present at the meeting and showed the members the plans for the landscaping details. Chuck Puleo asked to have the parking spaces for the Radiation Oncology patients reviewed. Don Garrity stated that there will be 97 spaces reserved for the Surgicenter and Radiation Oncology patients . He also noted that the addition of the new parking area will help to free up spaces that are presently used by employees. 1 f ' Mr. DePanfalo also reviewed the plans for the lighting of the area. It was also noted that the Surgicenter entrance would be closed at 6 : 00 P.M. and the Davenport entrance would be secured at 8:30 P.M. Bill Luster addressed the Board and stated that he had been to the site with Beth Debski and reviewed the parking and the planting, and that there were not many opportunities to change anything. He noted that the additional parking spaces in the back relieved his concerns about parking and that he is comfortable with the plan. Beth Debski reviewed the proposed conditions with the Board. (A copy of those conditions are attached to these minutes . ) There being no further questions or comments from the Planning Board or those present at the meeting a motion was made by Chuck Puleo to approve the Site Plan Review with the special conditions for the Surgicenter Project for Salem Hospital , seconded by David Hart and approved unanimously. OLD/NEW BUSINESS Beth Debski addressed the Board and stated that Abby Burns had resigned from the Planning Board after 20 years of service to the Board. She read her letter of resignation to the Board. She also informed the members that Abby had been appointed to the Conservation Commission by Mayor Neil Harrington. Linda Vaughan noted that Abby would be present at Walter Powers Christmas Party and that she would get a gift from the Board. Beth Debski also noted that she is getting a City Seal from the Mayors office. There being no further business to come before the Planning Board at this meeting, a motion was made by John Moustakis to adjourn the meeting, seconded by Chuck Puleo and approved unanimously. The meeting was adjourned at 8 : 15 P.M. RESPECTFULLY SUBMITTED BY: EILEEN M. SACCO, CLERK PB120690 2 I SALEM PLANNING BOARD MINUTES OF MEETING THURSDAY, NOVEMBER 15, 1990 A regular meeting of the Salem Planning Board was held on Thursday November 15, 1990 at 7:30 P.M. in the second floor conference room at One Salem Green. Those present were: Chairman Walter Power, Abby Burns, David Hart, Linda Vaughan, Kostas Prentakis , Dick Williams, Michael Cunningham and Chuck Puleo. Also present were City Planner Bill Luster, Assistant City Planner Beth Debski, and Eileen Sacco, Clerk. The meeting was called to order at 7: 30 P.M. by the Chairman Walter Power. FORM A - SALEM YMCA Attorney Richard Stafford presented plans to the Planning Board for approval of a Form A. He noted that the changes involve the swapping of land with the Wesley Methodist Church for the construction of an addition which is to house an Olympic size swimming pool . He further noted that there would be no frontage problems . Michael Cunningham asked if any other city agencies had rendered an opinion on this matter. Bill Luster noted that the plans will receive comprehensive review under the state laws chapter 40A. There being no further question or comments from the members of the Planning Board, a motion was made by Abby Burns to approve the Form A, seconded by Linda Vaughan and approved unanimously. PUBLIC HEARING - SITE PLAN REVIEW SPECIAL PERMIT - SALEM YMCA Attorney Richard Stafford addressed the Planning Board on behalf of the Salem YMCA. He introduced Bruce McDonald the Executive Director of the YMCA, John Grady 1st Vice President, Robert Turner, the contractor for the project, and Dan Meus the Architect for the project. He also noted that he is the President of the Salem YMCA. Attorney Stafford showed the members and those present a video about the Salem YMCA. Atty. Stafford reviewed the plans and noted that the present use of the property is wide open. He also stated that they are in the process of coming to agreement with a neighbor Jack Levin concerning parking. He stated that the agreement would consolidate parking for the YMCA, the church and Mr. Levin. . He also noted that the addition would enhance the North Street area and that they plan to match the brick in the area and would 1 not exceed 30 feet in height as per an agreement with the church. Kostas Prentakis asked about the removal of trash. Mr. Meus stated that there would be a compactor in the building and that it would be on a pick up basis to eliminate the dumpster. Chuck Puleo asked if the present location of the pool would be taken out when the new pool is completed. Atty. Stafford stated that they plan to use both pools so that they can expand their swimming programs. Dick Williams asked if the facade and architecture of the building would blend with the existing neighborhood. Mr. Meus stated that the existing neighborhood is a series of industrial buildings and that they tried to carry bits of the architecture of the neighborhood without copying it. He also stated that the building would be complementary to the church. Dick Williams asked what impact the construction would have on local businesses. Mr. Turner stated that the deliveries of the materials would be in the early morning and that all construction equipment would be self contained on the site. He also noted that there should be no effect on parking except that there would be additional cars in the area from the workmen. Walter Power asked about the disposal of excavated materials. • Mr. Turner stated that they would be hauled and legally disposed of. Walter Power suggested that they should schedule the removal of the materials during times when the traffic is not congested. Mr. Turner explained the use of the colored concrete blocks for the project. He also noted that Bruce McDonald has shown samples of them to the church. Atty. Stafford noted that as part of the agreement with the church they will review the colors of the block. Michael Cunningham stated that the area is one of the 5 major traffic blocks in the city and noted his concerns about the impact of the project on the traffic. Mr. Turner noted that the normal working hours for his crew is 7: 30 - 3 : 30 and that they would be winding down for the day at about 2: 30 . Dick Williams asked if the HVAC equipment on the roof top would be visible to the surrounding buildings and suggested that they screen them from view. Mr. Turner noted that the equipment was located a long way from the road way and the YMCA would have the most view of it from their building. He said that the building across the street was 150-200 feet away and the equipment will be set far enough back so as not to be intrusive. Walter Power asked what the decibel level of the equipment would be. Mr. Meus noted that while the exact location of the HVAC equipment is not final, he feels that it is quiet and that the 2 people who would hear it the most would be the ones using the gym on the top floor. Dick Williams also suggested that they could offer some lighting to the church as the building may shade the stain glass windows of the church. Bruce McDonald stated that a shadow study had been done and that the 30 foot height should not affect the stain glass. Kosta Prentakis asked how many parking spaces would be provided. Atty. Stafford noted that there would be 8 spaces at the church and 27 additional spaces as per the agreement with Mr. Levin, and the YMCA would use 10 spaces for employee parking. Walter Power asked if there would be lighting in the parking lot. Mr. Meus stated that there would be panelized lights on the building and that there would be no effect on drivers vision from them. Dick Williams asked about the existing ground stability. Mr. Meus stated that test borings had been taken and good compact sand was found. Bill Luster addressed the Planning Board and stated that due to the nature and location of this project in an Urban Renewal Area, it not only requires Site Plan Review by the Planning Board, but review and approval by the Design Review Board and • The Salem Redevelopment Authority. He requested that the Planning Board approve their typical boiler plate conditions so that the project could proceed to the next step of the lengthy process. He also stressed that the concerns of the Planning Board would be addressed by the DRB and the SRA, and that this would eliminate a duplication of efforts by the YMCA and the Planning Department Staff. Walter Power read comments from other city Boards and Commissions. He noted that the City Engineer concurs with the project, the Fire Department concurs with the project, and the Board of Health approved their standard conditions for the project. Walter Power asked if there was anyone present at the meeting who wished to speak in favor or against the project. Mr. Jack Levin addressed the Board and stated that he is in favor of the project, and is sure he will go through with the agreement, but he had not thought about the HVAC units until they were discussed this evening. He also asked that the written agreement be made a condition of the project. Bill Luster explained that the Planning Board could not condition that, but that the conditions go with the plans presented, and that any changes to those plans such as the parking would make the conditions invalid. • 3 David Hart asked what the normal hours of operation for the air conditioning would be. Bruce McDonald stated that during the summer it could be 24 hours. David Hart suggested that there should be some kind of acoustical screening. Mr. McDonald stated that was a reasonable request. There being no further questions or comments from the Planning Board members or those present, Walter Power declared the Public Hearing closed. Bill Luster reviewed the proposed conditions with the Planning Board. It was suggested to add a condition that the air conditioning and roof top equipment shall be screened acoustically and visually from abutting residential properties . It was also suggested to add that these conditions are conditional upon the concurrence of the plan by the Salem Building Inspector. There being no further discussion of the matter a motion was made by David Hart to approve the Order of Conditions for the Salem YMCA, seconded by Abby Burns and approved unanimously. SITE PLAN REVIEW SPECIAL PERMIT, BUSINESS PARK DEVELOPMENT SPECIAL PERMIT, AND WETLANDS AND FLOOD HAZARD DISTRICT SPECIAL PERMIT- ALLIED LUMBER, 63 FLINT STREET. • Attorney George Atkins addressed the Board and noted that they have prepared additional plans that address the concerns of the Planning Board and the Conservation Commission. He showed the Board sketches which indicate the elevations of the buildings. He also noted that he again reviewed the state building code with regards to the flood proofing. He noted that their plans for flood proofing 2 feet up the building reaches the 100 year flood zone and is in compliance with the Massachusetts State Building Code. He also noted that the local zoning ordinance reflects the state building code. Walter Power asked if the buildings were designed so that no water could enter the building. Rainer Koch explained the design of the doors and stated that there should be sufficient time to prepare for flood by placing sand bags etc. He also stated that there are no plans for anyone to inhabit the building. Walter Power asked if the planting along the canal is intended to screen the property. Rainer Koch stated that they plan to plant Norway Maple trees to screen the property. Abby Burns suggested that they should consider conifers or evergreens, since 6 or 7 months a year the maples trees would be bare. Bill Luster suggested that the species of the trees open to discuss with the Planning Department. Atty. Atkins stated that his concern is one of cost and that he does not want to lock • his client into something he cannot afford. He also noted that 4 r the area is subject to the undefined plans of the State, and he was concerned about planting something that may be removed for the state to proceed with their project. He further noted that the state may not be starting for 2 or 3 years. Dick Williams expressed concerns about the trees being protected until the state completes thier project. Bill Luster agreed and noted that he did not want a fence there, and the trees need to be protected. George Atkins suggested that the tree issue be conditioned for further discussion at the time of installation. Landscaping for the rear of the property will also be discussed by the Planning Department. Walter Power asked if the parking lot would have curbing. Rainer Koch stated that they plan to pick up on the granite curbing along the canal. Dick Williams asked to have the drainage explained. Atty. Atkins stated that they have revised the drainage to address concerns of the Conservation Commission and have added 2 catch basins along the canal with traps for gas and oil . There being no further comments or questions from those present, Beth Debski reviewed the proposed conditions for the project. It was suggested to amend 4a to read "Proposed planting shall be reviewed by the PlanningDepartment and in addition pthe timing • of the planting shall be determined by the Planning Department. Motion made by Abby Burns to approve the Proposed Conditions for Allied Lumber, seconded by Dick Williams and approved unanimously. WETLANDS AND FLOOD HAZARD DISTRICT SPECIAL PERMIT - SALEM HOSPITAL EMPLOYEE PARKING LOT Attorney John Darling presented revised plans with a sidewalk for egress from the parking lot to Dove Avenue. There will be only . one access into the new and existing parking lot. It was noted that the easement granted by the city was for the parking lot only and no other use would be allowed. Atty. Darling explained the cost difference between bituminous berm which is $2 .50 per linear foot and granite curbing which is $21 .00 per linear foot. He also expressed his concern that there was a condition for granite curbing in the proposed conditions for the project. He •also expressed concern for condition #3c, and informed the Board that this review is under WSP and not SPR. City Planner William Luster stated that he felt comfortable imposing these conditions on the project. Walter Power noted that the parking lot is tied to the Surgicenter and that the hospital should also prepare a master • plan for further development. He also noted that the parking 5 lot would be there for 50+ years and will be self maintained and that it should be done correctly. Bill Luster reviewed the proposed conditions and asked the hospital to state their concerns with regards to the proposed conditions , Atty. Darling requested that the word "reasonably" be inserted before required in item 3C. Atty. Darling also expressed his concerns about the issue of curbing. He noted that his main concern is the cost of the granite curbing, and the hospital is not subject to state reimbursement. He further noted that bituminous berm is used throughout the hospital area and it is well maintained, and would adequately protect the wetland area. He submitted a letter to the Board detailing their concerns about the use of granite curbing. Bill Luster suggested to the Board keeping the granite curbing at the entrance to the lot to the "Y" and bituminous be used throughout the rest of the lot. Walter Power suggested that the granite curbing should continue along the center road too. • Dick Williams suggested that there should be 6" granite curbing at the entrance road and the edge of the parking lot closest to the hospital and use bituminous everywhere else. It was noted that there would be 330 spaces in the lot and this lot will only be used for the daytime shifts and not the 3-11 p.m. shift. There being no further comments on the matter a motion was made by Dick Williams to amend condition #4 as outlined to have vertical granite curbing on both sides of the roadway and bituminous everywhere else, seconded by David Hart and approved 7-1 with Linda Vaughan abstaining. Motion made by David Hart to accept the project with the conditions as amended, seconded by Dick Williams and approved 7-1 with Linda Vaughan abstaining. PARLEE STREET SUBDIVISION A motion was made by Abby Burns to release the remaining lots from the Parlee Street Subdivision, seconded by Chuck Puleo and approved 7-1 with one abstention. Walter Power invited the members to join him at his house on • Sunday, December 9, 1990 . 6 • OLD /NEW BUSINESS Dick Williams expressed his concerns that the new right lane restriction on Highland Avenue is terrible. There being no further business to come before the Planning Board at this meeting a motion was made by Abby Burns to adjourn the meeting, seconded by Linda Vaughan and approved unanimously. The meeting was adjourned at 11 :00 P.M. RESPECTFULLY SUBMITTED BY; EILEEN M. SACCO, CLERK PB111590 • • 7 I ry • SALEM PLANNING BOARD MINUTES OF MEETING THURSDAY, NOVEMBER 1 , 1990 A regular meeting of the Salem Planning Board was held on Thursday, November 1 , 1990 at 7 :30 P.M. in the second floor conference room at One Salem Green. Those present were: Chairman Walter Power, David Hart, Dick Williams , Chuck Puleo, Kosta Prentakis, Michael Cunningham, John Moustakis, and Abby Burns. Also present were: Assistant City Planner Beth Debski, and Eileen Sacco, Clerk. The meeting was called to order at 7: 30 P.M. by Chairman Walter Power. PUBLIC HEARING - SITE PLAN REVIEW SPECIAL PERMIT, BUSINESS PARK DEVELOPMENT SPECIAL PERMIT, AND WETLANDS FLOOD HAZARD DISTRICT SPECIAL PERMIT - ALLIED LUMBER, 63 FLINT STREET Attorney George Atkins addressed the Planning Board on behalf of his client, Allied Lumber. Atty. Atkins explained that the proposed project is one of necessity and not choice. He noted that the business has been in this location for 30 years, and the state DPW has taken a substantial portion of the property by eminent domain, for the Bridge Street improvements . He also noted that the property had been narrowed as a result, and that they propose to take down the existing buildings and construct two new buildings with a foot print of 20, 000 s.f. He stated that the use would remain the same. Atty. Atkins noted that they had been granted variances by the Board of Appeal . He also noted that they need to go back to the Board of Appeal because the plans have changed since the variances were granted. He further noted that a dispute over the use of a right of way has been resolved with an abutter. Atty. Atkins also noted that they are working with the DPW on landscaping for the canal side of the property. He stated that the state wants a ten foot construction easement and they are trying to work out a joint landscaping and construction project for that side. Atty. Atkins noted that there are 18 parking spaces planned for the project. He also noted that the existing utilities would be used. Atty. Atkins informed the Board that they will be presenting the plans to the Conservation Commission at their meeting on November 8. He noted that the site presently has open. drainage into the canal, and there is a problem with the storm water . drain, as the location is overloaded, and they may have to 1 culvert storm drainage in 2 or 3 points. Abby Burns asked about the facade of the building. Atty. Atkins stated that the buildings would be pre-fab engineer steel frame with metal siding. Abby Burns expressed her concern that this spot is a very visible one and questioned the use of metal. Atty. Atkins explained that the choice of metal was based on economics . He also noted that they hoped that the landscaping choices would blunt any negative appearance. He also noted that St. James Church had the same concerns, and that they hope by coordinating with the state they can provide better landscaping than they could alone. Chuck Puleo asked if outside storage •f building supplies would be eliminated. Atty. Atkins stated that it is necessary for them to have outside storage, so it would not be eliminated. He noted that not all material is suitable for outside storage, and that they will be stored inside. Dick Williams asked if the building would be slab on grade. Atty. Atkins stated that the storage building would be on hot top, but the retail/office space would be slab on grade. Dick Williams also asked if any test borings had been taken and Atty. Atkins stated that they are reviewing that information from the Geotechnical Report and that they have to file a 21E. Walter Power expressed concerns about the elevation of the buildings in a flood zone. Rainer Koch the Architect for the project addressed this and stated that the state building code is specific about buildings located in a flood zone that are at or above the flood level. He noted that non residential buildings can be below the flood level in they are flood proofed. Mr. Koch also noted that they have located the buildings as far upland as they could. Atty. Atkins. noted that the distinction between residential and commercial is less standard for commercial space and that he reviewed the zoning ordinance. Beth Debski will review the matter. Walter Power asked to have the electrical tie ins explained. Mr. Koch stated that there would be underground service. He also noted that there would be no underground storage tanks . Atty. Atkins noted that they are meeting with the Conservation Commission next week, and that while they are not planning on cultivating, they may require it. He also noted that the history of the property, has been that after heavy rains there are only two or three puddles on the property. He also noted that the owner reports that there was no flooding during the blizzard of 1978. Walter Power asked how many parking spaces would be on the property. Atty. Atkins stated that there would be 16 or 17 . • Walter Power suggested that perhaps the access could be through 2 • the easement. Mr. Collier the owner of the property addressed the suggestion and stated that by doing that it would require more security, but that they may have to do that in the future. Walter Power asked if there were any plans to landscape the rear of the property. Atty. Atkins stated that they had no plans at this time. Abby Burns suggested that perhaps some evergreen trees could .be planted. Walter Power asked that the plans for the lighting be explained. Mr. Collier stated that Cranney Electric would be doing the Electrical work. He noted that at the eve of each building there would be a HID fixture. Walter Power asked if they would have an effect on traffic. George Atkins stated that his knowledge of the subject is limited. Walter Power suggested that the Planning Board could reserve approval of the lighting plans until that point of the project. Atty. Atkins stated that they had no problem with that. Chairman Power read comments from other Boards and City Departments. He reviewed a letter to the Planning Board from the Fire Department. He also reviewed comments from the City Engineer who concurred with the project, and the Board of Health who will address the matter at their meeting on November 13, 1990. • Walter Power asked about the timing for the project. Atty. Atkins stated that they are under pressure from the State to proceed and they would like to get the footings poured before the frost. Walter Power suggested that they could possibly get an answer at the next meeting on November 15. He also asked that they present a rendering of the buildings and a sample of the material. Abby Burns asked what color the buildings would be. Mr. Collier stated that he plans to have them blue. Abby Burns suggested that the area is very visible and beige might be more appropriate. Mr. Collier stated that his colors have been brown and that he thought he would like to change that. He also noted that he would like to order the material and that it takes six weeks for the order to come in, so he would like to do so soon. Atty. Atkins stated that the issue of color was on of individual assessment. David Hart agreed that it is a very visible area and agreed that beige would be more appropriate. Mr. Collier noted that he is not the only owner and he would need to confer with his partners . Michael Cunningham stated that he did not think that the Planning Board should be concerned with color. Walter Power stated that this project would have an overwhelming impact on the neighborhood. It was agreed that Mr. Collier would discuss this with his partners and work with the Planning department on the issue. • There being no further comment from the members of the Planning 3 • Board at this time, Chairman Power declared the Public Hearing closed. Dick Williams suggested having the Building Inspector watch . what is removed from the site for contamination. OLD/NEW BUSINESS Beth Debski reviewed the Entrance Corridor Overlay District and the changes made before it was submitted to the City Council. Beth Debski also noted that the plans for the YMCA would be submitted at the meeting on November 15. APPROVAL OF MINUTES Walter Power suggested that the members review the minutes presented and approve them at the next meeting. There being no further business to come before the Planning Board at this meeting a motion was made by Abby Burns to adjourn the meeting, seconded by Dick Williams and approved unanimously. The meeting was adjourned at 9:10 P.M. RESPECTFULLY SUBMITTED BY: EI EEN M. SACCO, CLERK PB110190 • 4 • SALEM PLANNING BOARD MINUTES OF MEETING THURSDAY, OCTOBER 18, 1990 A regular meeting of the Salem Planning Board was held on Thursday, October 18, 1990 at 7:30 P.M. in the second floor conference room at One Salem Green. Those present were: Chairman Walter Power, Linda Vaughan, Michael Cunningham, Dick Williams, John Moustakis, Abby Burns, David Hart, and Chuck Puleo. Also present were, Assistant City Planner Beth Debski, and Eileen Sacco, Clerk. FORM A - 1 CEDAR AVENUE - MR. DOMINIC INGEMI Dick Williams addressed the Board on behalf of Dominic Ingemi requesting Form A approval for his property so that the portion of lot 304 , titled lot A, can become legally conveyable along with lots 301 and 302 . He noted that due to a misconception at the time of the original sale in 1943 , Mr. Ingemi purchased lots 301 and 302 and Lot A of 304 and it was assumed that 304 A & B was unregistered land, and therefore only lots 301 and 302 were registered in his name. Only recently did he become aware that lot 304 was registered. • Mr. Williams presented a new plan incorporating lot 304 A with lots 301 and 302 to make it one continuous parcel. He asked approval of the Form A. Motion made by Abby Burns to approve the Form A for 1 Cedar Avenue, seconded by Linda Vaughan and approved unanimously. OLD/NEW BUSINESS The Board reviewed the proposed changes to the Entrance Corridor Overlay District. Walter Power noted that the Board has until Monday to submit comments to the City Council for action on the plan. The proposed changes to the plan are as follows: 1 . To include Loring Avenue in its entirety from Vinnin Square to Lafayette Street. 2. To include Canal Street in its entirety. 3 . To include Boston Street in its entirety. 4. To extend Highland Avenue to Boston Street and Essex Street. 5 . To include Harmony Grove Road and Goodhue Street. 6. That Site Plan Review be required for any construction or • renovation, within an Entrance Corridor Overlay District. 1 • 7 . That a maximum of two ( 2) curb cuts no greater than 24 feet each be allowed. The members discussed the proposed changes. Walter Power suggested that the Site Plan Review be left up to the City Planner. David Hart suggested that the Planning Department review each project and recommend to the Planning Board whether it needs Site Plan Review. He also noted that he would like to look at everything but have a screening process, through the Planning department. Walter Power cautioned that' he felt it might create a bureaucracy, and would like to see guidelines and policy set for future Planning Board Members. Dick Williams suggested that the Planning Board get the Entrance Corridor Overlay District passed and then set the guidelines so as not to make the plan too confusing. It was recommended to submit the request for Site Plan Review for any construction or renovation in an Entrance Corridor District to the Council. The parking was addressed by Beth Debski. She noted that the parking was designed with business in mind and do not deal with residential parking. David Hart noted that as it is written he• felt it would be hard to apply to 8 car lots and 200 car • lots and suggested that it be handled on a case by case basis. He also suggested that there should be some flexibility and that the proposed requirements are too restrictive. Beth Debski also addressed curb cuts. She noted that the paragraph does not address businesses that would require two curb cuts, such as drive throughs or gas stations. David Hart suggested that there should be a certain distance requirement between the curb cuts as in the case of a drive through. Chuck Puleo noted that it would vary with lot size. Beth Debski addressed the signage. She noted that Kostas Prentakis was concerned that businesses already existing would be affected. She noted that she discussed this with Bill Luster and he felt that there should be a uniform signage policy. Walter Power noted that if someone wants to change a sign they should follow the regulations that are in place. Beth Debski also stated that if a business owner wants to erect a sign, larger than what is allowed by ordinance, a variance could be requested from the Board of Appeal. David Hart referred to the section regarding like materials for building additions or renovations . He noted that he is concerned about limiting the use of like materials . He suggested that it is tough to legislate taste and suggested changing the wording to "compatible" building materials . He also noted that • he had concerns about limiting the size of an addition, such 2 • as not exceeding the height of the existing building. He noted that additions could be designed to compliment existing buildings. Chuck Puleo noted that each zone has height requirements. David Hart stated that he felt that it was too restrictive and recommended leaving it out. Beth Debski will prepare the recommendations and submit them to the council by Monday. . Abby Burns invited the members to the Opening of the South river Trail on Saturday at 9 :00 A.M. at the South Campus of Salem State. BERRYWOOD LANE Beth Debski presented a letter from Robert Orsi, the Attorney representing West Newton Savings Bank, regarding the Berrywood Lane subdivision. (A copy of that letter is attached to these minutes. ) The letter stated that the Bank wishes to settle the matter by releasing its claims to the $5,884 .92 of the $10, 000 being held in escrow and have the Schraders agree to .use the money to grade and fill their lot. Linda Vaughan suggested that the bank have the work done and pay for it rather than give the money to the Schraders . John Moustakis suggested giving the City Solicitor the letter and have him handle the issue. SALEM HOSPITAL Beth Debski noted that the Salem Hospital Parking Area and the Surigicenter will be discussed at the next meeting. She showed the members plans that show changes that were discussed at the site visit, and meetings with Bill Luster. She noted that the plans now have added shuttle waiting areas, walking paths to the Hospital. Dick Williams asked if the proposed curbing is granite. Beth Debski stated that she thought it was a bituminous berm. Dick Williams noted that the Planning Board feels strongly about granite curbing and that they should push for it. There being no further business to come before the Planning Board at this meeting, a motion was made by Abby Burns to adjourn the meeting, seconded by Linda Vaughan and approved unanimously. The meeting was adjourned at 9:45 P.M. RESPECTFULLY SUBMITTED BY: EILEEN M. SACCO, CLERK • PB101890 3 !y SALEM PLANNING BOARD -� MINUTES OF MEETING THURSDAY, SEPTEMBER 27, 1990 A regular meeting of the Salem Planning Board was held on Thursday, September 27, 1990 at 7:30 P.M. in the second floor conference room at One Salem Green. Present were: Chairman Walter Power, Michael Cunningham, Dick Williams, Chuck Puleo, David Hart, Kosta Prentakis, and John Moustakis. Also present were City Planner Bill Luster, Assistant City Planner Beth Debski and Eileen Sacco, Clerk. The meeting was called to order at 7:30 P.M. by the Chairman, Walter Power. SITE PLAN REVIEW SPECIAL PERMIT - PROPOSED NURSING HOME- 7 LORING HILLS AVENUE City Planner William Luster addressed the Board concerning the proposal and read a prepared statement as follows: On Thursday, July 26, 1990 the Salem Planning Board held a Public Hearing under Section VII-R Site Plan Review Special Permit of the City of Salem Zoning Ordinance for the proposed construction of a 123 bed nursing home to located at 7 Loring Hills Avenue. At the Public Hearing, counsel for the Petitioner introduced evidence in connection with all of the requirements under the Site Plan Review Ordinance including: matter relating to utilities, building mass, traffic, environmental concerns, landscaping, staffing, and other site considerations. There were statements and testimony which indicated that there has not been any nursing home construction in Salem within the last forty to fifty years. In addition representatives of various social agencies and the Council on Aging testified or submitted statements in support of the project. Petitions with signatures of interested parties were also submitted in support. Opponents of the project expressed several concerns including, but not solely limited to, traffic circulation, noise, change of the residential character of the neighborhood, and adequacy of utilities and parking. The area in question is zoned Residential-3, which allows multi- family residential purposes. In an R-3 zone a nursing home is a use permitted by Special Permit. The Planning Board was aware that on March 28, 1990, the Zoning Board of Appeal had granted a Special Permit for a nursing home. Following testimony of proponents and opponents, the public portion of the Public Hearing was closed and opponents were 1 invited to designate a representative to meet with the City e Planner to 'air their further concerns. Over the next several • weeks, I reviewed all of the information and testimony submitted and reviewed the project for the purpose of preparing a set of recommended conditions for approval by the Planning Board. I am particularly thankful for the assistance which I received from the abutting residents during the review and site planning process . I believe with the proposed conditions, the purposes of the Site Plan Review Special Permit have been complied with. Following the reading of the statement Bill Luster reviewed the proposed conditions for the project with the Planning Board as follows: 1 . Conformance With Plan Work shall conform to plan entitled "Grosvenor House Nursing Home - Site Plan", dated June 19, 1990, revised September, 1990. 2 . Utilities Utility installation shall be reviewed and approved by the City Engineer or other appropriate City Department head prior to the issuance of a building permit. 3 . Board of Health Board of Health Conditions stated in letter dated July 11 , 1990 (attached) shall be adhered to. 4 . Landscaping Landscaping shall be in accordance with plan entitled "Grosvenor House Nursing Center - Landscaping and Lighting", dated June 19, 1990 and revised September, 1990. a. Trees shall be a minimum of 4" caliper. b. Maintenance of landscape vegetation shall be the responsibility of the developer his successors or assigns. c. Developer shall construct a ten ( 10) foot wide berm ranging in height of 3-4 feet high, with sloped granite curbing, plantings and other screening ( to be approved by the Planning Department) , along the entire length of the property line (exclusive of parking lot entrances and egresses) of the property owned by the Loring Hills condominium which has frontage on Loring Hills Avenue. The Loring Hills Condominium Association shall have ninety ( 90 ) days from the filing date of the decision to grant permission to the Developer to access the property belonging to Loring Hills Condominium for the construction of the berm. If within the ninety ( 90) days, the developer has not received permission in writing from the Loring Hills Condominium Association for construction of the • 2 above described berm, the developer shall be required to construct on the City right-of-way a six ( 6) foot • wide sloped granite bordered berm with 4 inch caliper decidious trees at twenty-five ( 25 ) foot intervals. Included in the berm will be a four (4 ) foot high wooden fence with the design of such fence to be approved by the City Planner. d. After all project landscaping is completed, and prior to the issuance of a Certificate of Occupancy, the developer will be required to add further landscaping if such is requested by the Planning Board or the City Planner. 5. Signage Developer shall install a "Do Not Enter" sign at the intersection of Loring Hills Avenue and Carol Way and a "Residents and Guests Only" sign on Loring Hills Avenue at the entrance to the Village at Vinnin Square. All project signage shall be reviewed and approved by the City Planner. 6. Maintenance Refuse removal, road and ground maintenance, and snow removal shall be the responsibility of the developer, his successors or assigns . Such maintenance shall include plowing and sanding of off site parking areas and walkways during the winter months. The Planning Board shall write to the City of Salem to request that Loring Hills Avenue be plowed by the City of Salem. 7. On-Street Parking Parking on either side of Carol Way, between the pond and the Nursing Home shall be prohibited. "No parking" signage shall be installed to indicate such prohibition. S. Off-Street Parking Developer shall include fifty-seven (57) on-site parking spaces and twenty-five ( 25) off-site parking spaces as indicated on the approved site plan. 9 . Waterflow Test Developer shall provide actual water flow test results for the site to the Salem Planning Department, City Engineer, and Fire Marshall prior to the issuance of a building permit. 10. Sidewalk Developer shall construct a five and one-half ( 512 ) foot concrete sidewalk, and 6" granite curbing along the entire Grosvenor Nursing Home property frontage, along Loring Hills Avenue and Carol Way. 11 . Exhaust Fans and Other Roof Top Equipment Exhaust fans and other roof top equipment shall be screened 3 } or otherwise mitigated from the abutting condominiums. Such screening shall be approved by the City Planner prior to • the issuance of the Certificate of Occupancy. In addition, baffles shall be installed in each exhaust fan to ensure minimal disruption to abutters. 12. Construction Practices b. All reasonable action shall be taken to minimize the negative effects of construction on abutters. Advance notice shall be provided to each abutting condominium association in writing at least 72 hours prior to the commencement of construction of the entire project. C. All construction vehicles shall be cleaned prior to leaving the site so that they do not leave dirt and or debris on roadways as they leave the site. d. A Clerk of the Works will be required at the expense of the developer as is deemed necessary by the City Planner. 13. Violations Violations of any conditions shall result in the revocation of this approval by the Planning Board. 14 . Deliveries No deliveries shall be made in tractor trailer trucks and a copy of the letter instructing vendors of the size of • vehicles to be used and directions for deliveries shall be given to the Planning Department. Bill Luster noted the various conditions that were incorporated in response to the concerns of the abutters, particularly signage, parking, traffic. Mr. James Kerbel of 65 Valiant Way addressed the Board and stated that he had some questions that he would like to have addressed. He noted that he was concerned about 18 wheel trucks making deliveries. Mr. Bane of the Nursing Home stated that they do not have any deliveries that are made in these large vehicles. The Planning Board suggested that the condition #14 be incorporated to ensure that delivery conditions are maintained. Mr. Kerbel also stated his concerns that the area will be more congested should phase four ever be built and was concerned that the added traffic would be a problem, particularly with the amount of people who would be trying to get out to work at the same time. Mr. Kerbel also expressed concern for the mechanical equipment being visible from the neighboring condominiums. Mr. Quigley reviewed the lines of sight for the project in relation to various elevations. Walter Power asked how high the screen should be • 4 for the exhaust fans. Mr. Quigley stated that five ( 5 ) feet • should be adequate. Mr. Kerbel asked if there would be signage indication the directions for the deliveries. Bill Luster stated that the Nursing Home would have to notify their vendors of delivery instructions. Mr. Kerbel asked if ambulances would be allowed to travel on Carol Way. Bill Luster stated that the Planning Board would never restrict and ambulance from traveling on a street. Mr. Kerbel stated that he had been made aware that part of the property intended for the property is phase II land. Atty. John Serafini addressed the issue and stated that matters of title would be taken up when financing is arranged. Mr. Kerbel asked if there would be any change in the water table due to blasting. Bill Luster stated that a pre-blasting survey would be done and that would be able to be determined. Norman Davidson of 89 Freedom Hollow Road asked if Carol Way was the required width to be accepted by the city as a street. Bill Luster stated that the city just has to agree to plow it, and it is not an issue of acceptance. Chuck Puleo asked if the fenced in areas on the roof tops would contain roof vents. Mr. Quiqley stated that they would not be above the parapit elevation. Walter Power noted that the Planning Board would retain control over that issue in condition #11 . David Hart added that it is difficult to determine what you will see at this time, and that the Board should reserve the right to look at the final product. Walter Power also suggest that at the end construction the catch basins should be cleaned out at the expense of the developer. There being no further comments or questions from those in attendance Chairman Power stated that he would entertain a motion on the proposal. Dick Williams informed Chairman Power that he would be abstaining on the matter. Motion made by Michael Cunningham to approve the Site Plan Review Special Permit for Vinnin Associates Realty Trust for the Construction of a 123 bed Nursing Home at 7 Loring Hills Avenue, seconded by David Hart and approved 6-0 with Dick Williams abstaining. OLD/NEW BUSINESS Chairman Walter Power reminded the members that the Planning • 5 L� • Board will meet for a joint Public Hearing with the Salem City Council on the Entrance Corridor Overlay Zoning Amendment, on Monday, October 1 , 1990 at 6:30 P.M. in the Council Chambers. He asked that all Planning Board members attend the meeting as a show of a unified Planning Board. There being no further business to come before the Planning Board at this meeting, a motion was made by Michael Cunningham to adjourn the meeting, seconded by Dick Williams and approved unanimously. The meeting was adjourned at 9:00 P.M. RESPECTFULLY SUBMITTED BY: EILEEN M. SACCO, CLERK PB092790 • 6 4 • SALEM PLANNING BOARD '1INUTES OF THU. SDAY, SEPTS'!-"^-, 20 , 1990 A regular meeting of the Salem Planning Board was held on Thursday, Sente:nber 20 , 1990 at 7 : 30 P.M in the second floor conference room at One Salem Green. Present were: Linda Vaughan, T,osta Prentakis, Dick Piilliams, Chuck Puleo, Abby 3urns, Michael Cunningham, and David 'Tart. Also present were Assistant City Planner Beth Debski , and Eileen Sacco, Cleric. In the absence of Chairman Ualter Power, Linda Vaughan served as Acting Chairman. The meeting was called to order at 7: 30 P.M. PUBLIC HEARIING - SITE PLAN REVIEW SPECIAL PERMIT - SALEM HOSPITAL SURGICENTE'; AND MATERNITY NING Attorney John Serafini Jr. and representatives of Salem Hospital were present at the meeting to present plans for the construction of a Surgicenter (outpatient day surgery) facility and an • addition to the maternity wing of Salem Hospital. Atty. Serafini reviewed the plans of the Surgicenter which has is 23, 830 s.f. with a footprint of 16,350 s.f. and includes 16 ,850 of new fifth floor addition, 1735 s .f. of renovation on the fifth floor, and 5,245 s.f. of new addition on the fourth floor. The Surgicenter addition is an "L" shape, extending northward into the existing parking lot from the west end of the existing Salem Hospital Domestic building to the far western end of the existing Salem Hospital Davenport building. A narking lot with seven parking spaces, a paved roadway, a one story storage shed with a gasoline pump and underground fuel storage tank, a fire hydrant, and granite bedrock ledge currently occupy the footprint of the proposed addition. The tank, hydrant, and ledge will be removed as part of the project. Atty. Serafini informed the Board that the Board of Appeal had unanimously granted Special Permits and variances for the project. He also stated that the use of a Surgicenter is a trend in the medical profession that is advancing rapidly and is aimed at getting people in and out of the hospital more quickly. He also noted that the volume of people coming to Salem Hospital has increased since Lynn Hospital downsized their operations . He also noted that the loss of the seven parking spaces will be made up with the addition of 30 spaces. Chuck Puleo asked if the seven spaces that are being relocated were the spaces currently saved for radiation oncology patients . do Don Garrity Salem Hospital answered and stated that they were the spaces being relocated and stated that they would try to 1 keep them in close proximity to the entrance for the convenience of the patients . :le noted that they will Dro'bably take some existing employee oarking for this purpose. Linda Vaughan noted that the parking area c.oem the hill located nextto this area is a steea hill and it is Cifficult for patients to use this . She stated that she woulc li':e to see a more detailed elan of the plans for parking for handicapped people and the radiation oncology patients . Don Garrity stated that the number of patients usinq the Salem Hospital radiation services is down since they opened the new radiation oncology office in South Peabody. Dick Williams asked if the existing infrastructure could support the addition, and would the utilities tie into the addition. Atty. Serafini answered yes . '3eth Debski asked if tae had any plans showing the elevations of the Surgicenter. Atty. Serafini showed a plan that showed some of the details . Dick Williams suggested that the :HVAC unit should have a screen to make it moire aesthetically pleasing. He also asked if there would be any incinerator. Atty. Serafini stated that there would not be and that existing services at the hospital would be used for the addition. • Linda Vaughan asked if there was any lighting in the plans . Atty. Serafini stated that they call for recessed lighting along the walkways. Beth Debski asked if the proposed sign for the entrance would be illuminated. Atty. Serafini stated that they would only be letters , with no illumination. Linda Vaughan asked if there would be any changes made to the present Ambulatory Care Center. ' Atty. Serafini stated that it would remain the same. Dick Williams asked if the heating for the addition would be from the main plant. Atty. Serafini stated that it would be from the main plant. Atty. Serafini also reviewed the plans for the Maternity Wing Addition which consists of an "L" shaped addition to the existing west and south sides of Level 4 of the Salem Hospital Macomber building. The wing includes 8 ,686 s.f. of renovated space as well as the addition of 10,268 s.f. of new patient floor area and 1 ,820 s.f. of new basement area devoted to mechanical equipment and utilities. Atty. Serafini also noted that this addition has already been constructed and that they are including it as part of this application to ensure that the titles to • 2 the property would be clear for securing of financing and future • transactions. He also noted that the footprint for the addition occupies formerly landscaped or paved areas. Linda Vaughan read comments from other Boards and Departments . The City Engineer concurred with the project. The Board of Health concurred with their normal conditions. The Fire Department also concurred with the project as well as the Building Inspector. Linda Vaughan suggested that the Board make a site visit to the hospital to familiarize everyone with the proposed locations. Dick Williams agreed and requested that some three dimensional plans be provided that show the landscaping. Linda Vaughan suggested scheduling the site visit at the end of the meeting. Linda Vaughan asked if there was anyone present at the meeting who wished to speak in favor of or against the proposal . There being no response, Linda Vaughan declared the Public Hearing closed. PUBLIC HEARING - WETLANDS AND FLOOD HAZARD DISTRICT SPECIAL PERMIT - SALEM HOSPITAL PARKING LOT Atty. John Darling addressed the Board and presented plans for the proposed construction of a parking lot to be constructed on a 4 .5 acre parcel of land with slopes from 4% to 200-. The • pre-development runoff from this site flows toward an existing wetland area approximately 3 acres in size. The post-development runoff will be routed through a series of drainage structures and exiting to the same wetland area at two discharge points. Atty. Darling also noted that they had received and Order of Conditions for the project from the Salem Conservation Commission for this project on April 12, 1990 . Atty. Darling noted the areas of the buffer zone in which work would take place on the plans. He noted that the wetlands had been defined by Gulf of Plaine Research Inc. He also noted a portion of the property is owned by the City and a perpetual easement was granted by the city in 1989. He noted that a condition of the easement was that Old Road would be closed off . He also noted that deliveries to the Hospital which now are made via Old Road would now be coming up Dove Ave. and continue through the parking area and up the Road to the back of the hospital . Atty. Darling also noted that the Army Corp. of Engineers was notified of the project and determined that they have no jurisdiction over the project. Linda Vaughan reviewed the comments of other Boards and • Departments. The Board of Health requested rodent control during 3 construction. The City Engineer set conditions on catch basins. The Conservation Commission approved the project with the normal conditions plus 16 additional conditions . Dr. ::ugh Mulligan of Gulf of Maine Research Inc. reviewed the plans with the Board. He noted that there would be no filling of wetlands required so no replication would be needed. Dick Williams asked who would be using the parking area. Don Garrity addressed that question and stated that it would be used by employees and they would have a shuttle bus to the main Hospital. Abby Burns referred to the condition of the Conservation Commission that salt not be used during the winter. She asked what would be used as an alternative. Dr. Mulligan replied that only sand would be used. Dick Williams asked if there would be any finished sidewalks in the area. Atty. Darling stated that cape cod burms would be used along the perimeter but there would be no sidewalks. Abby Burns stated that she felt that there should be some provisions for sidewalks, should people want to walk to the main hospital . • Dick Williams asked who would be responsible for maintenance. Atty. Darling stated that Salem Hospital would be responsible for maintenance and would do so on accordance with the Conservation Commission Order of Conditions. Kosta Prentakis asked where the nearest house was located in relation to the parking area. Atty. Darling showed the location on the plans. Linda Vaughan asked if there was anyone present who would like to speak in favor of the proposal or against it. Richard McDonald of 17 Old Road stated that he has concerns about the blasting. Linda Vaughan informed him that the Fire Department regulates blasting and that a pre-blasting survey of area houses is required. Dick Williams suggested to Mr. McDonald that he request that a seismograph be placed on his property during blasting to measure the shock waves. Norman LaBrecque of Old Road addressed the Board and stated that he would like to see the fire gate moved 50 feet back and ensure that the gate remains closed. He noted that he wants to prevent people from coming up the Road and realizing that it is closed of at his property. Atty. Darling noted that Salem Hospital had met with the neighbors and they will meet with them again and continue to try to address their concerns. 4 Linda Vaughan suggested that the Board include this project in the Site Visit that they will make to Salem Hospital for the Surgicenter/Maternity fn7ing Projects. ?oger Pelletier of 7 imball road addressed the ^oard and stated that he is concerned about flooding from the South :aver. He cited statistics from studies that he felt substantiated his concerns. Dr. Nulligan addressed the Board and stated that �:r. Pelletier had contacted the Army Corp. of Engineers and they have written and stated that they find they have no jurisdiction over the project. He also noted that the Corp. had contacted Gulf of Maine regarding the project. There being no further comments from those in attendance, Linda Vaughan declared the public hearing closed. The Board discussed ;possible dates for a site visit to Salem Hospital . It was decided that the Site Visit mould be held on Saturday, October 6 , 1990, and the members would meet the Emergency Room. OLD/NETT BUSINESS Beth Debski reviewed the changes in the meeting dates with the Board. She noted that meeting scheduled for October 4, 1990 • would be changed to September 27, 1990 to meet to discuss and vote on the proposal for the Nursing Home at 7 Loring Hills Ave. She also reminded the Board that the have a Joint Public Hearing on Monday, October 1 , 1990, at 6:30 P.M. , for the Entrance Corridor Overlay Plan. Dick Williams again stated his concerns regarding the intersection of Swampscott road and Highland Avenue, noting that it is a dangerous intersection. He also inquired if there had been any word from the Police Department. Beth Debski stated that she had not heard from Captain Hurlihy. There Being no further business to come before the Planning Board at this meeting, a ;notion was made by Chuck Puleo to adjourn the meeting, seconded by Dick Williams and approved unanimously. The meeting was adjourned at 9:45 P.M. RESPECTFULLY SUBMITTED BY: EILEEN M. SACCO P13092090 5 I_ I ' SALEM PLANNING BOARD MINUTES OF MEETING THURSDAY, SEPTEMBER 6, 1990 A regular meeting of the Salem Planning Board was held on Thursday, September 6, 1990 at 7:30 P.M. in the second floor conference room at One Salem Green. Those present were: Chairman Walter Power, Abby Burns, Michael Cunningham, Kosta Prentakis, Chuck Puleo, Dick Williams and Linda Vaughan. Also present were Assistant City Planner Beth Debski , and Eileen Sacco, Clerk. FORM A - 56 VALLEY STREET Mr. Gallo was present at the meeting to request approval of a Form A to subdivide his property at 56 Valley Street, to be known as lots 82C and 82D, with lot 82C having 90 feet of frontage and lot 82D having 100 feet of frontage. Each lot will be over the required 15, 000 s .f. Mr. Gallo stated that he was giving the land to his daughter to build a home on. Mr. Gallo also noted that he had recieved a variance from the Board of Appeal, and that due to a miscommunication from the Building Department he was unaware that he needed Planning Board approval, and that the construction had already started. Dick Williams asked if the new home would have independent utilities. Mr. Gallo stated that it would. There being no further questions or comments from the members of the Planning Board, a motion was made by Abby Burns to approve the Form A for 56 Valley Street, seconded by Dick Williams and approved unanimously. DETERMINATION OF SPECIFIC AND MATERIAL CHANGE - 1 -3 OCEAN TERR. Attorney John Vallis addressed the Planning Board on behalf client Mr. Peter White. He reviewed the history of his c Y of the property and noted that in August of 1981 the Board of Appeal approved a reduction in use for the property from a four family dwelling to a 3 family dwelling. He noted that the approval was conditional upon the fact that off street parking be provided and that it be owner occupied. The previous owners did not occupy the premises . He stated that the previous owner Mr. Marsalias had requested a variance and stated that he occupied the property when he was in town. The Board of Appeal denied the variance. Attorney Vallis stated that the special permit has lapsed and that his client would like to go back to the Board of Appeal for a variance and will be occupying the premises. He stated • that they will be citing economic hardship for requesting the 1 r • variance. Michael Cunningham asked who would police whether or not they actually live there. Walter Power asked how they could argue hardship. Atty Vallis stated that the property lends itself towards that use. Walter Power noted that the preivous petition for a variance had substantial neighborhood opposition. Atty. Vallis noted that the property was previously rented to college students and there were parking problems. Walter Power asked if there was onsite parking. Atty. Vallis stated that there was parking for three cars on site but that does not meet the density requirements for a three family which is 5 spaces. Atty. Vallis explained that they feel that the specific and material change is that the property will have a new owner, who intends to live there. Kosta Prentakis stated that he felt that there was no owner occupying at the time of the request for the variance and there is not an owner occupying the premises at this time. There being no further questions concerning this matter, a motion was made by Linda Vaughan to find specific and material change to go before the Board of Appeal and request that the Board of Appeal require a condtion of approval that the property be owner occupied, seconded by Abby Burns and approved unanimously. PUBLIC HEARING - SITE PLAN REVIEW SPECIAL PERMIT - BENTLEY SCHOOL Beth Debski explained to the Board that the addition and renovation of the Bentley School was part of the 3 .9 Million dollar racial balance plan that will be reimbursed 90% to the city by the state. She noted that the plans call for in addition to the Bentley School, a new vocational high school and major renovations to the Middle School West which will be turned into an ElementarySchool oo again. Hagai Dvir from Earl Flansburg & Associates addressed the Board and presented the plans for the addition and renovations to the Bentley School. He noted that the addition would be 60,000 s.f. , with parking for 60 cars and an area for children to board the buses. The school will be for prekindergarten through grade five. He also noted that there will be a courtyard in the center of the building for the use of the students and each classroom with have a door leading to it. I - Walter Power stated that he hoped that the courtyard would be • functional for teaching and referred to the couryard at the 2 High School, which has had some problems in the past. Beth Debski noted that the Park and Recreation Commission have reviewed the plans extensively, and have approved them. Dick Williams asked if the plans called for forced hot water pipes under the walkways to melt snow and ice. Mr. Dvir replied no. Walter Power asked if there would be air conditioning. Mr. Dvir replied no, however the offices will be air conditioned. Dick Williams asked if the area would be fenced in. Mr. Dvir stated that the plans do not call for a fence, but that a buffer of trees would be placed near Leefort Terrace. Mr. Williams also asked what materials would be used. Mr. Dvir stated that the building would be brick and blocks, ( 99% brick) with a flat rubber roof. Walter Power suggested that they hire someone to supervise the installation of the roof, and noted that the high school roof has already been replaced. Abby Burns asked if the buildig would be handicapped accessible. Beth Debski stated that it will be 100% accessible, to all parts of the building. • Chuck Puleo asked what type of windows will be used. Mr. Dvir stated that they would be 1 inch insulated glass, with the top being fixed and the bottom operable. Walter Power asked what the timetable for the project would be. Beth Debski stated that they hope to have a ground breaking ceremony by the end of September. She said that the new building will take about 18 months to complete and then the students will be moved into that, and renovations on the old building should take about 9 months . Walter Power suggested that supervision of the project is critical and that if anything goes wrong the job should be stopped and experts called in. Beth Debski stated that they have a great team in the Architects and Engineers working on the project. She also noted that the bids for the project came in $600 ,000 under budget. Dick Williams suggested that a security fence would be in order if there is extra money in the budget. Beth Debski stated that the Park and Recreation Commission did not want a fence, and there really is no extra money because there are likely to be change orders throughout the project. • Dick Williams asked if the normal construction practices would 3 be followed. Beth Debski stated that restricted hours were considered, but that normal hours were decided on. Walter Power asked if there was anyone present at the meeting who wished to comment on the project. There was no reply. There being no further questions or comments from the Planning Board at this time, Walter Power declared the public hearing closed. Dick Williams suggested that the Planning Department use a Video Camera to record important phases of construction. Beth Debski will check into it. Motion made by Abby Burns to approve the Site Plan Review Special Permit for the Bentley School, with standard conditions, seconded by Dick Williams, and approved unanimously. OLD/NEW BUSINESS NURSING HOME - 7 LORING HILLS AVE. Beth Debski informed the Board that she and Bill Luster have met with the traffic consultant and are still reviewing the information on the traffic situation. She also noted that she had talked with some of the neighbors and Mr. Bogosian had submitted a detailed report of his concerns and has a meeting • with Beth and Bill next Wednesday. She also noted that Captain Turner would like to see no parking on the street between the Nursing Home and Loring Ave. He will be meeting with the developer to discuss the plans. Dick Williams noted that he had several questions concerning the project, particularly concerning the sewer problems in the area, the possibility of congestion preventing fire vehicles proper access , and the appearance of the HVAC system. He also would like to have more information on the type of trucks that will be entering the property for deliveries etc. Beth Debski stated that she had been in contact with George Whittie, Don McGuinnis, and Captain Turner and all are certain that the water pressure problems are internal problems on the property. ENTRANCE CORRIDOR OVERLAY DISTRICT Beth Debski informed the Planning Board that the Entrance Corridor Overlay District was submitted to the City Council on August 1 . She noted that a joint Public Hearing with the Planning Board and the City Council needs to be scheduled. The members discussed possible dates for the hearing. Beth Debski will check with Josephine Fusco and inform the members of the date of the Public Hearing. • 4 f INTERSECTION OF HIGHLAND AVE. AND SWAMPSCOTT ROAD Dick Williams again stated his concerns about the dangerous intersection at Highland Ave. and Swampscott Road. He noted numerous accidents have taken place there and asked if Captain Hurlihy had responded to the Planning Boards request that some measures be taken there, to make it a safer area. Beth Debski stated that she had not heart from Captain Hurlihy. Kosta Prentakis asked about the status of Fafard. Beth Debski stated that they cannot do any work, since they filed for Chapter 11 . There being no further business to come before the Planning Board at this meeting, a motion was made by Dick Williams to adjourn the meeting, seconded by Chuck Puleo and approved unanimously. The meeting was adjourned at 10:00 P.M. RESPECTFULLY SUBMITTED BY: EILEEN M. SACCO, CLERK • PB090690 • 5 1 l � • SALEM PLANNING BOARD MINUTES OP MEETING JULY 26, 1990 A regular meeting of the Salem Planning Board was held on Thursday, July 26, 1990, at 7:30 P.M. in the Salem City Council Chambers, 93 Washington Street, Salem, Mass. Those present were: Chairman Walter Power, Michael Cunningham, David Hart, John Moustakis, Chuck Puleo, Kosta Prentakis, and Dick Williams. Also present were City Planner Bill Luster, Assistant City Planner Beth Debski, and Eileen Sacco, Clerk. The meeting was called to order at 7:30 P.M by the Chairman, Walter Power in the second floor conference room at One Salem Green. Chairman Power announced to those present that due to the large number of people in attendance the meeting would be moved to the City Council chambers next door in City Hall. Motion made by Michael Cunningham to move the meeting to the City Council Chambers, seconded by John Moustakis and approved unanimously. The meeting reconvened at 7:45 in the City Council Chambers. • PUBLIC HEARING - SITE PLAN REVIEW SPECIAL PERMIT - PROPOSED 123 BED NURSING HOME - 7 LORING HILLS AVENUE Chairman Walter Power explained the procedure for public hearing to those present. Attorney John Serafini addressed the Planning Board and those present on behalf of his clients Vinnin Realty Trust. He stated that a petition had been filed with the Zoning Board of Appeal for a Special Permit for a Nursing Home in an R3 zone. He noted that the Special Permit was granted. Atty. Serafini reviewed the site plan special permit process that the Planning Board was now beginning. He noted that the Planning Board would examine the proposal in detail and would require details and see that issues are addressed. Atty. Serafini reviewed the proposal and stated that it meets all of the zoning requirements, and the building was designed to blend with the neighborhood. He noted that the same builder who built the condominiums in the area would build the Nursing Home. He further noted that the developer has strong ties with the City of Salem and is sensitive to the surrounding area. Atty. Serafini also noted that the location is one of mixed use and it is ideal for a Nursing Home which would be a single purpose use. He reviewed the traffic pattern, stating that • they have tried to minimize the use of Loring Hills Avenue. 1 • He also noted that the employee parking and vendor deliveries are all located in one place. Atty. Serafini also stated that the lighting for the property would shine inward so as not to create any glare. Attorney Serafini stressed the need for a Nursing Home in Salem and also presented the Planning Board with background information on the Company that will run the Nursing Home, as well as a traffic study, and a comparison of other facilities of the same size run by the company, which have a comparable number of units and similar staffing patterns. Chairman Power read comments from the Board of Health, the City Engineer, the Fire Marshal, and the Building Inspector. (Copies of their comments are attached to these minutes. ) Chairman Power also read a letter from Ward 7 Councillor Mark Blair concerning the proposal. He noted his concerns about the parking area lights, exhaust, trash pick up, and recommended extensive landscaping on the property. (A copy of Councillor Blair' s letter is attached to these minutes. ) Atty. Saul Feldman asked that Chairman Power review the comments of the Board of Health. Chairman Power entertained questions and comments from the • Planning Board members. Kosta Prentakis asked what the location of the waste disposal facilities would be. Mr. Quigley stated that they would be in the back of the building in an enclosed roofed over area. He noted that they would use either small dumpsters or maybe a compactor. Kostas Prentakis also asked about the location of the kitchen. Mr. Quigley replied that it would also be in the back of the building facing Papa Ginos and the venting would be there as well. Walter Power asked Mr. Quigley to review the traffic circulation for the proposal. Mr. Quigley noted that all service deliveries would be in the back of the building, as well as employee parking and parking for long term visitors. He also reviewed the traffic pattern. Chuck Puleo asked if the HVAC units would be on the ground or on the roof of the building. Mr. Quigley stated that there would be three central units and they would be located in the center of the roof. He noted that the building would be 50 feet wide and that the units would be located at about 30 feet in the center. He also noted that the condominiums on the hill would be about 500 feet away and it would be difficult to camouflage the units. 2 • Walter Power asked how the utilities would feed the building. Mr. Quigley stated that the water, sewer and storm drains would come in from Loring Hills Avenue. Dick Williams asked if any sediment traps would be used in the event that there are any chemical spills. Mr. Quigley stated that the City Engineer would require contaminant traps. Dick Williams asked if the building would have an incinerator. Mr. Quigley stated no. Walter Power asked that the boundaries of the parcel be identified. Dick Williams asked what direction the prevailing winds pass over the parcel. Mr. Quigley stated that they are westerly, northwest to southwest. Chuck Puleo asked how many rooms would be in the front of the building. Mr. Quigley stated that the administrative offices would be located on the first floor facing Loring Hills Avenue, and 8 rooms would be facing in the direction of the Loring Hills Avenue condos. Chuck Puleo also asked how many patients would be in each room. Mr. Quigley stated that there would be some with 2 patients in a room and some with 1 patient in a room. David Hart asked if there would be an elevator. Mr. Quigley . stated that there would be an elevator and that the tower would be 4 feet above the roof. Walter Power asked that the lighting plan be reviewed. Mr. Quigley reviewed the lighting plan. Kosta Prentakis asked that the traffic study submitted be reviewed. Attorney John Serafini reviewed the traffic study. He noted that the zoning permits 12 units per acre but that the developer did not build to that density. He also noted that when the roadways were approved it was taken into account that all of the area would be developed. He stated that the findings of the report were that the impact of a Nursing Home would be insignificant. Kostas Prentakis asked how many visitors and what kinds of deliveries are made at the other 123 bed facilities operated by the Banes and the Salters. Mr. Salter replied that the number of visitors during the week was 10 or less. He stated that they have visiting hours from 1 -4 p.m. and 6-8 p.m. , noting that on weekends the amount is greater throughout the day with holidays having the highest numbers. Mr. Salter also noted that deliveries are typically made one day a week, with perishables being delivered once a week and non-perishables being delivered once a month. He also noted that they try to stagger deliveries. • 3 • Atty. Saul Feldman asked what the number of visitors would be on a Sunday afternoon. Mr. Salter stated that there could be 20 throughout the day. Dick Williams suggested that if the heating and venting had to be on the roof that perhaps it could be enclosed. Chairman Power opened the Public Hearing up to comments from those in attendance. Mr. Hyman London of 6 Loring Hills Avenue addressed the Board and stated that he is concerned about the sewerage. He noted that he feels that the sewer drains are too small and they should be enlarged to prevent the back ups which occur. He also expressed his concerns about the fact that Loring Hills Avenue is supposed to have one way egress as agreed in 1981 and that has not been changed yet. He also suggested that there should be no parking on Carol Way and Loring Hills Avenue. Mr. London also suggested that if the nursing home is built, that 500 of the patients should be Salem residents. Walter Power stated that the Planning Board will have the City Engineer investigate the storm drains. Mr. Philip Popkin of 6 Loring Hills Avenue addressed the Board with several concerns about the proposal. He stated that he felt that the traffic in the area should get a great deal of • attention. He noted that there is a blind spot at the entrance to Carol Way on Loring Avenue and is very dangerous. Mr. Popkin also noted the one way egress on Loring Hills Avenue. Mr. Popkin also expressed concern about the water pressure in the area. He noted that some people have trouble flushing toilets on the third floor of their property. Mr. Popkin also stated that he felt that the quality of life for the residents would be imposed upon since they would have to suffer through the blasting, sand and dirt, and filth covered windows and asked that the Board take that into consideration. He also stated that the nursing home would not increase the value of their properties. Mr. Popkin also stated that he felt that there would be a danger of changing the flow of the water table underground. He suggested that the blasting may change the direction of the water table and pollute the pond. Mr. Popkin also addressed the Board on the traffic study submitted by Vinnin Realty Trust. He noted that they paid for the study and questioned the results. He also suggested that the Planning Department should do their own traffic study to determine the accuracy of the figures in the report. 4 • Mr. Popkin also addressed the parking areas proposed. He noted that 18 wheel- trucks would be using the service area and asked that the proposed method of servicing the nursing home be examined. He suggested that there should be two service entrances rather than one. Mr. Popkin closed by saying that he did not object to the need for a nursing home but felt that this is a bad area to have one. City Planner Bill Luster addressed Mr. Popkins concerns about the validity of the traffic study and stated that the Planning Department would review the study and compare it to other traffic studies that have been done by the City and the State, to determine the validity of the study. Edward Steinberg of 50 Freedom Hollow Road addressed the Board and stated that he also experiences problems with his water pressure on the fourth floor of the building. He stated that a 10 inch pipe was installed rather than a 12 inch pipe. Walter Power asked Mr. Steinberg if the loss of pressure was at all times. Mr. Steinberg stated that most times it takes 3 or 4 flushes . Walter Power stated that the Planning Department would have the water department check on the water pressure. • Irving Stepner of 50 Freedom Hollow Road expressed his concerns about fire safety and questioned if the Fire Department would be able to get through. Walter Power noted that the Fire Department had reserved comment and would address those issues in their review. Enid Mirkin of 6 Loring Hills Avenue expressed her concerns about the traffic pattern on Loring Hills Avenue. She noted that delivery truck would block the street, preventing fire apparatus access. She also requested that someone check out the deliveries made to Papa Gino's. Walter Power stated that the Planning Department would observe the deliveries of Papa Gino' s. Attorney Saul Feldman addressed the Board and requested that they delay action on this proposal as he has filed an appeal of the Zoning Board of Appeals granting of a Special Permit in Land Court. He also noted that he is prepared to file a complaint in Salem Superior Court to get an injunction to prevent a Nursing Home from being developed on this site. Atty. Feldman also stated that at the time the condos were developed it was never stated that the area would be mixed use. Atty. Feldman also stated that his clients would like time to have their own traffic study done on the area. He also noted his concerns about Fire Department access, sewerage, and the • water pressure problem. 5 • Atty. Feldman also noted concerns about the number of visitors and parking spaces. He suggested that the Planning Board visit the site of the Winchester Nursing Home to see the traffic there on a Sunday afternoon. Walter Power addressed Atty. Feldmans request that the Planning Board not take action on the proposal until the decision is received from the appeal in Land Court. He noted that the Planning Board is under a time constraint and must proceed with the Site Plan Review Process and act on the proposal. Norman Bogosian of 35 Valiant Way addressed the Board and stated that he cannot park in front of his house for safety reasons and that only casual visitors park there. He suggested that Carol Way and Loring Hills Avenue should be made one way. He also questioned the acreage of the property for a 123 bed facility. He also stated that he did not feel that the style of the building was conducive to the area which is colonial style. Albert Stein of 92 Freedom Hollow addressed the Board and stated that he is concerned about the illumination of the lighting at night. He also noted that he is concerned about the noise and the water pressure. He also stated that there is a blind spot at Carol Way and it is dangerous. • Bob Levine a resident of phase II asked if the Planning Board had visited the Village at Vinnin. Walter Power stated that they had. Mr. Levine noted that he is not opposed to the need for a Nursing Home, but feels that this is a horrendous location for one. Marion Burke of 50 Freedom Hollow stated that she gets a gaseous odor from her wash basin and also has water pressure problems with her toilet. Seymour Stoll of 38 Valient Way questioned the location of 18 parking spaces in the front of the building. He noted that if the Fire Department required a fire lane in that area they would have to be relocated, perhaps takings away some of the greenery. Luella Cummings of 6 Loring Hills Avenue asked what hazardous waste would be disposed of at the Nursing Home. Mr. Salter stated that hazardous waste such as syringes would be red bagged, and double bagged and will be picked up by Choate Hospital Service to be disposed of. He noted that the disposal is well regulated and controlled, and they would not have the amount of hazardous waste that a hospital would have. Marilyn Stoll of 38 Valient Way stated that there is a large • Funeral Home in the area, and they line cars up on Loring Hills 6 • Avenue during large services. Jessie Lipsom of 15 Valiant Way stated that she chose the location of her condo so that she would not look at the shopping center, and liked the location by the pond. She stated that now she would be looking at a Nursing Home rather than the pond and the gazebo that was supposed to be built. She also noted that she felt that the quality of life would be impacted. Sam Tuttman of 50 Freedom Hollow stated that on July 9, 1990 he checked the Jewish Rehabilitation Center, and noted that there were 85 cars in the parking lot, one van and an ambulance. He stated that he felt that more parking would be needed. Ruth Stein of 92 Freedom Hollow asked if there would be any free space for the residents of the Nursing Home outdoors. Mr. Quigley stated that there would be a recreation area at the rear of the building that 4,000 s.f. as the state requires. Lila Shapiro of 50 Freedom Hollow stated that Loring Hills Avenue is supposed to be a One Way coming out and she would like to have that clarified. Mark Goldenberg of 50 Freedom Hollow addressed the Board and stated that he hoped that the building would not be constructed of standard low grade products. He also stated that he had • gathered information on other Nursing Homes in affluent communities such as Newton and that they have 210 beds and 200 employees. Mr. Goldenberg also asked if the building would become corporate headquarters for the company, which would add to the traffic with increased visitors and vendors visiting the site. He also stated that the original intent of the area was not for a Nursing Home, but given the present economic climate the developers had to look for an alternative use for the property. He stated that the Nursing Home would be a commercial use and that would impact the quality of life of the residents of the condos. Walter Power addressed Mr. Goldenberg and stated that historically the site was originally planned for a Nursing Home. Norman Bogosian of 35 Valiant Way asked if the Planning Board had jurisdiction over the signs at the entrance to the Nursing Home. City Planner Bill Luster stated that any signs would be on Nursing Home property. Mr. Bogosian stated that he hoped that the signs for the entrance would not be illuminated too brightly. Bob Lubousky of 50 Freedom Hollow asked who determines the parking on the street around the Nursing Home. He cited a recent fire at Freedom Hollow and stated that Carol Way is a narrow street and if cars are allowed to park there fire trucks would • have difficulty getting through. 7 . Bea Brettman of 70 Weatherly Drive addressed the Board and stated that she did not think that Carol Way is a narrow street. Walter Power stated that the Fire Department would be reviewing the proposal and would make the appropriate decisions concerning access . Enid Mirkin of 6 Loring Hills Avenue asked that if the project goes forward that the Planning Board enforce regulations concerning construction times and practices. Mark Goldenberg addressed Mr. Zieff and noted that the Zoning Board of Appeal have placed stipulations on the approval and asked if the they had been worked into the plans. Atty. John Serafini addressed the question and stated that the payment for shared facilities will be worked out at the time the building is built. He stated that the issue of a guard house being built at Carol Way or Loring Hills Avenue cannot be addressed until the appeals process is complete. Mr. Goldenberg stated that he felt that the conditions should be shown on the plans presented to the Planning Board. Attorney John Serafini addressed those present and stated that they do not expect a decision on the proposal tonight. He noted that the Planning Department would review the proposal and concerns would be addressed. He stated that it was not appropriate to suggest that the Planning Board delay action on the proposal, as they have limited time to act on the proposal once the Site Plan Review Process is underway. Attorney Serafini introduced Augusta Gale, of the Homecare Group of the North Shore Visiting Nurses. She addressed the audience and stated that there are many patients who are waiting for Nursing Home placement that her agency service. She also noted that in many cases patients are forced to go as far away as Tewksbury to be in a Nursing Home, and stressed the need for a Nursing Home in Salem. Katherine Slotch of the discharge planning staff at Shaughnessy Hospital also emphasized the need for a nursing home in Salem. She also noted that people are forced to leave the area and are having to go further away from Salem. Evelyn Rosen of 70 Weatherly Drive stated that at her age she is concerned about the availability of Nursing Homes in the area, but stated that she was against this location because when she bought her unit she believed it would be all residential. Philip Popkin again addressed the Board and stated that he realized that some issues of concern to the neighbors are not in the jurisdiction of the Planning Board. He also asked what • percentage of the residents of the Devereaux Nursing Home in 8 Marblehead are Marblehead residents. Mr. Bane replied that 850 of the patients are Marblehead residents. Attorney Feldman again addressed the Planning Board and stated that he was not arguing with the need for a nursing home in the Salem area, but suggested that this site does not meet the criteria and that Highland Avenue would be a better place for it. Sam Tuttman of 50 Freedom Hollow asked if medicare and medicaid patients would be accepted at the Nursing Home. Mr. Bane stated that they would be. Mr. Tuttman also stated that he hoped that the Bane family would sun the facility better than some of their others, and further stated that he was aware that they had been indicted. There being no further comments or questions from the Planning Board members or those in attendance, Chairman Walter Power declared the Public Hearing closed. He asked that the group designate a spokesperson which the Planning Department will keep informed as to the progress of the matter. Philip Popkin agreed to be the spokesperson for the group. OLD/NEW BUSINESS The members made comments on the Nursing Home proposal. Walter Power asked that the developer sketch the line of sight of the condos on the hill to the roof elevation showing the structure that will be on the roof. David Hart suggested that they scale the sight section to 1 in 10 scale for detail. Bill Luster stated that he felt that 4,000 s.f. for recreation space was too small. He also stated that they would be looking at this development in relation to the Super Stop & Shop regarding the traffic situation. John Moustakis stated that he felt that they would need more parking for the facility. BLASTING REGULATIONS Walter Power asked if a Geotechnical Engineer had been selected yet. Beth Debski stated that one had not yet been chosen. SALEM SHOE Bill Luster informed the Board that the permit for the Salem Shoe property is due to expire. He stated that the building has been demolished, but the construction of the condos had not started. He stated that he will check to that enough work has been done to consider that construction is in process , to extend this permit. • 9 Bill Luster also informed the Board that Milton Collier of Allied Lumber had been informed by the state that they would be tearing down the warehouse space that they are taking for the bypass road on September 1 . He stated that he had received a permit that had lapsed and that he would be coming in for Site Plan Review. He stated that he would see if the state could postpone the demolition so that he can go through the Site Plan Review Process again. APPROVAL OF MINUTES The minutes of the meeting of May 31 , 1990 were presented for approval. Motion was made by Kostas Prentakis to approve the minutes of the meeting of May 31 , 1990, seconded by David Hart and approved unanimously. The minutes of the meeting of June 6, 1990 were presented for approval. Motion made by David Hart to approve the minutes of the meeting of June 6, 1990, seconded by Dick Williams and approved unanimously. There being no further business to come before the Planning Board at this meeting, a motion was made by Chuck Puleo to adjourn the meeting, seconded by Dick Williams and approved unanimously. The meeting was adjourned at 11 :00 P.M. RESPECTFULLY SUBMITTED BY: EILEEN M. SACCO, CLERK PB072690 10 1 • SALEM PLANNING DEPARTMENT MINUTES OF MEETING MAY 31 , 1990 A regular meeting of the Salem Planning Board was held on Thursday, May 31 , 1990 at 7:30 P.M. in the second floor conference room at One Salem Green. Present were: Chairman Walter Power, Abby Burns, Michael Cunningham, David Hart, John Moustakis, and Linda Vaughan. Also present were Assistant Planner Beth Debski, and Eileen Sacco, Clerk. FORM A - FORT AVENUE Mr. Swenbeck presented plans for the approval of a Form A, for the conveying of lot 116B to lot 117 shown on the plan. He noted that they had been unaware that they were enchroaching on the neighbors property until they had a land survey done, and when they found out his neighbor agreed to convey the parcel to them. Michael Cunningham asked if lot 116A would have enough square footage. Walter Power stated that lot 116A would have 14,832 s.f. which is very close to the required 15,000 . Dick Williams noted that for land court the line on the plan should be dashed. Walter Power stated that the plan has a notation on it. There being no further questions or comments from the Board a motion was made by Dick Williams to approve the Form A for Fort Avenue, seconded by Abby Burns and approved unanimously. FORM A - 13-15 CLARK STREET Mr. Slilian addressed the Board and requested approval of his request for a Form A for his property located at 13-15 Clark Street. He noted that he is creating two lots from one large lot. He stated that lot a would be 15,000 s.f. with 150 feet of frontage on Clark Street, and lot be would be 31 ,265 s.f. with frontage on Barnes Road. He intends to build a single family home on lot A. Dick Williams asked that the approval state that it was for lot A only, noting that there was a minimal amount of notes on the plan and no explanation of what is being approved. Beth Debski noted that lot A is a buildable lot and that lot B would require subdivision approval of the Planning Board. Walter Power asked Mr. Stilian to have his engineer make a notation on the plan that Lot A is a buildable lot and lot B 1 r • would require Subdivision Approval of the Salem Planning Board, and present it at the next meeting of the Board on June 7, 1990. FORM A - 117 WEBB STREET Mr. Godjikian addressed the Board and requested approval of a Form A for his property located at 117 Webb Street, which is on the corner of Webb and Webster Streets. He presented plans for the review of the Board. He noted that lot 1 would be 7,058 s.f. with 100 feet of frontage, and he had obtained a variance from the Board of Appeal. Walter Power reviewed the decision of the Board of Appeal, which placed several conditions on the variance. He noted that the Board of Appeal felt that approval was in order noting that there was no neighborhood opposition to the plan and that the lot would be similar in size to other lots in the neighborhood. They also noted that the use for a single family home would have no adverse effect on the neighborhood. Dick Williams noted that he did not agree with the plans. There being no further comments on the proposal, a motion was made by Linda Vaughan to approve the Form A for 117 Webb Street, seconded by Michael Cunningham and approve 6-1 with Dick ,Williams voting against it. • BLASTING DISCUSSION Beth Debski addressed the Board and stated that she had obtained a copy of the Peabody Planning Board Protocol for Blasting. She stated that she thought it was very good and very thorough. She noted that she had met with Captain Turner and he would come to the next meeting on June 7, 1990 to discuss it with the Board. Dick Williams stated that he thought that the plan is very good and covers all of his concerns and more. He also noted that it was very technical. Walter Power asked if the concern about shock waves was addressed. Dick Williams said that it was. He also noted that the language was very technical and perhaps the Board should have someone explain it to them. The Board discussed the language in the draft particularly the reference to a Geotechnical Engineer and a Geotechnical Consultant. David Hart expressed his concern over the use of an Engineer or a Consultant noting that the city would have more leverage • in court if needed with the use of an Engineer. He also suggested that it may be worth while to have a Geotechnical 2 • Engineer, do pre-blasting surveys. Linda Vaughan stated that she felt that may be a little too stringent, and referred to her own experience with a pre-blasting survey, noting that she had no problems. Beth Debski stated that Peabody used a Geotechnical Firm to help them draft their protocol. She suggested that we could hire a Geotechnical Firm to answer some of the technical questions that the Board had. She said that they had the money to do that if they kept it under a certain amount. Walter Power agreed that would be a good idea and asked if Beth thought it was possible to have someone attend the next meeting. Beth Debski stated that she had dealt with several firms in the past and she would call and get prices and see if someone could attend the meeting next week. Dick Williams suggested that the Fire Department Regulations should have added to it that the blasting contractor shall read, understand and agree to the Massachusetts General Laws regarding blasting. Walter Power suggested that the use of the protocol in 2 or 3 lot subdivisions could be cost prohibitive, and perhaps economics should be considered when enforcing it. • Abby Burns noted that 2 and 3 lot subdivisions are difficult to blast. Walter Power noted that the Planning Board should check on the liability of the city if waivers are granted and something happens. OLD BUSINESS Beth Debski addressed the Board and stated that the deadline for the completion of the slope at Fafards site is May 31 , 1990, and noted that they had done a tremendous amount of work on it. She stated that they have requested a one week extension for the completion due to bad weather. She also showed the Board photos that were taken that day. Motion made by Abby Burns to extend the deadline for the completion of the slope to June 8, 1990, seconded by Michael Cunningham and approved unanimously. Beth Debski also noted that she had received a letter from Ron Killian stating that the paving on Whalers Lane from Janus Lane to 70-72 Whalers Lane would be completed by June 22, 1990. The letter also stated that the topcoat of paving on Hamlet • and the Whalers Lane sidewalks from Janus to Tybee Lane on the inner' loop and from Janus Lane to Patriots Lane on the outer 3 • loop would be completed by June 22, 1990 as- well. Dick Williams asked what the status of the Stasinos Property was. Beth Debski stated that the matter was still in court. The Board decided to cancel the June 21 , 1990 meeting and meet at Abby Burns ' house for a summer get together. APPROVAL OF MINUTES The minutes of the meeting of April 5, 1990 were presented for approval. Motion made by Abby Burns to approve the minutes of the meeting of April 5, 1990 seconded by Linda Vaughan and approved unanimously. The minutes of the meeting of April 19, 1990 were presented for approval. Motion made by Abby Burns to approve the minutes of the meeting of April 19, 1990, seconded by Linda Vaughan and approved unanimously. There being no further business to come before the Planning Board at this meeting, a motion was made by Abby Burns to adjourn the meeting seconded by Michael Cunningham and approved unanimously. The meeting was adjourned at 8:50 P.M. • RESPECTFULLY SUBMITTED BY: EILEEN M. SACCO, CLERK PB053190 • 4 y SALEM PLANNING BOARD MINUTES OF MEETING MAY 10, 1990 A regular meeting of the Salem Planning Board was held on Thursday May 10, 1990 at 7:30 P.M. in the second floor conference room at One Salem Green. Present were: Chairman Walter Power, Dick Williams, Abby Burns, Kosta Prentakis, John Moustakis, Chuck Puleo, Michael Cunningham, and David Hart. Also present were Assistant Planner Beth Debski, and Eileen ,Sacco, Clerk. TRAFFIC DISCUSSION Captain Hurlihy of the Salem Police Department was present at the meeting to discuss the concerns of the Planning Board regarding traffic problems in the city. Dick Williams asked what the intent of the Traffic Department was with regards to the intersection of Highland Avenue and Swampscott Road. Captain Hurlihy stated that the city is in the process of re-establishing a Traffic Commission and that intersection would take priority. He also noted that the geometrics of the area are a problem and that if the area was • widened and straightened it could handle the increased volume of traffic. Dick Williams suggested that the a member of the Planning Board or Planning Department serve on the Traffic Commission. Bill Luster explained that Councillor George McCabe brought in the original legislation for the re-establishment of the Traffic Commission and it would have a City Official, a representative of the Planning Department, and representatives from each neighborhood group. He noted that the previous Commission was made up of Department Heads and the new Commission wants to get more input from the neighborhoods. He stated that every neighborhood group complains of traffic problems. Dick Williams suggested that cross traffic should be prohibited at Swampscott Road and Highland Avenue and jersey barriers should be placed there. He noted that there are several accidents in that spot. Captain Herlihy stated that they would take his suggestions under advisement. Michael Cunningham stated his concerns about the intersection of 114 and Essex Street. He noted that the traffic backs up, and motorists see the green light two blocks away and ignore the stop sign. He suggested that the stop sign should be reversed and put on Essex Street. Bill Luster explained that • the new traffic plans include plans for rerouting the traffic 1 • in that intersection. He stated that the plan eliminates most of the left turns and the second phase of the project includes traffic lights. He noted that there was a public hearing scheduled for next Wednesday, May 16, to discuss the traffic plan. Walter Power asked Captain Herlihy to discuss any plans the traffic division had regarding traffic. Captain Herlihy stated that man power is a problem, and the department is presently doing selective enforcement in areas that there is a problem. Dick Williams asked who determined where the problem areas are. Captain Herlihy replied that they are determined by neighborhood complaints to the department and the Mayor and City Council. Walter Power suggested that the Planning Department communicate with the Traffic Department regarding projects, and perhaps physical improvements could be made by developers in areas of concern. He also noted that the Planning Board would like to be apprised of problems either by written communication or a meeting with the Traffic Department. He also suggested that perhaps site plan reviews for subdivisions could be sent to the Traffic Department, noting that the traffic plan in 1984 for the Fafard development was adequate at the time. Walter Power expressed concern that the Planning Board had approved a subdivision on Vista Road on the condition that it would be a one way in off Marlboro Road, and the one way was never approved. Beth Debski explained that the order was sent to the traffic division to submit to the council, which it was but it was put in committee and never approved. Bill Luster suggested that in the future the Board should make sure that the One Way is approved before granting approval of a subdivision. Walter Power stated that he would like the Planning Board to form a close liaison with the traffic division and would like to have input on projects. He also noted that the Planning Board should be working solutions to the traffic problems into approvals for developments Chuck Puleo asked what the procedure was for obtaining signage on Highland Avenue. He noted the area near Marlboro Road. Captain Herlihy noted that Highland avenue is a state road and that he would work with the City Engineer and the Planning Department on suggestions. He noted that they are not traffic engineers but they would work together on solutions to the signage problems. BLASTING DISCUSSION Captain Turner of the Salem Fire Department and State Fire • Marshall Joe O'Keefe were present at the meeting to discuss the concerns of the Planning Board regarding blasting. 2 • Dick Williams asked if the city has a licensed blasting technician. Captain Turner stated no, they rely on blasting. . . . . Captain Turner reviewed the procedure for following up on complaints of damage due to blasting. He stated that if a citizen complains of damage they must go to the fire department and file a report which is forwarded to the State Fire Marshalls Office. He noted that the blaster must also sign the report. He stated that it is a good vehicle for bringing parties together. Dick Williams stated that he felt that the contractor should be held responsible for damages before the Fire Marshall has to make legal moves. He suggested that the clerk of the works could do the leg work. He noted that shock wave travel further than the 300 feet included in the preblasting survey and he is concerned about the effects on personal property. Captain Turner stated that is beyond the jurisdiction of the Fire Department. He noted that they are no engineers and that they comply with the Code of Massachusetts Regulations. Dick Williams stated that he is concerned that if a citizen has $1000 .00 worth of damage to their property as the result of blasting, they should have an easier way of recovering their • $1 ,000 .00 rather than spend $2,000 .00 on an Attorney. State Fire Marshall Joseph O'Keefe stated that the Board of Fire Prevention is currently considering a proposal to require post blasting surveys. He also noted that the Board of Fire Prevention has never approved a blasting ordinance. He also stated that the Planning Board cannot suggest that a contractor hire a consultant. He did suggest that he could work with the city on establishing protocol for blasting, as they did in Peabody. Captain Turner noted that the law requires that pre- blasting surveys be within 100 feet, but Salem requires 250 feet. He also stated that blasting mats are an option and Salem requires that they be used. He noted that he inspects blasting sites periodically throughout the day and if any violations are found the job is shut down. Walter Power asked if blasting shock waves go farther than 250 could the contractor be required to move seismographs around. Captain Turner stated that the Fire Department adds conditions to permits and often requires additional seismographs or the moving of them. Captain Turner noted that people tend to take advantage of the situation and want to have their cracks repaired that were there • before blasting. He suggested that the Peabody Planning Board 3 • be contacted to get their protocol and the Planning Board could work with the Fire Department to develop one for the City of Salem. FORM A - 12 GREENWAY ROAD Attorney Mike Holden addressed the Board and requested approval of a Form A for 12 Greenway Road. He noted that the Board of Appeal had granted a variance from lot size with conditions. He noted that the plans would create 2 lots, noting that parcels A & B would become one lot of 7732 s.f. , and parcels C & D would become one lot of 7799 s.f. Walter Power read comments from various boards. He noted that the Board of Appeal had several conditions on their approval. Dick Williams stated that the conditions of the Board of Appeal sounded like approval of the project. Attorney Holden noted that the conditions were solutions to concerns of the abuttors. Motion made by Abby Burns to approve the Form A for 12 Greenway Road, seconded by Kosta Prentakis and approved unanimously. SITE PLAN REVIEW SPECIAL PERMIT - PEABODY BLOCK Bill Luster addressed the Board and stated that the Planning • Board, Salem Redevelopment Authority and the Design Review Board overlap in approval for this Site Plan Review Special Permit He noted that Beth Debski had spoken with the neighbors and discussed the changes in the plans made since the public hearing. Carl Dumas explained the changes made. He noted that the parking area will have 2 handicapped parking spaces and a loading zone at the rear entrance. There will also be additional lighting to increase the lighting in the Barton Square area. An additional catch basin has also been added. Michael Cunningham noted that he had concerns about the parking area and had suggested that it be locked with a chain to prevent its use after hours. Mr. Dumas stated that signs will be posted that violators will be towed. He noted that they do not want to trap people in the lot and he doesn't think he can regulate tenants parking in spaces that they lease. Attorney John Serafini stated that they would like to try this method, noting that if cars are towed word will get around and people will not park there. Kosta Prentakis stated that he felt that the plans for parking were a good place to start. He asked if the tenants would have access to the underground parking. Mr. Dumas replied that they could lease them as well. • 4 Walter Power questioned the plans for trash removal. Mr. Dumas explained that they plan to use a wheel type dumpster which is 3 yards and can be managed by one person. Walter Power asked if they had considered the use of a compactor. Mr. Dumas stated that they had planned for the wheel type dumpster because they presently use the system at another location and it works well. Walter Power noted that the dumpster takes up needed space for parking. Bill Luster stated that the use of a compactor may be necessary due to the restaurant He noted that he did not want to condition something on the outside but suggested that the Planning Department could research different types of compactors and if it can be done it should be done. Mr. Dumas stated that at the present they do not have a signed lease from a restaurant. It was decided to leave the matter of the disposal of refuse to be reviewed by the Planning Department and the Board of Health. Motion made by Abby Burns to approve the Site Plan Special Permit for the Peabody Block, with the condition that the disposal of refuse be reviewed, seconded by Dick Williams and approved unanimously. • Bill Luster reviewed the special conditions for the project. he noted that Beth Debski had discussed them with the neighbors and they were happy with them. Motion made by Abby Burns to approve the proposed conditions for the Peabody Block, seconded by Kosta Prentakis and approved unanimously. Bill Luster also commented that Beth Debski staffs both the Planning Board and the Salem Redevelopment Authority and she takes the comments of each board to the other. He also noted that she did an excellent job on this project. DETERMINATION OF SPECIFIC AND MATERIAL CHANGE - 190 NORTH STREET Attorney John Vallis addressed the Board and requested that they approve a Determination of Specific and Material Change for property located at 190 North Street. He reviewed the history of the uses of the property, and the most recent proposal that was submitted to the Board but which was for a neighborhood general store. He noted that the request for a variance was denied by the Board of Appeal. Attorney Vallis reviewed the new proposal for the building, to be used as a small appliance repair shop, and also for the • 5 sale of lamps. He noted that the applicant has a successful business in Lynn, and he did not think that this use would create much traffic in the area. He asked the Board to approve his request. Walter Power addressed the Board and stated that the Assistant City Solicitor had been consulted and that in his opinion this request is a specific and material change. Motion made by Abby Burns to approve the Determination of Specific and Material Change for the proposal for 190 North Street, seconded by Dick Williams and approved unanimously. OLD BUSINESS Kosta Prentakis stated that Fafard had started working on the slope. He asked if there had been any response from Fafard concerning the Punch List that was sent to them. Beth Debski reported that Howard Fafard had been to the site and indicated that they would address the concerns. Abby Burns addressed the Board and reported that the State Department of Environmental Protection had made a site visit to the Pierce Road property which Joyce Salvo had planned to build two single family homes on. She noted that the • Conservation Commission had denied her project and she was appealing to DEP, and stated that the area should remain as it is. She suggested that the Board should write a letter to DEP stating the Boards feelings on the project. Walter Power stated that since the Board did not take up the issue publicly he questioned whether the Board should comment on the matter. He suggested perhaps the Board could concentrate on safety issues. Beth Debski stated that the neighbors in the area are so opposed to the plans that they will probably appeal any approval by DEP in court. She also noted that she felt confident that they would win an appeal in court. APPROVAL OF MINUTES The minutes of the meeting of February 15, 1990 were presented for approval. Motion made by Kosta Prentakis to approve the minutes of the meeting of February 5, 1990, seconded by Abby Burns, and approved unanimously. The minutes of the meeting of March 1 , 1990 were presented for approval. Motion made by Kosta Prentakis to approve the minutes of the meeting of March 1 , 1990, seconded by Abby Burns and • approved unanimously. 6 There being no further business to come before the Planning Board at this meeting, a motion was made by Abby Burns to adjourn the meeting, seconded by Dick Williams and approved unanimously. The meeting was adjourned at 9:50 P.M. RESPECTFULLY SUBMITTED BY: EILEEN M. SACCO, CLERK PB051090 • 7 SALEM PLANNING-BOARD MINUTES OF MEETING APRIL 19, 1990 A regular meeting of the Salem Planning Board was held on Thursday, April 19 , 1990, at 7:30 P.M. in the second floor conference room at One Salem Green. Present were: Chairman Walter Power, Linda Vaughan, Dick Williams, Kosta Prentakis, Michael Cunningham, David Hart, City Planner William Luster, and Assistant Planner Beth Debski. Also present were Student Intern Dave Angeramo, and Eileen Sacco, Clerk. PUBLIC HEARING - SITE PLAN REVIEW SPECIAL PERMIT - PEABODY BLOCK ( 118-128 WASHINGTON STREET, 247 ESSEX STREET AND 4 BARTON SQUARE City Planner William Luster addressed the Board and stated that the review process for this proposal is a double process since the plan is being reviewed by the SRA at the same time. He noted that the proposal has been granted conditional approval by the SRA and has been extensively reviewed by the DRB. Attorney John Serafini addressed the Board on behalf of his clients Autumn Realty Trust. He recalled that there was a site • plan review for the property two years ago which was totally residential. He noted that this proposal is all commercial and that the owners have made a commitment to the downtown by planning to move their offices to the top floor of the proposed building. Atty. Serafini introduced Mr. Dumas and Mr. Clinton the Architect for the project. Mr. Clinton showed the Board the plans for the project. He noted that they plan to renovate the exterior of the building historically to an 1892 facade, from pictures obtained from the Peabody Museum and that the two buildings would be connected by a core which will house the elevator, the main entrance to the buildings, and stairs, as well as handicap access. He further noted that the new building is different from the other buildings as per historical regulations and the suggestions of the DRB. Mr. Clinton stated that the Barton Street building that was torn down will be the site for 12 parking spaces. Kosta Prentakis asked if the total additional parking for the project would be the 12 spaces. Mr. Clinton stated that the plans call for 35 additional underground spaces . Kosta Prentakis also asked what the total S.F. of the building • would be. Mr. Clinton stated that it would be 50,000 S.F. Dick Williams asked if there would be adequate ventilation for 1 . • - the 35 spaces underground. Mr. Clinton stated that they plan for a forced air ventilation system browing air for the removal of exhaust. Mr. Williams also asked about the plans for snow and trash removal. Mr. Clinton stated that they plan for 3 dumpsters to be on site. Kosta Prentakis asked if there were any plans for a restaurant in the building. Mr. Clinton stated that a Thai Restaurant has expressed interest in the location. Kosta Prentakis noted that a restaurant may present additional problems regarding trash. Mr. Clinton indicated that they could possibly use a container dumpster for the restaurant Walter Power asked what the head room would be for the underground garage. Mr. Clinton stated that the entrance is 7 ' 2" and that the interior is 10 ' . He noted that the garage would be for cars only and for use by the tenants of the building on a fee basis. Dick Williams expressed concern about the trash removal and noted that a truck would have a hard time backing in the area to empty the dumpsters. Walter Power suggested that they could be emptied in the early morning hours. Mr. Clinton stated that they have not planned that far yet but would have no problem doing that. • Dick Williams asked about the drainage. Mr. Clinton stated that there is drainage in place which needs to be enhanced with several catch basins. He noted that the City Engineer has seen the plans. Walter Power asked about security for the garage. Mr. Clinton stated that they would probably use a gate system with a pass key or card system for the tenants of the spaces. Walter Power asked about lighting for the garage. Mr. Clinton stated that they would probably use high pressure sodium lighting. Dick Williams asked if the shut down time of the garage would coincide with the closing of the building. Mr. Clinton stated that it would. Kosta Prentakis asked if they plan to monitor parking so that people don't park in the exterior spaces all day. Atty. Serafini stated that the owners of the building will be on site so that they could monitor parking. Dick Williams referred to the window details in the core building. He suggested that they consider lentils or sills that are compatible with the other buildings, noting that the proposed look is too stark. William Luster agreed that was • a good point and stated that they would bring it to the DRB. 2. • Kosta Prentakis asked if there were any plans for the roof, such as a roof garden. Mr. Clinton stated that they only plans for the roof are to put on a new roof. Mr. Clinton noted that the interior of the building will be renovated as it is leased to suit the needs of the tenants , and will be fully fire alarmed, with a dry system that will not require heat, which had been approve by the building department and the fire department. He further noted that the exterior facade should be completed three months after the issuance of a building permit, and will be completed to look inhabited. Bill Luster explained that they are in the process of applying for status as a Historic Tax Credit Project which would benefit the developer and the City. He also noted that these plans do not include the park area on the Corner of Essex and Washington Streets as the City is currently negotiating to purchase it. He stated that the property is appraised at $80,000 and the city plans to spend $90,000 in improvements. He noted that the it is the City's intention to have the park remain as open space but not necessarily a park, but perhaps something more attractive than the present use. Dick Williams suggested that they might think about installing steam lines in the parking area. • Walter Power suggested that they consider strip drainage at the entrance to the garage. Dick Williams expressed his concerns about the traffic problems that exist in the area already and suggested that deliveries to the buildings be made in the back parking area by possibly setting aside an area for a loading zone. Linda Vaughan also expressed her concerns about the traffic problems in the area. She particularly noted the corner of Washington St. and Barton Square where it is difficult to get onto Washington St. if there are cars parked along the street. She agreed that a loading zone would take the burden off of Washington Street. Kosta Prentakis asked if there would be handicapped parking spaces in the outside lot. Mr. Clinton stated that the handicapped spaces would be in the garage. He also noted that there would be handicapped access from the outside of the buildings. Dick Williams asked if the utilities were in place. Mr. Clinton stated that they were in place except for the sprinkler system. • Walter Power asked them to see what the lighting is on Barton Square and possibly plan for the lighting for the parking area to make Barton Square brighter. 3. • Chairman Power read comments from other Boards and Commissions. He noted that the Building Inspectors main concern was the size of the parking spaces and the aisle space in the interior garage. The comments from the City Engineer sated that he concurs with the project but requested that the sidewalks be replaced and that the 6" fire main should be metered. Chairman Power also read comments from the Board of Health. David Hart asked Mr. Clinton to review the process for the application for the Historic Tax Credit. He also stated that he understood the concerns of Mass Historic about the design of the core but noted that he was concerned about the design. Attorney Serafini noted that the developer has committed funding for the project and the buildings have already been purchased. He also noted that the owners will occupy 6,000 s.f. of the property for their offices. Chairman Power opened the public hearing up to comments from the audience. Mary Letish who lives in the Norman Street Condos addressed the Board and stated that she is concerned about the activity that takes place in the neighborhood from 6:00 - 1 :00 a.m. She noted that there is a lot of vandalism and particularly noted the parking area for the Shawmut Bank. She also stated that they have had to repair their fence several times. Attorney Serafini noted that the bank has had to leave the lot open because in the past people have been locked in there. He stressed that this project would have better security since the owners will occupy the property. Joanne Moore of 9 Barton Square addressed the Board and stated that she is concerned about the amount of liquor that is consumed in the parking lot. She noted the Sports Bar and the China Clipper. She also stated that she felt that the bank should lock their parking lot. Mr. Clinton replied that the parking lot for this project would be for tenants only and that they did not anticipate any problems. He also noted that they would police the lots. Ms. Moore also expressed concern for the possibility of a restaurant noting the blowers for the exhaust. Mr. Clinton stated that the venting for the restaurant would be through the roof level on the fourth floor so there should be no inconvenience to the neighborhood. Linda Vaughan stated that the neighbors should take their concerns about liquor to the Licensing Board. Sylvia Brown of 10 Norman Street asked if there were any plans to improve the Barton Square Playhouse. Mr. Dumas stated that • there were no plans in the scope of this work, but that they would be improving the appearance of the building. 4. • Michael Cunningham suggested that the-,parking area could be chained after certain hours . Attorney Serafini stated that they would discuss it with the Fire Department. There being no further questions from those in attendance at the meeting, a motion was made by Dick Williams to close the public hearing seconded by Linda Vaughan and approved unanimously Chairman Power informed the neighbors that the Planning Department would be reviewing the project further and asked if on of them would like to be the spokesperson for the group. He noted that the Planning Department would notify them of the next meeting. Joanne Moore stated that she would be the contact person for the group. FORM A - TRADERS WAY Attorney Serafini addressed the Board and presented the amended plans presented by Ron Killian at the last meeting. He noted that the lot line is shown on the new plan, and it will be filed with notes that the lot is not buildable. Walter Power stated that he had a conversation with Howard Fafard regarding a right of way to Traders Way for the Theos, at the site visit.• Atty. Serafini stated that an offer had been made two weeks ago and he was waiting to hear from their Attorney. Motion made by Dick Williams to approve the Form A for Traders Way, seconded by Linda Vaughan and approved unanimously. BLASTING DISCUSSION Beth Debski stated that she had invited Captain Turner to the meeting to discuss blasting but he must have been detained. Dick Williams reviewed a list of concerns that he had prepared to discuss with Captain Turner, with the Board. He suggested that developers be made to ensure that damages are taken care of that occur as the result of blasting. Beth Debski stated that she did not think that the city could require all developers to do as Fafard did and noted that she felt that the relationship that the Planning Department has with Fafard was the reason they responded to concerns raised about blasting. David Hart suggested that possibly they could require contractors to post a bond with the city, and that they would need to repair damages in order to get the bond back. Walter Power asked Beth Debski to invite Captain Turner to the next meeting to discuss blasting. • 5. • OLD/NEW BUSINESS Kosta Prentakis asked about the paving on Whalers Lane. He noted that they have paved a portion of it and questioned why the remaining portion had not been paved. He also asked if there were any plans to begin the next phase. Beth Debski stated that she had discussed it with them six months ago but had not heard anything yet. Linda Vaughan asked if there was ever an answer given to the question about whether a City Councillor can grant a waiver on a Planning Board ruling. Beth Debski stated that it appears that the City Ordinance does allow for a City Councillor to tell the City Engineer to grant a waiver. Walter Power suggested that the Planning Board seek a legal determination from Kevin Daly on the matter. He also suggested that the Board should seek to get the ordinance changed. Motion made by Linda Vaughan to ask the City Solicitor Kevin Daly to give an opinion on the matter, and ask how the approval of the Planning Board is affected by the waiver, seconded by Dick Williams and approved unanimously. Walter Power welcomed new member David Hart to the Planning Board. He also informed the Board that John Moustakis is also a new member of the Board, however he was unable to attend this meeting. APPROVAL OF THE MINUTES Walter Power asked the members of the Planning Board to review the Minutes to the meeting presented, and they will discuss them at the next meeting. Walter Power also noted that he will be unable to attend the scheduled meetings of the Planning Board in May. He asked that the Board change their meetings to May 10 and May 24. There being no objections to the change the Planning Board will meet on May 10 and May 24 . There being no further business to come before the Board at this meeting, a motion was made by Linda Vaughan to adjourn the meeting, seconded by Michael Cunningham and approved unanimously. The meeting was adjourned at 10:00 P.M. RESPECTFULLY SUBMITTED BY: • EILEEN M. SACCO, CLERK PB041990 6. SALEM PLANNING BOARD MINUTES OF MEETING APRIL 5, 1990 A regular meeting of the Salem Planning Board was held on Thursday, April 5, 1990 at 7:30 P.M. in the second floor conference room at One Salem Green. Present were: chairman Walter Power, Abby Burns, Michael Cunningham, Chuck Puleo, Kosta Prentakis, Linda Vaughan, and Dick Williams. Also present were City Planner William Luster, Assistant Planner Beth Debski, and Eileen Sacco, Clerk. The meeting was called to order at 7:30 P.M. by Chairman Walter Power. FAFARD DISCUSSION Ron Killian, Land Use Planner for the Fafard Company was present at the meeting to discuss the issue of the slope at the Highland Avenue site. City Planner William Luster addressed the Board and reported that he and Building Inspector William Monroe had visited the site and discovered that earth work was being performed with out the approval of the Planning Board. He noted that the slope was a safety issue since large boulders had fallen • onto Swampscott Road. He noted after meeting with Howard Fafard, and Ron Killian they had come to an agreement on the plans. He further noted that the City Engineer had two conditions one being that the Fafard Company accept all of the liability between now and the time that the problem is taken care of, and the other that the Fafard Company provide security at night to prevent vandalism. He noted that the concern is the boulders and the possibility of vandals moving them to the road. He also stated that Fafard had been very responsive to the concerns of the City. Ron Killian showed the proposed plans to the Board. He noted that the grade was changed from 1 -1 to 2-1 , they created a bench in the middle and pitched back into the hill. There will a row of boulders on the top row of a minimum of 3 feet in height to create a barrier. They will also place inches of loam and seed after they come to a 2-1 slope. Chuck Puleo asked how far the slope would be pulled back. Dick Williams estimated that it was about 120 feet. Bill Luster stated that he is concerned about erosion since the last storm. He noted that the Clerk of the Works had suggested that fabric be placed over the soil and seeded over that. He said that he would not make it a condition but asked . that they look into it - 1 Michael Cunningham stated that he was concerned that the owners were accepting liability after the fact that site visits and meetings had to be held to solve the problems. He also noted that the owner was upset at being shut down by the City but they created the problem. Bill Luster stated that the liability issue was a concern of the City Engineer and that the owners were responsive to his concerns. Walter Power stated that the problem was addressed and that the concern was safety reasons. Bill Luster also noted that the Clerk of the Works would be very visible at the site. Kosta Prentakis asked how long the project would take. Ron Killian stated that he estimated several weeks but he could get a more definitive timetable. Chuck Puleo noted that a concern at the site visit was what to do with the material. Ron Killian stated that it would have to be crushed. Kosta Prentakis noted that there is a need for this kind of fill. Ron Killian stated that it would be their responsibility to dispose of it. • Dick Williams clarified that this approval would only be for parcel A and not for any other parcel in that location. He also suggested that the plan be kept on file to be referred to for future approvals. Dick Williams suggested that in the interest of public safety a portion of Swampscott Road be closed while the work is being performed. Bill Luster stated that he thought that should be left up to the City Engineer. Walter Power asked if there were any plans to widen Swampscott Road at this time. Ron Killian stated that these plans do not call for it but the easement granted to widen the road is shown on the plan. Chuck Puleo noted that the bench cut was wider when the Board attended the site visit. Ron Killian noted that the pitch was too much for adequate drainage. There being no further questions or comments from the Board concerning this plan a motion was made by Dick Williams to approve the plans for parcel A and the that the concerns of the City Engineer be met, seconded by Abby Burns. Kosta Prentakis suggested amending the motion to include a • completion date of May 31 , 1990. 2 • Dick Williams moved to amend his motion to read approve the plans for parcel A, and that all concerns of the City Engineer are addressed , to be completed by May 31 , 1990, seconded by Abby Burns and approved unanimously. Dick Williams informed the Board that the Fafard Company had placed a seismograph on his property to measure the intensity of the blasting, and that they have been cooperative in addressing the concerns of the neighbors. FORM A - TRADERS WAY Ron Killian addressed the Board and asked for approval of a Form A for Traders Way. He explained that the proposal involves taking a 24,000 s.f. strip store from the Somerville parcel and attaching the parcel to lot # 693. Walter Power expressed concern that the Planning Board could not do that because it would be creating a non buildable lot, and they could go to the Board of Appeal at a later date for a variance to build on it. Linda Vaughan expressed concern that the plans shown do not include lot # 693. She suggested that they amend the plans to show lot # 693, as well as show that it would be joined to another lot. • Walter Power stated that in the past the Planning Board has not approved non buildable lots unless they are immediately joined to another lot. He stressed the fact that he does not want to create a free floating lot. Ron Killian agreed to withdraw his request, in writing, for approval of the Form A at this meeting. He will amend his plans and present them again at the next meeting. FORM A - 32 IRVING STREET Attorney Vontzalides addressed the Board on behalf of his clients the Costas requesting approval of a Form A for 32 Irving Street, for the construction of a single family home. He noted that they have met with Captain Turner of the Fire Department, Beth Debski, and David Harris. He noted that Captain Turner requested a 20 ft. turnaround and sprinklers. Walter Power reviewed the conditions set by the Board of Appeal. He also noted that the neighborhood is overcrowded and that there was bad planning from the beginning in the area. There being no further questions or comments from the Board concerning the matter a motion was made by Linda Vaughan to `. approve the Form A for 32 Irving Street, seconded by Dick Williams and approved unanimously. 3 • FORM A - 40 WARREN STREET Dr. Mike Kantorosinski addressed the Board and requested approval for a Form A for 40 Warren Street. He stated that he intends to buy a parcel of land from Dorothea Leonard to add to his property, for the addition of a parking lot. He also noted that he needs to go before the Historic Commission for the installation of a fence. He specified that lot #2 would become part of lot #3. Walter Power asked if he had any plans for planting. Dr. Kantorosinski stated that there are presently hedges there. Dick Williams asked what the plans were for drainage on the parking lot. Dr. Kantorosinski stated that dry wells would be used for drainage. Dick Williams also asked if there were any plans for lighting proposed. Dr. Kantorosinski stated that he presently has motion detectors on his property Michael Cunningham stated that he felt that the parking area should have flood lights. Walter Power noted that the issue of lighting usually involves the neighbors because of the effect of glares etc. and in this case the lot will probably not be used in the evening. • There being no further comments or questions from the Board concerning this matter, a motion was made by Linda Vaughan to approve the Form A for 40 Warren Street, seconded by Abby Burns and approved unanimously. FORM A - 30 CALUMET STREET Donald Scateri addressed the Board to request approval of a Form A for 30 Calumet Street. Beth Debski noted that this parcel was discussed in the Frederick Street Subdivision approval to be released prior to the completion of the Subdivision. There being no comments or questions from the Board concerning this matter, a motion was made by Dick Williams to approve the Form A for 30 Calumet Street, seconded by Abby Burns and approved unanimously. OLD/NEW BUSINESS Lora McSherry a trustee of the first phase of the Fafard Condos addressed the Board and requested that they reconsider the policy of not having the city remove trash from their condos. She noted that the cost of having their own trash removed has increased their condo fees and they feel that as taxpayers they . should be entitled to have the trash removed by the city. She also noted that some of their properties are valued at more 4 • than single family homes in the city that receive trash removal. Walter Power stated that he recalled that the plans called for a dumpster to be placed for trash disposal not curb side removal. He also noted that the Planning Board would be setting a precedent by amending the condo document. He also noted that when the plans were approved the effect of the condos on city services was of concern to the Board. Dick Williams suggested that they could approach the city and see if they could contract with them to have the trash removed and pay the city, noting that the city negotiates larger amounts of tonnage in their contracts. BLASTING DISCUSSION Beth Debski informed the Board that Captain Turner of the Fire Department and State Fire Marshall Joe O'Keefe would be present at the meeting on April 19, 1990. TRAFFIC DISCUSSION Beth Debski read a letter to the Board from Captain Herlihy of the Salem Police Department, concerning the traffic problems on Highland Avenue and Swampscott Road. Dick Williams stated • that he would like the Board to push for a meeting with the Traffic Department. PARLEE STREET SUBDIVISION Beth Debski addressed the Board and stated that Dick Malone was asking for the release of the final lot from his subdivision. She stated that the sidewalk and curbing, and the top coat of paving on the street are the only items to be completed, and that under the tri - party agreement Mr. Malone would put $22,500.00 in escrow, which is more than enough to insure completion of the work. There being no further questions or comments from the Board concerning this matter, a motion was made by Abby Burns to approve the release of lot # 204 from the Parlee Street Subdivision, seconded by Linda Vaughan and approved unanimously. Beth Debski read a letter to the Board that Bill Luster has sent to the Fafard Companies concerning the projects on Highland Avenue, and items that need to be addressed. Michael Cunningham addressed the Board about his concerns about the traffic problem at the intersection of 114 and Essex Street. He referred to a letter to the editor in the Salem Evening News. • Mr. Cunningham also referred to the traffic study that has been done and asked about the results. Beth Debski stated that the 5 City had received a draft copy of the report, but that changes had to be made before the report could be made public. Mr. Cunningham referred to the traffic lights at the corner of Lynde Street and suggested that they may be in the wrong place, and should be at the intersection. Michael Cunningham also asked the Board for a consensus on how they felt about the City hosting the Commissioning of the USS Essex. Beth Debski reported that she had met with Congressman Nick Mavroules, and Ray Shea and that the City needs to establish a Commission to plan the event. Abby Burns suggested that the Planning Board send a letter to the Mayor supporting the idea. Michael Cunningham also discussed tourism and referred to an article in the Salem News by David Pelletier. He noted that he felt that the City should embrace tourism. Walter Power suggested that Mr. Cunningham contact Frank Romano, Chairman of the Business Development Sub Committee of the Salem Partnership, and discuss his ideas with him. There being no further business to come before the Board at this meeting, a motion was made by Abby Burns to adjourn the meeting, seconded by Linda Vaughan, and approved unanimously. The meeting was adjourned at 9:50 P.M. • RESPECTFULLY SUBMITTED BY: EILEEN M. SACCO, CLERK PB040590 0 6 SALEM PLANNING BOARD MINUTES OF MEETING MARCH 1 , 1990 A regular meeting of the Salem Planning Board was held on Thursday, March 11 1990, at 7:30 P.M. in the second floor conference room at One Salem Green. Those present were: Chairman Walter Power, Michael Cunningham, Chuck Puleo, Kosta Prentakis, Linda Vaughan, and Dick Williams . Also present were City Planner William Luster, Assistant Planner Beth Debski, and Eileen Sacco, Clerk. The meeting was called to order by Chairman Power at 7 :30 P.M. FORM C - FREDERICK STREET Attorney Richard Stafford was present at the meeting along with Chuck Faia, the engineer for the project to ask the Board for approval of their application for a Form C for Frederick Street. Atty. Stafford noted that at the last meeting the board raised some concerns relative to the construction of a proposed retaining wall. He noted that at the suggestion of the Board, they contacted Mr. Kelleher and approached him about the • possibility of constructing the retaining wall along his property and placing his fence on top of the wall. Atty. Stafford stated that Mr. Kelleher was agreeable to that and that they have revised their plans to construct a 3 foot field stone retaining wall along Mr. Kelleher' s property and place 2 inch galvanized posts on the wall for the replacement of Mr. Kelleher' s fence. He also noted that the Fire Department has requested an additional -hydrant which is also on the new plan. Dick Williams questioned whether going down 3 feet below the frost line would be adequate. Mr. Faia stated that is would and that they plan to pour 3,000 pounds of concrete. Dick Williams also asked about street lighting. Walter Power explained that at the last meeting the possibility of using fiber glass poles was discussed' informally. Beth Debski stated that normally the plans are submitted to the City Electrician and he takes them to the Electric Company. She suggested that the Board could specify that the lighting plan shall be approved by the City Electrician and the, Planning Department as a condition of approval. Dick Williams asked if the retaining wall would be constructed of blasted ledge. Mr. Faia replied yes. Mr. Kelleher' s Son-in-Law was present at the meeting and asked how high the wall would be. Mr. Faia replied that it would 1 be 3 feet along Mr. Kelleher' s property with a maximum of 51-12 to 6 feet at the highest on the other side. Mr. Kelleher also asked if the fence would be replaced during construction. He also asked if the trees that are to be taken down would be replace. Atty. Stafford stated that Mr. Kelleher was adamant about not having them replaced. Beth Debski reviewed the requested waivers for the project. Motion made by Dick Williams to grant the requested waivers for the Frederick Street Subdivision, seconded by Linda Vaughan, and approved unanimously. Beth Debski reviewed the proposed list of conditions for the subdivision. Walter Power suggested adding that the lighting plan shall be reviewed by the City Electrician and the City Planner. Walter Power also requested that it be specified that the fence will be placed on the retaining wall for Mr. Kelleher. Dick Williams requested that a copy of the Order of Conditions be posted on the job site along with the building permits, and requested that it be made item #10 on the proposed conditions. Walter Power suggested that requiring the posting of Orders • of Conditions could be part of the subdivision regulations revision. Motion made by Chuck Puleo to adopt the proposed conditions as amended, seconded by Kosta Prentakis and approved unanimously. Attorney Stafford addressed the Board and requested that lot # 4 be excepted from the covenant prohibiting the transfer of any lot prior to the release of the lot from the completed subdivision approval. He noted that there is an existing dwelling on the property and that it is not included in the plans for the proposed work. Motion made by Dick Williams that lot #4 be excepted from the covenant prohibiting the transfer of any lot prior to the release of the lot from the completed subdivision, seconded by Kosta Prentakis and approved unanimously. WETLANDS AND FLOOD HAZARD DISTRICT SPECIAL PERMIT - COLLINS COVE CONDOMINIUM TRUST John Tangusso representing the Collins Cove Condominium Trust addressed the Board and showed an amended plan which showed the distance between the fence and the 15 foot public walk way. City Planner William Luster stated that the city has plans to develop a walking trail in that area at some time and asked 2 I r • if they would be willing to grant an easement to the city at this time. Mr. Tangusso stated that he did not see a problem with that and noted that they do not police the area anyway. Linda Vaughan asked for clarification of the fence and the position of it. Mr. Tangusso reviewed the plans for the members. Walter Power asked if the fence would extend far enough across so as to prevent public access. Mr. Tangusso stated that it would. Dick Williams asked if there would be any fueling of boats from this dock. Mr. Tangusso replied no and stated that the Conservation Commission had made that a condition of approval. Dick Williams also asked if there would be any lighting on the dock. Mr. Tangusso stated that there are no plans for lights. Beth Debski reviewed a proposed list of conditions for the project. Walter Power suggested that the granting of a 15 ft. wide easement continuing along the public access on the southerly side across the pier to end on the northerly side be added as condition number 4 and the numbers ,be changed accordingly. Dick Williams requested adding that a copy of the Conditions • be posted with the building permits on the site if the constructions be made condition #7. Motion made by Kosta Prentakis to approve the conditions seconded by Chuck Puleo and approved unanimously. Motion made by Kosta Prentakis to approve the Wetlands Flood Hazard Special Permit for the Collins Cove Condominium Trust for the construction of a pier and float, seconded by Dick Williams and approved unanimously SITE VISIT - FEBRUARY 23, 1990 City Planner William Luster reported to the Board that James Zieff, developer of the Village at Vinnin Square had approached the city with plans to develop a 123 bed nursing home. He noted that the proposed Nursing Home would be located off Loring Hills Avenue behind Papa Gino's. He stated that Mr. Zieff has invited the Planning Board to visit the site on Saturday, March 10, 1990 at 8:30 A.M. At that time Mr. Zieff will present preliminary plans and answer any questions that the Board may have. OLD/NEW BUSINESS Beth Debski reported that she investigated the matter of making • Vista Avenue a One Way Street. She noted that a letter was sent in January of 1986 requesting the One Way. She noted that 3 • the matter died in committee in July of 1988. She further noted that Lenny O'Leary said that he had many complaints from the neighbors concerning the proposal. Bill Luster stated that it seems that the Planning Board cannot enforce conditions that require going through the City Council. Beth Debski also reported that the subdivision on 46 Crowdis Street had requested a waiver from sidewalks, planting strip and granite curbing, and the requested was denied by the Planning Board and had required Mr. Groszyk, the owner to put them in. She reported that Mr. Groszyk and Councillor O'Leary went to the City Engineer and it seems that City Ordinance allows a City Councillor and the City Engineer to grant a waiver. She is looking into this matter further. Dick Williams reported that he had received a letter from a resident of the Fafard Condominiums that the Fire Boxes had not been installed. Kosta Prentakis reported that they had been installed within the last couple of weeks but that he was not sure if they were hooked up yet. Dick Williams addressed the serious problem of safety at First Street and Swampscott Road. He expressed his concerns that the Police Department had not answered the request of the Planning Board to address situation. He noted that there have been several accidents at that location and stated that he wants • an answer from the Chief of Police. He stated that he would rather get an answer from the Police that go through the City Council but he would do so if he had to. Dick Williams also suggested that the Zoning Ordinance be amended to require developers to pay for the retaining of a seismograph expert to monitor blasting in the city. He noted instances of damage to property and restitution has not been made due to complications in proving the damage was related to blasting. Beth Debski will send a letter to the traffic division requesting that someone come to the 'next meeting to discuss the concerns of the Planning Board. Captain Turner of the Fire Department will also be invited to attend to discuss blasting. Michael Cunningham suggested telling them what issues the Board wants to discuss before the meeting. Beth Debski reported to the Board that the Somerville Lumber plans were amended by Fafard and never consulted with the Planning Department or the Planning Board. She stated that the original plans called for a 4 to 1 slope on the Swampscott Road side across from the incinerator. She noted that they are proceeding with the amended plan and that the slope is much higher than 4 to 1 and as a result there have been boulders falling into Swampscott Road. .r 4 • Walter Power suggested shutting down the job until the problem is solved. Beth Debski will send Will Beaulieu out to the site on Friday morning. f Bill Luster addressed the Board and stated that he would like the Planning Board to take ten minutes at each meeting to review the Board of Appeal agenda so that the Board will be informed as to what is going on. He noted that the Board previously did this and that it would give the Board an opportunity to comment on matters of concern to them. APPROVAL OF MINUTES Motion made by Kosta Prentakis to approve the minutes of the meeting of February 1 , 1990, seconded by Dick Williams and approved unanimously. There being no further business to come before the Planning Board at this meeting, a motion was made by Dick Williams to adjourn the meeting seconded by Chuck Puleo and approved unanimously. The meeting was adjourned at 9:15 P.M. • RESPECTFULLY SUBMITTED BY: EILEEN M. SACCO, CLERK PB030190 •� 5 r • t SALEM PLANNING BOARD MINUTES OF MEETING FEBRUARY 1 , 1990 A Regular Meeting of the Salem Planning Board was held on Thursday, February 1 , 1990, at 7:30 P.M. , in the second floor conference room at One Salem Green. Those present were: Linda Vaughan, Chuck Puleo, Kosta Prentakis, Michael Cunningham, Dick Williams, and Abby Burns. Also present were Assistant City Planner Beth Debski, and Eileen Sacco, Clerk. In the absence of Chairman Walter Power, Linda Vaughan served as Acting Chairman and called the meeting to order at 7:30 P.M. FORM A - 7 FRANKLIN STREET Richard Letterman the owner of Jefferson Bronze was present at the meeting to request approval of a Form A for the conveyance of a 1 , 191 s.f. parcel of land from the Jefferson Bronze Company to the Garland Realty Trust, located at 25 Foster Street. He noted that the parcel would be used for additional parking for Leslie' s Retreat, and that the conveyance would not cause either parcel to be in violation of the frontage or the lot area requirements of the City of Salem Zoning Ordinance. • Mr. Letterman also noted that this conveyance is the result of litigation between the two parties and is part of the settlement. Chuck Puleo asked what the zoning for the area was . Beth Debski stated that it was B2. There being no further comments or questions from the Board, a motion was made by Michael Cunningham to approve the Form A for 7 Franklin Street, seconded by Chuck Puleo and approved unanimously. PRELIMINARY DISCUSSION - PIERCE ROAD SUBDIVISION Joyce Salvo was present at the meeting to discuss her plans with the Board to construct two (2 ) single family homes, a roadway, and associated utilities on Pierce Road, adjacent to the Forest River salt marsh. She noted that the plan involves the construction of a 24 foot wide roadway to provide frontage for the two lots. She also noted that she had preliminary approval for a curb cut on Loring Avenue at Dead Man' s curve to access the road. She stated that she wanted some input from the Planning Board on her plans so that she could incorporate any changes or suggestions into the revised plans she is working • on. 1 Ms. Salvo also informed the Board that she had presented her plans to the Conservation Commission and they have continued the Public Hearing until March 8, 1990. Ms. Salvo also noted that she would be willing to change the roadway from that which is represented on the plans . Chuck Puleo asked if the sewerage system needed to be installed. Ms. Salvo stated that the sewer system is already there and goes out to Loring Avenue. Abby Burns stated that she felt that this project would cause a great deal of damage to the area, and noted that the area is very beautiful. Linda Vaughan suggested that a site visit to the property by the Board would be in order. Steve Salvo stated that the area is already staked out and that the Conservation Commission had a site visit as well. The Board scheduled a site visit for Saturday February 3, 1990, at 12:30 P.M. , and will discuss the matter further at the meeting of February 15, 1990. DISCUSSION OF SUBDIVISION REVISION REGULATIONS • Beth Debski addressed the Board to discuss some revisions to the subdivision regulations that the Planning Department feels need to be made. She noted that the main revision which needs to be addressed is the Performance Guarantee. She suggested that the Planning Board should not approve any more Covenants and that Tri-Party Agreements have been very successful and should be added to the Subdivision Regualtions as a requirement. Beth Debski also noted that other revisions should be made such as the requirement of Test Borings or Soil Testing. She noted that she had contacted Beverly, Peabody, Lynn and Danvers, and of the four communities, Beverly and Peabody require the test borings and/or soil testing. She is expecting copies of their regulations and will prepare a package for the members to review for a discussion on the amendment at the next meeting. Beth Debski also noted that the Fire Department would like to require certain fire hydrants to be used. In addition there have been many changes to the Electrical Code and it will be reviewed and recommendations will be made. She also stated that other revisions being investigated are roadways and street lighting. Abby Burns asked who the Council Liaison was with the Planning Board. Beth Debski stated that Don Bates was the Liaison. Abby Burns suggested that he be invited to attend a meeting . of the Planning Board so that the Board may discuss their plans 2 with him. OLD/NEW BUSINESS Kosta Prentakis asked about the status of Berrywood Lane. Beth Debski stated that the property is in foreclosure and that nothing can be done until that matter is resolved. Linda Vaughan stated that while meeting with Mayor Harrington, she asked that the City Solicitor render an opinion on the situation of the Occupancy of a dwelling, for which no Occupancy Permit had been issued. She noted that she is concerned about who will be responsible if anything happened on the property which is not legally occupied. SOMMERVILLE LUMBER AT TRADERS WAY Beth Debski presented a letter to the Board from Ron Killian, Planning and Land Use Coordinator for the Fafard Companies , requesting that the Board certify that the under the February 15, 1984 decision for the Highland Acres - Traders Way Wetlands and Flood Hazard District Special Permit that: 1 . Traders Way has been completed substantially as required with the exception of application of final coat of paving, and; • 2. The headwall required to be constructed south of First Street (at its intersection with the eastern end of Whalers Lane) has been completed satisfactorily. Beth Debski stated that both of these items were in order and recommended that the Board approve the request. Motion made by Chuck Puleo to approve the Certification, seconded by Abby Burns and approved unanimously. Dick Williams asked if any progress has been made concerning the intersection of Swampscott Road and First Street. He questioned if the Police Department has responded to the Planning Board' s request to see what could be done to improve the dangerous area. Beth Debski stated that she had not heard from them. Dick Williams suggested that another letter be sent to the Police department concerning the matter. Michael Cunningham asked if the traffic survey had been completed. Beth Debski stated that it was and that a draft copy had been received by the City. Chuck Puleo asked what happened to the One Way Street restriction that was placed on the project on Vista Avenue. Beth Debski stated that the Order was not approved by City Council. She will look into having it resubmitted to the City Council. 3 I APPROVAL OF MINUTES The minutes of the Planning Board meeting of January 4, 1990 were submitted for approval. Motion made by Abby Burns to approve the minutes of the meeting of January 4, 1990, seconded by Michael Cunningham and approved unanimously. There being no further business to come before the Planning Board at this meeting, a motion was made by Dick Williams to adjourn the meeting, seconded by Michael Cunningham, and approved unanimously. The meeting was adjourned at 9 :05 P.M. RESPECTFULLY SUBMITTED BY: EILEEN M. SACCO, CLERK • PB020190 • 4 ' r r SALEM PLANNING BOARD MINUTES OF MEETING THURSDAY, FEBRUARY 15, 1990 A regular meeting of the Salem Planning Board was held on Thursday, February 15, 1990, at 7:30 P.M. Present were: Chairman Walter Power, Linda Vaughan, Abby Burns, Kosta Prentakis, Michael Cunningham and Chuck Puleo. Also present were Assistant City Planner Beth Debski, and Eileen Sacco, Clerk. FORM A - 14 SUNSET ROAD Mark Gauthier addressed the Board to request approval of a Form A for 14 Sunset Road. Mr. Gauthier showed the Board plans of j the location and stated that he wished to sell parcel 40A to his neighbor at 33 Sunset Road. Chairman Power stated that everything seemed to be in order. There being no further comments or questions from the Board, a motion was made by Abby Burns to approve the Form A for 14 Sunset Road, seconded by Kosta Prentakis and approved unanimously. • PUBLIC HEARING - WETLANDS AND FLOOD HAZARD DISTRICT SPECIAL PERMIT - COLLINS COVE CONDOMINIUM TRUST John Tangusso of the Collins Cove Condominium Trust addressed the Board to present their plans to construct a 40 foot pier with a 38 foot gang way from the pier to the float at 37 Settlers Way. He noted that the location previously had a pier on it and all of it had been removed. Mr. Tangusso also noted that they had been to the Conservation Commission and that they had requested samples of the material to be used for the flotation of the float and samples of the wood to be used for the pilings. He stated that he expected that the Commission would issue an Order of Conditions upon receipt of the information requested. Mr. Tangusso further noted that they had been given a DEP file number and that Gulf of Maine Research Inc. had done the necessary surveying. He also noted that it was discovered that when McNeil Associates built the complex they exceeded the permit for 500 linear feet of rip rap, and that DEP wanted the permit process for that project satisfied before the permits are issued for this project. Chuck Puleo asked if the float would be removed in the winter months. Mr. Tangusso stated that it would be removed. • 1 Walter Power asked what the City' s right to the pier would be. Mr. Tangusso stated that there is a Right of Way Easement for the western side of the pier. Kosta Prentakis asked why the location for the pier had been chosen. Mr. Tangusso stated that it was the site of the previous pier and that there are some repairs that need to be made to the wall and will be included in the project. Walter Power asked if the public would have access to the pier. Mr. Tangusso stated that it would be for the sole use of the condominium owners, and that public access would present a liability problem. Linda Vaughan asked for clarification on the position of the dock from the left corner of the plans. Chairman Power read comments from other Boards and Commissions concerning the project. The City Engineer made no comments and concurred with the project. The Board of Health had not met on the issue as of the request for comments and would be taking the matter up at its next • meeting. John Vallis, Chairman of the Conservation Commission was present at the meeting for another matter, but addressed the Board and stated that accept for any unforeseen circumstances the Commission will review the information requested and issue and Order of Conditions . Chairman Power asked if there was anyone in attendance at the meeting who wished to speak for or against the proposal. There being no further comments concerning the proposal, Chairman Power declared the Public Hearing Closed. Chairman Power informed Mr. Tangusso that the Planning Board would refer the matter to the Planning Department for further review and render a decision at a later date. FORM C - FREDERICK STREET Attorney Richard Stafford addressed the Board for approval of the Form C for Frederick Street. Beth Debski reviewed the list of Proposed Conditions for the plan. Attorney Stafford stated that at the site visit held on the property. Mr. Whittie, City Engineer had some concerns about the retaining wall. Atty. Stafford stated that they propose to repair the existing retaining wall . 2 f Walter Power suggested ugg sted that an agreement be worked out with • Mr. Kelleher to build a stone. wall along his property and put the fence on top of the wall. Attorney Stafford stated that they would approach Mr. Kelleher with the suggestion but asked that in the event that Mr. Kelleher does not agree, that they be allowed to proceed with their original plan. Chuck Puleo asked who would be responsible for the wall. Attorney Stafford stated that the wall would be Mr. Kellehers property. Walter Power asked for more details of the wall in front of the O'Neil ' s property and asked that they speak to Mr. Kelleher about the possibility of placing the wall along his property with the fence on top. Attorney Stafford stated that he would like the abutters to be notified so that they could attend the next meeting and final approval could be granted. Beth Debski reviewed the subdivision regulations requirements. She stated that a tri party agreement would be in order. Attorney Stafford stated that they had no problem with the tri party agreement but stated that there is no financing involved at this time. He noted that something could be worked out when the property is sold. • Motion made by Chuck Puleo to approve the recommendation of the Planning Department for the Requested Waivers, for Frederick Street, seconded by Kosta Prentakis and approved unanimously. Chuck Puleo asked if any street lighting would be included. Walter Power suggested that 10 ft. fiber glass poles have been used in similar sized subdivisions and would be adequate for a subdivision of this size rather than 30 ft. aluminum poles. Kosta Prentakis questioned the use of a tri party agreement in this instance. He suggested that perhaps a performance bond would be in order. Attorney Stafford will investigate both options and report to the Board at the next meeting. FORM C - GREENLAWN AVENUE Attorney John Vallis addressed the Board concerning the approval of a Form C for Greenlawn Avenue. He noted that a tri party agreement would be used but that no dollar amount had been settled on yet. Chuck Puleo noted that the plans call for granite curbing on one side of the street rather than both sides. John Vallis stated that he is working with Assistant City Solicitor Lenny 3 Femino to work something out on the issue. He stated that they are trying to see if something can be worked out so that the curbing could be done when development of that side of the street takes place. Abby Burns stated that she would like to see granite curbing on both sides of the street. John Vallis stated that the subdivision is only for three house lots and that it would be very costly for his client to put it in on both sides of the Street. He suggested that a bituminous berm could be placed on the other side and he would work with the City Solicitor to guarantee the curbing and planting strip at a later date. He stated that if they could not work out the language on the matter that his client would install the curbing and planting strips, but Atty. Vallis asked if the Board would allow his clients to see if he could work something out for the improvements on the other side of the Street. Motion made by Abby Burns to require 6 inch vertical granite curbing on both sides of the street seconded by Kosta Prentakis and approved unanimously. Motion made by Abby Burns that the Planning Board will reconsider the requirement to install 6 inch vertical granite curbing on both sides of the street if the City of Salem produces a legally binding obligation in form and content which is satisfactory • to the Planning Board for the permanent placement of granite curbing and grass strips on the opposite side of the street when it is developed. It will be understood that if granted a bituminous berm will be installed on the opposite side of the Street from the development prior to the placement of permanent curbing. Motion seconded by Kosta Prentakis and approved with Michael Cunningham abstaining. Beth Debski reviewed the proposed conditions for the project. Motion made by Linda Vaughan to approve the proposed conditions as recommended by the Planning Department, seconded by Abby Burns and approved unanimously. OLD/NEW BUSINESS Joyce Salvo was present at the meeting to informally discuss her plans to construct two single family homes on Pierce Road. She explained that since her last discussion with the Board and the site visit that she has revised her plans to put in a driveway behind the houses instead of developing Pierce Road. The possibility of subdividing the lots was discussed. Ms. Salvo stated that she would rather not subdivide at this time because her lots are grandfathered. Ms. Salvo is meeting with the Conservation Commission on March 8, 1990 to discuss her revisions and continue the public hearing, 4 APPROVAL OF MINUTES The approval of the minutes of the Planning Board meeting of February 1 , 1990 was postponed until the next meeting. Motion made by Abby Burns to adjourn the meeting, seconded by Linda Vaughan and approved unanimously The meeting was adjourned at 10:00 P.M. RESPECTFULLY SUBMITTED BY: EILEEN M. SACCOr CLERK PB021590 • 5 `4 SALEM PLANNING BOARD MINUTES OF BOARD MEETING JANUARY 41 1990 A regular meeting of the Salem Planning Board was held on Thursday, January 4, 1990, at 7:30 P.M. in the second floor conference room at One Salem Green. Present were: Chairman Walter Power, Dick Williams, Linda Vaughan, Chuck Puleo, Michael Cunningham, Abby Burns, and Municipal Intern Dave Angeramo. Also present were City Planner Bill Luster, Assistant City Planner Beth Debski, and Eileen Sacco, Clerk. PUBLIC HEARING - FORM C - 30 CALUMET STREET Attorney Richard Stafford was present at the meeting to present a three ( 3 ) lot subdivision plan for property located at 30 Calumet Street for the Boards approval. It was also noted that in accordance with the Planning Board' s subdivision regulations the applicant proposes to construct a 24 foot roadway, 5 foot sidewalk, 3 foot planting strip and granite curbing. He also noted that they had been to the Planning Board in August or September for a preliminary discussion of their plans and had taken the comments of the Board into consideration. He further noted that there is a parcel of land in the Estate of Gertrude • Reed that was left to James J. Hunt and is not part of this subdivision, and is under separate deed and title. Attorney Stafford reviewed the requested waivers for the subdivision with the Board. They requested waivers from the environmental impact statement, conformance with the master plan, and the turnaround at the end of the dead end street will be less than 90 feet. The engineer for the project Chuck Faia from Parsons and Faia was also present to discuss the subdivision plans. He explained the utilities and the plans to upgrade the sewer system on Frederick Street. he noted that the new system is designed for the 25 year storm. Mr. Faia also reviewed the topography of the area. Chairman Power read comments from various city departments. Dick Williams asked what the condition of the land was. Mr. Faia stated that there is ledge that would need to be removed to widen the street. Linda Vaughan asked about the present drainage on Frederick Street in relation to the new drain system. Mr. Faia explained that there is no existing drainage on Frederick Street that would be affected 1 Dick Williams asked if the wiring for street lighting would be underground. Mr. Faia stated that he was not aware of street lighting, however it could be underground since there are existing poles in the location Abby Burns asked what the widest width of the cul de sac would be. Mr. Faia stated that it would be 86 feet. Abby Burns suggested that perhaps a tree could be planted to break up the visual of the concrete. Chairman Power opened the public hearing up to comments from those in attendance at the meeting. Francis Kelleher addressed the Board and stated that he was concerned about 5 trees that are on the street which should be removed. Mr. Kelleher also reported to the Board that there is a sewer on the street that bubbles over. Attorney Stafford stated that they want their plan to be agreeable to both the Planning Board and the neighborhood. Beth Debski will have the Street Department check on the sewer. Jack LeBel addressed the Board and stated that he was concerned that he would lose some rights with this subdivision plan. Mr. Faia assured Mr. LeBel that nobody would lose any rights with this plan. Richard Tatillio stated that when he put a swimming pool in his yard they needed to blast in order to do so and said that they removed 45 truck loads of ledge. He warned that this subdivision would require a lot of blasting and was concerned about the effect on the neighborhood. Walter Power stated that the Fire Department requires preblasting surveys and closely monitor blasting. John Connforth of the Frederick Street Realty Trust asked if the sidewalks that he had put in and paid for himself would be replaced if they were taken up during construction. Mr. Faia stated that yes they would be replaced. Joanne Kelly of Charlotte Street asked if the dwellings that would be built on the lots would be single family homes. She also asked if the drainage in the area would be affected. There being no further comments from those present at the meeting, Chairman Power declared the Public Hearing closed. He informed those present that the matter would be referred to the Planning Department for further review and they would take the matter up at a future meeting. Mr. Kelleher agreed to be the representative to the neighborhood and will be notified of the date that matter will be discussed again and he will inform the neighbors. 60 v_ 2 OLD/NEW BUSINESS Walter Power asked what the status of the Berrywood Lane subdivision was . Beth Debski reported that the property was in foreclosure and that all of the approvals would go with the sale of the property, and the Board would have to wait for the new owners to take over the property before addressing the matter again. Michael Cunningham stated that many of the problems encountered with this subdivision could have been avoided if test borings had been taken. Walter Power agreed and stated that the Board should look into adding to the subdivision regulations that test borings or soil tests be required to ensure that future projects could be completed. Beth Debski will investigate the possibility and report back to the Board. Dick Williams asked if any progress had been made on the Swampscott Road intersection and reported that there have many accidents in that area this winter. Beth Debski stated that the traffic survey was complete however no word has been received from the Traffic Department or the Police Department. Michael Cunningham suggested that another dangerous area is the intersection and 114 and suggested that traffic lights should be installed. APPROVAL OF MINUTES Walter Power suggested that the approval of the minutes be postponed so that the members could review them. There being no further business to come before the planning Board at this meeting a motion was made by Abby Burns to adjourn the meeting seconded by Chuck Puleo, and approved unanimously. The meeting was adjourned at 8:35 P.M. RESPECTFULLY SUBMITTED BY: EILEEN M. SACCO CLERK PB010490 3