CERTIFIED LOCAL GOVERNMENT PROGRAM CONTRACT CERTIFIED LOCAL GOVERNMENT PROGRAM _
--CONTRACT- -
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MASSACHUSETTS HISTORICAL COMMISSION
CERTIFIED LOCAL GOVERNMENT PROGRAM
80 BOYLSMN ST.,BOSTON,MA,02116(617)727-8470
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17
3P
DEPT.
February 22, 1991
Dear Certified Local Government Coordinator:
Enclosed please find your community's copy of the fully executed Certification
Agreement. This document replaces any agreements previously executed between
your community and the Massachusetts Historical Commission for participation
in the Certified Local Government Program.
Sincerely,
Mark Verkennis
Director of Local Government Programs
Massachusetts Historical Commission
enclosure
A DIVISION OF THE OFFICE OF THE SECRETARY OF STATE,MICHAEL J.CONNOLLY,SECRETARY
CERTIFICATION AGREEMENT
BETWEEN
THE COMMONWEALTH OF MASSACHUSETTS,
BY AND THROUGH THE MASSACHUSETTS HISTORICAL COMMISSION
AND
CITY OF SALEM
WHEREAS the Congress of the United States, in order to extend the state
and federal preservation partnership to the local level , has required
approved state historic preservation programs to cooperate with local
governments in developing local historic preservation programs and
establishing Certified Local Governments under Section 101 (c)(1 ) of the
National Historic Preservation Act of 1966, as amended (the Act); and
WHEREAS Certified Local Government (CLG) status provides communities
with the opportunity to enhance the local government's role in preservation
by formalizing and strengthening the local preservation program and its links
with the Massachusetts Historical Commission (the Commission) ; and
WHEREAS the CLG will prepare and review National Register nominations
for local approval prior to State Review Board consideration and will qualify
to compete for 10% of the funds annually allocated to the Commission through
the Historic Preservation Fund of the Department of the Interior (HPF) which
the Commission is required to set aside for CLGs; and
WHEREAS the Commonwealth of Massachusetts by and through the
Massachusetts Historical Commission has promulgated "Guidelines for
Implementation of Certified Local Government Programs" (the Guidelines) and
desires to assist the City of Salem in becoming certified and to detail the
specific responsibilities of the City of Salem as a Certified Local
Government; and
WHEREAS the City of Salem desires to participate in the certified local
government program by becoming a certified local government agency and
thereby receive the benefits of participation in the designation of
properties for nomination to the National Register and eligibility to apply
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to the State Historic Preservation Officer for matching funds;
O
NOW THEREFORE, in consideration of the mutual benefits derived herefrom,
the Commonwealth of Massachusetts, by and through the Massachusetts
Historical Commission, 80 Boylston Street, Boston, MA 02116 and the City of
Salem pursuant to the requirements of the Acts and 36 CFR Section 61 .5(1 ) ,
covenant and agree that the City of Salem as a Certified Local Government,
acknowledges and assumes the following responsibilities:
1 . Enforce the local legislation adopted pursuant to M.G.L. Chapter
40C, or similar local legislation, for the designation and protection of
historic properties in accordance with the Guidelines Part II.A, subparts 1-6
inclusive, and in accordance with rules and regulations which have been or
may be promulgated by the Commission;
2. Enforce appropriate legislation of the Commonwealth, such as M.G.L.
Chapter 40, Section 8D, and rules and regulations which have been or may be
promulgated by the Commission;
3. Establish pursuant to laws of the Commonwealth or local law an
adequate and qualified historic preservation review commission composed of
professional and lay members who have a demonstrated interest, competence or
knowledge in historic preservation in accordance with Part II.B of the
Guidelines, subparts 1 -8 inclusive;
4. Maintain a system for the survey and inventory of historic
properties pursuant to the guidelines and formats established by the
Commission in accordance with Part II.0 of the Guidelines, subparts 1-2
inclusive;
5. Participate in the National Register Program in Massachusetts
through the preparation and review of National Register nominations prior to
State Review Board consideration in accordance with the procedures and time
schedules in Part VI of the Guidelines;
6. Provide for adequate public participation in the historic
preservation program, including the process of recommending properties to the
National Register, in accordance with the Open Meeting Law, M.G.L. Chapter
39, Section 23A-23C, and Part II.D of the Guidelines, subparts 1 -3 inclusive;
7. Keep such records as the Secretary—of the_Inter_i.or., the
Commonwealth, the Commission or the State Historic Preservation Officer
L
(SHPO) shall prescribe, including records which fully disclose the
disposition by the City of Salem of the proceeds of funds received, the total
cost of the project or undertaking in connection with the funding, and the
amount and nature of that portion of the cost of the project or undertaking
supplied by other sources, and such other records as will facilitate an
effective audit;
8. Maintain adequate financial management systems which meet federal ,
"Standards for Grantee Financial Management Systems", OMB Circular A-102,
revised.
9. Maintain a financial system which is auditable for compliance with
the Single Audit Process of OMB Circular A-128.
10. Adhere to all requirements of "The National Register Programs
Manual " which set forth administrative procedures and policies for Historic
Preservation Fund (HPF) grants awarded by the Secretary of the Interior;
11 . Adhere to any requirements mandated by Congress, the Commonwealth,
the Commission or the SHPO regarding the use of funds from Historic
Preservation Fund grants;
12. Not apply transferred HPF monies as a matching share for any other
federal grant;
13. Participate in Commission training sessions designed to provide a
working knowledge of the CLG's responsibilities under the Massachusetts
National Register Program, and an understanding of the rules and operations
of federal , state and local preservation programs, in accordance with Part
II .B Subpart 7 of the Guidelines;
14. Fully cooperate with the Commission in its monitoring and
evaluation of the CLG and submit to the Commission office the annual reports
of the CLG, records of administration of funds allocated from the HPF, and
other documents as necessary, in accordance with Part IV of the Guidelines;
15. Upon notification by the Commission that the performance of the CLG
is not up to satisfactory level , implement improvements within 120 days or
the Commission shall recommend decertification of the local government to the
Secretary of .the Interior, in accordance with Part IV.0 of the Guidelines;
16. Satisfactorily perform the responsibilities designated to-it under
the Act and which have been or may be delegated to it by the Commonwealth,
the Commission, or the SHPO; and
17. Adhere to all applicable provisions of the Guidelines.
Signed: COMMONWEALTH OF MASSACHUSETTS
Date
is ae J sep Co o y
Secretary f tate
Chairman, Massachusetts
Historical Commission
Date 20? ' 3Lx
C ie e e O ici
City of Salem
Local Government
n
Jane Guy
From: Chris Skelly [Skelly-MHC@comcast.net]
Sent: Wednesday, April 29, 2009 2:10 PM
To: Jane Guy
Cc: 'Skelly, Christopher @ SEC'
Subject: Salem CLG Evaluation
April 29, 2009
Ms. Jane Guy
CLG Coordinator.
1 Salem Green
Salem, MA 01970
Dear Jane:
The MHC has completed its evaluation for the city of Salem for the period July 1, 2005 to June 30, 2008.
Certified Local Governments are formally evaluated by our office once every three years. The purpose of the
evaluation is to verify that CLGs continue to meet the requirements for participation in the program. I am
pleased to report that the City of Salem continues to meet the requirements for continued participation in the
Certified Local Government Program.
If you have any questions regarding the CLG evaluation or if I can be of any assistance, please feel free to
contact me.
Sincerely,
Christopher C. Skelly
Director of Local Government Programs
r
The Commonwealth of Massachusetts
William Francis Galvin, Secretary of the Commonwealtk 1;! ,il;1i{ j - -
Massachusetts Historical Commission
December 4, 2002
Jane Guy
Assistant CD Director
One Salem Green
Salem, MA 01970
Dear Jane:
The MHC has just completed its Certified Local Government evaluation for the City of
Salem for the period July 1, 1999 to June 30, 2002. As you know, CLGs are formally
evaluated by our office once every three years. The purpose of the evaluation is to verify
that CLGs continue to meet the requirements for participation in the program.
I am pleased to report that the City of Salem continues to meet the requirements for
continued participation in the Certified Local Government Program. Keep up the great
work!
If you have any questions regarding the CLG evaluation or if I can be of any assistance,
please feel free to contact me.
Sincerely,
Christopher C. Skelly
Director of Local Government Programs
220 Morrissey Boulevard, Boston, Massachusetts 02125
(617) 727-8470•Fax: (617) 727-5128
vrww.state.ma.us/sec/mhc
E!VED
8: 30
The Commonwealth 9j Massachusetts
William Francis Galvin,Sre'tAUNI lgTanmonwealth
Massachusetts Historical Commission
September 2 1999.:
Jane Guy
Assistant CD Director
One Salem Green
Salem, MA 01970
Dear Jane:
The MHC has just completed its Certified Local Government evaluation for the City
of Salem for the period July 1, 1996 to June 30, 1999. As you know, CLGs are
formally evaluated by our office once every three years. The purpose of the evaluation
is to verify that CLGs continue to meet the requirements for participation in the
program.
I am pleased to report that the City of Salem continues to meet the requirements for
continued participation in the Certified Local Government Program. Keep up the
great work!
If you have any questions regarding the CLG evaluation or if I can be of any assistance,
please feel free to contact me.
Sincerely,
Christopher1 Skelly
Director of Local Government Programs
i% :.
x
220 Morrissey Boulevard,Boston,Massachusetts 02125 • (617) 727-8470
Fax:(617) 727-5128 •TDD: 1-800-392-6090
www.state.ma.us/sec/mhc
SEP 3-C 1996
oabm PlaiiiBing rj()pY
The Commonwealth of Massachusetts ,
William Francis Galvin,Secretary of the Commonwealth
Massachusetts Historical Commission
September 18, 1996
Jane Guy
Planning Assistant
Salem Historical Commission
Oneaiem Green
Salem, MA 01970
Dear Jane:
The MHC has just completed its evaluation of the City of Salem's participation in the Massachusetts
Certified Local GovernmentProgram for the period ofJuly9 1993-- June367'-1996:)As you know,
Certified Local Governments are formally evaluated by our office once every three years. The
purpose of the evaluation.is to verify that CLGs continue to meet the requirements for participation in
the Program.
I`ant.very"",pleased to report-that the City of Salem-continues to meetthe requirements'for continued
participation.i_n the-Certified Local Government Program; ,I have enclosed a copy of our evaluation
comments for your reference. As you-will note=there_aie-no prproblems associated with any.aspect of
t1 e=City—of S'alem's CLG program participation during-the review.period:- a
Unfortunately, Salem's historic preservation accomplishments over the past three years are not
adequately gauged by our triennial tallying. In addition to the effective administration of Salem's
local historic districts and ongoing survey and registration efforts, the Salem Historical Commission
has continued its commitment to public information and general preservation advocacy. The
publication of the commission's newsletter, preservation awards and development of the design
guiuikincs 1:•owbook are 1 11 .r:po—_'u. sc:, n:pl:.g>:m;:1t5. 'Mt des:an g❑'�9: :.�}.;;hnnl_ -rt---- -l.'
p.
impressive for its comprehensive approach to presenting the Salem Historical Commission's review
standards.
The MHC is are very pleased to see the City's continuing commitment to fund a variety of historic
preservation initiatives. Since the City of Salem has a comprehensive inventory and extensive
National Register listings, you may be interested in pursuing projects outside the arena of preservation
planning (you might need a break!). For example, the MHC has funded a number of very successful
public information initiatives in CLG communities. Projects have included historic neighborhood
brochures, downtown walking tours, and historic signage and marker programs. CLG grants may also
be used to conduct commission training.workshops. The recipient community would "host' a
workshop that would be available to all other CLG communities. These are just a few thoughts for
potential grant projects in the future. Let me know if you would like to discuss these or other possible
grant projects in more detail.
220 Morrissey Boulevard,Boston,Massachusetts 02125 • (617) 727-8470
Fax:(617) 727-5128 TDD: 1-800-392-6090
_Z_
Your participation in the CLG program is valued by the Massachusetts Historical Commission, and we
hope that the program will continue to meet the City of Salem's preservation needs in the future. If
you have any questions about the CLG evaluation process, or our written comments please feel free to
contact me.
Sincerely, //�� /l /� , , _)
- d t tt��/ Vl%yGe"Q
Mark Verkennis
Director of Local Government Programs
Massachusetts Historical Commission
enclosure
APPENDIX C
CERTIFIED LOCAL GOVERNMENT EVALUATION
Certified Local Government SQ lem Date '?—/(0-9(0
The following checklist indicates the questions MHC will use during its triennial evaluation of the
CLG's performance as per the CLG Guidelines and the Certification Agreement. The Annual Report
will be used in part to answer these questions, however additional records pertaining to the
administration of survey and planning grant projects, and participation in the National Register Program
will also be utilized. In addition, meetings or a site visit by MHC staff may be arranged if necessary to
clarify specific points of information.
1. Enforcement of local legislation:
REVIEW
a. Did the CLG consistently act within YES NO_
the time limits specified within the local preservation legislation?
b. Did the CLG consistently make its YESX NO_
decisions based on the criteria stated
in the legislation?
c. During the period of evaluation were YES_ NO-X
any recurrent problems noted in the
administration and enforcement of the
local legislation?
PERFORMANCE
Comme ts: (5" S CCS,( CSO ! Zfl
o H
a.t4 _
Problems Identified: N010e
Actions Necessary To Comply With Program Requirements: MA
2. Adequate and qualified certified local government commission:
REVIEW
a. Did the CLG maintain adequate professional YESX NO_
representation on the cemmissic-9
b. Did the CLGC make a reasonable effort to YESY NO_
fill commission vacancies with qualified
professionals within 60 days of a vacancy
occuring?
c. Did CLGC members participate in CLG training YE$X NO_
sessions or workshops?
d. When addressing issues not within the YESX NO_
professional expertise of its members, did the
commission seek outside assistance?
PERFORMANCE
Comments: Qde d e (--f n-Wn
110 ma aeA i7"S S
S O
S
Problems Identified: None,
Actions Necessary To Comply With Program Requirements: AM
3. Participation in the Massachusetts National Register Program:
REVIEW
a. Did the CLGC evaluate the eligibility of YES_ NOZC
properties for listing on the National
Register?
b. Did the CLGC seek outside expertise when YES_ NA NO_
reviewing nominations normally evaluated by
a professional when such expertise was not
represented on the commission?
c. Were CLGC evaluation opinions complete, YES_ NA NO_
indicating the National Register criteria
met by recommended properties?
d. With what percentage of the CLGC's evaluation N
decisions did the SHPO concur? (satisfactory
performance = 75%)
e. Did the CLGC prepare National Register YES_ NA NO-
nomination(s) for submission to the
Massachusetts Historical Commission? Q
f. Were CLGC NR nominations generally YES_ NO_
acceptable for MHC consideration with
revisions?
g. Did the CLGC allow reasonable opportunity YES�/X NO_
for public comment on the properties
proposed for nomination?
h. Did the CLGC solicit the recommendations YESX NO_
of the chief local elected official on
the properties proposed for nominations?
i. Did the CLGC transmit its report and the YES_X NO_
recommendations of the chief local elected
official to the MHC within 60 days of notice
by the Massachusetts Historical Commission?
j. Did the CLGC present nominations to the YES!` NO_
State Review Board?
l_
PERFORMANCE
Comments: "TnorninnAaws U Je- aca 4--d 1�Sf n
S
eW
S,
b
Problems Identified:
—A./ P,
Actions Necessary To Comply With Program Requirements: AIA
4. System for the survey and inventory of historic properties:
REVIEW
a. Did the CLGC begin or continue an MHC YESY NO_
approved survey and inventory of historic
properties?
b. Did the inventory continue to meet format YES NO_
and accessibility requirements?
c. Did the survey and inventory work undertaken YES X NO_
coordinate with comprehensive preservation
planning goals?
PERFORMANCE
Comments: )C (,l arL i h E , fn ecd GLC 16 Y
l ft Pi! 8
Problems Identified: AML
Actions Necessary To Comply With Program Requirements: A)A
5. Public Participation in local historic preservation programs:
REVIEW
a. Did the CLGC hold meetings at regular YES-K NO_
intervals at least 4 times a year?
b. Did the CLGC adhere to the Open Meeting Law? YES,, NO_
c. Did the CLGC encourage public reaction and YES, NO_
comment on their activities?
d. Did the CLGC prepare careful minutes of all YES NO
its actions?
e. Did the CLGC keep these minutes in a YES_X NO_
publically accessible location?
f. Did the minutes cite the criteria upon ,YESX NO_
which decisions were made?
g. Did the CLGC make its decisions in a YESX NO_
public forum?
h. Did applicants receive written YESX NO
notification of commission decisions?
PERFORMANCE
Comments: 1 yW ry h1
ed]&i1P-r166U-
anwols,slon
Problems Identified: / lonPi
Actions Necessary To Comply With Program Requirements: IV A
6. Funding of CLG Activities:
REVIEW
a. Did the CLGC apply for funding from the MHC YESx NO_
survey and planning grant program?
b. If survey and planning grant applications YES X NO_
were made, did the proposed projects
coordinate with the community's overall
preservation planning goals?
c. If survey and planning grant funds were YES X NO_
received were the projects completed,
successfully and in accordance with
program regulations?
PERFORMANCE
Comments: lO 0$as RA�Pdkd inn fh 1~ rr-o-z ew -
S.
Problems Identified: None
Actions Necessary to Comply With Program Requirements: NA'
7. Compliance with CLG monitoring procedures:
REVIEW
a. Did the CLGC submit annual reports on time? YES X NO_
b. Were annual reports complete? YESX NO_
PERFORMANCE
Comments: A nnaoJ 1 e ods 1 S l S / on
S '
Problems Identifed:—A/4P1
Actions Necessary to Comply With Program Requirements: �A
AUG
1996
The Commonwealth of MassachusettsT Ikl„„r,
William Francis Galvin,Secretary of the Commonwealth "Ick
Massachusetts Historical Commission
August 9, 1996
Jane A. Guy
Planning Assistant
Planning Department
One Salem Green
Salem, MA 01970
Dear Jane:
This letter is to acknowledge receipt of the City of Salem's Certified Local Government Annual Report
for the period of July 1, 1995- June 30 1996. You have the distinction of being the first CLG to submit
the report this year(what an honor!).
As always I really appreciaterom our t submission of the annual
Y prompt
report. MHC staff will review the report and contact you if any additional information is needed. As you
know, under the CLG program guidelines, MHC will use the information contained in the annual report
as part of its triennial evaluation of Certified Local Governments. The City of Salem will be evaluated
this year. You will be receiving our written evaluation comments on or before September 19, 1996.
Hope you've had a great summer!
Sincerely,' /J-
Mark Verkennis
Director of Local Government Programs
Massachusetts Historical Commission
220 Morrissey Boulevard,Boston,Massachusetts 02125 (617) 727-8470
Fax: (617) 727-5128 TDD: 1-800-392-6090